R-02-10-24-11F5 - 10/18/2002RESOLUTION NO. R- 02- 10- 24 -11F5
WHEREAS, the City of Round Rock evaluates funding requests from
local social service agencies to identify and help fund valuable,
needed community services, and
WHEREAS, the City of Round Rock has received a request for funds
from Family Outreach of Williamson County, a non - profit corporation
( "Agency "), and
WHEREAS, the City Council hereby determines that the requested
funds will be used for a public purpose, namely to further the Agency's
efforts to strengthen families and children to provide a safer world, and
WHEREAS, the City Council desires to enter into a Funding
Agreement with the Agency, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Funding Agreement with the Agency, a copy of said
agreement being attached hereto as Exhibit "A" and incorporated herein
for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
:: ODMA\ WORLOOX\ Oi \W➢0 % \RRSOLVII \R21024P5.WP0 /zmc
CITY OF ROUND ROCK
FAMILY OUTREACH OF WC FUNDING AGREEMENT
This Social Service Agency Annual Funding Agreement ( "Agreement ") is by and between
the City of Round Rock ( "Round Rock ") and Family Outreach of WC ( "Agency"), a non -profit
corporation. Pursuant to the terms of this Agreement, Round Rock hereby agrees to allocate
Twenty -Five Hundred Dollars ($2,500.00) to the Agency to fulfill the public purposes outlined by
Round Rock and the Agency herein.
1.1 Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, the Agency's
efforts to strengthen families and children to provide a safer world.
1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock
will be used solely for the following program services in Round Rock: to plan,
deliver, and coordinate services to identified at - risk families that will protect children
from abuse and neglect, and prevent them from entering CPS; to provide services and
education to change dysfunctional and potentially abusive parenting behaviors; to
help divorcing parents understand their children's needs during such a traumatic
period; to facilitate non - traumatizing co- parenting in the future; and to educate the
public about child abuse and neglect and the need for prevention services.
1.3 Distribution of Funds. Round Rock will allocate the sum of Five Hundred Dollars
($500.00) for in -home casework, the sum of Five Hundred Dollars ($500.00) for
parent education, the sum of Five Hundred Dollars ($500.00) for Do It for the Kids,
the sum of Five Hundred Dollars ($500.00) for Community Awareness, and the sum
of Five Hundred Dollars ($500.00) for Rainbows, totaling Twenty -Five Hundred
Dollars ($2,500.00), to the Agency on December 1, 2002.
1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock or its designee the agent, servant,
or employee of the Agency, or to create any partnership, joint venture, or other
association between Round Rock or its designee and the Agency. Alternatively,
nothing contained herein, either explicitly or implicitly, shall be deemed or construed
to make the Agency the agent, servant, or employee of Round Rock or its designee,
or to create any partnership, joint venture, or other association between the Agency
and Round Rock or its designee.
1.5 Principles and Controls. In administering the handling of contributed public funds,
Round Rock and the Agency agree to the following certain basic principles which are
essential to maintain community acceptance and support:
O: \wdox \CORR \gni\socialse \00035230. W PD
1
EXHIBIT
a. The Agency shall maintain its status as a voluntary, non - profit corporation
under section 501(C)(3) of the Intemal Revenue code, unless exempt by
Federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
c. The Agency shall notify Round Rock or its designee of major programmatic
and administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock or its designee and actively
maintain a current list (including term of office) of the Agency's directors,
as well as its regular meeting times;
e. The Agency shall provide to Round Rock or its designee minutes of its board
of director meetings and detailed financial reports which include detailed
comparisons of budgeted and actual activity and change in financial position.
The reports shall be attested to by the Agency's board of directors and be
provided on a regular and timely basis as requested by Round Rock or its
designee;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g. If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency shall
provide a copy of such report to Round Rock or its designee;
h. The Agency shall prepare a detailed amnia] budget, translating program
service plans into financial terms, and shall provide a copy of this budget to
Round Rock or its designee. The budget must have comparative columns
showing previous year actual and proposed year budget figures. Revenues
should be categorized by major source and expenses categorized by purpose;
i. The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs; and
j. The Agency shall allow Round Rock or its designee to conduct a semi- amival
inspection of the Agency's premises and operations.
