R-02-10-24-11E3 - 10/24/2002BAKER- AICKLEN
& ASSOCIATES, INC.
ENGINEERS /SURVEYORS
Job No. 0601-2-074-22
le- oa- io- a' -i,E3
CONTRACT CHANGE ORDER NO. 2
Contract For: City of Round Rock Historic Downtown Sidewalks Improvements
Owner: City of Round Rock
CO2 -A2 Add lowering of water line near existing plaza at the
intersection of Sheppard and Main, including traffic
control, materials, labor, and equipment, 1 LS @ $3,113,
complete in place.
CO2 -A3 Add sewer tap @ 116 E. Main, including 45 LF 6" PVC
sewer, saw cut, two -way cleanout, core building wall,
stabilized base to finish grade, @ $2,975, complete in
place.
Contractor: Chasco Contracting
You are hereby requested to comply with the following changes from the contract plans and specifications:
DECREASE INCREASE
Description of Changes Contract Price Contract Price
CO2 -Al Add lowering of water line near existing manhole
at the intersection of Sheppard & Main, including
removal and replacement of 30 LF of curb & gutter,
traffic control, materials, labor, and equipment,
1 LS @ $3,607, complete in place.
Date: 9 -9 -02
Page 1 of 3
$ 3,607.00
$ 3,113.00
$ 2,975.00
Main Street (Paving in original scope)
CO2 -A4 Add 2" type "D" HMAC pavement replacement, including
milling, 4040 SY @ $19.75/SY, complete in place. $79,790.00
CO2 -A5 Add demolition of islands at crosswalk, 3 EA. @ $500/EA,
complete in place. $ 1,500.00
CO2 -A6 Add full street closure, 1 EA @ $3,000, complete
in place. $ 3,000.00
CO2 -A7 Add night closure, 7 EA @ $1,200/EA, complete
in place. $ 8,400.00
CO2 -D1 Delete 2" type "D" pavement replacement (all
pavement on Main Street within project limits),
including all required flexible base (Add altemate
Bid Item #1), 3,694 SY @ $16.50 /SY. $60,951.00
CO2 -D2 Delete trench street repair 648 LF @ $23/LF. $14,904.00
Change Order # 2
:% Jeff) No. 0601-2-074-22
Description of Changes
Intersection of Sheppard & Main (Paving added to scope).
CO2 -A8 Add 2" type "D" HMAC pavement replacement, including
milling, 487 SY @ $15 /S.Y, complete in place. $ 7,305.00
CO2 -A9 Add adjust manholes at Main & Sheppard, 2 EA @ $300/EA,
complete in place. $ 600.00
CO2 -A10 Add demolition of valley gutter, 480 SF @ $3.30/SF,
complete in place. $ 1,584.00
CO2 -All Add saw cut 2" asphalt, 90 LF @ $1.50/LF, complete
in place. $ 135.00
North Lampasas (Paving added to scope)
CO2 -Al2 Add 2" type "D" HMAC overlay @ N. Lampasas from
Main to Alley, 690 SY @ $9.50 /SY, complete in place.
CO2 -A13 Type "D" HMAC with 2" crown at N. Lampasas Alley to
Liberty, 50 TON @ $73.50 /TON, complete in place.
CO2 -A14 Add edge milling with canter, 7'wide milling width,
260 SY @ $7.15 /SY, complete in place.
CO2 -A15 Add adjust manholes, 5 EA @ $300/EA, complete in place.
Library & Sheppard Parking (Paving added to scope)
CO2 -A20 2" type "D" HMAC pavement replacement, 99 SY @
$26.75/SY, complete in place.
Date: 9 -9 -02
Page 2 of 3
DECREASE INCREASE
Contract Price Contract Price
$ 6,555.00
$ 3,675.00
$ 1,859.00
$ 1,500.00
CO2 -A16 Add saw cut 2" asphalt, 350 LF @ $1.50/LF, complete
in place. $ 525.00
South Lampasas (Paving added to scope)
CO2 -A17 Add overlay ® South Lampasas, 750 SY @ $9.75/SY,
complete in place. $ 7,312.50
CO2 -A18 Add adjust manholes at Main & Sheppard, 2 EA @ $300/EA,
complete in place. $ 600.00
CO2 -A19 Add saw cut 2" asphalt, 40 LF @ $1.50/LF, complete in
place. $ 60.00
$ 2,648.25
CO2 -A21 Add adjust valve box at Library & Sheppard in parking area,
1 EA @ $190/EA, complete in place. $ 190.00
Change Order # 2
;; Job No. 0601-2-074-22
Description of Changes
Sheppard at Library (Paving added to scope)
