R-03-02-13-13D4 - 2/13/2003*
Texas Department of Transportation
Ms. Cindy Fronk
City of Round Rock
Public Works Department
2008 Enterprise Drive
Round Rock, Texas 78664
Re: Contract No. TTA- 000001
Dear Ms. Fronk:
Please find attached one signed and executed traffic signal agreement.
If you have any questions, please contact me at (512) 225 -1345.
Sincerely,
FDW /GFN
Attachment
DEWITT C. GREER STATE HIGHWAY BLDG • 125 E. 11TH STREET • AUSTIN, TEXAS 78701 - 2483. (512) 4638585
April 4, 2003
Fred D. Woodall
Director of Design
Texas Turnpike Authority Division
An Equal Opportunity Employer
RECEIVED APR 0 7 2003
City Of Round Rock
Public Works Dep
Transportation Services Division
2008 Enterprise Dr.
Round Rock, Texas 78664
P:(512) 218-5562/F: 218-3242
To: Christine Martinez
We are sending you:
❑� Attached
❑ Shop Drawings ❑ Prints ❑ Plans ❑ Samples 0 Specifications
❑ Copy of Letter ❑ Change Order
' ITEM#
1
❑ For Bids Due 19
Copy to:
Administration
If enclosures are not as noted, kindly notify us at once.
Letter of transmittal
Date: 4/11/03
Re: Traffic Signal Agreement
❑ Under Separate Cover Via the following items:
n
DATE
COPIES
Comments: Resolution approved February 13, 2003.
Signed:
DESCRIPTION
Signed Original TxDOT Traffic Signal Agreement (SH 45)
This is transmitted as checked below:
❑ For Approval ❑ Approved as Submitted ❑ Resubmit _ Copies For Approval
❑✓ For Your Use ❑ Approved As Noted ❑ Submit _ Copies For Distribution
❑ As Requested ❑ Retumed For Corrections ❑ Return signed copies
El For Review and Comment ❑ Pnnts Returned After Loan To Us
Cindy Fy6yrk x562
tii
STATE OF TEXAS §
SUPPLEMENTAL -COST
TRAFFIC SIGNAL - TYPE R
Contract No. TTA- 000001
AGREEMENT FOR THE
INSTALLATION AND REIMBURSEMENT FOR THE
OPERATION AND MAINTENANCE OF
TRAFFIC SIGNALS WITHIN A MUNICIPALITY
WITH THE TEXAS TURNPIKE AUTHORITY DIVISION OF
THE TEXAS DEPARTMENT TRANSPORTATION
COUNTY OF WILLIAMSON §
THIS AGREEMENT is made by and through the State of Texas, acting by and through the
Texas Department of Transportation, hereinafter called the "State ", and the City of Round Rock,
hereinafter called the "City ", acting by and through its duly authorized officers, as evidenced by
'n Resolution /Ordinanco No. R-03-0c2-13- 13.0 executed on F eU4Py 13,
a ,0n ?i , hereinafter acknowledged by reference.
WITNESSETH
WHEREAS, by virtue of a Municipal Maintenance Agreement entered into by the City and the
State on the 9 th day of AUGUST 1969 the State has been authorized to maintain
certain highway routes within the city; and
WHEREAS, from time to time the City requests the State to install traffic signals on certain
highways within the City; and
WHEREAS, in accordance with Texas Administrative Code: Title 43 Texas Administrative
Code Section 25.5, on the 27th day of May, 1987, the State Highway and Public Transportation
Commission, now the Texas Transportation Commission, passed Commission Minute Order No.
85777, authorizing the State to install, operate, and maintain traffic signals on:
Page 1 of 7 07 -00
(a) highway routes not designated as full control of access inside the corporate limits of cities,
having a population less than 50,000 (latest Federal Census); and (b) highways designated as full
control of access in all cities; and
WHEREAS, the City has a population of more than 50,000 population according to the latest
Federal Census; and
WHEREAS, the City requests the State to assume the installation, operation, and maintenance
responsibilities of the signalized intersections as shown in EXHIBIT 1, attached hereto and made a
part of this Agreement; and
WHEREAS, the City agrees to maintain and operate the signalized intersections with the State
reimbursing the City for all maintenance and operations costs at a flat rate per location as shown on
EXHIBIT 3.