2
Executed by:
1.6 Term of Agreement. This Agreement is in effect from December 1, 2002 to
September 30, 2003.
1.7 Entire Agreement. This Agreement constitutes the entire agreement between
Round Rock and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties.
1.8 Assignability. This Agreement cannot be assigned or transferred in any part without
the written consent of both Round Rock and the Agency.
Agency President/Chairman, Board of Directors Date
Agency Chief Professional Officer (paid staff) Date
City of Round Rock, Mayor Date
3
DATE: October 18, 2002
SUBJECT: City Council Meeting — October 24, 2002
ITEM:
Resource: David Kautz, Chief Financial Officer
Bill White, Finance Director
History:
11.F.5. Consider a resolution authorizing the Mayor to execute a Funding
Agreement with Family Outreach of Williamson County for $2,500.
Funding:
Cost: $2,500
Source of Funds: General Fund
Outside Resources: United Way
Sponsor: Finance Department
City staff and the local area United Way participated in a joint process
to receive and evaluate funding requests from social service agencies.
Funding has been established in the current year operating budget for
this agency. This agreement outlines the terms and conditions for the
current year funding.
Impact/Benefit: Joint review and evaluation of the funding requests enable our City to
identify and help fund valuable, needed community services.
Public Comment: Public Hearings were held in the budget adoption process.
REC EIVED FEB D G 200,2
CITY OF ROUND ROCK
FAMILY OUTREACH OF WC FUNDING AGREEMENT
This Social Service Agency Annual Funding Agreement ( "Agreement ") is by and between
the City of Round Rock ( "Round Rock ") and Family Outreach of WC ( "Agency "), a non -profit
corporation. Pursuant to the terms of this Agreement, Round Rock hereby agrees to allocate
Twenty -Five Hundred Dollars ($2,500.00) to the Agency to fulfill the public purposes outlined by
Round Rock and the Agency herein.
1.1 Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, the Agency's
efforts tc strengthen families and children to provide a safer world.
1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock
will be used solely for the following program services in Round Rock: to plan,
deliver, and coordinate services to identified at - risk families that will protect children
from abuse and neglect, and prevent them from entering CPS; to provide services and
education to change dysfunctional and potentially abusive parenting behaviors; to
help divorcing parents understand their children's needs during such a traumatic
period; to facilitate non - traumatizing co- parenting in the future; and to educate the
public about child abuse and neglect and the need for prevention services.
1.3 Distribution of Funds. Round Rock will allocate the sum of Five Hundred Dollars
($500.00) for in -home casework, the sum of Five Hundred Dollars ($500.00) for
parent education, the sum of Five Hundred Dollars ($500.00) for Do It for the Kids,
the sum of Five Hundred Dollars ($500.00) for Community Awareness, and the sum
of Five Hundred Dollars ($500.00) for Rainbows, totaling Twenty -Five Hundred
Dollars ($2,500.00), to the Agency on December 1, 2002.
1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock or i,ts designee thu agent, servant,
or employee of the Agency, or to create any partnership, joint venture, or other
association between Round Rock or its designee and the Agency. Alternatively,
nothing contained herein, either explicitly or implicitly, shall be deemed or construed
to make the Agency the agent, servant, or employee of Round Rock or its designee,
or to create any partnership, joint venture, or other association between the Agency
and Round Rock or its designee.
1.5 Principles and Controls. In administering the handling of contributed public funds,
Round Rock and the Agency agree to the following certain basic principles which are
essential to maintain community acceptance and support:
O: \wdox \CORR\gnl\socialse \00035230. WPD
1
a. The Agency shall maintain its status as a voluntary, non - profit corporation
under section 501(C)(3) of the Internal Revenue code, unless exempt by
Federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
c. The Agency shall notify Round Rock or its designee of major programmatic
and administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock or its designee and actively
maintain a current list (including term of office) of the Agency's directors,
as well as its regular meeting times;
e. The Agency shall provide to Round Rock or its designee minutes of its board
of director meetings and detailed financial reports which include detailed
comparisons of budgeted and actual activity and change in financial position.