CO2 - A22 Add 2" type "D" HMAC pavement replacement at trench,
52 SY @ 33 /SY, complete in place.
CO2 -A23 Add saw cut 2" asphalt, 5 LF @ $1.50/LF, complete
in place. $ 7.50
CO2 -D3 Delete 6" thick concrete valley gutter fillets,
80 SF @ 5 /SF. $ 400.00
CO2 -D4 Delete %2 street closures, 2 EA @ $1,800/EA. $ 3,600.00
SUBTOTALS $79,855.00 $138,657.25
Net Changes in Contract Price:
Justification: City Requested
The amount of the Contract before this Change Order is
Five Hundred Fifty Five Thousand, Forty Five and 05 /100 Dollars
The Amount of the Contract will DECREASE/INCREASE by the sum of
Fifty Eight Thousand, Eight Hundred Two and 25/100 Dollars
The CONTRACT TOTAL including this Change Order will be
Six Hundred Thirteen, Eight Hundred Forty Seven and 30/100 Dollars
The Contract Completion Date has been extended 10 days.
Contrac
This document will become
Chasco
er- Aicklen & A W
City o ' o .' ock (Owner
o.W601- 074- 22\Change O,d,, 92 9.9.02 doe
DECREASE INCREASE
Contract Price Contract Price
$ $ 58,802.25
ement to the Contract and all provisions will apply hereto.
- /Z -ozr
Date
Date
/0-9
Date
Date: 9 -9 -02
Page 3 of 3
$ 1,716.00
$555,045.05
$ 58,802.25
$613,847.30
Mayor
Nyle Maxwell
Mayor Pro -tem
Tom Nielson
Council Members
Alan McGraw
Carrie Pitt
Scot Knight
Isabel Gallahan
Gary Coe
City Manager
Robert L Bennett, Jr.
City Attorney
Stephan L Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
November 18, 2002
Mr. Bill Waeltz, P.E.
Baker - Aicklen & Associates, Inc.
203 E. Main Street, Suite 201
Round Rock, TX 78664
Dear Mr. Waeltz:
The Round Rock City Council approved Resolution No. R- 02- 10 -24-
11E3 at their regularly scheduled meeting on October 24, 2002. This
resolution approves Change Order No. 2 with Chasco Contracting, Inc.
for the Downtown Sidewalk Improvements Project.
Enclosed is a copy of the resolution and original Change Order No. 2
for your files. If you have any questions, please do not hesitate to
contact William Dobrowolski, Senior Engineer at 218 -6601.
Sincerely,
Christine R. Martinez
City Secretary
Enclosure
CITY OF ROUND ROCK 221 East Main Street • Round Rock Texas 78664
Phone 512 218.5400 • Fax- 512.218.7097 • www ci round -rock tx us
Mayor
Nyle Maxwell
Mayor Pro -tem
Tom Nielson
Council Members
Alan McGraw
Carrie Pin
Scot Knight
Isabel Gallahan
Gary Coe
City Manager
Robert L Bennett, Jr.
City Attorney
Stephan L Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
November 18, 2002
Mr. Temple Aday
Chasco Contracting, Inc.
P.O. Box 1057
Round Rock, TX 78680
Dear Mr. Aday:
The Round Rock City Council approved Resolution No. R- 02- 10 -24-
11E3 at their regularly scheduled meeting on October 24, 2002. This
resolution approves the Change Order No. 2 to the Contract with
Chasco Contracting, Inc. for the Downtown Sidewalk Improvements
Project.
Enclosed is a copy of the resolution and the original Change Order No.
2 for your files. If you have any questions, please do not hesitate to
contact William Dobrowolski, Senior Engineer at 218 -6601.
Christine R. Martinez
City Secretary
Enclosure
CITY OF ROUND ROCK 221 East Main Street • Round Rock, Texas 78664
Phone: 512 218 5400 • Fax 512 218 7097 • www.ci.round -rock tx us
$30 @m\ WORLDOX\ O AWDO% \RESOLUTI \R31024E3.WPD /rmc
RESOLUTION NO. R- 02- 10- 24 -11E3
WHEREAS, the City of Round Rock has previously entered into a
contract ( "Contract ") with Chasco Contracting, Inc. for the Downtown
Sidewalk Improvements Project, and
WHEREAS, the Council has determined that it is necessary to make
changes to the quantity of work to be performed or materials,
equipment, or supplies to be provided, and
WHEREAS, it has been determined that it is necessary to change
said Contract in accordance with the attached Contract Change Order No.
2, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Contract Change Order No. 2 to the Contract with
Chasco Contracting, Inc. for the Downtown Sidewalk Improvements
Project.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 24th day of October, 2002.
ST:
CHRISTINE R. MARTINEZ, City Secretar
2
WELL, Mayor
City of Round Rock, Texas
BAKER- AICKLEN
& ASSOCIATES, IfV'C.
ENGINEERS /SURVEYORS
Job No. 0601 -2- 074 -22
Contract For: City of Round Rock Historic Downtown Sidewalks Improvements
Owner: City of Round Rock
CONTRACT CHANGE ORDER NO. 2
Contractor: Chasco Contracting
You are hereby requested to comply with the following changes from the contract plans and specifications:
DECREASE INCREASE
Description of Changes Contract Price Contract Price
CO2 -Al Add lowering of water line near existing manhole
at the intersection of Sheppard & Main, including
removal and replacement of 30 LF of curb & gutter,
traffic control, materials, labor, and equipment,
1 LS @ $3,607, complete in place.
CO2 -A2 Add lowering of water line near existing plaza at the
intersection of Sheppard and Main, including traffic
control, materials, labor, and equipment, 1 LS @ $3,113,
complete in place.
CO2 -A3 f Add sewer tap @ 116 E. Main, including 45 LF 6" PVC
sewer, saw cut, two -way cleanout, core building wall,
stabilized base to finish grade, @ $2,975, complete in
place.
Date: 9 -9 -02
Page 1 of 3
$ 3,607.00
$ 3,113.00
$ 2,975.00
Main Street (Paving in original scope)
CO2 -A4 Add 2" type "D" HMAC pavement replacement, including
milling, 4040 SY @ $19.75/SY, complete in place. $79,790.00
CO2 - A5 Add demolition of islands at crosswalk, 3 EA. @ $500/EA,
complete in place. $ 1,500.00
CO2 -A6 Add full street closure, 1 EA @ $3,000, complete
in place.
CO2 - Add night closure, 7 EA @ $1,200/EA, complete
in place.
CO2 -D 1 Delete 2" type "D" pavement replacement (all
pavement on Main Street within project limits),
including all required flexible base (Add alternate
Bid Item #1), 3,694 SY @ $16.50 /SY. $60,951.00
CO2 -D2 Delete trench street repair 648 LF @ $23/LF. $14,904.00
$ 3,000.00
$ 8,400.00
EXHIBIT
IIA II
Change Order # 2 , :Date: 9 -9 -02
• - Job No. 0601 -2- 074 -22 . . Page 2 of 3
DECREASE INCREASE
Description of Changes Contract Price Contract Price
Intersection of Sheppard & Main (Paving added to scope).
CO2 -A8 Add 2" type "D" HMAC pavement replacement, including
milling, 487 SY @ $15 /S.Y, complete in place. $ 7,305.00
CO2 -A9 Add adjust manholes at Main & Sheppard, 2 EA @ $300/EA,
complete in place. $ 600.00
CO2 -A10 Add demolition of valley gutter, 480 SF @ $3.30 /SF,
complete in place. $ 1,584.00
CO2 -All Add saw cut 2" asphalt, 90 LF @ $1.50/LF, complete
in place. $ 135.00
North Lampasas (Paving added to scope)
CO2 -Al2 Add 2" type "D" HMAC overlay @N. Lampasas from
Main to Alley, 690 SY @ $9.50 /SY, complete in place. $ 6,555.00
CO2 -A13 Type "D" HMAC with 2" crown at N. Lampasas Alley to
Liberty, 50 TON @ $73.50/TON, complete in place. $ 3,675.00
CO2 -A14 Add edge milling with canter, 7'wide milling width,
260 SY @ $7.15 /SY, complete in place. $ 1,859.00
CO2 -A15 Add adjust manholes, 5 EA @ $300/EA, complete in place. $ 1,500.00
CO2 -A16 Add saw cut 2" asphalt, 350 LF @ $1.50/LF, complete
in place. $ 525.00
South Lampasas (Paving added to scope)
CO2 -A17 Add overlay @ South Lampasas, 750 SY @ $9.75/SY,
complete in place. $ 7,312.50
CO2-A1 8 Add adjust manholes at Main & Sheppard, 2 EA @ $300/EA,
complete in place. $ 600.00 •
CO2 -A19 Add saw cut 2" asphalt, 40 LF @ $1.50/LF, complete in
place. $ 60.00
Library & Sheppard Parking (Paving added to scope)
CO2 -A20 2" type "D" HMAC pavement replacement, 99 SY @
$26.75/SY, complete in place.