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and
agreements of the parties hereto to be by them respectively kept and performed, as hereinafter set
forth, it is agreed as follows:
AGREEMENT
ARTICLE 1. CONTRACT PERIOD
This Agreement becomes effective when fully executed by the City and the State and shall remain in
force for a period of one year from the date of final execution by the State and shall be automatically
renewed annually for a one year period, unless modified by mutual agreement of both parties, or
terminated as hereinafter provided.
ARTICLE 2. CONSTRUCTION RESPONSIBILITIES
A. The State shall prepare or cause to be prepared the plans and specifications, advertise for bids,
let the construction contract, or otherwise provide for the construction of new traffic signals and/or
construction of existing traffic signals (including, at the State's option, any special auxiliary
SUPPLEMENTAL - COST Page 2 of 7 07 -00
TRAFFIC SIGNAL - TYPE R
equipment, interconnect and/or communication material and equipment), and will supervise
construction, reconstruction, or betterment work as required by said plans and specifications. As a
project is developed to construction stage, either as a unit or in increments, the State will submit plans
and specifications of the proposed work to the City and will secure the City's consent to construct the
traffic signal prior to awarding the contract; said City consent to be signified by the signatures of duly
authorized City officers in the spaces provided on the title sheet of the plans containing the following
notation:
"Attachment No. to "Agreement
for the Installation and Reimbursement for the Operation
and Maintenance of Traffic Signals Within a Municipality ",
dated . The City -
State construction, maintenance, and operation responsibilities
shall be as heretofore agreed to, accepted, and specified in the
Agreement to which these plans are made a part."
B. All costs of construction and/or reconstruction of new and existing traffic signals will be borne
by the State, and the traffic signal system will remain the property of the State.
ARTICLE 3. MAINTENANCE, OPERATION AND POWER RESPONSIBILITIES
A. The State shall be responsible for all electrical power costs for the operation of the traffic
signals covered by this Agreement and shown on EXHIBIT 1. Power costs shall be billed as specified
in EXHIBIT 2, "Traffic Signal Maintenance and Operations Provisions."
B. The City will provide a trained staff to maintain and operate the traffic signals shown on
EXHIBIT 1, and the State will reimburse the city at the flat rate shown in EXHIBIT 3 for parts and
labor. All repairs shall be prioritized based on public safety and made as soon as possible.
SUPPLEMENTAL - COST Page 3 of 7 07 -00
TRAFFIC SIGNAL - TYPE R
C. The City shall maintain and operate the traffic signals in accordance with the minimum
requirements specified in EXHIBIT 2.
D. The City shall maintain at least one log of all emergency calls and all routine maintenance.
E. Routine maintenance will be performed by the City as specified in EXHIBIT 2.
ARTICLE 4. COMPENSATION
A. The maximum amount payable under this Agreement is $ 8,645.40 per year.
B. Calculations for the above lump sum amount shall be shown in EXHIBIT 3, attached hereto
and made a part of this Agreement for maintaining and operating the traffic signal installations
covered under this Agreement.
C. The addition or deletion of traffic signals shall be made by supplemental agreement.
ARTICLE 5. PAYMENT
A. The State agrees to reimburse the City at the flat rate shown in EXHIBIT 3 for maintenance
and operations costs for the traffic signals described in EXHIBIT 1. The City shall submit to the State
Form 132, "Billing Statement ", or an invoice statement acceptable to the State on a (annual) basis. An
original Form 132 or acceptable invoice and four copies shall be submitted to the following address:
Mr. Tim Weight, P.E.
SUPPLEMENTAL -COST
TRAFFIC SIGNAL - TYPE R
Texas Turnpike Authority Division
Texas Department of Transportation
1421 Wells Branch Parkway, Suite 107
Pflugerville, Texas 78660
B. The City shall maintain a system of records necessary to support and establish the eligibility of
all claims for payment under the terms of this Agreement. These records may be reviewed at any time
to substantiate the payment by the State and/or determine the need for an adjustment in the amount
paid by the State.
Page 4 of 7 07 -00
C. The State shall make payment to the city within 30 days from receipt of the city's request for
payment, provided that the request is properly prepared.
D. Knockdowns or damage resulting from an accident or an act of God and which require
emergency replacement of major equipment shall not be included in the annual payments. For
eligibility of payment for emergency replacement of major equipment, actual cost shall be submitted
to the State for review and determination of reimbursement eligibility.
E. Payment for the addition or deletion of a traffic signal installation shall be made by
supplemental agreement.
