R-02-12-19-9D9 - 12/19/2002WHEREAS, the City of Round Rock has previously entered into a
Contract for Engineering Services ( "Contract ") with HDR Engineering,
Inc. for the design of the East Water Transmission Line (Phase II)
Improvements, and
WHEREAS, HDR Engineering, Inc. has submitted Supplemental
Agreement No. 1 to the Contract to extend the contract date, and
WHEREAS, the City Council desires to enter into said Supplemental
Agreement No. 1 with HDR Engineering, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Agreement No. 1 to the Contract with
HDR Engineering, Inc., a copy of said agreement being attached hereto
as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 19th day of December X02
4 1, . 6 1 ity of Round Rock, Texas
ATTEST
CHRISTINE R. MARTINEZ, City Secretary
..0DMA\ WORLD OX\ 0 , \WDOX \RESOLVfI \R21119D9.WPD /ae
RESOLUTION NO. R- 02- 12- 19 -9D9
ELL, Mayor
STATE OF TEXAS
THE COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
This Amendment to the Contract for Engineering Services is made by and between the City of
Round Rock, Texas, hereinafter called the "City", and HDR Engineering, Inc., hereinafter
called the "Engineer ".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract ", on August 9, 2001 to design the East Water Transmission Line (Phase
II) Improvements Project (Resolution No. R-01-08-09-13E4), and
WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER,
describes those engineering services to be provided by the Engineer as a part of the Contract, and
WHEREAS, ARTICLE 3, CONTRACT PERIOD, requires the termination of the Contract on
May 1, 2003 unless the Contract is extended, and
WHEREAS, ARTICLE 4, COMPENSATION, establishes the total fees payable under the
Contract at $370,900.00 without modification of the Contract, and
WHEREAS, it has become necessary to amend the contract to extend the Contract termination
date and change the Engineer's subconsultant for surveying services.
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
ARTICLE 3, CONTRACT PERIOD, shall be amended to extend the contract period to August
1, 2004, and
ARTICLE 4, COMPENSATION, Paragraph A. Design Phase and Paragraph C. Construction
Phase shall be amended to change the subconsultant "Baker - Aicklen & Associates, Inc." to
"Inland Civil Associates, Inc. ", and
ATTACHMENT "C ", Work and Fee Schedules shall be amended as set forth in the attached
ADDENDUM to ATTACHMENT "C ", which consists of a revised project schedule dated
November 18, 2002.
EXHIBIT
Page 1 of 2
IN WITNESS WHEREOF, the City and the Engineer have executed Supplemental Agreement
in duplicate.
ENGINEER
By:
/
es K. (Ken) Haney, P.E.
Executive Vice President
///2 2..
Date
CITY OF ROUND ROCK, TEXAS
By:
Nyle Maxwell, Mayor
Date
SupplementNol -Nov02 doc/specs muter /contracts & forms — Revised 10/2/02
Page 2 of 2
CITY OF ROUND ROCK, TEXAS
36" EAST TRANSMISSION LINE
PROJECT SCHEDULE
HDR Engineering, Inc. Addendum to Contract Attachment "C"
Revised 11/18/2002
2002
2003
2004
TASKS
J
A
S
O
N
D
J
F
M
A
M
J
J
A
S
O
N
D
J
F
M
A
M J
Notice to Proceed - August 2001
Route Selection with TxDOT
Engineering Design
Environmental Assessment and Permitting
Surveying and Geotechnical Investigations
50% Plans and Specifications
City Review
Final Contract Documents, Plans & Specifications
Advertisement, Bidding & Award
Construction
Start-up and Testing
X
CITY OF ROUND ROCK, TEXAS
36" EAST TRANSMISSION LINE
PROJECT SCHEDULE
HDR Engineering, Inc. Addendum to Contract Attachment "C"
Revised 11/18/2002
DATE: December 13, 2002
SUBJECT: City Council Meeting — December 19, 2002
ITEM: * 9.D.9. Consider a resolution authorizing the Mayor to execute Supplemental
Agreement No. 1 to the Contract for Engineering Services with HDR
Engineering, Inc. for the design of the East Water Transmission Line
(Phase II) Improvements.
Resource: Jim Nuse, Chief of Operations /Assistant City Manager
Tom Clark, Director of Utilities
Don Rundell, Chief Utility Engineer
History: HDR's current contract for Professional Services for design of the East Water
Transmission Line (Phase II) has a termination date of May 1, 2003. This
supplemental Agreement will extend that date to August 1, 2004.
HDR's work on this was delayed about a year waiting for TxDOT to establish a
route for the realignment of FM 1460 between Chandler Road and CR 113. The
City requested HDR to wait for TxDOT's realignment in order the new 36 -inch
water line could be installed within easements outside TxDOT's right -of -way.
Funding: N/A
Cost: None
Source of funds: N/A
Outside Resources: HDR Engineering, Inc.
Impact/Benefit: To provide adequate storage, pumping, and distribution lines to the East Side
of our water distribution system.
Public Comment: N/A
Sponsor: N/A
f
STATE OF TEXAS
THE COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. 1
TO CONTRACT FOR ENGINEERING SERVICES
This Amendment to the Contract for Engineering Services is made by and between the City of
Round Rock, Texas, hereinafter called the "City", and IIDR Engineering, Inc., hereinafter
called the "Engineer ".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract ", on August 9, 2001 to design the East Water Transmission Line (Phase
II) Improvements Project (Resolution No. R- O1- 08- 09- 13E4), and
WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER,
describes those engineering services to be provided by the Engineer as a part of the Contract, and
WHEREAS, ARTICLE 3, CONTRACT PERIOD, requires the termination of the Contract on
May 1, 2003 unless the Contract is extended, and
WHEREAS, ARTICLE 4, COMPENSATION, establishes the total fees payable under the
Contract at $370,900.00 without modification of the Contract, and
WHEREAS, it has become necessary to amend the contract to extend the Contract termination
date and change the Engineer's subconsultant for surveying services.
