R-02-12-19-9D7 - 12/19/2002RESOLUTION NO. R- 02- 12- 19 -9D7
WHEREAS, the City of Round Rock has previously entered into a
contract for engineering services ( "Contract ") with Carter & Burgess,
Inc. for the preparation of plans, specifications, and estimates for
1.5 miles of US 79 from FM 1460 to CR 195, and
WHEREAS, Carter & Burgess, Inc. has submitted Supplemental
Agreement No. 5 to the Contract for a change in the scope of services,
to include additional design work, and
WHEREAS, the City Council desires to enter into said Supplemental
Agreement No. 5 to the Contract with Carter & Burgess, Inc., Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Agreement No. 5 to the Contract with
Carter & Burgess, Inc., a copy of said supplemental agreement being
attached hereto as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
. ODMA\ WORLDO X \0. \W00X \RESOLVII \R2121907 .WFD /"C
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 19th day of December, 2002.
ATTEST:
CHRISTINE R. MARTINEZ, City Secretary
2
WELL, Mayor
City of Round Rock, Texas
STATE OF TEXAS
*
COUNTY OF WILLIAMSON *
Contract No.
SUPPLEMENTAL AGREEMENT NO. 5
CONTRACT FOR ENGINEERING SERVICES
THIS SUPPLEMENTAL AGREEMENT to contract for engineering services is made by and
between the City of Round Rock, hereinafter called the "City", and Carter - Burgess, Inc.,
hereinafter called the "Engineer ", and becomes effective when fully executed by both parties.
WITNESSETH
WHEREAS, the City and the Engineer executed a contract on the 23` day of March 2000
concerning the design of a four -lane divided section on US 79 from FM 1460 to CR 195 to
include bridge design at Arterial A; and,
WHEREAS, Article 2, Scope of Services To Be Provided by Engineer, as amended, establishes
engineering services to be performed in fulfillment of the Contract; and,
WHEREAS, Article 3, Contract Period, requires work to be completed on or before close of
business on December 31, 2002; and,
WHEREAS, Article 4. Compensation, as amended, limits the maximum amount payable for the
contract to $684,862; and,
WHEREAS, it has become necessary to further amend the contract;
AGREEMENT
NOW THEREFORE, premises considered, the City and the Engineer agree that said contract is
amended as follows:
I. The Engineer has been/will be performing additional services as shown in Exhibit B.
II. The Contract termination date is extended to December 31, 2003.
III. The maximum amount payable of the contract is increased by $32,673.00, as shown in
Exhibit D, to $717,535.00.
1 oft
EXHIBIT
I I A
ALL OTHER PROVISIONS ARE UNCHANGED AND REMAIN IN FULL FORCE AND
EFFECT.
IN WITNESS WHEREOF, the City and the Engineer have executed this supplemental
agreement in duplicate.
THE CITY THE ENGINEER
By. By
Bill a e , P.E.
Vice - President
LIST OF EXHIBITS:
Date
Exhibit B — Additional Services to be Provided by the Engineer
Exhibit D — Fee Schedule
2 of 2
/1 Z..6 Z—
Date
Exhibit B
Additional Services to be Provided by the Engineer
Additional Services requested by TxDOT — (80 hours - $8,788):
1. Design profile for the eastbound travel lanes (exist pavement).
2. Increased construction cost due to variable amount of Level -Up asphalt required.
3. New small sign standards (SMA -1 -3) (revised) used by TxDOT. We will have to
revise our small sign design to the new requirements.
4. Revise construction plans due to revisions in the roadway design manual
(left/right turn length geometry, striping, signing).
Additional Services Not Anticipated — (233 hours - $23,885):
1. Design survey for the proposed box culvert at the west end of project (HEB
Tract).
2. Right of way parcel (field notes, parcel sketch) preparation for the drainage
easement to Brushy Creek for the proposed box culvert (HEB Tract).
3. Drainage design for the proposed box culvert (HEB Tract) and the traffic control
plan development in this area and environmental investigation.
4. Preparation of a waterline easement documents west of the existing FM 1460/US
79 intersection.