$ 2,648.25
CO2 -A21 Add adjust valve box at Library & Sheppard in parking area,
1 EA @ $190 /EA, complete in place. $ 190.00
Change Order # 2 .
• . Job No. 0601-2-014-22
o 060I -074-22\Change Order 02 9 -9 -02 doc
Description of Changes
Sheppard at Library (Paving added to scope)
CO2 -A22 Add 2" type "D" HMAC pavement replacement at trench,
52 SY @ 33 /SY, complete in place.
' •. 9-9-02
-Page 3 of 3
DECREASE INCREASE
Contract Price Contract Price
$ 1,716.00
CO2 -A23 Add saw cut 2" asphalt, 5 LF @ $1.50/LF, complete
in place. $ 7.50
CO2 -D3 Delete 6" thick concrete valley gutter fillets,
80 SF @ 5 /SF. $ 400.00
CO2 -D4 Delete %z street closures, 2 EA @ $1,800/EA. $ 3,600.00
SUBTOTALS $79,855.00 $138,657.25
Net Changes in Contract Price:
Justification: City Requested
The amount of the Contract before this Change Order is
Five Hundred Fifty Five Thousand, Forty Five and 05 /100 Dollars
The Amount of the Contract will DECREASE/INCREASE by the sum of
Fifty Eight Thousand, Eight Hundred Two and 25/100 Dollars
The CONTRACT TOTAL including this Change Order will be
Six Hundred Thirteen, Eight Hundred Forty Seven and 30/100 Dollars
The Contract Completion Date has been extended 10 days.
This document will become a ement to the Contract and all provisions will apply hereto.
,2 -/z
B.. er- Aicklen & Associj c., (Engineer)
City of Round Rock (Owner)
Date
$ $ 58,802.25
$555,045.05
$ 58,802.25
$613,847.30
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DATE: October 18, 2002
SUBJECT: City Council Meeting — October 24, 2002
ITEM: 's 11.E.3. Consider a resolution authorizing the Mayor to execute Change
Order No. 2 with Chasco Contracting for the Downtown Sidewalk
Improvements Project.
Resource: Jim Nuse, Chief of Operations /Assistant City Manager
William J Dobrowolski III, Senior Engineer
History: It was unforeseen that the pavement sections encountered would vary greatly from the
plans on record and the proposed pavement process could not be used with most of
these pavement sections. An additional problem was the Contractor's proposed
schedule for the original process closed Main Street to vehicle traffic for seven
weeks. To totally replace the pavement would require closing Main Street
approximately six weeks at an estimated cost increase that would push the contract
over the twenty-five percent state law allowable limit. Other pavement within the
construction area needing rehabilitation escalated complexity of the problem.
Addressing the entire pavement needs under one contract would reduce warranty
responsibility questions. This strategy addresses all of the pavement needs and held
estimated cost increase below within allowable limits. In addition this change order
addresses proposed wastewater main conflicts with the existing water mains.
Funding:
Cost: $58,802.25
Source of funds:
Outside Resources: Baker - Aicklen & associates, Inc. and Chasco
Impact: Contract cost increase of $58,802.25, impacts to businesses from closing Main
Street to vehicle traffic for up to 7 days, delays installation of the wastewater main,
interrupts water supply to approximately 50 services.
Benefit: Addresses Warranty Responsibility Limits Issues, Change in contract cost within
allowable state limits, Reduces the impact on businesses because of the closing of
Main Street to vehicle traffic from 7 weeks to 7 days, addresses all of the different
pavement needs, brings the separation between water and wastewater mains to City
standards.
Public Comment: N/A
Sponsor: N/A
Capital Project Funds — GO Bonds Funds and
Self- Financed wastewater Utility Funds