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R-02-10-24-11F14 - 10/24/2002RESOLUTION NO. R- 02- 10- 24 -11F14 WHEREAS, the City of Round Rock evaluates funding requests from local social service agencies to identify and help fund valuable, needed community services, and WHEREAS, the City of Round Rock has received a request for funds from Williamson - Burnet County Opportunities, a non - profit corporation ( "Agency "), and WHEREAS, the City Council hereby determines that the requested funds will be used for a public purpose, namely to provide a senior nutrition and meal program, healthcare and meals for special needs adults, and comprehensive services including education, health, dental, and social services for children, and WHEREAS, the City Council desires to enter into a Funding Agreement with the Agency, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Funding Agreement with the Agency, a copy of said agreement being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted .0n"A\ WORLDO X \0 = \WDO% \%Escurri \R21024F.1a /ac upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. CHRISTINE R. MARTINEZ, City Secreta RESOLVED this 24th day of October, 2002. O 2 MAXWELL, Mayor City of Round Rock, Texas CITY OF ROUND ROCK WILLIAMSON - BURNET COUNTY OPPORTUNITIES FUNDING AGREEMENT This Social Service Agency Annual Funding Agreement ( "Agreement ") is by and between the City of Round Rock ( "Round Rock ") and Williamson -Burnet County Opportunities ( "Agency "), a non -profit corporation. Pursuant to the terms of this Agreement, Round Rock hereby agrees to allocate Sixteen Thousand Six Hundred Dollars ($16,600.00) to the Agency to fulfill the public purposes outlined by Round Rock and the Agency herein. 1.1 Purpose. Round Rock has in good faith determined that this Agreement serves a public purpose. This public purpose includes, but is not limited to, providing a senior nutrition and meal program, providing healthcare and meals for special needs adults, and providing comprehensive services including education, health, dental, and social services for children. 1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock will be used solely for the following program services in Round Rock: to provide hot meals and a nutrition program to senior citizens, to provide exercise and social programs for senior citizens, to provide healthcare and meals for special needs adults, and to provide children ages five and under with comprehensive services including education, health, dental, and social services. 1.3 Distribution of Funds. The sum of Sixteen Thousand Six Hundred Dollars ($16,600.00) will be divided and distributed by Round Rock to the Agency on a quarterly basis commencing on December 1, 2002. This sum shall be distributed in the amounts of Six Thousand Five Hundred Dollars ($6,500.00) for the Round Rock Senior Nutrition program, Four Thousand Six Hundred Dollars ($4,600.00) for the Round Rock Adult Day and Healthcare program, and Five Thousand Five Hundred Dollars ($5,500.00) for the Round Rock Head Start program. 1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly, shall be deemed or construed to make Round Rock or its designee, the agent, servant, or employee of the Agency, or to create any partnership, joint venture, or other association between Round Rock or its designee and the Agency. Alternatively, nothing contained herein, either explicitly or implicitly, shall be deemed or construed to make the Agency the agent, servant, or employee of Round Rock or its designee, or to create any partnership, joint venture, or other association between the Agency and Round Rock or its designee. O: \wdox \CORK \gnIlsocialse \00036061. W PD 1 EXHIBIT II An 1.5 Principles and Controls. In administering the handling of contributed public funds, Round Rock and the Agency agree to the following certain basic principles which are essential to maintain community acceptance and support: a. The Agency shall maintain its status as a voluntary, non - profit corporation under section 501(C)(3) of the Internal Revenue code, unless exempt by Federal guidelines; b. The Agency shall remain in good standing under the laws of the state of Texas; c. The Agency shall notify Round Rock or its designee of major programmatic and administrative changes which could substantially affect the Agency's operation and service delivery; d. The Agency shall provide to Round Rock or its designee and actively maintain a current list (including term of office) of the Agency's directors, as well as its regular meeting times; e. The Agency shall provide to Round Rock or its designee minutes of its board of director meetings and detailed financial reports which include detailed comparisons of budgeted and