R-02-10-24-11F11 - 10/24/2002RESOLUTION NO. R- 02- 10- 24 -11F11
WHEREAS, the City of Round Rock evaluates funding requests from
local social service agencies to identify and help fund valuable,
needed community services, and
WHEREAS, the City of Round Rock has received a request for funds
from Round Rock Health Clinic, a non - profit corporation ( "Agency "), and
WHEREAS, the City Council hereby determines that the requested
funds will be used for a public purpose, namely to provide medical
evaluation, wellness and acute care and treatment for indigent and low -
income residents, and
WHEREAS, the City Council desires to enter into a Funding
Agreement with the Agency, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Funding Agreement with the Agency, a copy of said
agreement being attached hereto as Exhibit "A" and incorporated herein
for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
::0011A \WORLDOX \o: \WDOX \RESQLUTI \R21024F. v/rmc
ATTEST:
RESOLVED this 24th day of October, 2002.
Ji]
CHRISTINE R. MARTINEZ, City Secreta
2
MAXWELL, Mayor
City of Round Rock, Texas
This Social Service Agency Annual Funding Agreement ( "Agreement ") is by and between
the City of Round Rock ( "Round Rock ") and Round Rock Health Clinic ( "Agency "), a non -profit
corporation. Pursuant to the terms of this Agreement, Round Rock hereby agrees to allocate Ten
Thousand Dollars ($10,000.00) to the Agency to fulfill the public purposes outlined by Round Rock
and the Agency herein.
1.1 Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, providing health
assessment, counseling, and treatment for low- income and indigent patients.
1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock
will be used solely for the following program services in Round Rock: to provide
medical evaluation, wellness and acute care and treatment for indigent and low -
income residents.
1.3 Distribution of Funds. Round Rock will divide and distribute the total sum of Ten
Thousand Dollars ($10,000.00) to the Agency on a quarterly basis, commencing on
December 1, 2002.
1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock the agent, servant, or employee
of the Agency, or to create any partnership, joint venture, or other association
between Round Rock and the Agency. Altematively, nothing contained herein,
either explicitly or implicitly, shall be deemed or construed to make the Agency the
agent, servant, or employee of Round Rock, or to create any partnership, joint
venture, or other association between the Agency and Round Rock.
1.5 Principles and Controls. In administering the handling of contributed public funds,
Round Rock and the Agency agree to the following certain basic principles which are
essential to maintain community acceptance and support:
0:1wdox\CORR\g hsocialse00016101,WPDhmc
CITY OF ROUND ROCK
ROUND ROCK HEALTH CLINIC
FUNDING AGREEMENT
a. The Agency shall maintain its status as a voluntary, non - profit corporation
under section 501(C)(3) of the Intemal Revenue code, unless exempt by
Federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
1
EXHIBIT
c. The Agency shall notify Round Rock of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock and actively maintain a current list
(including term of office) of the Agency's directors, as well as its regular
meeting times;
e. The Agency shall provide to Round Rock financial reports and board of
director meeting minutes on aregular and timely basis as requested by Round
Rock;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees, and
agents from any and all liability for any damage or injury caused to any
employee, client, patron, agency, visitor or guest of the Agency;
g.
The Agency shall have an independent public accountant prepare an annual
audit or review in accordance with generally accepted accounting standards,
and shall provide a copy of this audit to Round Rock;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget to
Round Rock;
i. The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs.
1.6 Term of Agreement. This Agreement is in effect from December 1, 2002 to
September 30, 2003.
1.7 Entire Agreement. This Agreement constitutes the entire agreement between
Round Rock and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties.
1.8 Assignability. This Agreement cannot be assigned or transferred in any part without
the written consent of both Round Rock and the Agency.
2
Executed by:
Agency President/Chairman, Board of Directors Date
Agency Chief Professional Officer (paid staff) Date
City of Round Rock, Mayor Date
3
DATE: October 18, 2002
SUBJECT: City Council Meeting — October 24, 2002
ITEM: * 11.F.11. Consider a resolution authorizing the Mayor to execute a Funding
Agreement with Round Rock Health Clinic for $10,000.
Resource: David Kautz, Chief Financial Officer
Bill White, Finance Director
History: City staff and the local area United Way participated in a joint process
to receive and evaluate funding requests from social service agencies.
Funding has been established in the current year operating budget for
this agency. This agreement outlines the terms and conditions for the
current year funding.