ARTICLE 6. INDEMNIFICATION
The City acknowledges that it is not an agent, servant or employee of the State and, thus, is
responsible for its own acts and deeds and for those of its agents or employees during the performance
of the work defined in this agreement.
ARTICLE 7. TERMINATION
A. This Agreement may be terminated by any of the following conditions:
(1) By mutual agreement and consent of both parties.
(2) By the State upon thirty (30) days written notice to the City for failure of the City to
provide adequate maintenance and operation services for those traffic signal installations which
the City has agreed to maintain and operate.
(3) By the State upon sixty (60) days written notice to the City that the State will assume
operation and maintenance at the end of the one (1) year period of this contract.
(4) By the City upon one hundred twenty (120) days written notice of the State.
B. In the event this Agreement is terminated by any of the above conditions, the maintenance and
operation of the traffic signal systems shall become the responsibility of the State. Any State
SUPPLEMENTAL - COST Page 5 of 7 07 -00
TRAFFIC SIGNAL - TYPE R
owned equipment being held by the City shall be promptly returned within 30 calendar days to
the State Upon termination of this Agreement.
ARTICLE 8. SUBLETTING
The City shall not sublet or transfer any portion of the work under this Agreement unless specifically
approved in writing by the State. All subcontracts shall include the provisions required in this contract
and shall be approved in writing by the State.
ARTICLE 9. AMENDMENTS
Changes in the character, costs, provisions in the attached exhibits, responsibilities, or obligations
authorized herein shall be enacted by written amendment. An amendment to this Agreement must be
executed by both parties.
ARTICLE 10. SUCCESSORS AND ASSIGNS
The State and the City bind themselves, successors, assigns, and legal representatives to the other
party to this Agreement and the successors, assigns, and legal representatives of such other party to all
covenants and provisions provided herein. Furthermore, the City shall not assign, sublet, or transfer
any interests in this Agreement without the written consent of the State.
ARTICLE 11. LEGAL CONSTRUCTION
In the case any one or more of the provisions contained in this Agreement shall for any reason be held
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability
shall not affect any other provision thereof and this Agreement shall be construed as if such invalid,
illegal, or unenforceable provision had never been contained herein.
ARTICLE 12. PRIOR AGREEMENTS SUPERSEDED
This Agreement constitutes the sole and only agreement of the parties hereto and supersedes any prior
understandings or written or oral agreements between the parties respecting the within subject matter.
SUPPLEMENTAL - COST
TRAFFIC SIGNAL - TYPE R
Page 6 of 7 07 -00
Agreement.
IN WITNESS WHEREOF, the parties have executed supplicate counterparts to effectuate this
The City of Round Rock THE STATE OF TEXAS
B
Executed by and approved for the Texas
Transportation Commission for the purpose
(Name) and effect of activating and/or carrying out
m A y o/2� the orders, established policies or work
programs heretofore approved and
authorized by the Texas Transportation
Commission.
Al 1EST:
(Title)
a -13 -o3
(Date)
City Secretary
APPROVED:
By:
P
ector, Texa Turnpike Authority Division
SUPPLEMENTAL - COST Page 7 of 7 07 -00
TRAFFIC SIGNAL - TYPE R
LOCATION
TYPE OF SIGNAL
SIGNALS
*
CONTROLLED ACCESS
CONTROLLED ACCESS
CONTROLLED ACCESS
CONTROLLED ACCESS
CONTROLLED ACCESS
1. SH 45 @ CR 170
2. SH 45 @ Greenlawn Blvd.
3. SH 45 @ Dell Driveway *
4. SH 45 @ Wal -Mart Entrance
5. SH 45 @ La Frontera Blvd.
EXHIBIT 1 - LOCATION
EXHIBIT 1
Signalized intersections on State Highways located in the City of Round Rock.
* Actuated Signals to be removed under department contract TTA 2002(250), etc. to be
awarded for construction in May of 2003.
Page 1 of 1 07 -00
TRAFFIC SIGNAL MAINTENANCE AND OPERATION PROVISIONS
The maintaining and operating city agrees to:
EXHIBIT 2
1. Unless specifically noted elsewhere in this agreement, the signal timing and operational
phasing shall be the responsibility of the city.
2. Inspect the highway traffic signal system a minimum of once every 12 months and replace
burned out lamps or damaged sockets as may be required. Police, citizen, or other reports of burned
out lamps or other damage, which could jeopardize safety, shall be repaired or replaced as soon as
possible after the report, depending on the nature of the report. Otherwise, appropriate steps shall be
taken to protect the public. The reflector and lens should be cleaned each time a lamp is replaced. All
replacement lamps shall equal the wattage and type of the existing lamp.
