R-02-10-10-13D5 - 10/10/2002RESOLUTION NO. R- 02- 10- 10 -13D5
WHEREAS, the City of Round Rock has previously entered into an
agreement for engineering services ( "Agreement ") with Baker - Aicklen &
Associates, Inc. for the reconstruction of Chisholm Trail from Chisholm
Trail Hotel Centre to Wolle Lane, and
WHEREAS, Baker - Aicklen & Associates, Inc. has submitted
Supplemental Agreement No. 3 to Contract for Engineering Services for a
change in the scope of services, and
WHEREAS, the City Council desires to enter into said Supplemental
Agreement No. 3 with Baker - Aicklen & Associates, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Agreement No. 3 to Contract for
Engineering Services with Baker - Aicklen & Associates, Inc. for a change
in the scope of services.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended, and the Act.
RESOLVED this 10th day of October, 2002.
ST:.
CHRISTINE R. MARTINEZ, City Secre
0!\ ,00x \RESOLUTI \R3101o05.urD /rloc
N ^f W L, Mayor
City of Round Rock, Texas
STATE OF TEXAS
THE COUNTY OF WILLIAMSON §
SUPPLEMENTAL AGREEMENT NO. #3
TO CONTRACT FOR ENGINEERING SERVICES
This Amendment to the Contract for Engineering Services is made by and between the City of
Round Rock, Texas, hereinafter called the "City" and Baker - Aicklen & Assoc., Inc., hereinafter
called the "Engineer ".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract ", on the 27 of April 2000 to provide Design and Survey Services related to
the reconstruction of Chisholm Trail From Chisholm Trail Hotel Centre to Wolle Lane, and
WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER,
describes those engineering services to be provided by the Engineer as a part of the Contract, and
WHEREAS, ARTICLE 3, CONTRACT PERIOD, requires the termination of the Contract on
April 30, 2003 unless the Contract is extended, and
WHEREAS, ARTICLE 4, COMPENSATION, establishes the maximum lump sum payable
under this contract at $87,450.00 without modification of the contract, and
WHEREAS, it has become necessary to amend the contract to provide for Additional
Easements, and
WHEREAS, the Engineer has agreed to have the additional work performed for $28,830.00.
increasing the lump sum fee for the contract to $116,280.00.
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
ARTICLE 4, COMPENSATION, shall be amended by the changing the lump sum amount
payable under this contract as $116,280.00
ATTACHMENT "B ", Services to be Provided by the Engineer shall be amended as set forth in
the attached ADDENDUM to EXHIBIT B.
EXHIBIT
"
Page 1 of 2
IN WITNESS WHEREOF, the City and the Engineer have executed Supplemental Agreement
in duplicate.
By: _ .//(.CGS
(N E OF ' SPON' IBLE PARTY)
/0 - 2 -0�
Date
CITY OF ROUND ROCK
o:\0601 -2 -059 ASA 02 -5074
By:
Nyle Maxwell, Mayor
Date
Supplemental Agr Fomvdoc /specs muter /contracts & forms — Revised 10/2/02
Page 2 of 2
Client
CITY OF ROUND ROCK
Protect No.
0601 -2-059
Project
Chisholm Trail
Contract Date
01/12/99
Subject of Additional Services
Additional Easements
Additional Services Project No.
0601 -2 -059-53
1. Field survey and prepare three (3) temporary construction easements for existing parking lot reconstruction outside
of right -of -way.
Reason For Change
Design change affects offsite properties.
Compensation:
Hourly charge plus reimbursable expense basis, as defined In the PROFESSIONAL SERVICES AGREEMENT, and
In addition to the compensation for BASIC SERVICES. Total charges for these ADDITIONAL SERVICES are
estimated to be approximately $_
X Lump sum charge basis plus reimbursable expenses, as defined In the PROFESSIONAL SERVICES AGREEMENT,
and In addition to the compensation for BASIC SERVICES. Total charges for these ADDITIONAL SERVICES are to
be x1.960.00. •
Estimated Date of Completion:
PREPARED BY: Henry D. Rove. P.E.
PROPOSED BY: BAKER
APPROVED BY:
Baker - Aicklen
& Associates, Inc. -
Engineers/Surveyors
Client:
Title:
A. William Wael
ADDENDUM TO EXHIBIT B
ADDITIONAL SERVICES AUTHORIZATION
N & ASSOCIATES, INC.