The reports shall be attested to by the Agency's board of directors and be
provided on a regular and timely basis as requested by Round Rock or its
designee;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g. If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency shall
provide a copy of such report to Round Rock or its designee;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget to
Round Rock or its designee. The budget must have comparative columns
showing previous year actual and proposed year budget figures. Revenues
should be categorized by major source and expenses categorized by purpose;
i. The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs; and
j. The Agency shall allow Round Rock or its designee to conduct a semi - annual
inspection of the Agency's premises and operations.
2
Executed by:
Agency C
City
1.6 Term of Agreement. This Agreement is in effect from December 1, 2002 to
September 30, 2003.
1.7 Entire Agreement. This Agreement constitutes the entire agreement between
Round Rock and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties.
1.8 Assignability. This Agreement cannot be assigned or transferred in any part without
the written consent of both Round Rock and the Agency.
•�?y ��� t in
sident/Chai
essi s Off
d Rock, Mayor
an, Boad Directors
S&..
WOW
3
Date
Date
/o - J -o
Copy
CITY OF ROUND ROCK
FAMILY OUTREACH OF WC FUNDING AGREEMENT
This Social Service Agency Annual Funding Agreement ( "Agreement ") is by and between
the City of Round Rock ( "Round Rock ") and Family Outreach of WC ( "Agency"), a non -profit
corporation. Pursuant to the terms of this Agreement, Round Rock hereby agrees to allocate
Twenty-Five Hundred Dollars ($2,500.00) to the Agency to fulfill the public purposes outlined by
Round Rock and the Agency herein.
1.1 Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, the Agency's
efforts to strengthen families and children to provide a safer world.
1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock
will be used solely for the following program services in Round Rock: to plan,
deliver, and coordinate services to identified at -risk families that will protect children
from abuse and neglect, and prevent them from entering CPS; to provide services and
education to change dysfunctional and potentially abusive parenting behaviors; to
help divorcing parents understand their children's needs during such a traumatic
period; to facilitate non - traumatizing co- parenting in the future; and to educate the
public about child abuse and neglect and the need for prevention services.
1.3 Distribution of Funds. Round Rock will allocate the sum of Five Hundred Dollars
($500.00) for in -home casework, the sum of Five Hundred Dollars ($500.00) for
parent education, the sum of Five Hundred Dollars ($500.00) for Do It for the Kids,
the sum of Five Hundred Dollars ($500.00) for Community Awareness, and the sum
of Five Hundred Dollars ($500.00) for Rainbows, totaling Twenty-Five Hundred
Dollars ($2,500.00), to the Agency on December 1, 2002.
1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock or its designee the agent, servant,
or employee of the Agency, or to create any partnership, joint venture, or other
association between Round Rock or its designee and the Agency. Alternatively,
nothing contained herein, either explicitly or implicitly, shall be deemed or construed
to make the Agency the agent, servant, or employee of Round Rock or its designee,
or to create any partnership, joint venture, or other association between the Agency
and Round Rock or its designee.
1.5 Principles and Controls. In administering the handling of contributed public funds,
Round Rock and the Agency agree to the following certain basic principles which are
essential to maintain community acceptance and support:
O: \wdox \CORK \gni \socialse\00035230. WPD
1
a. The Agency shall maintain its status as a voluntary, non -profit corporation
under section 501(C)(3) of the Internal Revenue code, unless exempt by
Federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
c. The Agency shall notify Round Rock or its designee of major programmatic
and administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock or its designee and actively
maintain a current list (including term of office) of the Agency's directors,
as well as its regular meeting times;
e. The Agency shall provide to Round Rock or its designee minutes of its board
of director meetings and detailed financial reports which include detailed
comparisons of budgeted and actual activity and change in financial position.