3. Keep signal poles, controller pedestals, and foundations in alignment.
4. Keep signal poles and controller cabinets tight on their foundation(s) or pedestal(s).
5. Keep traffic and pedestrian signal heads aligned and properly adjusted. Repair back plates
where needed.
6. Check the controllers, conflict monitors, detector units, relays, pedestrian push buttons, and
detectors a minimum of once every 12 months to ascertain that they are functioning properly
and make all necessary repairs and replacements.
7. Keep interior of controller cabinets in a neat and clean condition at all times.
8. Clean reflectors, lenses, and lamps a minimum of once every twelve months.
9. Repaint all corrosive susceptible highway traffic signal components exposed to weather with a
non -lead based paint as needed in order to maintain a well kept appearance in the opinion of
the Texas Department of Transportation's representative. Plastic signal heads and galvanized
and aluminum components are excluded.
10. Group relamp and incandescent lamps of all highway traffic signal heads at the expiration of
the average rated lamp life or replace the lamps on a burn out basis.
11. Repair or replace any and all equipment that malfunctions or is damaged.
EXHIBIT 2- TRAFFIC SIGNAL MAINTE- Page 1 of 2 07 -00
NANCE AND OPERATION PROVISIONS
12. Provide alternate traffic control during a period of failure or when the controller must be
repaired. This may be accomplished through installation of a spare controller, placing the
intersection on flash, manually operating the controller, or manually directing traffic through
the use of proper authorities. In addition, barricades and warning signs shall be provided in
accordance with the requirements of the latest edition of the Texas Manual on Uniform Traffic
Control Devices.
13. Provide maintenance personnel trained in the maintenance of traffic signal equipment who will
be available to respond to emergency calls from authorized parties 24 hours a day, including
Saturdays, Sundays and holiday.
14. Provide the State and local law enforcement agencies the location and respective names and
telephone numbers of individuals responsible for emergency maintenance.
15. Document routine observations during the year by trained City personnel of the traffic signal
operation at each traffic signal during various times of the day to assure fair distribution of time
and for all traffic movements (phases) during varying traffic conditions.
16. Check cabinet filter a minimum of once every six months and clean if necessary. Cabinet filter
shall be replaced every two years.
17. Document all checks and corrective actions in a separate log book for each intersection.
18. In metropolitan cities where Intelligent Transportation Systems and/or incident management
systems are being implemented the signal timing will be the responsibility of the City in
cooperation with the Texas Department of Transportation.
Traffic accidents, inclement weather, special events, maintenance and construction activities
are a few of the causes of nonrecurrent congestion. Nonrecurrent congestion often changes the
normal traffic demand patterns. Effective and efficient movement of traffic through the
transportation network during periods on nonrecurrent congestion must be considered in the
design and operation of all traffic management systems, including traffic signal systems.
Priority should be given to freeway or expressway frontage roads when nonrecurrent
congestion occurs on freeway or expressway main lanes.
Power costs shall be billed directly to the State.
EXHIBIT 2 - TRAFFIC SIGNAL MAINTE-
NANCE AND OPERATION PROVISIONS
Page 2 of 2 07 -00
Actuated Signals at conventional intersections and at Tee intersections shall be reimbursed at
$1,729.08 per intersection per year.
Calculations: 2 X $1,729.08 = $3,458.16
Fixed Time Signal shall be reimbursed at per intersection per year.
Calculations:
Diamond Interchange Signals with one controller shall be reimbursed at 81,729.08 per
intersection per year.
Calculations: 3 X $1,729.08 = $5,187.24
Diamond Interchange Signals with two or more controllers shall be reimbursed at
per intersection per year.
Calculations:
Sign Mounted Flashers shall be reimbursed at per unit per year.
Calculations:
Overhead Flashing Beacons shall be reimbursed at per intersection per year.
