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R-02-12-19-9D8 - 12/19/2002RESOLUTION NO. R- 02- 12- 19 -9D8 WHEREAS, the City of Round Rock has previously entered into a contract for Engineering Services ( "Contract ") with S.D. Kallman, L.P. for the design of the Westinghouse Wastewater Interceptor, and WHEREAS, S.D. Kallman, L.P. has submitted Supplemental Agreement No. 2 to the Contract for a change in the scope of services, and WHEREAS,the City Council desires to enter into said Supplemental Agreement No. 2 with S.D. Kallman, L.P., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City Supplemental Agreement No. 2 to the Contract with S.D. Kallman, L.P., a copy of said agreement being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. Ma\ WORL00 E \01 \W00E \RESOLUTI \R2111908 .WPO /sc ATTEST: RESOLVED this 19th day of December, 2002. CHRISTINE R. MARTINEZ, City Secretary 2 MAXWELL, Mayor City of Round Rock, Texas STATE OF TEXAS THE COUNTY OF WILLIAMSON SUPPLEMENTAL AGREEMENT NO. 2 TO CONTRACT FOR ENGINEERING SERVICES This Amendment to the Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and S.D. Kallman, L.P., hereinafter called the "Engineer ". WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter called the "Contract ", on the 25` day of January 2001 to provide Design and Construction Phase Services for the Westinghouse Wastewater Interceptor from the Chandler Creek In- terceptor to the South Property Line of the Westinghouse Property in North Round Rock. WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER, describes those engineering services to be provided by the Engineer as a part of the Contract, and WHEREAS, ARTICLE 3, CONTRACT PERIOD, requires the termination of the Contract on March 1, 2002 unless the Contract is extended, and WHEREAS, ARTICLE 4, COMPENSATION, establishes the maximum lump sum payable under this contract at $125,500.00 without modification of the contract, and WHEREAS, it has become necessary to amend the contract to provide for preparation of addi- tional documents for easement acquisition and revising construction plans and specifica- tions to include Alternate Bid Item No. 1 to upsize a portion of the Westinghouse Wastewa- ter Interceptor, and WHEREAS, the Engineer has agreed to have the additional work performed for $14,205.00 in- creasing the lump sum fee for the contract to $149,705.00. NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is amended as follows: ARTICLE 3, CONTRACT PERIOD, shall be amended to extend the contract period to DE- CEMBER 1, 2003, and ARTICLE 4, COMPENSATION, shall be amended by the changing the lump sum amount pay- able under this contract as S149,705.00. ATTACHMENT `B ", Services to be Provided by the Engineer shall be amended as set forth in the attached ADDENDUM NO. 2 to ATTACHMENT `B ". Page 1 of 1 EXHIBIT nAu ATTACHMENT "C ", Work Schedule shall be amended as set forth in the attached ADDEN- DUM NO. 2 to ATTACHMENT "C ". ATTACHMENT "D ", Fee Schedule shall be amended as set forth in the attached ADDENDUM NO. 2 to ATTACHMENT "D ". IN WITNESS WHEREOF, the City and the Engineer have executed Supplemental Agreement in duplicate. THE ENGINEER By: �• By: Steven D. Kaltman, P.E., R.P.L.S. Title: President, Steven D. Kaltman, L.L.0 General Partner, S.D. Kaltman, L.P. l - 'z7 --r a Date CITY OF ROUND ROCK Nyle Maxwell, Mayor Date Supplemental Agr Form doc/specs master /contracts & forms — Revised 10/2/02 Page 2 of 2 ATTACHMENT B SERVICES TO BE PROVIDED BY THE ENGINEER - ADDENDUM NO. 2 Basic Services include: Preparation of Plans and Specifications, governmental approvals, TxDOT Highway R.O.W. crossing permits, assistance in advertising (City pays publication costs) and receiving Bids, Construction Phase services, preparation of as -built drawings and attendance at staff and City