5. Coordinated with John Lewis and his surveyor on a regular basis throughout the
project duration. (On going activity)
Exhibit D
Fee Schedule
Additional Services requested by TxDOT: Engineering Cost
1. Design profile for the eastbound travel lanes (exist pavement). $1,500 (12 hours)
2. Increased construction cost due to variable amount of Level -Up asphalt required. $0 NIA
3. Revise small sign design, New small sign standards (SMA -1 -3) (revised) used by TxDOT. $3,288 (30 hours)
4. Revise construction plans due to revisions in the roadway design manual (left/right turn length geometry, striping, signing $4,000 (38 hours)
Total (Increase by TxDOT) $8,788
Additional Services Not Anticipated:
1. Design survey for the proposed box culvert at the west end of project (HEB Tract).
2. Right of way parcel. (field notes, parcel sketch) preparation for the drainage
easement to Brushy Creek for the proposed box culvert (HEB Tract).
3. Drainage design for the proposed box culvert (HEB Tract) and the traffic control plan
development in this area and environmental investigation.
4. Preparation of a waterline easement documents west of the existing
FM 1460/US 79 intersection & 4 additional easements from Palm Valley
to Dell Diamond.
Total (Increase from Additional Work)
Exhibit D
Fee Schedule
5. Coordinated with John Lewis and his surveyor on a regular basis throughout the
project duration. (On going activity)
Engineering Cost
$2,810 (26 Hours)
$815 (11 Hours)
$13,000 (120 Hours)
$3,260 (44 Hours)
$4,000 (32 Hours)
$23,885
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U.S. 79 From CR 195 to FM 1460
CR 195
ROUND ton; DU AS
US 79
From FM 1460 to CR 195
Contract Summary
Original Contract — Executed March 23, 2000 — ($398,182)
Scope of work for this included route and design studies, environmental document
preparation, public involvement, waterline adjustment from Palm Valley Church to the
Dell Diamond, design survey, right of map preparation, field notes and parcel sketches, a
bridge design (1) and the construction document preparation. Scope of work included
coordination with adjacent landowners, TxDOT and utility entities.
SA#1 — Executed on June 28, 2001 ($158,118)
1. Extended the work limits 1400' to the west of existing FM 1460. Needed to
perform a design survey, right of way map preparation, parcel research and utility
locations.
2. Design (horizontal and vertical alignments, drainage, signing, striping,
delineation, traffic control, etc.) needed to be generated for this area.
3. Design an additional bridge at Arterial A, and soil borings for that bridge.
4. Analysis of the existing 3 -6'x6' box culverts west of FM 1460.
5. Coordination with landowners.
SA #2 — Executed September 13, 2001 ($68,021)
1. Field survey to be used for the design of illumination requested by the City of
Round Rock between DI to CR 122, excluding the Dell Diamond portion.
2. Illumination design between 11135 and CR 122. TxDOT requested that the
illumination be divided into two parts. The first portion is the illumination that is
within the project limits of the GAP and be included in the construction
documents being prepared. The remaining portion is to be a stand -alone
construction plan set from HI 35 to FM 1460 and from Dell Diamond to CO 122.
The preparation of the second plan set was not estimated.
SA #3 — Executed January 10, 2002 — ($27,275)
1. Field survey new improvements near tie -in by Old Settlers Park
2. Right of way survey increase from original scope of work.
A. Right of way parcels from 12 to 17 and 5 waterline easements descriptions
B. TxDOT Type II monuments from 40 to 70
SA#4 — Executed June 27, 2002 — ($33,266)
1. Field Survey Embankment on the Palm Valley property, future right of way.
2. Adjust 16" waterline crossing US 79 west of FM 1460.
3. Additional bridge cost due to westbound bridge being wider due to traffic control
purposes (40' to 58'). (TxDOT request)
Sub- TxDOT Additional Work
Original Contract SA. #1 SA #2 SA#3 SA#4 Grand Total Request Not Anticipated Grand Total
Project ManagementiCoord. $20,588 $20,094 $0 $0 54,741 $46423
Route and Design Studies $8,456 $11,311 $0 $0 $0 819,767
Environemental Document $24,357 $3,539 $0 $0 $0 527,896
Public Involvement 917,601 $0 $0 $0 50 817,601
Design (Plans) $218,486 898,661 $39,901 $0 $13,652 $370,700
Survey $69,515 818,633 $28,120 827,275 $2,733 5144,276
Waterline Adjustment $27,897 50 $0 $0 512,140 940,037
Expenses 911,282 $7,880 50 50 $0 819,162
Total $398,182 $158,118 $68,021 $27,275 533,266 5684,862 $8,788 823,885 $717,535
Grand Total for US 79 $717,535
• SA = Supplemental Agreement #
Estimated Construction Cast $5,600,000
US 79
From FM 1460 to CR 195
Contract Summary
DATE: December 13, 2002
SUBJECT: City Council Meeting — December 19, 2002
ITEM:
Public Comment: N/A
Sponsor: N/A
9.D.7. Consider a resolution authorizing the Mayor to execute Supplemental
Agreement No. 5 to the Contract for Engineering Services with Carter
& Burgess, Inc. for improvements to US 79 from FM 1460 to CR 195.