Calculations:
EXHIBIT 3 — COST
EXHIBIT 3
Page 1 of 1 07 -00
RESOLUTION NO. R- 03- 02- 13 -13D4
WHEREAS, Commission Minute Order 85777 authorizes the Texas
Department of Transportation ( "TxDOT ") to install, operate, and
maintain controlled access highway traffic signals in cities having a
population of less than 50,000, and
WHEREAS, the City of Round Rock has a population of more than
50,000 according to the latest Federal Census, and
WHEREAS, the City of Round Rock wishes to assume the
installation, operation, and maintenance responsibility for traffic
signals on the SH 45 Frontage Roads, and
WHEREAS, the City wishes to enter into an Agreement for the
Installation and Reimbursement for the Operation and Maintenance of
Traffic Signals within a Municipality with the Texas Turnpike Authority
Division of the Texas Department of Transportation ( "Agreement "), Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS ,
That the Mayor is hereby authorized and directed to execute on
behalf of the City said Agreement, a copy of which is attached hereto
as Exhibit "A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
0. \v00x \R13SOLUTI \R30113D4 WPD /ee
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 13th day of February, 2003.
ATTEST:
N
CHRISTINE R. MARTINEZ, City Secreta
2
Y
City of Round Rock, Texas
STATE OF TEXAS
Contract No. TTA- 000001
COUNTY OF WILLIAMSON §
AGREEMENT FOR THE
INSTALLATION AND REIMBURSEMENT FOR THE
OPERATION AND MAINTENANCE OF
TRAFFIC SIGNALS WITHIN A MUNICIPALITY
WITH THE TEXAS TURNPIKE AUTHORITY DIVISION OF
THE TEXAS DEPARTMENT TRANSPORTATION
THIS AGREEMENT is made by and through the State of Texas, acting by and through the
Texas Department of Transportation, hereinafter called the "State ", and the City of Round Rock,
hereinafter called the "City ", acting by and through its duly authorized officers, as evidenced by
Resolution/Ordinance No. executed on
hereinafter acknowledged by reference.
W1TNESSETH
WHEREAS, by virtue of a Municipal Maintenance Agreement entered into by the City and the
State on the 9 th day of AUGUST 1969 the State has been authorized to maintain
certain highway routes within the city; and
WHEREAS, from time to time the City requests the State to install traffic signals on certain
highways within the City; and
WHEREAS, in accordance with Texas Administrative Code: Title 43 Texas Administrative
Code Section 25.5, on the 27th day of May, 1987, the State Highway and Public Transportation
Commission, now the Texas Transportation Commission, passed Commission Minute Order No.
85777, authorizing the State to install, operate, and maintain traffic signals on:
SUPPLEMENTAL -COST Page I of 7
TRAFFIC SIGNAL - TYPE R
1
EXHIBIT
07.00
(a) highway routes not designated as full control of access inside the corporate limits of cities,
having a population less than 50,000 (latest Federal Census); and (b) highways designated as full
control of access in all cities; and
WHEREAS, the City has a population of more than 50,000 population according to the latest
Federal Census; and
WHEREAS, the City requests the State to assume the installation, operation, and maintenance
responsibilities of the signalized intersections as shown in EXHIBIT 1, attached hereto and made a
part of this Agreement; and
WHEREAS, the City agrees to maintain and operate the signalized intersections with the State
reimbursing the City for all maintenance and operations costs at a flat rate per Location as shown on
EXHIBIT 3.
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and
agreements of the parties hereto to be by them respectively kept and performed, as hereinafter set
forth, it is agreed as follows:
AGREEMENT
ARTICLE 1. CONTRACT PERIOD
This Agreement becomes effective when fully executed by the City and the State and shall remain in
force for a period of one year from the date of final execution by the State and shall be automatically
renewed annually for a one year period, unless modified by mutual agreement of both parties, or
terminated as hereinafter provided.
ARTICLE 2. CONSTRUCTION RESPONSIBILITIES
A. The State shall prepare or cause to be prepared the plans and specifications, advertise for bids,
let the construction contract, or otherwise provide for the construction of new traffic signals and/or
construction of existing traffic signals (including, at the State's option, any special auxiliary
SUPPLEMENTAL -COST Page 2 of 7 07-00
TRAFFIC SIGNAL - TYPE R
equipment, interconnect and/or communication material and equipment), and will supervise
construction, reconstruction, or betterment work as required by said plans and specifications. As a
project is developed to construction stage, either as a unit or in increments, the State will submit plans
and specifications of the proposed work to the City and will secure the City's consent to construct the
traffic signal prior to awarding the contract; said City consent to be signified by the signatures of duly
authorized City officers in the spaces provided on the title sheet of the plans containing the following
notation:
"Attachment No. to "Agreement
for the Installation and Reimbursement for the Operation
and Maintenance of Traffic Signals Within a Municipality ",
dated . The City -
State construction, maintenance, and operation responsibilities
shall be as heretofore agreed to, accepted, and specified in the
Agreement to which these plans are made a part."