actual activity and change in financial position. The reports shall be attested to by the Agency's board of directors and be provided on a regular and timely basis as requested by Round Rock or its designee; f. The Agency shall provide adequate liability insurance coverage for the Agency, and does hereby indemnify Round Rock and its employees, designees, and agents from any and all liability for any damage or injury caused to any employee, client, patron, agency, visitor or guest of the Agency; g. If an independent public accountant prepares an annual audit or review in accordance with generally accepted accounting standards, the Agency shall provide a copy of such report to Round Rock or its designee; h. The Agency shall prepare a detailed annual budget, translating program service plans into financial terms, and shall provide a copy of this budget to Round Rock or its designee. The budget must have comparative columns showing previous year actual and proposed year budget figures. Revenues should be categorized by major source and expenses categorized by purpose; 2 Executed by: i. The Agency shall be responsible for generation of support for its programs and not rely solely on Round Rock for funding of its programs; and j. The Agency shall allow Round Rock or its designee to conduct a semi - annual inspection of the Agency's premises and operations. 1.6 Term of Agreement. This Agreement is in effect from December 1, 2002 to September 30, 2003. 1.7 Entire Agreement. This Agreement constitutes the entire agreement between Round Rock and the Agency. No oral agreements are in effect pertaining to this Agreement. Any changes or modifications to this Agreement must be made in writing with the consent of both parties. 1.8 Assignability. This Agreement cannot be assigned or transferred in any part without the written consent of both Round Rock and the Agency. Agency President/Chairman, Board of Directors Date Agency Chief Professional Officer (paid staff) Date City of Round Rock, Mayor Date 3 DATE: October 18, 2002 SUBJECT: City Council Meeting — October 24, 2002 ITEM: * 11.F.14. Consider a resolution authorizing the Mayor to execute a Funding Agreement with Williamson - Burnet County Opportunities for $16,600. Resource: David Kautz, Chief Financial Officer Bill White, Finance Director History: City staff and the local area United Way participated in a joint process to receive and evaluate funding requests from social service agencies. Funding has been established in the current year operating budget for this agency. This agreement outlines the terms and conditions for the current year funding. Funding: Cost: $16,600 Source of Funds: General Fund Outside Resources: United Way Impact/Benefit: Joint review and evaluation of the funding requests enable our City to identify and help fund valuable, needed community services. Public Comment: Public Hearings were held in the budget adoption process. Sponsor: Finance Department CITY OF ROUND ROCK WILLIAMSON - BURNET COUNTY OPPORTUNITIES FUNDING AGREEMENT This Social Service Agency Annual Funding Agreement ( "Agreement ") is by and between the City of Round Rock ( "Round Rock ") and Williamson -Bumet County Opportunities ( "Agency "), a non - profit corporation. Pursuant to the terms of this Agreement, Round Rock hereby agrees to allocate Sixteen Thousand Six Hundred Dollars ($16,600.00) to the Agency to fulfill the public purposes outlined by Round Rock and the Agency herein. 1.1 Purpose. Round Rock has in good faith determined that this Agreement serves a public purpose. This public purpose includes, but is not limited to, providing a senior nutrition and meal program, providing healthcare and meals for special needs adults, and providing comprehensive services including education, health, dental, and social services for children. 1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock will be used solely for the following program services in Round Rock: to provide hot meals and a nutrition program to senior citizens, to provide exercise and social programs for senior citizens, to provide healthcare and meals for special needs adults, and to provide children ages five and under with comprehensive services including education, health, dental, and social services. 1.3 Distribution of Funds. The sum of Sixteen Thousand Six Hundred Dollars ($16,600.00) will be divided and distributed by Round Rock to the Agency on a quarterly basis commencing on December 1, 2002. This sum shall be distributed in the amounts of Six Thousand Five Hundred Dollars ($6,500.00) for the Round Rock Senior Nutrition program, Four Thousand Six Hundred Dollars ($4,600.00) for the Round Rock Adult Day and Healthcare program, and Five Thousand Five Hundred Dollars ($5,500.00) for the Round Rock Head Start program. 