R-03-01-23-10B1 - 1/23/2003WHEREAS, the City of Round Rock evaluates funding requests from
local social service agencies to identify and help fund valuable,
needed community services, and
WHEREAS, the City of Round Rock has received a request for funds
from The Arc (Association of Retarded Citizens) of the Capital Area, a
non - profit corporation ( "Agency "), and
WHEREAS, the City Council prevously passed Resolution No. R -02-
10-24-11F13 which inadvertently listed the name of the Agency as the
American Red Cross of the Capital Area, instead of The Arc (Association
of Retarded Citizens) of the Capital Area, and
WHEREAS, the City Council hereby determines that the requested
funds by the The Are (Association of Retarded Citizens) of the Capital
Area will be used for a public purpose, namely to provide basic needs,
crisis assistance and support services for people with disabilities, their
families, and their caregivers, and
WHEREAS, the City Council desires to enter into a Funding
Agreement with the Agency, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Funding Agreement with the Agency, a copy of said
agreement being attached hereto as Exhibit "A" and incorporated herein
for all purposes, and
I ODMA\ WORLDOX\ 0 ; \WOOX \RESOLUTI \R301338
RESOLUTION NO. R- 03- 01- 23 -10B1
BE IT FURTHER RESOLVED,
That Resolution No. R- 02- 10- 24 -11F13 is hereby repealed.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 23rd day of January, 2003.
CHRISTINE R. MARTINEZ, City Secretary
2
/
NY • / g• WELL, Mayor
City of Round Rock, Texas
This Social Service Agency Annual Funding Agreement ( "Agreement ") is by and between
the City of Round Rock ( "Round Rock ") and The Arc of the Capital Area ( "Agency "), a non - profit
corporation. Pursuant to the terms of this Agreement, Round Rock hereby agrees to allocate Eight
Thousand Dollars ($8,000.00) to the Agency to fulfill the public purposes outlined by Round Rock
and the Agency herein.
1.1 Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, providing
services and support for people with disabilities, their families, and caregivers.
1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock
will be used solely for the following program services in Round Rock: to provide
basic needs, crisis assistance and support services for people with disabilities, their
families, and their caregivers.
1.3 Distribution of Funds. Round Rock will allocate Eight Thousand Dollars
($8,000.00) to the Agency on December 1, 2002.
1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock the agent, servant, or employee
of the Agency, or to create any partnership, joint venture, or other association
between Round Rock and the Agency. Alternatively, nothing contained herein,
either explicitly or implicitly, shall be deemed or construed to make the Agency the
agent, servant, or employee of Round Rock, or to create any partnership, joint
venture, or other association between the Agency and Round Rock.
1.5 Principles and Controls. In administering the handling of contributed public funds,
Round Rock and the Agency agree to the following certain basic principles which are
essential to maintain community acceptance and support:
alwdox1CORNasoclalse00041718 WPDhmc
CITY OF ROUND ROCK
THE Arc OF THE CAPITAL AREA
FUNDING AGREEMENT
1
EXHIBIT
2 " A"
a. The Agency shall maintain its status as a voluntary, non -profit corporation
under section 501(C)(3) of the Internal Revenue code, unless exempt by
Federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
c. The Agency shall notify Round Rock of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock and actively maintain a current list
(including term of office) of the Agency's directors, as well as its regular
meeting times;
e. The Agency shall provide to Round Rock financial reports and board of
director meeting minutes on a regular and timely basis as requested by Round
Rock;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees, and
agents from any and all liability for any damage or injury caused to any
employee, client, patron, agency, visitor or guest of the Agency;
The Agency shall have an independent public accountant prepare an annual
audit or review in accordance with generally accepted accounting standards,
and shall provide a copy of this audit to Round Rock;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget to
Round Rock;
g.
i. The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs.
2
1.6 Term of Agreement. This Agreement is in effect from December 1, 2002 to
September 30, 2003.
1.7 Entire Agreement. This Agreement constitutes the entire agreement between
Round Rock and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties.
1.8 Assignability. This Agreement cannot be assigned or transferred in any part without
the written consent of both Round Rock and the Agency.