B. All costs of construction and/or reconstruction of new and existing traffic signals will be borne
by the State, and the traffic signal system will remain the property of the State.
ARTICLE 3. MAINTENANCE, OPERATION AND POWER RESPONSIBILITIES
A. The State shall be responsible for all electrical power costs for the operation of the traffic
signals covered by this Agreement and shown on EXHIBIT 1. Power costs shall be billed as specified
in EXHIBIT 2, `Traffic Signal Maintenance and Operations Provisions."
B. The City will provide a trained staff to maintain and operate the traffic signals shown on
EXHIBIT 1, and the State will reimburse the city at the flat rate shown in EXHIBIT 3 for parts and
labor. All repairs shall be prioritized based on public safety and made as soon as possible. -
SUPPLEMENTAL - COST
TRAFFIC SIGNAL - TYPE R
Page 3 of 7 07-00
C. The City shall maintain and operate the traffic signals in accordance with the minimum
requirements specified in EXHIBIT 2.
D. The City shall maintain at least one log of all emergency calls and all routine maintenance.
E. Routine maintenance will be performed by the City as specified in EXHIBIT 2.
ARTICLE 4. COMPENSATION
A. The maximum amount payable under this Agreement is $ 8,645.40 per year.
B. Calculations for the above lump sum amount shall be shown in EXHIBIT 3, attached hereto
and made a part of this Agreement for maintaining and operating the traffic signal installations
covered under this Agreement.
C. The addition or deletion of traffic signals shall be made by supplemental agreement.
ARTICLE 5. PAYMENT
A. The State agrees to reimburse the City at the flat rate shown in EXHIBIT 3 for maintenance
and operations costs for the traffic signals described in EXHIBIT 1. The City shall submit to the State
Form 132, "Billing Statement ", or an invoice statement acceptable to the State on a (annual) basis. An
original Form 132 or acceptable invoice and four copies shall be submitted to the following address:
Mr. Tim Weight P.E.
Texas Turnpike Authority Division
Texas Department of Transportation
1421 Wells Branch Parkway, Suite 107
Pflugerville, Texas 78660
B. The City shall maintain a system of records necessary to support and establish the eligibility of
all claims for payment under the terms of this Agreement. These records may be reviewed at any time
to substantiate the payment by the State and/or determine the need for an adjustment in the amount
paid by the State.
SUPPLEMENTAL - COST Page 4 of 7 07-00
TRAFFIC SIGNAL - TYPE R
C. The State shall make payment to the city within 30 days from receipt of the city's request for
payment, provided that the request is properly prepared.
D. Knockdowns or damage resulting from an accident or an act of God and which require
emergency replacement of major equipment shall not be included in the annual payments. For
eligibility of payment for emergency replacement of major equipment, actual cost shall be submitted
to the State for review and determination of reimbursement eligibility.
E. Payment for the addition or deletion of a traffic signal installation shall be made by
supplemental agreement.
ARTICLE 6. INDEMNIFICATION
The City acknowledges that it is not an agent, servant or employee of the State and, thus, is
responsible for its own acts and deeds and for those of its agents or employees during the performance
of the work defined in this agreement.
ARTICLE 7. TERMINATION
A. This Agreement may be terminated by any of the following conditions:
(1) By mutual agreement and consent of both parties.
(2) By the State upon thirty (30) days written notice to the City for failure of the City to
provide adequate maintenance and operation services for those traffic signal installations which
the City has agreed to maintain and operate.
(3) By the State upon sixty (60) days written notice to the City that the State will assume
operation and maintenance at the end of the one (1) year period of this contract.
(4) By the City upon one hundred twenty (120) days written notice of the State.
B. In the event this Agreement is terminated by any of the above conditions, the maintenance and
operation of the traffic signal systems shall become the responsibility of the State. Any State
SUPPLEMENTAL -COST -
TRAFFIC SIGNAL - TYPE R
Page 5 of 7 07-00
owned equipment being held by the City shall be promptly returned within 30 calendar days to
the State Upon termination of this Agreement.
ARTICLE 8. SUBLETTING
The City shall not sublet or transfer any portion of the work under this Agreement unless specifically
approved in writing by the State. All subcontracts shall include the provisions required in this contract
and shall be approved in writing by the State.
