R-03-01-09-9E1 - 1/9/2003WHEREAS, the City of Round Rock has previously entered into a
Contract for Engineering Services ( "Contract ") with Baker - Aicklen &
Associates, Inc. for the design of roadway improvements on CR 122 from
Forest Creek Drive to Brushy Creek, and
WHEREAS, Baker - Aicklen & Associates, Inc. has submitted
Supplemental Agreement No. 3 to Contract for Engineering Services for
a change in the scope of services, and
WHEREAS, the City Council desires to approve said Supplemental
Agreement No. 3 with Baker - Aicklen & Associates, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Agreement No. 3 to Contract with
Baker - Aicklen & Associates, Inc. for a change in the scope of services,
a copy of said Supplemental Agreement No. 3 being attached hereto as
Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 9th day of January,
ATTEST
CHRISTINE
R.
MARTINEZ
DDMA\ MDRLDOX \s \WDDX \RESDLDTI \R3D109E1 MPD /suc
RESOLUTION NO. R- 03- O1- 09 -9E1
, City Secret
y
r"T7P Mayor
sw- Round Rock, Texas
STATE OF TEXAS §
THE COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. #3
TO CONTRACT FOR ENGINEERING SERVICES
This Amendment to the Contract for Engineering Services is made by and between the City of
Round Rock, Texas, hereinafter called the "City" and Baker - Aicklen & Assoc., Inc., hereinafter
called the "Engineer ".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract ", on the February 22, 1999 to widen CR 122, Forest Creek Drive to
Brushy Creek, and
WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER,
describes those engineering services to be provided by the Engineer as a part of the Contract, and
WHEREAS, ARTICLE 3, CONTRACT PERIOD, subsequently revised by Supplemental
Agreement No. 2, requires the termination of the Contract on October 31, 2003 unless the
Contract is extended, and
WHEREAS, ARTICLE 4, COMPENSATION, subsequently revised by Supplemental
Agreement No. 2, establishes the maximum lump sum payable under this contract at
$183,800.00 without modification of the contract, and
WHEREAS, it has become necessary to amend the contract to provide for Additional Drainage
Investigation & Hydraulic Design, Sidewalk Investigation at All Drainage Structures —
Phase I, Design Surveys — Phase II (Forest Creek Drive to Gattis School Road), Extension
of Design Effort from Forest Creek Drive to Gattis School Road and Right -of -Way Surveys
from Forest Creek Drive to Gattis School Road, and
WHEREAS, the Engineer has agreed to have the additional work performed for $134,657.31
increasing the lump sum fee for the contract to $318,457.31.
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
ARTICLE 3, CONTRACT PERIOD, shall be amended to extend the contract period to October
31, 2004, and
ARTICLE 4, COMPENSATION, shall be amended by the changing the lump sum amount
payable under this contract as $318,457.31.
ATTACHMENT "B ", Services to be Provided by the Engineer shall be amended as set forth in
the attached ADDENDUM to EXHIBIT B.
Page 1 of 2
EXHIBIT
nA u
IN WITNESS WHEREOF, the City and the Engineer have executed Supplemental Agreement
in duplicate.
THE ENGINEE
By:
/j�y►Lf/�(N
AME OF RESPO Cie E PARTY)
Date
CITY OF ROUND ROCK
By:
Nyle Maxwell, Mayor
Date
Supplemental Agr Fomtdoc/specs muter /contracts & forms —Revised 10/2/02
OA0601- 2 -058\Suppl Agree #3 104-02.doc
Page 2 of 2
* A rnanhour estimate is attached behind this page for reference only.
o \601- 2- 058\Supplemental Agree #3Addit Drainage Design.xls
City of Round Rock Agreement
For Engineeering Services with
Baker - Aicklen & Associates, Inc.
Additional Drainage Design (Not in Original Scope)
DIRECT
LABOR
OVERHEAD
PERCENTAGE
TOTAL
LABOR & OH
FIXED
FEE
TOTAL
COST
LABOR COSTS: *
157
12%
ENGINEERING SERVICES
$13,396.00
$21,031.72
$34,427.72
$4,131.33
$38,559.05
TOTAL LABOR COST:
$13,396.00
$21,031.72
$34,427.72
$4,131.33
$38,559.05
* A rnanhour estimate is attached behind this page for reference only.
o \601- 2- 058\Supplemental Agree #3Addit Drainage Design.xls
City of Round Rock Agreement
For Engineeering Services with
Baker - Aicklen & Associates, Inc.