(Sign, keep Client's copy & retum all others.)
q/z,/o 2—
Date
Date
Date 09 /2402
Proposal No. 02 - 5074
DATE: October 4, 2002
SUBJECT: City Council Meeting — October 10, 2002
ITEM: 13.D.5. Consider a resolution authorizing the Mayor to execute
Supplemental Agreement No. 3 to Contract for Engineering
Services with Baker- Aicklen & Associates, Inc for the Chisholm
Trail Road Project.
Resource: Jim Nuse, Chief of Operations/Assistant City Manager
Tom Word, Director of Transportation Services
History: With approval of this Supplemental Agreement No. 3, Baker - Aicklen will be
performing additional surveying for the bank parking lot that will need to be
reconstructed because of the improvements to Chisholm Trail Road.
Funding:
Cost: $1,960
Source of funds: Capital Project Funds (1998 GO Bonds)
Outside Resources: Baker - Aicklen & Associates, Inc.
Impact:/Benefit: Ensuring that all the related driveways and parking lots along Chisholm
Trail Road around FM 3406 are adequate prior to the reconstruction of
Chisholm Trail, will move the construction phase along more rapidly.
Public Comment: N/A
Sponsor: N/A
STATE OF TEXAS
THE COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. #3
TO CONTRACT FOR ENGINEERING SERVICES
This Amendment to the Contract for Engineering Services is made by and between the City of
Round Rock, Texas, hereinafter called the "City" and Baker - Aicklen & Assoc., Inc., hereinafter
called the "Engineer".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract ", on the 27 of April 2000 to provide Design and Survey Services related to
the reconstruction of Chisholm Trail From Chisholm Trail Hotel Centre to Wolle Lane, and
WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER,
describes those engineering services to be provided by the Engineer as a part of the Contract, and
WHEREAS, ARTICLE 3, CONTRACT PERIOD, requires the termination of the Contract on
April 30, 2003 unless the Contract is extended, and
WHEREAS, ARTICLE 4, COMPENSATION, establishes the maximum lump sum payable
under this contract at $87,450.00 without modification of the contract, and
WHEREAS, it has become necessary to amend the contract to provide for Additional
Easements, and
WHEREAS, the Engineer has agreed to have the additional work performed for $28,830.00.
increasing the lump sum fee for the contract to $116,280.00.
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
ARTICLE 4, COMPENSATION, shall be amended by the changing the lump sum amount
payable under this contract as $116,280.00
ATTACHMENT "B ", Services to be Provided by the Engineer shall be amended as set forth in
the attached ADDENDUM to EXHIBIT B.
R- 0- IO- IO -/3D5
Page 1 of 2
IN WITNESS WHEREOF, the City and the Engineer have executed Supplemental Agreement
in duplicate.
2
00601 -2 -059 ASA 02 -5074
Date
CITY O R0 4 1 �� • 'CITY
yle Maxwell, Mayor
/D /C C
Date
Supplemental Agr Form.doe /specs master /contracts & forms — Revised 10/2/02
Page 2 of 2
Client
CITY OF ROUND ROCK
Project No.
0601 -2 -059
P
Chisholm Trail
Contract Date
01/12/99
Subject of Additional Services
Additional Easements
Additional Services Project No.
0601-2-059-53
1. Field survey and prepare three (3) temporary construction easements for existing parking lot reconstruction outside
of right -of -way.
Reason For Change
Design change affects offsite properties.
I ak I
Compensation:
Hourly charge plus reimbursable expense basis, as defined In the PROFESSIONAL SERVICES AGREEMENT, and
In addition to the compensation for BASIC SERVICES. Total charges for these ADDITIONAL SERVICES are
estimated to be approximately $_
X Lump sum charge basis plus reimbursable expenses, as defined in the PROFESSIONAL SERVICES AGREEMENT,
and In addition to the compensation for BASIC SERVICES. Total charges for these ADDITIONAL SERVICES are to
be $1.960.00.
Estimated Date of Completion:
PREPARED BY: Henry D. Rove, P.E. /►"' �-
PROPOSED BY: BAKER - AIC`KLJ2 & ASSOCIATES, INC.
APPROVED BY:
Baker - Alcklen
& Associates, Inc.
Engineers /Surveyors
Client
Title:
W illiam Wael
ADDENDUM TO EXHIBIT B
ADDITIONAL SERVICES AUTHORIZATION
(Sign, keep Client's copy & return all others.)