Executed by:
Agency President/Chairman, Board of Directors Date
Agency Chief Professional Officer (paid staff) Date
City of Round Rock, Mayor Date
3
Sent By: . United ray - GNC;
Dec 20 0 10:12a ARC
UWGWC, C. " AppGa0an for 2002 -00 Funding
CITY OF ROUND ROCK
APPLICATION FOR FUNDING
OCTOBER 1, 2002 - SEPTEMBER 30, 2003
to provide services in the City of Round Rock and its ETJ
Agency ame: The Arc of the Capital Area
eet Address: 2818 San Gabriel, Austin, Texas 78705 -3597
ailing Address: 2818 San Gabriel, Austin, Texas 78705 -3597
one Fax: 512 -476 -7044 /512- 476 -9054
Susan Eason
Agency
Agency
Primary gency Contact: Jessica Lindley- Spencer
PhoneN •ber: 512476 -7044 Email Address: japencer @larcofthecapitalarea.org
Chief Pr
ecutive Director /Chief Professional Officer
one Fax: 512 -476 -7044 /512- 476 -9054
Mail: season@arcofthecapitalarea.org
and Chair /Chief Volunteer Officer Gary Renfro
no Fax: 512- 326 - 3100/512- 326 -5375
Mail: gary.renfro.hg6b@statefarm.com
ROGRAM
risis Assistance & Support Services
OTAL 88,000.
We and • tand this request is to provide services to the City of Round Rock and its ETJ during the period
October 2002 through September 30, 2003. We have attached 5 copies to this original application and
understan • all 6 complete packets must be delivered to the United Way of Greater Williamson County office,
101 E. 0 . Se lers .lvd. Ste. 160 before 5:00 ..m. on Thursda ebrua 7 to be consid ed for
We unde .tend no applications received after this time and no incomplete applications will be considered for
this fundi g cycle.
essional Officer Signature/Date Chief Volunteer Officer Signature/Date
DEC -20 - 2002 10 39
512 23B 9822;
Dec -20 -02 10:32AM;
4769054
12 Month Funding Request by Agency Program
for services tp City of Round Rock and its ETJ
FUNDING RP.QUESTP,D
$8,000.
$
Page 2/2
p. 2
4
512 238 9822 96% P.02
Sent By:,
) DEC -2
512 238 9822;
512 238 9822
Dec -20 -02 10:31AM;
Page 1/2
P. 01
UNITED WAY OF GREATER WILLIAMSON COUNTY
101 L. OLD S111•'1'LLRS BLVD. #160
R0tlN1D RUt :K, TX 786
PI-ION F.. :51 2- 255 -6799
FA X:512 238 9822,
FACSIMILE TRANSMITTAL SHEe1'
to
mom
Sherri Monroe Geoff Ryan
CO
,IPANY• DATE
City of Round Rock DECEMBER 20, 2002
I.A.
NUMBER: TOTAL NO. OF PAGES INCLUDING COVER:
218 -7097 2
PH
)NE NUMBER_ SENDER'S REFERENCE NUMBER
N/A
RP
YOWL REPEREN NUMBER
N/A
❑
URSo NT ❑ FOR REVIEW ❑ PI.P.A SP. IV 1MM ENT ❑ PLEASE REPLY ❑ PLEASE RECYCLE
NO
ec
RnS /COMMPNT•
Attached is the City of Round Rock Application front sheet from
The ARC of the Capital Arca.
2� aior,A)
Thank you
Geoff
•
Sent By:,
) DEC -2
512 238 9822;
512 238 9822
Dec -20 -02 10:31AM;
Page 1/2
P. 01
DATE: January 17, 2003
SUBJECT: City Council Meeting — January 23, 2003
ITEM: * 10.B.1. Consider a resolution authorizing the Mayor to execute a Funding
Agreement with the Arc (Association of Retarded Citizens) of the
Capital Area.
Resource: David Kautz, Chief Financial Officer
Bill White, Finance Director
History: City staff and the local area United Way participated in a joint process to receive
and evaluate funding requests from social service agencies. Funding has been
established in the current year operating budget for this agency. This agreement
outlines the terms and conditions for the current year funding.
Funding:
Cost: $8,000
Source of Funds: General Fund
Outside Resources: United Way
Impact/Benefit: Joint review and evaluation of the funding requests enable the City to
identify and help fund valuable, needed community services.
Public Comment: Public Hearings were held in the budget adoption process.
Sponsor: Finance Department
Mayor
Nyle Maxwell
Council Members
Alan McGraw
Carrie Pitt
Scot Knight
Isabel Gallahan
Gary Coe
City Manager
Robert L Bennett, Jr.