Council meetings, as requested. The preparation of the Sewage Collection System (SCS) and Water Pollution Abatement Plan (WPAP) Applications (Addendum No. 1) for the project as it lies in the Edwards Aquifer Recharge Zone and the preparation of a Stormwater Pollution Prevention Plan (SWPPP) for conducting construction activities under the Nationwide Permit System. Also, included is the revision for construction plans and specifications to include Alternate Bid Item No. 1 to upsize a portion of the Westinghouse Wastewater Interceptor (Addendum No. 2). • Construction plans include the horizontal and vertical location of all existing utilities within the construction area. The utilities shall include, but not be limited to electric, gas, water, wastewater and communication utilities. Construction plans shall provide horizontal and vertical control information sufficient, that contractor's surveyor can reestablish said controls and provide required construction staking. These control points shall be established on the ground. • Engineer shall review and approve cut sheets, shop drawings and prepare and sign change orders. - Special Services include: • Property surveys and preparation of wastewater line easement descriptions and drawings. Addendum No. 1 - Tree surveys for the limits of the wastewater line alignment as requested by the Owner. • Addendum No. 2 - Preparation of additional documents for easement acquisition. 7. \Wpdou\ESAS\343-653 rt -Amend 2(1 I- 22 -02).wpd Page 15 of 20 Date December _, 2002 ATTACHMENT C WORK SCHEDULE (REVISED 11- 26 -02) - ADDENDUM NO. 2 Milestone TxDOT Bore Permit Application for F.M. 1431 Submitted December 31, 2002 Submittals for Plans, Specifications and SCS and WPAP Applications Approved by Public Works Department January 8, 2003 SCS and WPAP Applications Submittal to TCEQ (allow 90 days for review and approval); TxDOT Permit for F.M. 1431 Approved April 8, 2003 SCS and WPAP Applications Approved by TCEQ; Wastewater Line Easement Acquisition Complete April 15 & 22, 2003 Public Notice Advertising Bids May 6, 2003 Bids Received at City Hall May 13, 2003 City Awards Contract May 27, 2003 Contractor Returns Contract Documents with Signature, Bonds, and Certificate of Insurance, Notice of Intent (NOI) Submitted to EPA June 3, 2003 City Signs Contract Documents; City and Engineer Hold Pre - Construction Conference and Issues Notice to Proceed. June 10, 2003 Begin Construction November 11, 2003 Construction Complete (5 Months) November 18, 2003 City and Engineer Prepare Final Punch List December 1, 2003 Final Project Acceptance -- Facility in Service 1 \wMrcaFC AC \4dt.651 rr- A.n.nd WI l )7.011 uml Paee 16 of 20 ATTACHMENT D FEE SCHEDULE - ADDENDUM NO. 2 PROJECT: Estimated Construction Cost Including 10% Contingency is $1,050,600. Fee Schedule - Basic Services: Compensation for Basic Services shall be as follows: Phase I. Engineering Services for Design Phase $ 93,500.00 Sewage Collection System Application $ 5,000.00 Stormwater Pollution Prevention Plan $ 1,500.00 Addendum No. 1 - Water Pollution Abatement Plan Application $ 3,500.00 AddendumNo. 2 -Construction plans and specifications to include Alternate Bid Item No. 1 to oversize a portion of the Westinghouse Wastewater Interceptor $ 2,205.00 Phase II. Engineering Services for Construction Phase $ 16,500.00 1 \WodocAESAS\343 -653 rt-Amend 2(11 -22 -02) wpd Total Original Basic Services Fee $ 116,500.00 Total Addendum No. 1 Basic Services Fee $ 3,500.00 Total Addendum No. 2 Basic Services Fee $ 2,205.00 Fee Schedule - Special Services: Compensation for Special Services for field note and drawing preparation for wastewater line easements shall be reimbursed in accordance with Attachment H - Hourly Rate Schedule not to exceed $9,000. $ 9,000.00 Addendum No. 1 - Compensation for Special