Additional Drainage Design (Not in Original Scope)
ENGINEERING SERVICES
PE
PD
EA
SCT
ECT
ADM
TOTAL
Hydrology (Including Overall Drainage Map, Box
Culverts & Field Recon for Ex. Detention Ponds, & As-
Built Dwg. Review)
20
64
84
Hydraulics (Including Checking Road Side Ditches,
Intersection & Cross Culverts, Drainage Map, & As-
Built Dwg. Review)
30
120
150
Storm Sewer (Design)
16
80
96
Hydrology Drainage Map & Drainage Map Dwg.
5
40
45
Box Culverts, Profile Dwg.
5
30
35
Storm Sewer Profile
40
40
Draining Culvert Improvements to Plan Views &
Details
8
45
53
Add Drainage Features & Wet Utilities to Cross
Sections
16
36
52
Total Manhours
66
0
298
0
191
0
555
PE Project Engineer
SCT Senior CAD Tech
RPLS Registered Professional Land Surveyor
GPS 2 GPS Operator 2
o. \601- 2 -058\Supplemental Agrec#3Addit Drar nge Design.xls
MANHOUR ESTIMATE
ENGINEERING
Additional Drainage Design Not in Original Scope)
PD Project Designer
ECT Engineering CAD Tech
SST Senior Survey Tech
PC Party Chief
IM Instrumment Operator
EA Engineering Assistant
ADM Administrative
GPS GPS Operator 1
RM Rodman
MANHOUR SUMMARY
Supplemental Agreement #3
City of Round Rock
CR 122 - Additional Drainage Design (Not in Original Scope)
ENGINEERING SERVICES Manhours Salary Direct Labor Cost
Project Engineer 66 638.00 $2,508.00
Project Designer 0 $31.00 $0.00
Engineering Assistant 298 $25.00 $7,450.00
Senior CAD Tech 0 $24.50 $0.00
Engineering CAD Tech 191 $18.00 $3,438.00
Administrative 0 $17.00 $0.00
Subtotal 555 $13,396.00
0:\601- 2- 058\Supplemental Agree #3Addit Drainage Design.xls
* A manhour estimate is attached behind this page for reference only.
030601 -2 -058 Suppl Agreem #3 Sidewalk Invesn.xls
City of Round Rock Agreement
For Engineeering Services with
Baker - Aicklen & Associates, Inc.
Sidewalk Investigation
DIRECT
LABOR
OVERHEAD
PERCENTAGE
TOTAL
LABOR & OH
FIXED
FEE
TOTAL
COST
LABOR COSTS: *
157
ENGINEERING SERVICES
$2,996.00
$4,703.72
$7,699.72
$923.97
$8,623.69
TOTAL LABOR COST:
$2,996.00
$4,703.72
$7,699.72
$923.97
$8,623.69
* A manhour estimate is attached behind this page for reference only.
030601 -2 -058 Suppl Agreem #3 Sidewalk Invesn.xls
City of Round Rock Agreement
For Engineeering Services with
Baker - Aicklen & Associates, Inc.
Sidewalk Investigation
ENGINEERING SERVICES
PE
PD
EA
SCT
ECT
ADM
TOTAL
Review of Existing Plans for Future Sidewalk Design
2
16
18
Redesign of Drainage Structures for Future Sidewalks
4
24
40
68
Replotting & Resubmittal of Plans for City of Round
Rock Review
4
4
Addressing City Comments (2 Times)
16
32
48
Total Manhours
6
0
56
0
76
0
138
PE Project Engineer
SCT Senior CAD Tech
RPLS Registered Professional Land Surveyor
GPS 2 GPS Operator 2
0.\0601 -2 -058 Suppl Agreem #3 Sidewalk Investi.xls
MANHOUR ESTIMATE
ENGINEERING
Sidewalk Investigation
PD Project Designer
ECT Engineering CAD Tech
SST Senior Survey Tech
PC Party Chief
IM Instrumment Operator
EA Engineering Assistant
ADM Administrative
GPS GPS Operator 1
RM Rodman
Supplemental Agreement #3
City of Round Rock
CR 122 - Sidewalk Investigation
ENGINEERING SERVICES
Manhours Salary Direct Labor Cost
0:\0601.2 -058 Suppl Agreem #3 Sidewalk investi.xls
MANHOUR SUMMARY
Project Engineer 6 $38.00 $228.00
Project Designer 0 $31.00 $0.00
Engineering Assistant 56 $25.00 $1,400.00
Senior CAD Tech 0 $24.50 $0.00
Engineering CAD Tech 76 $18.00 $1,368.00
Administrative 0 $17.00 $0.00
Subtotal 138 $2,996.00
City of Round Rock Agreement
For Engineeering Services with
Baker - Aicklen & Associates, Inc.
