R-02-10-24-11F13 - 10/24/2002Sherri Monroe
From: Sherri Monroe
Sent: Thursday, January 16, 2003 2:43 PM
To: Bill White
Cc: Noelle Jones; Elaine Wilson; Debbie Hunt; Terry Gizelbach
Subject: Resolution # R-02-10-24-11F13
Page 1 of 1
As you probably already know, the American Red Cross did not request any money for agency funding. I know Noelle
was working on getting the agency funding resolution under the correct agency (Association of Retarded Citizens), and
that there is an item on the agenda for the January 23 Council Meeting to clear this situation up. This e-mail is just to
verify that a check will not be cut to the American Red Cross. Thanks for all your help.
Sherri Monroe
Administration Department
01/16/2003
RESOLUTION NO. R- 02- 10- 24 -11F13
WHEREAS, the City of Round Rock evaluates funding requests from
local social service agencies to identify and help fund valuable,
needed community services, and
WHEREAS, the City of Round Rock has received a request for funds
from The American Red Cross of the Capital Area, a non - profit
corporation ( "Agency ") , and
WHEREAS, the City Council hereby determines that the requested
funds will be used for a public purpose, namely to provide basic needs,
crisis assistance and support services for people with disabilities, their
families, and their caregivers., and
WHEREAS, the City Council desires to enter into a Funding
Agreement with the Agency, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Funding Agreement with the Agency, a copy of said
agreement being attached hereto as Exhibit "A" and incorporated herein
for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
VIMOXWBSOLUTIVLE1026,13frinc
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 24th day of October, 2002.
ATTEST:
J1f
CHRISTINE R. MARTINEZ, City y Secret ry
2
ELL, Mayor
City of Round Rock, Texas
CITY OF ROUND ROCK
THE AMERICAN RED CROSS OF THE CAPITAL AREA
FUNDING AGREEMENT
This Social Service Agency Annual Funding Agreement ( "Agreement ") is by and between
the City of Round Rock ( "Round Rock ") and The American Red Cross of the Capital Area
( "Agency "), a non -profit corporation. Pursuant to the terms of this Agreement, Round Rock hereby
agrees to allocate Eight Thousand Dollars ($8,000.00) to the Agency to fulfill the public purposes
outlined by Round Rock and the Agency herein.
1.1 Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, providing
services and support for people with disabilities, their families, and caregivers.
1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock
will be used solely for the following program services in Round Rock: to provide
basic needs, crisis assistance and support services for people with disabilities, their
families, and their caregivers.
1.3 Distribution of Funds. Round Rock will allocate Eight Thousand Dollars
($8,000.00) to the Agency on December 1, 2002.
1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock the agent, servant, or employee
of the Agency, or to create any partnership, joint venture, or other association
between Round Rock and the Agency. Alternatively, nothing contained herein,
either explicitly or implicitly, shall be deemed or construed to make the Agency the
agent, servant, or employee of Round Rock, or to create any partnership, joint
venture, or other association between the Agency and Round Rock.
1.5 Principles and Controls. In administering the handling of contributed public funds,
Round Rock and the Agency agree to the following certain basic principles which are
essential to maintain community acceptance and support:
0 \wdaa\CORR\gnl\eocia18e \00036096. W PDk,,
a. The Agency shall maintain its status as a voluntary, non - profit corporation
under section 501(C)(3) of the Internal Revenue code, unless exempt by
Federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
1
EXHIBIT
c. The Agency shall notify Round Rock of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock and actively maintain a current list
(including term of office) of the Agency's directors, as well as its regular
meeting times;
e. The Agency shall provide to Round Rock financial reports and board of
director meeting minutes on a regular and timely basis as requested by Round
Rock;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees, and
agents from any and all liability for any damage or injury caused to any
employee, client, patron, agency, visitor or guest of the Agency;
g.
The Agency shall have an independent public accountant prepare an annual
audit or review in accordance with generally accepted accounting standards,
and shall provide a copy of this audit to Round Rock;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget to
Round Rock;
i. The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs.
1.6 Term of Agreement. This Agreement is in effect from December 1, 2002 to
September 30, 2003.
1.7 Entire Agreement. This Agreement constitutes the entire agreement between
Round Rock and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties.
1.8 Assi2nability. This Agreement cannot be assigned or transferred in any part without
the written consent of both Round Rock and the Agency.
2
Executed by:
Agency President/Chairman, Board of Directors Date
Agency Chief Professional Officer (paid staff) Date
City of Round Rock, Mayor Date
3
DATE: October 18, 2002
SUBJECT: City Council Meeting — October 24, 2002
ITEM: * 11.F.13. Consider a resolution authorizing the Mayor to execute a Funding
Agreement with The American Red Cross of the Capital Area for
$8,000.