9 /is z,
Date
Date
Date 09/24/02
Proposal No. 02 - 5074
BAKER-AICKLEN
&
0 ASSOCIATES. INC.
Engl /Surveyors
August 20, 2002
Mr. Bill Stablein
City of Round Rock
Department of Public Works
2008 Enterprise Drive
Round Rock, TX 78664
RE: Chisholm Trail Road
Additional Service Request
Job # 601-2-059
Dear Bill:
Below is a summary of the additional manhours that we have already spent and/or expect
to spend on additional surveying.
1. Additional Out of Right -of -way Survey
4 hours (3 man crew) @ $110/hr = $ 440
1 hour (Surveyor) @ $110/hr = $ 110
2. Three Temporary Construction Easements
18 hours (Survey Tech) @ $60/hr= $1080
3 hours (Surveyor) @ $110/hr = $ 330
i
TOTAL $ 1960
The additional surveying is for the bank parking lot that will need to be reconstructed
along with the roadway. The three easements are for driveway reconstruction for the
bank, Cracker Barrel, and the next property to the south.
If you have any questions regarding any of the above, please give me a call at 244 -9620.
Sincere]
rY�
H. D. Ro
Y
203 E. Mein St.. Suite 201 • Round Rock. Texas 78664 • 512/244 -9620 • FAX 512/244-9623
Baker-Aicklen
& Associates, Inc. STANDARD RATE SCHEDULE
Engineers /Surveyors (Labor Rate Table 35)
Effective September, 2000, the following rates are recommended for work performed on an hourly- charge basis.
Rates include company overhead and profit for services accomplished during regular working hours.
DIRECT LABOR
I,
OFFICE PERSONNEL SERVICES
Classification Rates
Project Engineer /Surveyor/Planner $110.00 per hour
Staff Engineer /Surveyor/Planner $95.00 per hour
Project Designer /Coordinator $85.00 per hour
Engineering Assistant/Surveying Assistant/GPS Processor $70.00 per hour
Senior Engineering/Surveying CAD Technician $60.00 per hour
Engineering/Surveying CAD Technician/Field Representative $55.00 per hour
CAD Draftsman $45.00 per hour
Secretary $45.00 per hour
Expert Witness/Testimony/Deposition Services Two Times Rates
Principal (as appropriate) $120.00 per hour
FIELD PARTY SERVICES Rates
1 -Man Field Party $70.00 per hour
2 -Man Field Party $95.00 per hour
3 -Man Field Party $120.00 per hour
4 -Man Field Party $145.00 per hour
GPS Field Unit with Operator (Note 5) $100.00 per hour
GPS Field Unit without Operator (Note 5) $60.00 per hour
DIRECT EXPENSES
Transportation:
By Firm's Passenger Vehicles (Note 1) $ 0.35 per mile
By Finn's Survey Trucks (Notes 1, 2, 3 & 4) $ 0.35 per mile
Subsistence of out - of-city work $100.00 per day
Reproduction & Printing by Firm, Prevailing Com-
Survey Stakes, Lathes, Iron Rods mercial Rates Or
and other Direct Expense Cost, Plus 10%
Notes:
1. A mileage charge will be billed for projects exceeding a 50 -mile radius of the base office only.
2. Field Party rates include conventional equipment, supplies and survey vehicles. Abnormal use of stakes,
lathes, etc., used such as during the construction phase of a project will be charged as indicated.
3. A minimum of two (2) hours field party time charge will be made for show -up time and return to office,
resulting from inclement weather conditions, etc.
4. Field Party stand -by time will be charged for at the above -shown appropriate rates.
5. Rates apply to actual time GPS units are in use. All other time will be charged as appropriate normal field
party rates.
6. The firm's professional liability is limited to the total amount of compensation associated with a specific
project up to a maximum of $50,000.
Baker-Aicklen
& Associates, Inc.
Eng!neers /Sur eyors
14\
Client
CITY OF ROUND ROCK
Project No.
601 -759
Project -
Chisholm Trail Proposed Improvements
Contract Date
1/12/99
Subject of Additional Services
ROW Design and Doc. Prep.
Additional Services Project No.
601- 759 -23
1. Additional ROW Survey south past Onion Creek to define future centerline beyond limits of this project. Requested by
Mr. Tom Word.
Reason For Change
Client Request
I
Baker-Aicklen
& Associates, Inc.