CR 122 - Phase II Extension of Design From Forest Creek Drive to Gattis School Road
* A manhour estimate is attached behind this page for reference only.
0:\0601- 2 -058\Suppl Agee #3 CR 122 Extens of Design.xls
DIRECT
LABOR
OVERHEAD
PERCENTAGE
TOTAL
LABOR & 011
FIXED
FEE
TOTAL
COST
LABOR COSTS: *
157
12%
ENGINEERING SERVICES
$20,964.00
$32,913.48
$53,877.48
$6,465.30
$60,342.78
TOTAL LABOR COST:
$20,964.00
$32,913.48
$53,877.48
$6,465.30
$60,342.78
City of Round Rock Agreement
For Engineeering Services with
Baker - Aicklen & Associates, Inc.
CR 122 - Phase II Extension of Design From Forest Creek Drive to Gattis School Road
* A manhour estimate is attached behind this page for reference only.
0:\0601- 2 -058\Suppl Agee #3 CR 122 Extens of Design.xls
ENGINEERING SERVICES
PE
PD
EA
SCT
ECT
ADM
TOTAL
Project Coordination, Set up, Meetings, Etc.
16
32
48
Preparation of Base Maps
16
40
56
Preliminary Design
15
40
20
80
155
Final Design
20
80
40
160
300
Revisions to Existing Plans For Phasing, Details,
General Notes
2
8
16
26
Plotting & Submittal to City of Round Rock
2
5
7
Address City Comments (2 Times)
4
30
40
74
Quantity Takeoff & Engineer's Opinion of Probable
Cost
16
16
8
40
Additional Specifications & Bid Document Prep.
2
4
16
22
Additional Construction Phase Services (Assumes 4
Month Construction)
16
80
20
116
Additional Construction Phase Services to Phase I Due
to Increased Project Magnitude
16
40
10
66
Total Manhours
91
0
332
76
357
54
910
MANHOUR ESTIMATE
ENGINEERING
CR 122 - Phase II Extenson of Design From Forest Creek Drive to Gattis School Road
PE Project Engineer
SCT Senior CAD Tech
RPLS Registered Professional Land Surveyor
GPS 2 GPS Operator 2
o:\0601- 2.058\Supple Agreem #3 CR122 Extension of Des.xls
PD Project Designer
ECT Engineering CAD Tech
SST Senior Survey Tech
PC Party Chief
IM Instrumment Operator
EA Engineering Assistant
ADM Administrative
GPS GPS Operator 1
RM Rodman
MANHOUR SUMMARY
Supplemental Agreement #3
City of Round Rock
CR 122 - Phase II Extension of Design from Forest Creek Drive to Gatis School Road
ENGINEERING SERVICES Manhours Salary Direct Labor Cost
Project Engineer 91 $38.00 $3,458.00
Project Designer 0 $31.00 $0.00
Engineering Assistant 332 $25.00 $8,300.00
Senior CAD Tech 76 $24.50 $1,862.00
Engineering CAD Tech 357 $18.00 $6,426.00
Administrative 54 $17.00 $918.00
Subtotal 910 $20,964.00
o:\0601 2 - 0581Supp Agree #3 CR 122 Extens of Design.xls
* A manhour estimate is attached behind this page for reference only.
0:\0601.2- 0581Supplemental AgreementtSupp Agree#3 Surveying xis
City of Round Rock Agreement
For Surveying Services - Phase 11
Baker- Aicklen & Associates, Inc.
CR 122
DIRECT
LABOR
OVERHEAD
PERCENTAGE
TOTAL
LABOR & 011
FIXED
FEE
TOTAL
COST
LABOR COSTS: *
157
Surveying Services
$9,426.00
$14,798.82
$24,224.82
$2,906.98
$27,131.80
TOTAL LABOR COST:
$9,426.00
$14,798.82
$24,224.82
$2,906.98
$27,131.80
* A manhour estimate is attached behind this page for reference only.
