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R-02-10-24-11F2 - 10/24/2002WHEREAS, the City of Round Rock evaluates funding requests from local social service agencies to identify and help fund valuable, needed community services, and WHEREAS, the City of Round Rock has received a request for funds from Any Baby Can, a non - profit corporation ( "Agency "), and WHEREAS, the City Council hereby determines that the requested funds will be used for a public purpose, namely to provide families with medical care, food, shelter, utilities, and transportation, and to offer temporary relief to families caring for a special needs child, and WHEREAS, the City Council desires to enter into a Funding Agreement with the Agency, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Funding Agreement with the Agency, a copy of said agreement being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. \NORLDOX \O: \NUO% \R SOxurr \aa1Oaaea.NPO /rmc RESOLUTION NO. R- 02- 10- 24 -11F2 RESOLVED this 24th day of October, 2002. CHRISTINE R. MARTINEZ, City Secret 2 MAXWELL, Mayor City of Round Rock, Texas y CITY OF ROUND ROCK ANY BABY CAN FUNDING AGREEMENT This Social Service Agency Annual Funding Agreement ( "Agreement ") is by and between the City of Round Rock ( "Round Rock ") and Any Baby Can ( "Agency "), a non - profit corporation. Pursuant to the terms of this Agreement, Round Rock hereby agrees to allocate Ten Thousand Dollars ($10,000.00) to the Agency to fulfill the public purposes outlined by Round Rock and the Agency herein. 1.1 Purpose, Round Rock has in good faith determined that this Agreement serves a public purpose. This public purpose includes, but is not limited to, the Agency's efforts to provide families with medical care, food, shelter, utilities, and transportation, and to offer temporary relief to families caring for a special needs child. 1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock will be used solely for the following program services in Round Rock: to provide case management of family necessities, to provide crisis assistance, and to provide respite care. 1.3 Distribution of Funds. Round Rock will allocate the sum of Eight Thousand Dollars ($8,000.00) for case management, and the sum of Two Thousand Dollars ($2,000.00) for crisis assistance, totaling Ten Thousand Dollars ($10,000.00) to the Agency on December 1, 2002. 1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly, shall be deemed or construed to make Round Rock or its designee, the agent, servant, or employee of the Agency, or to create any partnership, joint venture, or other association between Round Rock or its designee and the Agency. Alternatively, nothing contained herein, either explicitly or implicitly, shall be deemed or construed to make the Agency the agent, servant, or employee of Round Rock or its designee, or to create any partnership, joint venture, or other association between the Agency and Round Rock or its designee. 1.5 Principles and Controls. In administering the handling of contributed public funds, Round Rock and the Agency agree to the following certain basic principles which are essential to maintain community acceptance and support: 0:\wdox \CORK \gnl\socialse\00035213. WPD a. The Agency shall maintain its status as a voluntary, non - profit corporation under section 501(C)(3) of the Intemal Revenue code, unless exempt by Federal guidelines; 1 $p, EXHIBIT b. The Agency shall remain in good standing under the laws of the state of Texas; c. The Agency shall notify Round Rock or its designee of major programmatic and administrative changes which could substantially affect the Agency's operation and service delivery; d. The Agency shall provide to Round Rock or its designee and actively maintain a current list (including term of office) of the Agency's directors, as well as its regular meeting times; e. The Agency shall provide to Round Rock or its designee minutes of its board of director meetings and detailed financial reports which include detailed comparisons of budgeted and actual activity and change in financial position. The reports shall be attested to by the Agency's board of directors and be provided on a regular and timely basis as requested by Round Rock or its designee; f. The Agency shall provide adequate liability insurance coverage for the Agency, and does hereby indemnify Round Rock and its employees, designees, and agents from any and all liability for any damage or injury caused to any employee, client, patron, agency, visitor or guest of the Agency; g. If an independent public accountant prepares an annual audit or review in accordance with generally accepted accounting standards, the Agency shall provide a copy of such report to Round Rock or its designee; h. The Agency shall prepare a detailed annual budget, translating program service plans into financial terms, and shall provide a copy of this budget to Round Rock or its designee. The budget must have comparative columns showing previous year actual and proposed year budget figures. Revenues should be categorized by major source and expenses categorized by purpose; i. The Agency shall be responsible for generation of support for its programs and not rely solely on Round Rock for funding of its programs; and j. The Agency shall allow Round Rock or its designee to conduct a semi - annual inspection of the Agency's premises and operations. 