Funding:
Cost: $10,000
Source of Funds: General Fund
Outside Resources: United Way
ImpactBenefit: Joint review and evaluation of the funding requests enable our City to
identify and help fund valuable, needed community services.
Public Comment: Public Hearings were held in the budget adoption process.
Sponsor: Finance Department
•
0: wdox CORPAgnhsocialse00036101. WPO/nnc
CITY OF ROUND ROCK
ROUND ROCK HEALTH CLINIC
FUNDING AGREEMENT
This Social Service Agency Annual Funding Agreement ( "Agreement ") is by and between
the City of Round Rock ( "Round Rock ") and Round Rock Health Clinic ( "Agency "), a non - profit
corporation. Pursuant to the terms of this Agreement, Round Rock hereby agrees to allocate Ten
Thousand Dollars ($10,000.00) to the Agency to fulfill the public purposes outlined by Round Rock
and the Agency herein.
1.1 Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, providing health
assessment, counseling, and treatment for low- income and indigent patients.
1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock
will be used solely for the following program services in Round Rock: to provide
medical evaluation, wellness and acute care and treatment for indigent and low -
income residents.
1.3 Distribution of Funds. Round Rock will divide and distribute the total sum of Ten
Thousand Dollars ($10,000.00) to the Agency on a quarterly basis, commencing on
December 1, 2002.
1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock the agent, servant, or employee
of the Agency, or to create any partnership, joint venture, or other association
between Round Rock and the Agency. Altematively, nothing contained herein,
either explicitly or implicitly, shall be deemed or construed to make the Agency the
agent, servant, or employee of Round Rock, or to create any partnership, joint
venture, or other association between the Agency and Round Rock.
1.5 Principles and Controls. In administering the handling of contributed public funds,
Round Rock and the Agency agree to the following certain basic principles which are
essential to maintain community acceptance and support:
a. The Agency shall maintain its status as a voluntary, non - profit corporation
under section 501(C)(3) of the Internal Revenue code, unless exempt by
Federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
1
c. The Agency shall notify Round Rock of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock and actively maintain a current list
(including term of office) of the Agency's directors, as well as its regular
meeting times;
e. The Agency shall provide to Round Rock financial reports and board of
director meeting minutes on a regular and timely basis as requested by Round
Rock;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees, and
agents from any and all liability for any damage or injury caused to any
employee, client, patron, agency, visitor or guest of the Agency;
g.
The Agency shall have an independent public accountant prepare an annual
audit or review in accordance with generally accepted accounting standards,
and shall provide a copy of this audit to Round Rock;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget to
Round Rock;
i. The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs.
1.6 Term of Agreement. This Agreement is in effect from December 1, 2002 to
September 30, 2003.
1.7 Entire Agreement. This Agreement constitutes the entire agreement between
Round Rock and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties.
1.8 Assi¢nability. This Agreement cannot be assigned or transferred in any part without
the written consent of both Round Rock and the Agency.
2
Executed by:
Agency President/Chairman, Board of Directors Date
/
Agency Chief Professional Offices ! • •taff) Date
AAA
:'rund ock, Mayor Date
3
io- a� -oa.
Mayor
Nyle Maxwell
Mayor Pro-tem
Tom Nielson
Council Members
Alan McGraw
Carrie Pin
Scot Knight
Isabel Callahan
Gary Coe
City Manager
Robert L. Bennett. Jr.
City Attorney
Stephan L. Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
December 3, 2002
Ms. Karen Wilson
Director
Round Rock Health Clinic
100 W. 3 Street
Georgetown, TX 78626
Dear Ms. Wilson:
The Round Rock City Council approved Resolution No. R- 02- 10- 24 -11F11 at their
regularly scheduled meeting on October 24, 2002. This resolution approves the
City funding Agreement with Round Rock Health Clinic for funds from the City.
Enclosed is a copy of the resolution and original agreement. Please return the fully
executed original agreement to me by December 10, 2002. If you have any
questions, please do not hesitate to contact Terry Gizelbach at 218 -5445.
Sincerely,
Christine R. Martinez
City Secretary
Enclosures
�n1
CITY OF ROUND ROCK 221 East Main Street • Round Rock. Texas 78664
Phone. 512.218.5400 • Fax, 512.218.7097 • www,ci.round- rock.tx.us