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R-03-03-06-9A1 - 3/6/20031 Mayor Lyle Maxwell or Pro -tem Tom Nielson ncil Members Alan McGraw 1 Carrie Pitt Scot Knight Isabel Gallahan Gary Coe City Manager Jim Ruse City Attorney Stephan L. Sheets ROUND ROCK, TEXAS PURPOSE. PASSION. PROSPERITY March 12, 2003 Mr. John Willingham Williamson County Elections Office P.O. Box 209 Georgetown, TX 78627 -0209 Dear Mr. Willingham: The Round Rock City Council approved Resolution No. R- 03- 03 -06- 9A1 at their regularly scheduled meeting on March 6, 2003. This resolution calls the May 3, 2003 Election. Enclosed is a copy of the resolution for your files. If you have any questions, please do not hesitate to call me at 218 -5401. Christine R. Martinez City Secretary Enclosure CITY OF ROUND ROCK Administrative Dept , 221 East Main Street • Round Rock, Texas 78664 Phone: 512 218,5400 • Fax. 512 218.7097 • www ci round- rock.tx us OlwdmAR SOLUTMM306Ai WPOI,Ag RESOLUTION NO. R- 03- 03- 06 -9A1 A RESOLUTION OF THE CITY OF ROUND ROCK, TEXAS, CALLING AN ELECTION ON MAY 3, 2003 FOR THE PURPOSE OF ELECTING CERTAIN CITY OFFICIALS; DESIGNATING ELECTION PRECINCTS AND POLLING PLACES; PROVIDING FOR EARLY VOTING; PROVIDING FOR PERFORMANCE OF REQUIRED ADMINISTRATIVE DUTIES; AND PROVIDING FOR OTHER MATTERS RELATING TO SUCH CITY ELECTION. WHEREAS, the City Council of the City of Round Rock, Texas, wishes to order a City Election on May 3, 2003; and WHEREAS,the City Council has determined that May 3, 2003 is the appropriate date for holding the election to elect Councilmember Place 3 and Councilmember Place 5; and WHEREAS, the City Council wishes to encourage all registered voters in the City to vote in City elections; and WHEREAS,it has been determined that Stony Point High School, Gattis Elementary School, First Baptist Church, Round Rock High School, Bluebonnet Elementary School, Old Town Elementary School, and Wells Branch Elementary School would be easily accessible to voters in the City of Round Rock on election day as election day polling places; and WHEREAS, it has been further determined that early voting polling places will be at Robert G. & Helen Griffith Public Library, Round Rock Independent School District Administration Building, Clay Madsen Recreation Center, United Heritage Conference Center, Westwood High School, and Forest North Elementary School; Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, I. 1. An election shall be held on Saturday, May 3, 2003 in accordance with the attached Order of Election, which Order of Election is labeled as Exhibit "A" and incorporated herein by reference for all purposes. 2. Stony Point High School, Gattis Elementary School, First Baptist Church, Round Rock High School, Bluebonnet Elementary School, Old Town Elementary School, and Wells Branch Elementary School are hereby designated as the official election day polling places; and Robert G. & Helen Griffith Public Library, Round Rock Independent School District Administration Building, Clay Madsen Recreation Center, United Heritage Conference Center, Westwood High School, and Forest North Elementary School are hereby designated as the official early voting polling places for the May 3, 2003 City Council Election; that the main early voting polling place is hereby designated to be the Robert G. & Helen Griffith Public Library, 216 E. Main Street, Round Rock, Texas; and that the polling places and voting hours are as detailed in the attached Order of Election. 2 3. For such election, the City of Round Rock hereby appoints the election judge(s) and alternate election judge(s) appointed by and designated by John Willingham, Williamson County Elections Administrator. 