Services for a tree survey for the limits of the wastewater line alignment as requested by the Owner shall be reimbursed in accordance with Attachment H - Hourly Rate Schedule not to exceed $6,500. $ 6,500.00 Addendum No. 2 - Compensation for Special Services for preparation of additional documents for easement acquisition as requested by the Owner shall be reimbursed in accordance with Attachment H - Hourly Rate Schedule not to exceed $12,000. $ 12,000.00 Total Original Special Services Fee $ 6,500.00 Total Addendum No. 1 Special Services Fee $ 6,500.00 Total Addendum No. 2 Special Services Fee $ 12,000.00 Total Amended Special Services Fee $ 27,500.00 TOTAL ORIGINAL FEE $ 125,500.00 TOTAL ADDENDUM NO. 1 FEE $ 10,000.00 TOTAL AMENDED FEE $ 149,705.00 Note: Since it is assumed that the construction contractor shall provide construction staking for this project, no fees have been included for that task. Page 17 of 20 Total Amended Basic Services Fee $ 122,205.00 TOTAL ADDENDUM NO. 2 FEE $ 14,205.00 Legend ® Interceptor Wastewater Lines Westinghouse Wastewater Interceptor S%GRAMICSCOUNGa AGENDA 17111AP.0461/01ERW411i1LIVWE5I10:G0{O11SE WASTEWATER WIERGFPIG0. 1.01 DATE: December 13, 2002 SUBJECT: City Council Meeting — December 19, 2002 ITEM: * 9.D.8. Consider a resolution authorizing the Mayor to execute Supplemental Agreement No. 2 to the Contract for Professional Services with S.D. Kalhnan, L.P. for the Westinghouse Wastewater Interceptor Project. Resource: Jim Nuse, Chief of Operations /Assistant City Manager Tom Clark, Director of Utilities Don Rundell, Chief Utility Engineer History: This project consists of the design approximately 8,500 linear feet of wastewater main from 12- inches to 27- inches in diameter and serving approximately 4,000 acres. This Interceptor will run from the City's Water Treatment Plant connecting to an existing 36 -inch wastewater interceptor (constructed in 1985) located approximately 1,000 feet east of Ill 35 and 5,000 feet south of Chandler Road. Amendment Number One was to provide a Tree Survey and to submit a Water Pollution Abatement Plan Application (WPAP) to TNRCC, as required for an additional fee of $10,000.00. The work here under Supplemental Agreement Number Two is for revising the construction plans to increase the pipe diameter for a portion of the Wastewater Interceptor to 36- inches as requested by the City Engineer. Also, included in this agreement is $12,000.00 additional cost for easement revisions per the City Attorney's Office. Funding: Cost: $14,205.00 Source of funds: Capital Project Funds (Self financed Utility) Outside Resources: S.D. Kaltman, L.P. ImpactBenefit: This project is to upgrade the existing wastewater line in order to meet future capacity requirements. Public Comment: N/A Sponsor: N/A STATE OF TEXAS THE COUNTY OF WILLIAMSON SUPPLEMENTAL AGREEMENT NO. 2 TO CONTRACT FOR ENGINEERING SERVICES This Amendment to the Contract for Engineering Services is made by and between the City of Round Rock, Texas, hereinafter called the "City" and S.D. Kallman, L.P., hereinafter called the "Engineer ". WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter called the "Contract ", on the 25 day of January 2001 to provide Design and Construction Phase Services for the Westinghouse Wastewater Interceptor from the Chandler Creek In- terceptor to the South Property Line of the Westinghouse Property in North Round Rock. WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER, describes those engineering services to be provided by the Engineer as a part of the Contract, and WHEREAS, ARTICLE 3, CONTRACT PERIOD, requires the termination of the Contract on March 1, 2002 unless the Contract is extended, and WHEREAS, ARTICLE 4, COMPENSATION, establishes the maximum lump sum payable under this contract at $125,500.00 