City Attorney
Stephan L. Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
February 7, 2003
Ms. Susan Eason
The ARC of the Capital Area
2818 San Gabriel
Austin, TX 78705 -3597
Dear Ms. Eason:
The Round Rock City Council approved Resolution No. R- 03- 01- 23 -10B1 at their
regularly scheduled meeting on January 23, 2003. This resolution approves the
City funding Agreement with the association of Retarded Citizens of the Capital
Area for funds from the City.
Enclosed is a copy of the resolution and original agreement. Please return the fully
executed original agreement to me by February 14, 2003. If you have any
questions, please do not hesitate to contact Terry Gizelbach at 218 -5445.
Sincerely,
Christine R. Martinez
City Secretary
Mayor Pro -tem
Tom Nielson Enclosures
CITY OF ROUND ROCK 221 East Main Street • Round Rock, Texas 78664
Phone 512 218.5400 • Fax. 512 218 7097 • www ci round - rock.tx us
1.1
0 \.dox\CORR*Rsoaelse \00041718 W POrm,c
CITY OF ROUND ROCK
THE Arc OF THE CAPITAL AREA
FUNDING AGREEMENT
ORIGINAL
This Social Service Agency Annual Funding Agreement ( "Agreement ") is by and between
the City of Round Rock ( "Round Rock ") and The Arc of the Capital Area ( "Agency "), a non - profit
corporation. Pursuant to the terms of this Agreement, Round Rock hereby agrees to allocate Eight
Thousand Dollars ($8,000.00) to the Agency to fulfill the public purposes outlined by Round Rock
and the Agency herein.
Purpose. Round Rock has in good faith determined that this Agreement serves a
public purpose. This public purpose includes, but is not limited to, providing
services and support for people with disabilities, their families, and caregivers.
1.2 Use of Funds. The Agency understands that the funds provided to it by Round Rock
will be used solely for the following program services in Round Rock: to provide
basic needs, crisis assistance and support services for people with disabilities, their
families, and their caregivers.
1.3 Distribution of Funds. Round Rock will allocate Eight Thousand Dollars
($8,000.00) to the Agency on December 1, 2002.
1.4 Relationship of Parties. Nothing contained herein, either explicitly or implicitly,
shall be deemed or construed to make Round Rock the agent, servant, or employee
of the Agency, or to create any partnership, joint venture, or other association
between Round Rock and the Agency. Alternatively, nothing contained herein,
either explicitly or implicitly, shall be deemed or construed to make the Agency the
agent, servant, or employee of Round Rock, or to create any partnership, joint
venture, or other association between the Agency and Round Rock.
1.5 Prin ciples and Controls. In administering the handling of contributed public funds,
Round Rock and the Agency agree to the following certain basic principles which are
essential to maintain community acceptance and support:
a. The Agency shall maintain its status as a voluntary, non -profit corporation
under section 501(C)(3) of the Internal Revenue code, unless exempt by
Federal guidelines;
b. The Agency shall remain in good standing under the laws of the state of
Texas;
1
c. The Agency shall notify Round Rock of major programmatic and
administrative changes which could substantially affect the Agency's
operation and service delivery;
d. The Agency shall provide to Round Rock and actively maintain a current list
(including term of office) of the Agency's directors, as well as its regular
meeting times;
e. The Agency shall provide to Round Rock financial reports and board of
director meeting minutes on aregular and timely basis as requested by Round
Rock;
f. The Agency shall provide adequate liability insurance coverage for the
Agency, and does hereby indemnify Round Rock and its employees, and
agents from any and all liability for any damage or injury caused to any
employee, client, patron, agency, visitor or guest of the Agency;
g.
The Agency shall have an independent public accountant prepare an annual
audit or review in accordance with generally accepted accounting standards,
and shall provide a copy of this audit to Round Rock;
h. The Agency shall prepare a detailed annual budget, translating program
service plans into financial terms, and shall provide a copy of this budget to
Round Rock;
i. The Agency shall be responsible for generation of support for its programs
and not rely solely on Round Rock for funding of its programs.
1.6 Term of Agreement. This Agreement is in effect from December 1, 2002 to
September 30, 2003.
1.7 Entire Agreement. This Agreement constitutes the entire agreement between
Round Rock and the Agency. No oral agreements are in effect pertaining to this
Agreement. Any changes or modifications to this Agreement must be made in
writing with the consent of both parties.
1.8 Assignability. This Agreement cannot be assigned or transferred in any part without
the written consent of both Round Rock and the Agency.
2
Executed by:
1;
Agency President/
Agency Chief Professional Office
Ci 1i'iund ' ock, Mayor
an, Board of Directors
(paid staff) Date
� — /?-- OS
Date