ARTICLE 9. AMENDMENTS
Changes in the character, costs, provisions in the attached exhibits, responsibilities, or obligations
authorized herein shall be enacted by written amendment. An amendment to this Agreement must be
executed by both parties.
ARTICLE 10. SUCCESSORS AND ASSIGNS
The State and the City bind themselves, successors, assigns, and legal representatives to the other
party to this Agreement and the successors, assigns, and legal representatives of such other party to all
covenants and provisions provided herein. Furthermore, the City shall not assign, sublet, or transfer
any interests in this Agreement without the Written consent of the State.
ARTICLE 11. LEGAL CONSTRUCTION
In the case any one or more of the provisions contained in this Agreement shall for any reason be held
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability
shall not affect any other provision thereof and this Agreement shall be construed as if such invalid,
illegal, or unenforceable provision had never been contained herein.
ARTICLE 12. PRIOR AGREEMENTS SUPERSEDED
This Agreement constitutes the sole and only agreement of the parties hereto and supersedes any prior
understandings or written or oral agreements between the parties respecting the within subject matter.
SUPPLEMENTAL - COST
TRAFFIC SIGNAL - TYPE R
Page 6 of 7 07 -00
Agreement.
IN WITNESS WHEREOF, the parties have executed supplicate counterparts to effectuate this
The City of Round Rock THE STATE OF TEXAS
Executed by and approved for the Texas
By: Transportation Commission for the purpose
(Name) and effect of activating and/or carrying out
the orders, established policies or work
programs heretofore approved and
(Title) authorized by the Texas Transportation
Commission.
A1
(Date)
City Secretary
APPROVED:
By:
Date:
Phillip E. Russell, P.E.
Director, Texas Turnpike Authority Division
SUPPLEMENTAL - COST Page 7 of 7 07.00
TRAFFIC SIGNAL - TYPE R
EXHIBIT 1
Signalized intersections on State Highways located in the City of Round Rock.
EXHIBIT 1 - LOCATION Page 1 of 1 07-00
TR A FPI(` CIflNA I_.TYPE R
LOCATION
TYPE OF SIGNAL
SIGNALS
@ CR 170
@ Greenlawn Blvd.
@ Dell Driveway
@ Wal -Mart Entrance
@ La Frontera Blvd.
CONTROLLED ACCESS
CONTROJ.T.FD ACCESS
CONTROJ.T.FD ACCESS
CONTROLLED ACCESS
CONTROT.T.FT) ACCESS
1.
2.
3.
4.
5.
SH 45
SH 45
SH 45
SH 45
SH 45
EXHIBIT 1
Signalized intersections on State Highways located in the City of Round Rock.
EXHIBIT 1 - LOCATION Page 1 of 1 07-00
TR A FPI(` CIflNA I_.TYPE R
TRAFFIC SIGNAL MAINTENANCE AND OPERATION PROVISIONS
The maintaining and operating city agrees to:
EXHIBIT 2
1. Unless specifically noted elsewhere in this agreement, the signal timing and operational
phasing shall be the responsibility of the city.
2. Inspect the highway traffic signal system a minimum of once every 12 months, and replace
burned out lamps or damaged sockets as may be required. Police, citizen, or other reports of burned
out lamps or other damage, which could jeopardize safety, shall be repaired or replaced as soon as
possible after the report, depending on the nature of the report. Otherwise, appropriate steps shall be
taken to protect the public. The reflector and lens should be cleaned each time a lamp is replaced. All
replacement Lamps shall equal the wattage and type of the existing lamp.
3. Keep signal poles, controller pedestals, and foundations in alignment.
4. Keep signal poles and controller cabinets tight on their foundation(s) or pedestal(s).
5. Keep traffic and pedestrian signal heads aligned and properly adjusted. Repair back plates
where needed.
6. Check the controllers, conflict monitors, detector units, relays, pedestrian push buttons, and
detectors a minimum of once every 12 months to ascertain that they are functioning properly
and make all necessary repairs and replacements.
7. Keep interior of controller cabinets in a neat and clean condition at all times.
8. Clean reflectors, Lenses, and lamps a minimum of once every twelve months.
9. Repaint all corrosive susceptible highway traffic signal components exposed to weather with a
non -lead based paint as needed in order to maintain a well kept appearance in the opinion of
the Texas Department of Transportation's representative. Plastic signal heads and galvanized
and aluminum components are excluded.