without modification of the contract, and WHEREAS, it has become necessary to amend the contract to provide for preparation of addi- tional documents for easement acquisition and revising construction plans and specifica- tions to include Alternate Bid Item No. 1 to upsize a portion of the Westinghouse Wastewa- ter Interceptor, and WHEREAS, the Engineer has agreed to have the additional work performed for $14,205.00 in- creasing the lump sum fee for the contract to $149,705.00. NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract is amended as follows: ARTICLE 3, CONTRACT PERIOD, shall be amended to extend the contract period to DE- CEMBER 1, 2003, and ARTICLE 4, COMPENSATION, shall be amended by the changing the lump sum amount pay- able under this contract as $149,705.00. ATTACHMENT `B ", Services to be Provided by the Engineer shall be amended as set forth in the attached ADDENDUM NO. 2 to ATTACHMENT "B ". E-0-1,9-19 -9 Page 1 of 1 ATTACHMENT "C ", Work Schedule shall be amended as set forth in the attached ADDEN- DUM NO. 2 to ATTACHMENT "C ". ATTACHMENT "D" Fee Schedule shall be amended as set forth in the attached ADDENDUM NO. 2 to ATTACHMENT "D ". IN WITNESS WHEREOF, the City and the Engineer have executed Supplemental Agreement in duplicate. Steven D. Kallman, P.E., R.P.L.S. Title: President, Steven D. Kallman, L.L.0 General Partner, S.D. Kallman, L.P. Date CITY OF RO ' i ROC By: ell, Mayor 1A-i9 -ca Date Supplemental Agr Form doe/specs master /contracts & forms — Revised 10/2/02 Page 2 of 2 ATTACHMENT B SERVICES TO BE PROVIDED BY THE ENGINEER - ADDENDUM NO. 2 Basic Services include: • Preparation of Plans and Specifications, governmental approvals, TxDOT Highway R.O.W. crossing permits, assistance in advertising (City pays publication costs) and receiving Bids, Construction Phase services, preparation of as -built drawings and attendance at staff and City Council meetings, as requested. The preparation of the Sewage Collection System (SCS) and Water Pollution Abatement Plan (WPAP) Applications (Addendum No. 1) for the project as it lies in the Edwards Aquifer Recharge Zone and the preparation of a Stormwater Pollution Prevention Plan (SWPPP) for conducting construction activities under the Nationwide Permit System. Also, included is the revision for construction plans and specifications to include Alternate Bid Item No. 1 to upsize a portion of the Westinghouse Wastewater Interceptor (Addendum No. 2). • Construction plans include the horizontal and vertical location of all existing utilities within the construction area. The utilities shall include, but not be limited to electric, gas, water, wastewater and communication utilities. • Construction plans shall provide horizontal and vertical control information sufficient, that contractor's surveyor can reestablish said controls and provide required construction staking. These control points shall be established on the ground. Engineer shall review and approve cut sheets, shop drawings and prepare and sign change orders. Special Services include: • Property surveys and preparation of wastewater line easement descriptions and drawings. • Addendum No. 1 - Tree surveys for the limits of the wastewater line alignment as requested by the Owner. • Addendum No. 2 - Preparation of additional documents for easement acquisition. J \Wpdoa\FSAS'343 -653 rr-Amend 2(11 -22 -02) wpd Page 15 of 20 Date December _, 2002 ATTACHMENT C WORK SCHEDULE (REVISED 11- 26 -02) - ADDENDUM NO. 2 Milestone TxDOT Bore Permit Application for F.M. 1431 Submitted December 31, 2002 Submittals for Plans, Specifications and SCS and WPAP Applications Approved by Public Works Department January 8, 2003 SCS and WPAP Applications Submittal to TCEQ (allow 90 days for review and approval); TxDOT Permit for F.M. 1431 Approved April 8, 2003 SCS