Resource: Jim Nuse, Chief of Operations /Assistant City Manager
Tom Word, Director of Transportation Services
History: The City Council approved Supplemental Agreement No. 2 at its regular session on
September 13, 2001 as Resolution No. R- 01- 09- 13 -15F9 to provide for a change in the scope
of services to develop plans and specifications for additional illumination of US 79.
Approval of Supplemental Agreement No. 3 on January 10, 2002 allowed for additional field
surveying and right -of -way surveying. Supplemental Agreement No. 4 covered the
additional services of additional survey along Park Valley Lutheran Church/Existing US 79
right of way for embankment placed within the future right of way for the project; 16"
waterline adjustment on the west side of FM 1460 crossing under the existing US 79 needs a
new crossing so that casing will extend beyond the new pavement limits and relocation of fire
hydrants and water valves; Changing of the westbound bridge width from 40' to 58'
increased design cost because both the eastbound and westbound were originally the same
width and therefore some of the bridge design could be applied to both bridges.
Supplemental Agreement No. 5 will cover the additional work of: (1) Survey, right of way
information preparation, and drainage design, traffic control plan development and
environmental investigation for the box culvert from the HEB tract to Brushy Creek; (2)
Preparation of waterline parcel easement documents west of existing FM 1460/US 79 and 4
additional waterline parcel easements from Palm Valley to Dell Diamond; (3) Coordination
with John Lewis and his engineer and surveyor throughout the project duration (on going
activity); (4) Designed a profile for the eastbound travel lanes (existing pavement), TxDOT
request; (5) Revise small sign design due to new TxDOT standards; (6) Revise construction
plans due to revisions in the TxDOT roadway design manual for left/right turn lanes
(geometry, striping, signing). The engineer has agreed to perform the additional work for
$32,673.00
Funding:
Cost: $32,673.00
Source of funds: Round Rock Transportation System Development Corporation
Outside Resources: Carter - Burgess, Inc.
Impact/Benefit: Approval of Supplemental Agreement No. 5 will allow for adjustment to designs as a
result of TxDOT changes /requests and for development along FM 1460 that would
affect turning designations at US 79.
STATE OF TEXAS * Contract No.
COUNTY OF WILLIAMSON *
SUPPLEMENTAL AGREEMENT NO. 5
CONTRACT FOR ENGINEERING SERVICES
THIS SUPPLEMENTAL AGREEMENT to contract for engineering services is made by and
between the City of Round Rock, hereinafter called the "City", and Carter- Burgess, Inc.,
hereinafter called the "Engineer ", and becomes effective when fully executed by both parties.
WITNESSETH
WHEREAS, the City and the Engineer executed a contract on the 23` day of March 2000
concerning the design of a four -lane divided section on US 79 from FM 1460 to CR 195 to
include bridge design at Arterial A; and,
WHEREAS, Article 2, Scope of Services To Be Provided by Engineer, as amended, establishes
engineering services to be performed in fulfillment of the Contract; and,
WHEREAS, Article 3, Contract Period, requires work to be completed on or before close of
business on December 31, 2002; and,
WHEREAS, Article 4. Compensation, as amended, limits the maximum amount payable for the
contract to $684,862; and,
WHEREAS, it has become necessary to further amend the contract;
AGREEMENT
NOW THEREFORE, premises considered, the City and the Engineer agree that said contract is
amended as follows:
I. The Engineer has been/will be performing additional services as shown in Exhibit B.
II. The Contract termination date is extended to December 31, 2003.
III. The maximum amount payable of the contract is increased by $32,673.00, as shown in
Exhibit D, to $717,535.00.