10. Group relamp and incandescent lamps of all highway traffic signal heads at the expiration of
the average rated lamp life or replace the lamps on a burn out basis.
11. Repair or replace any and all equipment that malfunctions or is damaged.
EXHIBIT 2- TRAFFIC SIGNAL MAINTE- Page l of 2 07-00
NANCE AND OPERATION PROVISIONS
12. Provide alternate traffic control during a period of failure or when the controller must be
repaired. This may be accomplished through installation of a spare controller, placing the
intersection on flash, manually operating the controller, or manually directing traffic through
the use of proper authorities. In addition, barricades and warning signs shall be provided in
accordance with the requirements of the latest edition of the Texas Manual on Uniform Traffic
Control Devices.
13. Provide maintenance personnel trained in the maintenance of traffic signal equipment who will
be available to respond to emergency calls from authorized parties 24 hours a day, including
Saturdays, Sundays and holiday.
14. Provide the State and local law enforcement agencies the location and respective names and
telephone numbers of individuals responsible for emergency maintenance.
15. Document routine observations during the year by trained City personnel of the traffic signal
operation at each traffic signal during various times of the day to assure fair distribution of time
and for all traffic movements (phases) during varying traffic conditions.
16. Check cabinet filter a minimum of once every six months and clean if necessary. Cabinet filter
shall be replaced every two years.
17. Document all checks and corrective actions in a separate log book for each intersection.
18. In metropolitan cities where Intelligent Transportation Systems and/or incident management
systems are being implemented the signal timing will be the responsibility of the City in
cooperation with the Texas Department of Transportation.
Traffic accidents, inclement weather, 'special events, maintenance and construction activities
are a few of the causes of nonrecurrent congestion. Nonrecurrent congestion often changes the
normal traffic demand patterns. Effective and efficient movement of traffic through the
transportation network during periods on nonrecurrent congestion must be considered in the
design and operation of all traffic management systems, including traffic signal systems.
Priority should be given to freeway or expressway frontage roads when nonrecurrent
congestion occurs on freeway or expressway main lanes.
Power costs shall be billed directly to the State.
EXHIBIT2 - TRAFFIC SIGNAL MAINTE-
NANCE AND OPERATION PROVISIONS
Page 2 of 2 07-00
Actuated Signals at conventional intersections and at Tee intersections shall be reimbursed at _
per intersection per year.
Fixed Time Signal shall be reimbursed at per intersection per year.
EXHIBIT 3 - COST
Calculations:
Calculations:
Diamond Interchange Signals with one controller shall be reimbursed at $1 729 08 per intersection per
year.
Calculations: 5 X $1,729.08 = $8,645.40
Diamond Interchange Signals with two or more controllers shall be reimbursed at per
intersection per year.
Calculations:
Sign Mounted Flashers shall be reimbursed at per unit per year.
Calculations:
Calculations:
EXHIBIT 3
I Overhead Flashing Beacons shall be reimbursed at per intersection per year.
Page I of 1 07-00
;per vrnrl�
�i o �� ii �
�� �� ♦ ; en C
A�. �e�tG Q11e= 11111111
OA+V vi r;
'
0010.1itt v. 00 0000
DATE: February 7, 2003
SUBJECT: City Council Meeting — February 13, 2003
ITEM: 13.D.4. Consider a resolution authorizing the Mayor to execute an
Agreement for the Installation and Reimbursement for the
Operation and Maintenance of Traffic Signals within a Municipality
with the Texas Turnpike Authority Division oldie Texas Department
of Transportation.
Resource: Tom Word, Director of Transportation Services
History: The State has a policy, which requires a City to install, maintain, and operate all
traffic signals located on controlled access highways within the City when the
population of the City exceeds 50,000 by the latest Federal Census. This
agreement provides for the transfer of the responsibility for controlled access
highway traffic signal devices from TxDOT (TTA) to the City of Round Rock.
We anticipate the transfer of responsibility to occur on March 1, 2003. These
traffic signals are on the SH 45 Frontage Roads.
Funding:
Cost: $8,645.40
Source of funds: Street Operating Budget for Traffic Signals
Outside Resources: N/A
Impact: The transfer of responsibility covered by this agreement will add 5 traffic signals
to the City's maintenance responsibility.
Benefit: • The City will now control the timing of the traffic signals which will allow us
more flexibility to develop traffic signal progressions on our arterials.
Public Comment: N/A
Sponsor: N/A