4. Early voting shall be conducted by personal appearance and by mail at the following places: Robert G. & Helen Griffith Public Library, 216 E. Main Street, Round Rock, Texas; Round Rock Independent School District Administration Building, 1311 Round Rock Avenue, Round Rock, Texas; Clay Madsen Recreation Center, 1600 Gattis School Road, Round Rock, Texas; United Heritage Conference Center, 3400 E. Palm Valley Boulevard, Round Rock, Texas; Westwood High School, 12400 Mellow Meadow Drive, Austin, Texas; Forest North Elementary School, 13414 Broadmeade, Austin, Texas. During the period in which early voting is required or permitted by law, that being April 16 through April 29, 2003, the hours being designated for early voting by personal appearance shall be as follows: April 16 - April 18, 2003 (Weekdays) 8:00 a.m. - 5:00 p.m. April 19, 2003 (Saturday) 8:00 a.m. - 12:00 noon April 21- April 25, 2003 (Weekdays) 8:00 a.m. - 5:00 p.m. April 26, 2003 (Saturday) 8:00 a.m. - 12:00 noon April 28 — April 29, 2003 (Weekdays) 8:00 a.m. - 7:00 p.m. 5. Early voting clerks shall keep the early voting places open during all such hours for early voting by personal appearance. The Early Voting Clerk and manager of the central counting station shall be John Willingham, Williamson County Elections 3 Administrator, and he shall appoint additional clerks as necessary to assist in early voting. The Early Voting Clerk's official address is Williamson County Elections Administrator, Post Office Box 209, Georgetown, Texas, 78627 -0209, and the telephone number is (512) 943 -1630. 6. Pursuant to the Election Code and the applicable Election Services Contract, John Willingham shall be appointed as Custodian of Election Records. 7. All residents, qualified electors of the City of Round Rock, Texas shall be entitled to vote at the election. 8. The City Secretary is hereby authorized and directed to publish and post the required notices in the manner and for the time periods required by law. 9. In all pertinent respects, the election shall be conducted in accordance with applicable provisions of the Texas Election Code. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. 4 ATTEST: RESOLVED this 6th day of March 2003. CHRISTINE R. MARTINEZ, City Secreta 5 E MAXWELL, Mayor City of Round Rock, Texas Y An Election is hereby ordered to be held on May 3, 2003 for the purpose of electing Councilmember, Place 3 and Councilmember, Place 5. The City Election shall be held at the polling places for the precincts designated on the attached Exhibit "A ", which is made a part hereof for all intents and purposes. The polls at the designated polling places shall on said Election Day, be open from 7:00 a.m. to 7:00 p.m. John Willingham, Williamson County Election Administrator is hereby appointed as the Early Voting Clerk and Custodian of Election Records. That the presiding judge(s) for each of said polling places are designated by John Willingham and who is hereby authorized to appoint additional election clerks (not less than 2 and not more than 6) to assist in conducting said election. Early voting by personal appearance will be conducted at the locations noted on the attached Exhibit "A ": Early voting will be conducted at all the noted early voting locations on the following dates and times: April 16 - April 18, 2003 (Weekdays) 8:00 a.m. -5:00 p.m. April 19, 2003 (Saturday) 8:00 a.m. -12:00 noon April 21— April 25, 2003 (Weekdays) 8:00 a.m. — 5:00 p.m. April 26, 2003 (Saturday) 8:00 a.m. -12:00 noon April 28 - April 29, 2003 (Weekdays) 8:00 a.m. -7:00 p.m. Applications for a ballot by mail