0:\0601.2- 0581Supplemental AgreementtSupp Agree#3 Surveying xis
City of Round Rock Agreement
For Surveying Services - Phase 11
Baker- Aicklen & Associates, Inc.
CR 122
SURVEYING SERVICES
RPLS
SST
GPS1
GPS2
PC
IM
RM
ADM
TOT
Design Surveys
18
68
88
88
88
8
358
ROW Surveys (Assumes 15 Parcels)
24
32
4
4
48
48
48
24
232
Total Manhours
42
100
4
4
136
136
136
32
590
MANHOUR ESTIMATE
CR 122
SURVEYING SERVICES - PHASE II
PE Project Engineer
SCT Senior CAD Tech
RPLS Registered Professional Land Surveyor
GPS 2 GPS Operator 2
0:\0601.2.058\Supplemental Agreement\Supp Agree#3 Surveying xls
PD Project Designer
ECT Engineering CAD Tech
SST Senior Survey Tech
PC Party Chief
IM Instrumment Operator
EA Engineering Assistant
ADM Administrative
GPS GPS Operator 1
RM Rodman
Supplemental Agreement #3
City of Round Rock
CR 122 - Surveying Services - Phase II
Surveying Services
MANHOUR SUMMARY
Reg Prof Land Surveyor 42 $36.00 $1,512.00
Senior Survey Tech 100 $20.00 $2,000.00
GPS Operator 1 4 $17.50 $70.00
GPS Operator 2 4 $15.00 $60.00
Party Chief 136 $15.00 $2,040.00
Instrument Operator 136 $13.00 $1,768.00
Rodman 136 $11.00 $1,496.00
Administrative 32 $15.00 $480.00
Subtotal 590 $9,426.00
0: \0601- 2- 058\Supplemental Agreement\Supp Agree #3 Surveying.xls
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CR122 Phases 1 and 2
DATE: January 2, 2003
SUBJECT: City Council Meeting — January 9, 2003
ITEM: 9.E.1. Consider a resolution authorizing the Mayor to execute Supplemental
Agreement No. 3 with Baker-Aicklen & Associates, Inc., for CR 122
Improvement Project, from Forest Creek to Highway 79.
Resource: Jim Nuse, City Manager
Bill Stablein, Transportation Construction Coordinator
History: The original contract was approved on May 13, 1999 by the Council (R- 99 -05-
13B15) for preparation of right of way documents, construction plans,
specifications, and estimates for the interim widening of CR 122 from Forest
Creek Drive to Brushy Creek; and the preparation of a right of way schematic and
a roadway design schematic for the future widening of CR 122 from Forest Creek
Drive to US 79 to a 4 -lane divided arterial. Supplemental Agreement No. 1, was
approved on April 26, 2001 (R- 01- 04- 26- 14E6), which modified the Scope of
Work to include the preparation of a traffic control plan. An additional services
agreement was approved on September 13, 2001 (R- 01- 09- 13 -15F5) for the
placement of right of way lathes every 50 feet on additional takings on CR 122;
this work was at a cost of $1,400 and brought contract total to $182,900.
Approval of Supplemental Agreement No. 2 (R- 02- 04- 25 -11D2) allowed for the
placement of right of way lathes for six additional properties. Supplemental
Agreement No. 3 would provide for additional drainage investigation and
hydraulic design, sidewalk investigation at all drainage structures (Phase I:
Design Surveys, Phase II: Forest Creek Drive to Gattis School Road), extension
of design effort from Forest Creek Drive to Gattis School Road and right -of -way
surveys from Forest Creek Drive to Gattis School Road. The engineer has agreed
to perform the additional work for $134, 657.31 bringing the contract total to
$318, 457.31.
Funding:
Cost: $134,657.31
Source of funds: 96 GO Bonds
Outside Resources: Baker - Aicklen & Associates, Inc.
Impact/Benefit: This project will improve safety and mobility for this road, and reduce
maintenance activities and costs associated with the existing pavement.
Public Comment: N/A
Sponsor: N/A
STATE OF TEXAS
THE COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. #3
TO CONTRACT FOR ENGINEERING SERVICES
This Amendment to the Contract for Engineering Services is made by and between the City of
Round Rock, Texas, hereinafter called the "City" and Baker - Aicklen & Assoc., Inc., hereinafter
called the "Engineer ".