,� -oa -/a i9 -907
1 oft
ALL OTHER PROVISIONS ARE UNCHANGED AND REMAIN IN FULL FORCE AND
EFFECT.
IN WITNESS WHEREOF, the City and the Engineer have executed this supplemental
agreement in duplicate.
LIST OF EXHIBITS:
Date
Exhibit B — Additional Services to be Provided by the Engineer
Exhibit D — Fee Schedule
2 of2
By:
Bill Caffe , .
Vice - President
ll 2,S -o Z
Date
Exhibit B
Additional Services to be Provided by the Engineer
Additional Services requested by TxDOT — (80 hours - $8,788):
1. Design profile for the eastbound travel lanes (exist pavement).
2. Increased construction cost due to variable amount of Level -Up asphalt required.
3. New small sign standards (SMA -1 -3) (revised) used by TxDOT. We will have to
revise our small sign design to the new requirements.
4. Revise construction plans due to revisions in the roadway design manual
(left/right turn length geometry, striping, signing).
Additional Services Not Anticipated — (233 hours - $23,885):
1. Design survey for the proposed box culvert at the west end of project (HEB
Tract).
2. Right of way parcel (field notes, parcel sketch) preparation for the drainage
easement to Brushy Creek for the proposed box culvert (HEB Tract).
3. Drainage design for the proposed box culvert (HEB Tract) and the traffic control
plan development in this area and environmental investigation.
4. Preparation of a waterline easement documents west of the existing FM 1460/US
79 intersection.
5. Coordinated with John Lewis and his surveyor on a regular basis throughout the
project duration. (On going activity)
Exhibit D
Fee Schedule
Additional Services requested by TxDOT:
1. Design profile for the eastbound travel lanes (exist pavement).
2. Increased construction cost due to variable amount of Level -Up asphalt required.
3. Revise small sign design, New small sign standards (SMA -1 -3) (revised) used by TxDOT.
4. Revise construction plans due to revisions in the roadway design manual (left/right turn length geometry, striping, signing $4,000 (38 hours)
Total (Increase by TxDOT) $8,788
Engineering Cost
$1,500 (12 hours)
$0 N/A
$3,288 (30 hours)
Additional Services Not Anticipated:
1. Design survey for the proposed box culvert at the west end of project aMB Tract).
2. Right of way parcel (field notes, parcel sketch) preparation for the drainage
easement to Brushy Creek for the proposed box culvert (HEB Tract).
3. Drainage design for the proposed box culvert (HEB Tract) and the traffic control plan
development in this area and environmental investigation.
4. Preparation of a waterline easement documents west of the existing
FM 1460/US 79 intersection & 4 additional easements from Palm Valley
to Dell Diamond.
Exhibit D
Fee Schedule
5. Coordinated with John Lewis and his surveyor on a regular basis throughout the
project duration. (On going activity)
Total (Increase from Additional Work) $23,885
Engineering Cost
$2,810 (26 Hours)
$815 (11 Hours)
$13,000 (120 Hours)
$3,260 (44 Hours)
$4,000 (32 Hours)
Mayor
yle Maxwell
Carrie Pm
Scot Knight
Isabel Callahan
Gary Coe
Ctty Manager
ahem L Bennett, Jr
City Attorney
Stephan L Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
January 14, 2003
Mr. Bill Caffey, P.E.
Carter & Burgess, Inc.
901 S. Mopac Expressway
Bldg. 5, Suite 200
Austin, TX 78746
Dear Mr. Caffey:
The Round Rock City Council approved Resolution No. R- 02- 12 -19-
9D7 at their regularly scheduled meeting on December 19, 2002. This
resolution approves Supplemental Agreement No. 5 for the preparation
of plans, specifications, and estimates for 1.5 miles of US 79 from FM
1460 to CR 195.
Enclosed is a copy of the resolution and original agreement for your
files. If you have any questions, please do not hesitate to Tom Word at
218 -5562.
S' cerely,
Christine R. Martinez
for Pro -tem City Secretary
Tom Nielson
toil Members
Alan McGraw Enclosure
CITY OF ROUND ROCK 221 East Main Street • Round Rock. Texas 78664
Phone 512 218 5400 • Fax 512 218 7097 • www CI round -rock tx us