Engineers /Surveyors
ADDITIONAL SERVICES AUTHORIZATION
Date 81
P D r o o t
Compensation:
Hourly charge plus reimbursable expense basis, as defined in the PROFESSIONAL SERVICES AGREEMENT, and
in addition to the compensation for BASIC SERVICES. Total charges for these ADDITIONAL SERVICES are
estimated to be approximately $
X Lump sum charge basis plus reimbursable expenses, as defined in the PROFESSIONAL SERVICES AGREEMENT,
and In addition to the compensation for BASIC SERVICES. Total charges for these ADDITIONAL SERVICES are to
be $3.000.00 . (Add a new phase #24)
Estimated Date of Completion:
Completed
PREPARED BY: H.D. Rove, P, E.
PROPOSED BY: BAKER-Al
APPROVED BY: VFt
Cli 'i�;/� rl. �
Welt i
Title
R.P.L.S.
ES. INC.
(Sign, keep Client's copy & return all others.)
Dat
Dat
gt3 i /I! V
Client
CITY OF ROUND ROCK
Project No.
601 - 759-25
Project
Chisholm Trail
Contract Date
1 -12 -99
Subject of Additional Services
Additional ROW, Design and Documents
Additional Services Project No.
601 - 759 -25
1. Locate sufficient property corners or evidence of corners to determine the boundaries for four (4) additional parcels
located along the eastern ROW line of Chisholm Trail south of the hotel tract. Write a description of all four parcels
and set pins delineating the proposed taking.
Budget to increase from $3,000. (Additional Service Author. # 00 -5120) to $7,400.
Reason For Change
Client Request
Baker-Aicklen
& Associates, Inc.
Engineers /Surveyors
ADDITIONAL SERVICES AUTHORIZATION
Pit:1 14-k )
Date 9 -13 -00
Proposal No. 00 -5135
Compensation:
Hourly charge plus reimbursable expense basis, as defined in the PROFESSIONAL SERVICES AGREEMENT, and
In addition to the compensation for BASIC SERVICES. Total charges for these ADDITIONAL SERVICES are
estimated to be approximately
X Lump sum charge basis plus reimbursable expenses, as defined in the PROFESSIONAL SERVICES AGREEMENT,
and in addition to the compensation for BASIC SERVICES. Total charges for these ADDITIONAL SERVICES are to
be $4.400 making total budget $7.400 .
Estimated Date of Completion:
PREPARED BY:
PROPOSED BY:
APPROVED BY:
H. D. Rove. P.E.
BAKER - C N & ASSOCIATE , INC.
/ y
P.E.
IP
013 a8 C/TV NANAtreg-
Printed Name and Title:
(Sign, keep Client's copy & return all others.)
9 - -00
Date a5 -4g5
Client
CITY OF ROUND ROCK
Protect No.
601 -559
Project
Proposed Improvements to Chisholm Trail
Contract Date
1/12/99
Subject of Additional Services
Off -Site 12 -inch water line
Additional Services Project No.
601 - 559 -27, 28, 29
1. On the ground 30 -foot wide, design survey, of edge of pavement, fences, power poles, 1-foot contours and
property comers. $2,000.
2. Prepare field notes and sketch of two 15' PUE's. $1,500.
3. Prepare construction drawings for 1300 L.F. of 12 -inch water line and add to existing Chisholm Trail
improvements $3,500.
Reason For Change
City Requested
Baker-Aicklen
& Associates, Inc.
Engineers /Surveyors
ADDITIONAL SERVICES AUTHORIZATION
7/13/01
Proposal Date No. 01 -5074
Compensation:
Hourly charge plus reimbursable expense basis, as defined in the PROFESSIONAL SERVICES AGREEMENT, and
in addition to the compensation for BASIC SERVICES. Total charges for these ADDITIONAL SERVICES are
estimated to be approximately $_
X Lump sum charge basis plus reimbursable expenses, as defined In the PROFESSIONAL SERVICES AGREEMENT;
and in addition to the compensation for BASIC SERVICES. Total charges for these ADDITIONAL SERVICES are to
be $7 000.00
Estimated Date of Completion: ASAP
PREPARED BY: H. D. Rove. P. E.
PROPOSED BY: BAKER CKLEN & ASSOCIATES, INC.
AJairfer
i11iam Waeitz, P.
APPROVED BY:
Client
Title:
(Sign, keep Client's copy & return all others.)
7 -/3 -6/
Date
Date
Client
CITY OF ROUND ROCK
Project No.
601 -559
Project
Proposed Improvements to Chisholm Trail
Contract Date
1/12/99
Subject of Additional Services
Off - site 12 inch water line
Additional Services Project No.
601- 559 -50, 51.52
1. Remove approximately 3000 LF of 12 -inch water line from Chisholm Trail improvement construction plans.
Create new set of construction drawings and details for the 12 -inch water line. $3,650.