WHEREAS, the City and Engineer executed a Contract for Engineering Services, hereinafter
called the "Contract ", on the February 22, 1999 to widen CR 122, Forest Creek Drive to
Brushy Creek, and
WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER,
describes those engineering services to be provided by the Engineer as a part of the Contract, and
WHEREAS, ARTICLE 3, CONTRACT PERIOD, subsequently revised by Supplemental
Agreement No. 2, requires the termination of the Contract on October 31, 2003 unless the
Contract is extended, and
WHEREAS, ARTICLE 4, COMPENSATION, subsequently revised by Supplemental
Agreement No. 2, establishes the maximum lump sum payable under this contract at
$183,800.00 without modification of the contract, and
WHEREAS, it has become necessary to amend the contract to provide for Additional Drainage
Investigation & Hydraulic Design, Sidewalk Investigation at All Drainage Structures —
Phase I, Design Surveys — Phase II (Forest Creek Drive to Gattis School Road), Extension
of Design Effort from Forest Creek Drive to Gattis School Road and Right -of -Way Surveys
from Forest Creek Drive to Gattis School Road, and
WHEREAS, the Engineer has agreed to have the additional work performed for 5134,657.31
increasing the lump sum fee for the contract to $318,457.31.
NOW THEREFORE, premises considered, the City and the Engineer agree that said Contract
is amended as follows:
ARTICLE 3, CONTRACT PERIOD, shall be amended to extend the contract period to October
31, 2004, and
ARTICLE 4, COMPENSATION, shall be amended by the changing the lump sum amount
payable under this contract as $318,457.31.
ATTACHMENT `B ", Services to be Provided by the Engineer shall be amended as set forth in
the attached ADDENDUM to EXHIBIT B.
Page 1 of 2
IN WITNESS WHEREOF, the City and the Engineer have executed Supplemental Agreement
in duplicate.
/ /DTI
Date
CITY OFRO.'•D'
44/
yle well, Mayor
g
Date
By:
Supplemental Agr Forth doc/specs muter /contracts & forms — Revised 10/2/02
0:\0601- 2 -058\Suppl Agree #3 10 -0 -02.doc
Page 2 of 2
Mayor
Nyle Maxwell
Mayor Pro-tem
Tom Nielson
Council Members
Alan McGraw
Carrie Pitt
Scot Knight
Isabel Gallahan
Gary Coe
City Manager
Jim Nuse
City Attorney
Stephan L Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
March 3, 2003
Mr. Mike Weaver, Principal
Prime Strategies, Inc.
1508 South Lamar Boulevard
Austin, TX 78704
Dear Mr. Weaver:
The Round Rock City Council approved Resolution No. R- 03- 02 -13-
13E1 at their regularly scheduled meeting on February 13, 2003. This
resolution approves the agreement for consulting services for the
Round Rock Higher Education Center.
Enclosed is a copy of the resolution and original agreement for your
files. If you have any questions, please do not hesitate to contact Jim
Nuse at 218 -5401.
Sincerely,
Christine R. Martinez
City Secretary
Enclosure
CITY OF ROUND ROCK Administrative Dept , 221 East Main Street • Round Rock, Texas 78664
Phone, 512.218.5400 • Fax: 512.218.7097 • www.ci round -rock tx us
Mayor
Nyle Maxwell
Mayor Pro-tem
Tom Nielson
Council Members
Alan McGraw
Came Pitt
Scot Knight
Isabel Gallahan
Gary Coe
City Manager
Jim Nuse
City Attorney
Stephan L Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY
February 13, 2003
Mr. Bill Waeltz, P.E.
Baker - Aicklen & Associates, Inc.
203 E. Main Street, Suite 201
Round Rock, TX 78664
Dear Mr. Waeltz:
The Round Rock City Council approved Resolution No. R- 03- 01 -09-
9E1 at their regularly scheduled meeting on January 9, 2003. This
resolution approves Supplemental Agreement No. 3 for the design of
roadway improvements on CR 122 from Forest Creek Drive to Brushy
Creek.
Enclosed is a copy of the resolution and original agreement for your
files. If you have any questions, please do not hesitate to contact Bill
Stablein at 218 -3237.
Christine R. Martinez
City Secretary
Enclosure
CITY OF ROUND ROCK Administrative Dept , zzi East Main Street • Round Rock Texas 78664
Phone. 512 218.540o • Fax. 512.218.7097 • www.ci.round- rock.tx.us
a