shall be mailed to: John Willingham Williamson County Elections Administrator P.O. Box 209 Georgetown, Texas 78627 -0209 Applications for ballot by mail must be received no later than the close of business on April 25, 2003. Issued this the 6th day of March 2003. ORDER OF ELECTION CITY OF ROUND ROCK, TEXAS EXHIBIT NYLE MAXWELL, Mayor City of Round Rock, Texas Election Day Locations EXHIBIT "A" City Pct. No. 1 - Stony Point High School, 1801 Bowman Road, Round Rock (Williamson County Precincts 149, 423, 436, 484) City Pct. No. 2 - Gattis Elementary School, 2920 Round Rock Ranch Boulevard, Round Rock (Williamson County Precincts 424, 463, 480, 488, T -200) City Pct. No. 3 - First Baptist Church, 306 Round Rock Avenue, Round Rock (Williamson County Precincts 150, 172, 455) City Pct. No. 4 - Round Rock High School, 300 Lake Creek Drive, Round Rock (Williamson County Precincts 122, 137, 160) City Pct. No. 5 - Bluebonnet Elementary School, 1010 Chisholm Valley Drive, Round Rock (Williamson County Precincts 135, 138) City Pct. No. 6 - Old Town Elementary School, 2001 Old Settlers Boulevard, Round Rock (Williamson County Precincts 119, 382) City Pct. No. 14 - Wells Branch Elementary School, 14650 Merrilltown Drive, Austin (Travis County Precinct T - 225) (This precinct is only forjoint City of Round Rock and Round Rock Independent School District elections.) Early Voting Locations 1. Robert G. & Helen Griffith Public Library (Main early voting location), 216 E. Main Street, Round Rock 2. Round Rock Independent School District Administration Building 1311 Round Rock Avenue, Round Rock 3. United Heritage Conference Center, 3400 East Palm Valley Boulevard, Round Rock 4. Clay Madsen Recreation Center 1600 Gattis School Road, Round Rock 5. Westwood High School, 12400 Mellow Meadow Drive, Austin 6. Forest North Elementary, 13414 Broadmeade, Austin Election Order, 2003 AI•IDP9I Prekribed by Secretary of State - • Sections 4004, 83.004, 85.007, Election Code 9/91 NOTICE OF GENERAL ELECTION (AVISO DE ELECCION GENERAL) To the Register Voters of the City of Round Rock,Texas: (A los volantes registrados del Ciudad de Round Rock Texas:) Notice is hereby given that the polling places listed below will be open from 7:00 a.m. to 7:00 p.m., on May 3, 2003 for voting in a general election to elect: Councilmember. Place 3 and Councilmember, Place 5. (Notifiquese, por las presence, que las casillas electorates sitados abajo se abriran desde las 7:00 de la manana hasta las 7:00 de la noche el 3 de Mayo de 2003 pars voter en las Election General pars elegir Concetal, Lugar 3 v Conceial, Lugar 5. LOCATIONS (S) OF POLLING PLACES: (DIRECCION(ES) DE LAS CASILLAS ELECTORALES) City Pct. No. 1 - Stony Point High School, 1801 Bowman Road (Co. Pct. 149, 423, 436, 484) City Pct. No. 2 - Gattis Elementary, 2920 Round Rock Ranch Blvd. (Co. Pct. 424, 463, 480, 488, T -200) City Pct. No. 3 - First Baptist Church, 306 Round Rock Avenue (Co. Pct. 150 -172 - 455) City Pct. No. 4 - Round Rock High School, 300 Lake Creek Drive (Co. Pct. 122, 137, 160) City Pct. No. 5 Bluebonnet Elementary, 1010 Chisholm Valley Dr. (Co. Pct.: 135, 138) City Pct. No. 6 - Old Town Elementary, 2001 Old Settlers Boulevard (Co. Pet: 119, 382) City Pct. No. 14 - Wells Branch Elementary, 14650 Merriltown Drive, Austin (Co. Pct. T -225) Early voting by personal appearance will be conducted each weekday at the following location: (La votacion adelantada en persona se llevara a cabo de tunes a viernes y sabado en el sitio seguir) Robert G & Helen Griffith Public Library, 216 E. Main Street, Round Rock between the hours of 8:00 a m. and 5:00 p.m. beginning on April 16, 