The reports shall be attested to by the Agency's board of directors and be
provided on a regular and timely basis as requested by Round Rock or its
designee;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees,
designees, and agents from any and all liability for any damage or injury
caused to any employee, client, patron, agency, visitor or guest of the
Agency;
g. If an independent public accountant prepares an annual audit or review in
accordance with generally accepted accounting standards, the Agency shall
provide a copy of such report to Round Rock or its designee;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget to
Round Rock or its designee. The budget must have comparative columns
showing previous year actual and proposed year budget figures. Revenues
should be categorized by major source and expenses categorized by purpose;
i. The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs; and
The Agency shall allow Round Rock or its designee to conduct a semi - annual
inspection of the Agency's premises and operations.
2
1.6 Term of Agreement. This Agreement is in effect from December 1, 2002 to
September 30, 2003.
1.7 Entire Agreement. This Agreement constitutes the entire agreement between
Round Rock and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties.
1.8 Assignability. This Agreement cannot be assigned or transferred in any part without
the written consent of both Round Rock and the Agency.
Executed by:
/ —? - o -
Ag y4resident/Chairman, Board of Directors Date
Agency Chief Professional Officer (paid staff) Date
City of Round Rock, Mayor Date
3
Executed by:
1.6 Term of Agreement. This Agreement is in effect from December 1, 2002 to
September 30, 2003.
1.7 Entire Agreement. This Agreement constitutes the entire agreement between
Round Rock and the Agency. No oral agreements are in effect pertaining to this
Agreement. My changes or modifications to this Agreement must be made in
writing with the consent of both parties.
1.8 Assignability. This Agreement cannot be assigned or transferred in any part without
the written consent of both Round Rock and the Agency.
Agency President/Chairman, Board of Directors Date
Agency C 'ef Pro essi. , O (paid st., Date
Cis d Rock, Mayor
3
/0-d 4-01)
Mayor
Nyle Maxwell
Mayor Pro -tem
Tom Nielson
Council Members
Alan McGraw
Carrie Pitt
Scot Knight
Isabel Gallahan
Gary Coe
City Manager
• Robert L. Bennett, Jr.
City Attorney
Stephan L. Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY
January 6, 2002
Ms. Lindsay Galvin
Family Outreach of Williamson County
171 Texas Avenue, Ste. 200
Round Rock, TX 78664
Dear Ms. Galvin:
The Round Rock City Council approved Resolution No. R- 02- 10- 24 -11F5 at their
regularly scheduled meeting on October 24, 2002. This resolution approves the
City funding Agreement with Family Outreach for funds from the City.
Enclosed is a copy of the resolution and a copy of the agreement. Please retum the
fully executed agreement to me by January 14, 2002. If you have any questions,
please do not hesitate to contact Terry Gizelbach at 218 -5445.
Sincerely,
u Lth L
Christine R. Martinez nlakti;YVA
City Secretary
Enclosures
CITY OF ROUND ROCK 221 East Main Street • Round Rock, Texas 78664
Phone: 512.218.5400 • Fax: 512.218.7097 • www.ci.round -rock. tx. us
Mayor
Nyle Maxwell
Mayor Pro -tem
Tom Nielson
Council Members
Man McGraw
Carrie Pitt
Scot Knight
Isabel Gallahan
Gary Coe
City Manager
Robert L. Bennett, Jr.
City Attorney
Stephan L. Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
December 3, 2002
Ms. Patsy Callaway, LMSW
Family Outreach of Williamson County
1011 Gattis School Road, Suite 110
Round Rock, TX 78664
Dear Ms. Callaway:
The Round Rock City Council approved Resolution No. R- 02- 10- 24 -11F5 at their
regularly scheduled meeting on October 24, 2002. This resolution approves the
City funding Agreement with Family Outreach for funds from the City.
Enclosed is a copy of the resolution and original agreement. Please return the fully
executed original agreement to me by December 10, 2002. If you have any
questions, please do not hesitate to contact Terry Gizelbach at 218 -5445.
Sincerely,
aivueou}?)1
Christine R. Martinez
City Secretary
Enclosures
CITY OF ROUND ROCK 221 East Main Street • Round Rock. Texas 78664
Phone 5¢- 218.5400 • Fax: 512.218.7097 • www.ci.round- rocklx.us
03