Resource: David Kautz, Chief Financial Officer
Bill White, Finance Director
History: City staff and the local area United Way participated in a joint process
to receive and evaluate funding requests from social service agencies.
Funding has been established in the current year operating budget for
this agency. This agreement outlines the terms and conditions for the
current year funding.
Funding:
Cost: $8,000
Source of Funds: General Fund
Outside Resources: United Way
Impact/Benefit: Joint review and evaluation of the funding requests enable our City to
identify and help fund valuable, needed community services.
Public Comment: Public Hearings were held in the budget adoption process.
Sponsor: Finance Department
Mayor
Nyle Maxwell
Mayor Pro -tem
Tom Nielson
Council Members
Alan McGraw
Carrie Pitt
Scot Knight
Isabel Gallahan
Gary Coe
City Manager
Robert L. Bennett. Jr.
City Attorney
Stephan L. Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
December 3, 2002
Mr. Steven R. Crisman
Executive Director
American Red Cross of Central Texas
1106 South Mays, Suite 230
Round Rock, TX 78664
Dear Mr. Crisman:
The Round Rock City Council approved Resolution No. R- 02- 10- 24 -11F13 at their
regularly scheduled meeting on October 24, 2002. This resolution approves the
City funding Agreement with American Red Cross of Central Texas for funds from
the City.
Enclosed is a copy of the resolution and original agreement. Please return the fully
executed original agreement to me by December 10, 2002. If you have any
questions, please do not hesitate to contact Terry Gizelbach at 218 -5445.
Sincerely,
6 1 C 41(; "
Christine R. Martinez
City Secretary
Enclosures
CITY OF ROUND ROCK 221 East Main Street • Round Rock, Texas 78664
Phone, 512.218.5400 • Fax: 512.218.7097 • www.c4round-rock.tx.us
[ORIGINAL
CITY OF ROUND ROCK
THE AMERICAN RED CROSS OF THE CAPITAL AREA
FUNDING AGREEMENT
This Social Service Agency Annual Funding Agreement ( "Agreement") is by and between
the City of Round Rock ( "Round Rock ") and The American Red Cross of the Capital Area
( "Agency"), a non -profit corporation. Pursuant to the terms of this Agreement, Round Rock hereby
agrees to allocate Eight Thousand Dollars ($8,000.00) to the Agency to fulfill the public purposes
outlined by Round Rock and the Agency herein.
1.1 Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, providing
services and support for people with disabilities, their families, and caregivers.
1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock
will be used solely for the following program services in Round Rock: to provide
basic needs, crisis assistance and support services for people with disabilities, their
families, and their caregivers.
1.3 Distribution of Funds. Round Rock will allocate Eight Thousand Dollars
($8,000.00) to the Agency on December 1, 2002.
1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock the agent, servant, or employee
of the Agency, or to create any partnership, joint venture, or other association
between Round Rock and the Agency. Alternatively, nothing contained herein,
either explicitly or implicitly, shall be deemed or construed to make the Agency the
agent, servant, or employee of Round Rock, or to create any partnership, joint
venture, or other association between the Agency and Round Rock.
1.5 Principles and Controls. In administering the handling of contributed public funds,
Round Rock and the Agency agree to the following certain basic principles which are
essential to maintain community acceptance and support:
0,edox \CORR\gnRsacialse 00036096.WPD/»C
a. The Agency shall maintain its status as a voluntary, non -profit corporation
under section 501(C)(3) of the Internal Revenue code, unless exempt by
Federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
1
c. The Agency shall notify Round Rock of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock and actively maintain a current list
(including term of office) of the Agency's directors, as well as its regular
meeting times;
e. The Agency shall provide to Round Rock financial reports and board of
director meeting minutes on aregular and timely basis as requested by Round
Rock;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees, and
agents from any and all liability for any damage or injury caused to any
employee, client, patron, agency, visitor or guest of the Agency;
g. The Agency shall have an independent public accountant prepare an annual
audit or review in accordance with generally accepted accounting standards,
and shall provide a copy of this audit to Round Rock;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget to
Round Rock;
i. The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs.
1.6 Term of Agreement. This Agreement is in effect from December 1, 2002 to
September 30, 2003.
1.7 Entire Agreement. This Agreement constitutes the entire agreement between
Round Rock and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties.
1.8 Assignability. This Agreement cannot be assigned or transferred in any part without
the written consent of both Round Rock and the Agency.
2
Executed by:
Agency President/Chairman, Board of Directors Date
Cites
Agency Chief Professional Offic- ,. • Date
ock, Mayor
3
Date