2003 and ending on April 29, 2003. (entre las 8:00 de In manana y las 5.00 de la tarde empezanda el 16 de Abr.,' de 2003 y terminando el 29 de Abril de 2003) Additional early voting will be held at the branch location as follows: (La votacltn adelantada edemds se Ilevara a cabo en los lugares sfguientes) 1. Round Rock Independent School District Administration Building, 1311 Round Rock Ave., Round Rock 2. Umted Heritage Conference Center, 3400 E. Palm Valley Blvd., Round Rock 3. Clay Madsen Recreation Center, 1600 Gattis School Road, Round Rock 4. Forest North Elementary School, 13414 Broadmeade, Austin 5. Westwood High School, 12400 Mellow Meadow Drive, Austin Date (Fechal Hours(Horas) Apnl 16— April 18, 2003 (Weekdays) 8:00 a m. —5.00 p.m. (Abnl 16— Abri118, 2003) ( Lunes a vlernes) (8.00 de la manana a 5 de la tarde) April 19, 2003 (Saturday) 8:00 a.m. — 12:00 noon (Abril 19, 2003) (Sabado) (8:00 de In manana a medtodia) Apn121— April 25, 2003 (Weekdays) 8:00 a.m. -5:00 p.m. (Abrs121— Abn115, 2003 (Lunen a vfernes) (8 de la manana a 5 de la tarde) April 26, 2003 (Saturday) 8.00 a m. — 12:00 noon (Abn126, 2003) ( Sabado) (8 de la manana a mediodla) April 28 — Apra 29, 2003 (Weekdays) 8 00 a m — 7:00 p m (Abnl 28 — Abri129, 2003 (Lanes a viernes) (8:00 de la manana a 7.00 de noche) Applications for ballot by mail shall be mailed to: (Las sohmtudes pars boleros que se votaran en ausencia por correo deberan enviarse a.) John Willingham (Name of Early Voting Clerk) (Nombre del Secretario(a) de la Votacion Adelantada) P. O. Box 209 (Address)(Direccion) Georgetown. Texas 78627 (City)(Clndad) (Zip Code)(Zona Postal) Applications for ballot by mail must be received no later than the close of business on April 25, 2003. (Las solicitudes pars boleros que se votaran en ausencta par correo deberan recibirse pars el fin de las horas de negomo el 25 de Abnl de 2003) Issued this the 6th day of March 2003. (Emrtada este dm 6 de Mann 2003) Signature of Mayor (Puma Del Alcalde) DATE: February 28, 2003 SUBJECT: City Council Meeting — March 6, 2003 ITEM: 9.A.1. Consider a resolution calling the May 3, 2003 election. Resource: Christine R. Martinez, City Secretary History: The City has held a joint election with the Round Rock Independent School District for several years to provide one ballot, which contain all the candidates for the School Board and all candidates for the City Council. • Early Voting will be conducted at the following times and locations. Robert G. & Helen Griffith Public Library, 216 E. Main Street RRISD Administration Building, 1311 Round Rock Avenue United Heritage Conference Center, 3400 E. Palm Valley Boulevard Clay Madsen Recreation Center, 1600 Gattis School Road Forest North Elementary School, 13414 Broadmeade, Austin Westwood High School, 12400 Mellow Meadow Drive, Austin April 16 - April 18, 2003 (Weekdays) 8:00 a.m. - 5:00 p.m. April 19, 2003 (Saturday) 8:00 a.m. - 12:00 noon April 21 - April 25, 2003 (Weekdays) 8:00 a.m. - 5:00 p.m. April 26, 2003 (Saturday) 8:00 a.m. - 12:00 noon April 28 — April 29, 2003 (Weekdays) 8:00 a.m. - 7:00 p.m. • The polls will be open on May 3, 2003 from 7:00 a.m. to 7:00 p.m. at: City Pct. No. 1 — Stony Point High School, 1801 Bowman Road City Pct. No. 2 - Gattis Elementary, 2920 Round Rock Ranch Boulevard City Pct. No. 3 - First Baptist Church, 306 Round Rock Avenue City Pct. No. 4 - Round Rock High School, 300 Lake Creek Drive City Pct. No. 5 — Bluebonnet Elementary, 1010 Chisholm Valley Drive City Pct. No. 6 — Old Town Elementary, 2001 Old Settlers Boulevard City Pct. No. 14 — Wells Branch Elementary, 14650 Merriltown Drive, Austin Funding: Cost: Approximately $10,359 Source of funds: 2002 -2003 Budget Outside Resources: Williamson County Election Administrator and RRISD ImpactBenefit: This joint election will allow the voter to register only once at the polling place instead of twice, thus simplifying the voting process and reducing the cost of the election. Public Comment: N/A Sponsor: N/A ORDER OF ELECTION CITY OF ROUND ROCK, TEXAS An Election is hereby ordered to be held on May 3, 2003 for the purpose of electing Councilmember, Place 3 and Councilmember, Place 5. The City Election shall be held at the polling places for the precincts designated on the attached Exhibit "A ", which is made a part hereof for all intents and purposes. The polls at the designated polling places shall on said Election Day, be open from 7:00 a.m. to 7:00 p.m. John Willingham, Williamson County Election Administrator is hereby appointed as the Early Voting Clerk and Custodian of Election Records. That the presiding judge(s) for each of said polling places are designated by John Willingham and who is hereby authorized to appoint additional election clerks (not less than 2 and not more than 6) to assist in conducting said election. Early voting by personal appearance will be conducted at the locations noted on the attached Exhibit "A ": Early voting will be conducted at all the noted early voting locations on the following dates and times: April 16 - April 18, 2003 (Weekdays) 8:00 a.m.-5:00 p.m. April 19, 2003 (Saturday) 8:00 a.m. -12:00 noon April 21 — April 25, 2003 (Weekdays) 8:00 a.m. — 5:00 p.m. April 26, 2003 (Saturday) 8:00 a.m. -12:00 noon April 28 - April 29, 2003 (Weekdays) 8:00 a.m. -7:00 p.m. Applications for a ballot by mail shall be mailed to: John Willingham Williamson County Elections Administrator P.O. Box 209 Georgetown, Texas 78627 -0209 Applications for ballot by mail must be received no later than the close of business on April 25, 2003. Issued this the 6th day of March 2003. '!`MAXWELL, Mayor y of Round Rock, Texas Election Day Locations EXIIIBIT "A" City Pct. No. 1 - Stony Point High School, 1801 Bowman Road, Round Rock (Williamson County Precincts 149, 423, 436, 484) City Pct. No. 2 - Gattis Elementary School, 2920 Round Rock Ranch Boulevard, Round Rock (Williamson County Precincts 424, 463, 480, 488, T -200) City Pct. No. 3 - First Baptist Church, 306 Round Rock Avenue, Round Rock (Williamson County Precincts 150, 172, 455) City Pct. No. 4 - Round Rock High School, 300 Lake Creek Drive, Round Rock (Williamson County Precincts 122, 137, 160) City Pct. No. 5 - Bluebonnet Elementary School, 1010 Chisholm Valley Drive, Round Rock (Williamson County Precincts 135, 138) City Pct. No. 6 - Old Town Elementary School, 2001 Old Settlers Boulevard, Round Rock (Williamson County Precincts 119, 382) City Pct. No. 14 - Wells Branch Elementary School, 14650 Merrilltown Drive, Austin (Travis County Precinct T - 225) (This precinct is only for joint City of Round Rock and Round Rock Independent School District elections) Early Voting Locations 1. Robert G. & Helen Griffith Public Library (Main early voting location), 216 E. Main Street, Round Rock 2. Round Rock Independent School District Administration Building 1311 Round Rock Avenue, Round Rock 3. United Heritage Conference Center, 3400 East Palm Valley Boulevard, Round Rock 4. Clay Madsen Recreation Center 1600 Gattis School Road, Round Rock 5. Westwood High School, 12400 Mellow Meadow Drive, Austin 6. Forest North Elementary, 13414 Broadmeade, Austin Election Order, 2003 AI -10991 Presented by Secretary of State Sections 4.004, 83.004, 85.007, Election Code 9/91 LOCATIONS (S) OF POLLING PLACES: (DIRECCION(ES) DE