1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly, shall be deemed or construed to make Round Rock or its designee, the agent, servant, or employee of the Agency, or to create any partnership, joint venture, or other association between Round Rock or its designee and the Agency. Alternatively, nothing contained herein, either explicitly or implicitly, shall be deemed or construed to make the Agency the agent, servant, or employee of Round Rock or its designee, or to create any partnership, joint venture, or other association between the Agency and Round Rock or its designee. O: \wdox \CORR \gni socialse \00036061. WPD 1 ORIGINAD 1.5 Principles and Controls. In administering the handling of contributed public funds, Round Rock and the Agency agree to the following certain basic principles which are essential to maintain community acceptance and support: a. The Agency shall maintain its status as a voluntary, non - profit corporation under section 501(C)(3) of the Internal Revenue code, unless exempt by Federal guidelines; b. The Agency shall remain in good standing under the laws of the state of Texas; c. The Agency shall notify Round Rock or its designee of major programmatic and administrative changes which could substantially affect the Agency's operation and service delivery; d. The Agency shall provide to Round Rock or its designee and actively maintain a current list (including term of office) of the Agency's directors, as well as its regular meeting times; e. The Agency shall provide to Round Rock or its designee minutes of its board of director meetings and detailed financial reports which include detailed comparisons of budgeted and actual activity and change in financial position. The reports shall be attested to by the Agency's board of directors and be provided on a regular and timely basis as requested by Round Rock or its designee; f. The Agency shall provide adequate liability insurance coverage for the Agency, and does hereby indemnify Round Rock and its employees, designees, and agents from any and all liability for any damage or injury caused to any employee, client, patron, agency, visitor or guest of the Agency; g. If an independent public accountant prepares an annual audit or review in accordance with generally accepted accounting standards, the Agency shall provide a copy of such report to Round Rock or its designee; h. The Agency shall prepare a detailed annual budget, translating program service plans into financial terms, and shall provide a copy of this budget to Round Rock or its designee. The budget must have comparative columns showing previous year actual and proposed year budget figures. Revenues should be categorized by major source and expenses categorized by purpose; 2 Executed by: i. The Agency shall be responsible for generation of support for its programs and not rely solely on Round Rock for funding of its programs; and j. The Agency shall allow Round Rock or its designee to conduct a semi - annual inspection of the Agency's premises and operations. 1.6 Term of Agreement. This Agreement is in effect from December 1, 2002 to September 30, 2003. 1.7 Entire Agreement. This Agreement constitutes the entire agreement between Round Rock and the Agency. No oral agreements are in effect pertaining to this Agreement. Any changes or modifications to this Agreement must be made in writing with the consent of both parties. 1.8 Assignability. This Agreement cannot be assigned or transferred in any part without the written consent of both Round Rock and the Agency. Agency President/Chai , Board of D ors Date 3 Date y o`.+ d ' ock, Mayor Date r7 / �O c LJ Mayor Nyle Maxwell Mayor Pro -tem Tom Nielson Council Members Alan McGraw Carrie Pin Scot Knight Isabel Callahan Gary Coe City Manager Robert L. Bennett. Jr. City Attorney Stephan L. Sheets ROUND ROCK, TEXAS PURPOSE. PASSION. PROSPERITY. December 3, 2002 Mr. Robert Howard Executive Director Williamson/Burnet County Opportunities P.O. Box 740 Georgetown, TX 78627 -0740 Dear Mr. Howard: The Round Rock City Council approved Resolution No. R- 02- 10- 24 -11F14 at their regularly scheduled meeting on October 24, 2002. This resolution approves the City funding Agreement with Williamson/Burnet County Opportunities for funds from the City. Enclosed is a copy of the resolution and original agreement. Please return the fully executed original agreement to me by December 10, 2002. If you have any questions, please do not hesitate to contact Terry Gizelbach at 218 -5445. Sincerely, Christine R. Martinez City Secretary Enclosures CITY OF ROUND ROCK 221 East Main Street • Round Rock, Texas 78664 Phone: 512.218.5400 • Fax: 512.218.7097 • www.ci.round-rock.tx.us