and WPAP Applications Approved by TCEQ; Wastewater Line Easement Acquisition Complete April 15 & 22, 2003 Public Notice Advertising Bids May 6, 2003 Bids Received at City Hall May 13, 2003 City Awards Contract May 27, 2003 Contractor Returns Contract Documents with Signature, Bonds, and Certificate of Insurance, Notice of Intent (NOI) Submitted to EPA June 3, 2003 City Signs Contract Documents; City and Engineer Hold Pre - Construction Conference and Issues Notice to Proceed. June 10, 2003 Begin Construction November 11, 2003 Construction Complete (5 Months) November 18, 2003 City and Engineer Prepare Final Punch List December I, 2003 Final Project Acceptance -- Facility in Service J: \Wpdocs\ESAS\343 -653 m -Amend 2(11- 22- 02).wpd Page 16 of 20 ATTACHMENT D FEE SCHEDULE - ADDENDUM NO. 2 PROJECT: Estimated Construction Cost Including 10% Contingency is $1,050,600. Fee Schedule - Basic Services: Compensation for Basic Services shall be as follows: Phase I. Engineering Services for Design Phase $ 93,500.00 Sewage Collection System Application $ 5,000.00 Stormwater Pollution Prevention Plan $ 1,500.00 Addendum No. 1 - Water Pollution Abatement Plan Application $ 3,500.00 Addendum No. 2- Construction plans and specifications to include Alternate Bid Item No. 1 to oversize a portion of the Westinghouse Wastewater Interceptor $ 2,205.00 Phase II. Engineering Services for Construction Phase $ 16,500.00 Total Addendum No. 2 Basic Services Fee $ 2,205.00 Total Amended Basic Services Fee $ 122,205.00 Fee Schedule - Special Services: Compensation for Special Services for field note and drawing preparation for wastewater line easements shall be reimbursed in accordance with Attachment H - Hourly Rate Schedule not to exceed $9,000. $ 9,000.00 Addendum No. 1 - Compensation for Special Services for a tree survey for the limits of the wastewater line alignment as requested by the Owner shall be reimbursed in accordance with Attachment H - Hourly Rate Schedule not to exceed $6,500. $ 6,500.00 Addendum No. 2 - Compensation for Special Services for preparation of additional documents for easement acquisition as requested by the Owner shall be reimbursed in accordance with Attachment H - Hourly Rate Schedule not to exceed $12,000. $ 12,000.00 Total Original Special Services Fee $ 6,500.00 Total Addendum No. 1 Special Services Fee $ 6,500.00 Total Addendum No. 2 Special Services Fee $ 12,000.00 Total Amended Special Services Fee $ 27,500.00 TOTAL ORIGINAL FEE $ 125,500.00 TOTAL ADDENDUM NO. 1 FEE $ 10,000.00 TOTAL ADDENDUM NO. 2 FEE $ 14,205.00 TOTAL AMENDED FEE $ 149,705.00 Note: Since it is assumed that the construction contractor shall provide construction staking for this project, no fees have been included for that task. 1: \W pdocs\ESAS\343 2(11 22.02).wpd Total Original Basic Services Fee $ 116,500.00 Total Addendum No. 1 Basic Services Fee $ 3,500.00 Page 17 of 20 Mayor le Maxwell t• Pro-tem fom Nielson cil Members Alan McGraw Carrie Pitt Scot Knight sabel Gallahan Gary Coe City Manager en L Bennett, Jr City Attorney Stephan L Sheets ROUND ROCK, TEXAS PURPOSE. PASSION. PROSPERITY. January 14, 2003 Mr. Steven Kallman, P.E., R.P.L.S. S.D. Kallman, L.P. 1106 South Mays, Ste. 100 Round Rock, TX 78664 Dear Mr. Kallman: The Round Rock City Council approved Resolution No. R- 02- 12 -19- 9D8 at their regularly scheduled meeting on December 19, 2002. This resolution approves Supplemental Agreement No. 2 for the design of the Westinghouse Wastewater Interceptor. Enclosed is a copy of the resolution and original agreement for your files. If you have any questions, please do not hesitate to Tom Clark at 218 -6617. Christine R. Martinez City Secretary Enclosure CITY OF ROUND ROCK 221 East Main Street • Round Rock, Texas 78664 Phone 512 218 5400 • Fax 512 218 7097 • www ct round rock tx us