1.6 Term of Agreement. This Agreement is in effect from December 1, 2002 to September 30, 2003. 2 Executed by: 1.7 Entire Agreement. This Agreement constitutes the entire agreement between Round Rock and the Agency. No oral agreements are in effect pertaining to this Agreement. Any changes or modifications to this Agreement must be made in writing with the consent of both parties. 1.8 Assignability. This Agreement cannot be assigned or transferred in any part without the written consent of both Round Rock and the Agency. Agency President/Chairman, Board of Directors Date Agency Chief Professional Officer (paid staff) Date City of Round Rock, Mayor Date 3 DATE: October 18, 2002 SUBJECT: City Council Meeting — October 24, 2002 ITEM: * 11.F.2. Consider a resolution authorizing the Mayor to execute a Funding Agreement with Any Baby Can for $10,000. Resource: David Kautz, Chief Financial Officer Bill White, Finance Director History: City staff and the local area United Way participated in a joint process to receive and evaluate funding requests from social service agencies. Funding has been established in the current year operating budget for this agency. This agreement outlines the terms and conditions for the current year funding. Funding: Cost: 810,000 Source of Funds: General Fund Outside Resources: United Way Impact/Benefit: Joint review and evaluation of the funding requests enable our City to identify and help fund valuable, needed community services. Public Comment: Public Hearings were held in the budget adoption process. Sponsor: Finance Department This Social Service Agency Annual Funding Agreement ( "Agreement ") is by and between the City of Round Rock ( "Round Rock ") and Any Baby Can ( "Agency "), a non - profit corporation. Pursuant to the terms of this Agreement, Round Rock hereby agrees to allocate Ten Thousand Dollars ($10,000.00) to the Agency to fulfill the public purposes outlined by Round Rock and the Agency herein. 1.1 Purpose. Round Rock has in good faith determined that this Agreement serves a public purpose. This public purpose includes, but is not limited to, the Agency's efforts to provide families with medical care, food, shelter, utilities, and transportation, and to offer temporary relief to families caring for a special needs child. 1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock will be used solely for the following program services in Round Rock: to provide case management of family necessities, to provide crisis assistance, and to provide respite care. 1.3 Distribution of Funds. Round Rock will allocate the sum of Eight Thousand Dollars ($8,000.00) for case management, and the sum of Two Thousand Dollars ($2,000.00) for crisis assistance, totaling Ten Thousand Dollars ($10,000.00) to the Agency on December 1, 2002. 1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly, shall be deemed or construed to make Round Rock or its designee, the agent, servant, or employee of the Agency, or to create any partnership, joint venture, or other association between Round Rock or its designee and the Agency. Alternatively, nothing contained herein, either explicitly or implicitly, shall be deemed or construed to make the Agency the agent, servant, or employee of Round Rock or its designee, or to create any partnership, joint venture, or other association between the Agency and Round Rock or its designee. 1.5 Principles and Controls. In administering the handling of contributed public funds, Round Rock and the Agency agree to the following certain basic principles which are essential to maintain community acceptance and support: O:\ wdox \CORR\gnllsocialse\00035213. WPD CITY OF ROUND ROCK ANY BABY CAN FUNDING AGREEMENT 1 ` oR1GINA 1 a. The Agency shall maintain its status as a voluntary, non -profit corporation under section 501(C)(3) of the Internal Revenue code, unless exempt by Federal guidelines; b. The Agency shall remain in good standing under the laws of the state of Texas; c. The Agency shall notify Round Rock or its designee of major programmatic and administrative changes which could substantially affect the Agency's operation and service delivery; d. The Agency shall provide to Round Rock or its designee and actively maintain a current list (including term of office) of the Agency's directors, as well as its regular meeting times; e. The Agency shall provide to Round Rock or its designee