2. Prepare bid documents and bid 12 -inch water line project. $1,780.
3. Provide construction phase services for 12 -inch water line project. $3,540.
Reason For Change
City Request.
Baker - Aicklen
& Associates, Inc.
Engineers /Surveyors
ADDITIONAL SERVICES AUTHORIZATION
bRIGIr - -
Date 8/9/01
Proposal No. 01 -5084
Compensation:
Hourly charge plus reimbursable expense basis, as defined in the PROFESSIONAL SERVICES AGREEMENT, and
in addition to the compensation for BASIC SERVICES. Total charges for these ADDITIONAL SERVICES are
estimated to be approximately $_
X Lump sum charge basis plus reimbursable expenses, as defined in the PROFESSIONAL SERVICES AGREEMENT,
and in addition to the compensation for BASIC SERVICES. Total charges for these ADDITIONAL SERVICES are to
be $.8,970.
Estimated Date of Completion: ASAP
PREPARED BY: H. D. Rove P. E. rYeh
PROPOSED BY: BAKER - N & ASSO IATES, INC.
APPROVED BY:
i
Clie'llP"
mi3yae,
Title:
(Sign, keep Client's copy & return all others.)
r
Date
Q — 0/
Date
Client
CITY OF ROUND ROCK
Project No.
601 -559
Project
PROPOSED IMPROVEMENTS TO CHISHOLM TRAIL
Contract Date
01/12/99
Subject of Additional Services
EASEMENT EVALUATION
Additional Services Project No.
601 - 759-10
1. Evaluate existing easements within new right -of -way for eight (8) parcels.
Tech RPLS Clerical
Deed Research 8 3
Prepare Sketches 16 4
Easement Evaluation 16 4 2
Total 40 11 2
Technician Hours: 40 x $ 55.00/hr = $2,200.00
RPLS Hours: 11 x $110.00/hr = $1,210.00
Clerical Hours: 2 x $ 45.00/hr = $ 90.00
Total $3,500.00
Reason For Change
Client Request
Baker - Aicklen
& Associates, Inc.
Engineers /Surveyors
HK INAL
IJ
ADDITIONAL SERVICES AUTHORIZATION
Date 09/14/01
Proposal No.01 - 7135R
compensation:
X Hourly charge plus reimbursable expense basis, as defined In the PROFESSIONAL SERVICES AGREEMENT, and
in addition to the compensation for BASIC SERVICES. Total charges for these ADDITIONAL SERVICES are
estimated to be approximately $ 3.500.00
Lump sum charge basis plus reimbursable expenses, as defined in the PROFESSIONAL SERVICES AGREEMENT,
and in addition to the compensation for BASIC SERVICES. Total charges for these ADDITIONAL SERVICES are to
be
Estimated Date of Completion:
BAKER - AICKLEN & ASSOCIATES, INC.
PREPARED BY: Donald J. Kirby. R.P.LS.
OFFERED BY:
APPROVED BY:
PIK
:i/ ,,^-w tale
p , r Ma
c >?IPPA P. ) C ry OF POI/MD kocki
(Sign, keep Client's copy & return all others.)
9 /7 - o/
Date
/0 -11 -0/
Date
Mayor
Nyle Maxwell
Mayor Pro-tem
Torn Nielson
City Manager
Robert L. Bennett. Jr.
City Attorney
Stephan L. Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
October 21, 2002
Mr. Bill Waeltz, P.E.
Baker - Aicklen & Associates, Inc.
203 E. Main Street, Suite 201
Round Rock, TX 78664
Dear Mr. Waeltz:
Council Members
Alan McGraw
Carrie Pitt
Scot Knight Enclosure
Isabel Gallahan
Gary Coe
The Round Rock City Council approved Resolution No. R- 02- 10 -10-
13D5 at their regularly scheduled meeting on October 10, 2002. This
resolution approves Supplemental Agreement No. 3 to the with Baker -
Aicklen & Associates, Inc. for the reconstruction of Chisholm Trail
from Chisholm Trail Hotel Centre to Wolle Lane.
Enclosed is a copy of the resolution and original Agreement for your
files. If you have any questions, please do not hesitate to contact Tom
Word at 218 -5562.
Christine R. Martinez
City Secretary
CITY OF ROUND ROCK 221 East Main Street • Round Rock, Texas 78664
Phone: 512.218.5400 • Fax: 912.218.7097 • www.ci.round-rock.tx.us