LAS CASILLAS ELECTORALES) NOTICE OF GENERAL ELECTION (AVISO DE ELECCION GENERAL) To the Register Voters of the City of Round Rock,Texas: (A los votantes registrados del _ Ciudad de Round Rock , Texas..) Notice is hereby given that the polling places listed below will be open from 7:00 a.m. to 7:00 p.m., on May 3, 2003 for voting in a general election to elect: Councilmember, Place 3 and Councilmember, Place 5. (Notifiquese, por las presente, que las casillas electorales sitados abajo se abriran desde las 7:00 de la manana hasta las 7:00 de la noche el 3 de Mayo de 2003 pars voter en las Eleccion General pars elegir Conceial, Lugar 3 v Conceial, Lugar 5. City Pct. No. 1 - Stony Point High School, 1801 Bowman Road (Co. Pct. 149, 423, 436, 484) City Pct. No. 2 - Gattis Elementary, 2920 Round Rock Ranch Blvd. (Co. Pct. 424, 463, 480, 488, T - 200) City Pct. No. 3 - First Baptist Church, 306 Round Rock Avenue (Co. Pct. 150 - 172 - 455) City Pct. No. 4 - Round Rock High School, 300 Lake Creek Drive (Co. Pct. 122, 137, 160) City Pct. No. 5 - Bluebonnet Elementary, 1010 Chisholm Valley Dr. (Co. Pct.: 135, 138) City Pct. No. 6 - Old Town Elementary, 2001 Old Settlers Boulevard (Co. Pct: 119, 382) City Pct. No. 14 - Wells Branch Elementary, 14650 Merriltown Drive, Austin (Co. Pct. T -225) Early voting by personal appearance will be conducted each weekday at the following location: (La votacion adelantada en persona se llevara a cabo de times a viemes y sabado en el sitio seguir) Robert G. & Helen Griffith Public Library, 216 E. Main Street, Round Rock between the hours of 8:00 a.m. and 5:00 p.m. beginning on April 16, 2003 and ending on April 29, 2003. (entre las 8:00 de la manana y las 5:00 de la tarde empezando el 16 de Abrrl de 2003 y terminando el 29 de Abril de 2003) Additional early voting will be held at the branch location as follows: (La votacion adelantada ademks se llevara a cabo en los lugares sigutentes:) 1. Round Rock Independent School District Administration Building, 1311 Round Rock Ave., Round Rock 2. United Heritage Conference Center, 3400 E. Palm Valley Blvd., Round Rock 3. Clay Madsen Recreation Center, 1600 Gattis School Road, Round Rock 4. Forest North Elementary School, 13414 Broadmeade, Austin 5. Westwood High School, 12400 Mellow Meadow Drive, Austin Date (Feclra) Hours(Horas) April 16 — April 18, 2003 (Weekdays) 8:00 a.m. —5:00 p.m. (Abril 16 —Abril 18, 2003) (Lunes a viernes) (8:00 de la manana a 5 de la tarde) April 19, 2003 (Saturday) 8:00 a.m. — 12:00 noon (Abr1119, 2003) (Sabado) (8.00 de la manana a mediodia) April 21 — April 25, 2003 (Weekdays) 8:00 a.m. — 5:00 p.m. ( Abril 21 Abril 25, 2003 ( Lunes a viernes) (8 de la maffana a 5 de la tarde) April 26, 2003 (Saturday) 8:00 a.m. — 12:00 noon (Abril 26, 2003) (Sabado) (8 de la ,Habana a mediodia) April 28— April 29, 2003 (Weekdays) 8:00 a.m. — 7:00 p.m. ( Abril 28 — Abril 29, 2003 (Lunes a viernes) (8.00 de la nrairana a 7:00 de noche) Applications for ballot by mail shall be mailed to: (Las solicitudes para boletas que se votaran en ausencia por correo deberan enviarse a:) John Willingham (Name of Early Voting Clerk) (Nombre del Secretario(a) de la Votacion Adelantada) P. 0. Box 209 (Address)(Direccion) Georgetown Texas 78627 (City)(Crudad) (Zip Code)(Zona Postal) Applications for ballot by mail must be received no later than the close of business on April 25, 2003. (Las solicitudes pars boletas que se votaran en ausencia por correo deberan recibirse pars el fin de las horas de ne_ el 25 de Abril de 2003) Issued this the 6th day of March 2003. Arr -� (Emitada este dia 6 de Marzo 2003.) re of ayor (Firma Del Alcalde)