minutes of its board of director meetings and detailed financial reports which include detailed comparisons of budgeted and actual activity and change in financial position. The reports shall be attested to by the Agency's board of directors and be provided on a regular and timely basis as requested by Round Rock or its designee; f. The Agency shall provide adequate liability insurance coverage for the Agency, and does hereby indemnify Round Rock and its employees, designees, and agents from any and all liability for any damage or injury caused to any employee, client, patron, agency, visitor or guest of the Agency; g. If an independent public accountant prepares an annual audit or review in accordance with generally accepted accounting standards, the Agency shall provide a copy of such report to Round Rock or its designee; h. The Agency shall prepare a detailed annual budget, translating program service plans into financial terms, and shall provide a copy of this budget to Round Rock or its designee. The budget must have comparative columns showing previous year actual and proposed year budget figures. Revenues should be categorized by major source and expenses categorized by purpose; i. The Agency shall be responsible for generation of support for its programs and not rely solely on Round Rock for funding of its programs, and j. The Agency shall allow Round Rock or its designee to conduct a semi - annual inspection of the Agency's premises and operations. 1.6 Term of Agreement. This Agreement is in effect from December 1, 2002 to September 30, 2003. 2 Executed by: 1.7 Entire Agreement. This Agreement constitutes the entire agreement between Round Rock and the Agency. No oral agreements are in effect pertaining to this Agreement. Any changes or modifications to this Agreement must be made in writing with the consent of both parties. 1.8 Assignability. This Agreement cannot be assigned or transferred in any part without the written�onsent . th Round Rock and the Agency. Agency Pr;sident/Chairman, Board of Directors Date Agency Chief Professional 0 r (paid staf Date City : ' • ock, Mayor Date 3 lD - ay DeL Mayor Nyle Maxwell Mayor Pro -tem Tom Nielson Council Members Alan McGraw Carrie Pitt Scot Knight Isabel Gallahan Gary Coe City Manager Robert L. Bennett, Jr. City Attorney Stephan L Sheets ROUND ROCK, TEXAS PURPOSE. PASSION. PROSPERITY. December 3, 2002 Ms. Lila Carl Any Baby Can 1121 East 7 Street Austin, TX 78702 Dear Ms. Carl: The Round Rock City Council approved Resolution No. R- 02- 10- 24 -11F2 at their regularly scheduled meeting on October 24, 2002. This resolution approves the City funding Agreement with Any Baby Can for funds from the City. Enclosed is a copy of the resolution and original agreement. Please retum the fully executed original agreement to me by December 10, 2002. If you have any questions, please do not hesitate to contact Terry Gizelbach at 218 -5445. Sincerely, Christine R. Marti nez City Secretary Enclosures CITY OF ROUND ROCK 221 East Main Street • Round Rock. Texas 78664 Phone: 512.218.5400 • Fax: 912.219.7097 • www.ci. round- rock.tx.us Any Baby Can Child and Family Resource Cenrer 1121 East 7th Street Austin, Texas 78702 phone: 512.454.3743 fax: 512.454.0205 info@abcaus.org www.abcaus.org UNITED WAY CAPITAL AREA January 8, 2003 City of Round Rock 221 E. Main Street Round Rock, TX 78664 Once again, thank you for caring and sharing. Sincerely, Lila Carl, Ph.D. Execuxive Director ABC Tax Identification Number: 74- 2684335 Please keep this letter for your tax records. .$ECEIVED JAN 1 4_2 To Whom It May Concern: On behalf of Any Baby Can Child and Family Resource Center, we would like to thank the City of Round Rock for the donation of $10,000 (check number 47571). This donation will be used to provide services for children with special needs and their families in Round Rock throughout the year. As you may already know, Any Baby Can Child and Family Resource Center is a non - profit organization that assists families who are at risk for having or are already caring for a child with developmental disabilities or chronic illness. We offer families support and access to the resources they require to care for their child's special health care needs by providing help, hope, support and guidance so that each child can realize his or her maximum potential. It is individual and community support such as yours that helps us continue and further our cause, promoting healthy birth outcomes and allowing children with special health care needs in the greater Austin area to face and overcome their daily challenges. Our tax identification number is listed below. Your gift will be devoted to our tax exempt purposes and you shall not receive benefits or services in consideration for this gift. Therefore, the entire amount of this contribution is a tax deductible donation. / l�.'than Friedman evelopment Director