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
ARTICLE 3, CONTRACT PERIOD, shall be amended to extend the contract period to August
1, 2004, and
ARTICLE 4, COMPENSATION, Paragraph A. Design Phase and Paragraph C. Construction
Phase shall be amended to change the subconsultant "Baker - Aicklen & Associates, Inc." to
"Inland Civil Associates, Inc. ", and
ATTACHMENT "C ", Work and Fee Schedules shall be amended as set forth in the attached
ADDENDUM to ATTACHMENT "C ", which consists of a revised project schedule dated
November 18, 2002.
i 2 - - 1a- 19 -9i)9
Page 1 of 2
IN WITNESS WHEREOF, the City and the Engineer have executed Supplemental Agreement
in duplicate.
ENGINEER
By:
CITY OF R
By:
es K. (Ken) Haney, P.E.
Executive Vice President
Date
axwell, Mayor
I(9 - 1
Date
SupplementNol -Nov02 doc /specs master /contracts & forms — Revised 10/2/02
Page 2 of 2
CITY OF ROUND ROCK, TEXAS
36" EAST TRANSMISSION LINE
PROJECT SCHEDULE
HDR Engineering, Inc. Addendum to Contract Attachment "C"
Revised 11/18/2002
tef
2002
2003
2004
TASKS
J
A
SON
DJ
F
M A
M
J
J
A I S
0
ND
J
I F
M A
M
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Notice to Proceed - August 2001
Route Selection with TxDOT
Engineering Design
Environmental Assessment and Permitting
Surveying and Geotechnical Investigations
50% Plans and Specifications
City Review
Final Contract Documents, Plans & Specifications
Advertisement, Bidding & Award
Construction
Start-up and Testing
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CITY OF ROUND ROCK, TEXAS
36" EAST TRANSMISSION LINE
PROJECT SCHEDULE
HDR Engineering, Inc. Addendum to Contract Attachment "C"
Revised 11/18/2002
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Proposed 36 -inch East Water
Transmission Line
Phase II
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November 20, 2002
Mr. Don Rundell, P.E.
Chief Utilities Engineer
City of Round Rock
2008 Enterprise
Round Rock, TX 78664
Re: Supplemental Agreement No. 1 to Contract for Engineering Services
East Water Transmission Line (Phase II) Improvements
Resolution No. R- O1- 08- 09 -13E4 (36 -inch East Transmission Line)
Dear Mr. Rundell:
Enclosed for your consideration is Supplemental Agreement No. 1 to the referenced Contract.
This Supplement has been prepared to: 1) extend the Contract termination date and 2) change
HDR's designated subconsultant for surveying services.
The present termination date for the Contract is May 1, 2003. This project has been delayed
approximately one year waiting for TxDOT to establish a route for the realignment of State
Highway FM 1460 between CR 113 and Chandler Road. TxDOT has established a proposed
route and the project can now proceed. It is proposed that the Contract termination date be
extended to August 1, 2004. A revised project schedule is attached to Supplement No. 1.
Baker - Aicklen & Associates, Inc. is designated as HDR's subconsultant for surveying services in
the Contract. Since the Contract was executed in August 2001, Inland Civil Associates, Inc., has
performed a substantial amount of surveying in the FM 1460 corridor under a work order from
TxDOT. In the interest of time and cost savings for the City, HDR requested a proposal from
Inland Civil for design and easement acquisition surveying services for the 36 -inch transmission
line. Inland's proposed cost is about $9,000 less than the Contract amount allocated to Baker -
Aicklen. HDR recommends that the Contract amount not be adjusted at this time, and that this
potential cost savings be held as a contingency in the event that additional surveying or other
services are required over the course of the Contract.
Please call me if you have any questions or need additional information.
Sincerely,
HDR Engineering, Inc.
Richard A. Shoemaker, P.E.
Vice President
Enclosure: Supplemental Agreement No. 1
HDR Engineering, Inc.
Employee - owned
2211 South IH 35 Telephone
Suite 300 512 912-5100
Forum Park Fax
Austin, Texas 512 442 - 5069
78741
,yor Pro•tem
Tom Nielson
City Manager
Robert L Bennett. Jr
City Attorney
Stephan L Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
January 14, 2003
Mr. George Tillett
Project Manager
HDR Engineering, Inc.
2211 South IH 35, Suite 300
Austin, TX 78741
Dear Mr. Tillett:
Mayor
Jyle Maxwell
S c erely,
The Round Rock City Council approved Resolution No's R- 02- 12 -19-
9D6 at their regularly scheduled meeting on December 19, 2002.
Resolution No. R- 02- 12- 19 -9D6 approves Supplemental Agreement No.
1 for the preliminary programming report for the IH 35 modifications
from Chandler Road to Westinghouse Road, and for the development of
a parallel arterial to IH 35. Resolution No. R- 02- 12- 19 -9D9 approves
Supplemental Agreement No. 1 for the design of the East Water
Transmission Line (Phase II) Improvements.
Enclosed is a copy of the resolutions and agreements for your files. If
you have any questions, please do not hesitate to Tom Word at 218-
5562.
Christine R. Martinez
mnl Members
Alan McGraw City Secretary
Carrie Pitt
Scot Knight
Isabel Callahan
Gary Coe Enclosure
CITY OF ROUND ROCK 221 East Main Street • Round Rock. Texas 78664
Phone 512 218 5400 • Fax 512 218 7097 • www a round-rock 10 us