R-03-03-27-9F1 - 3/27/2003RESOLUTION NO. R- 03- 03- 27 -9F1
WHEREAS, the Office of the Governor, Criminal Justice Division
( "CJD ") has grant funds available to cities for various law enforcement
projects, and
WHEREAS, grant funds are available for the Victims Assistance
Program to partially fund two part -time Victims Assistance personnel,
and
WHEREAS, the City Council wishes to make application for grant to
provide financial assistance for the above - described positions, and
WHEREAS, the grant requires match by the City, and the City
Council wishes to approve said match, and
WHEREAS, in the event of loss or misuse of CJD grant funds, the
City of Round Rock assures that the funds will be returned to the CJD
in full, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
THAT:
1. The Mayor is hereby authorized and directed to make the
necessary application for the above - described grant;
2. The match by the City is approved; and
3. In the event 'of loss or misuse of CJD grant funds, the funds
will be returned to the CJD in full.
0: \wdox \ResoLUSI \R30327PI. WPD /sc
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED
T ST:
this 27th day of March, 2003.
2.
N
CHRISTINE R. MARTINEZ, City Secretly
2
LL, Mayor
City of Round Rock, Texas
Fiscal Year
02-03
03-04
04-05
05 -06
06-07
Total
Grant Funding
$29,476
$29,476
$22,107
$14,738
$7,369
$103,166
Req'd City Match
$0
$0
$7,369
$14,738
$22,107
$44,214
TOTAL
$29,476
$29,476
$29,476
$29,476
$29,476
$147,380
Grant Amount:
Grant FTEs:
Grant Match:
$29,476
1.0
$0
City of Round Rock
Finance Department
GRANT APPLICATION /PROPOSAL REVIEW (GAPR)
This form must be completed and presented to Department Leadership for review prior to:
a) the submission of a grant application;
b) the acceptance of a grant;
c) the renewal of a grant; or,
d) a change in the budgeted amount of the grant
Following review by Departmental Leadership, this form should be submitted to the City Budget
Supervisor (499 -2869) for Budget Office Approval.
The GAPR form is due to the Budget Office for approval at least three (3) working days prior to
the grant application due date or any City Council - related deadline.
If a grant application requires prior City Council approval to submit, this form should be completed
by the department and submitted with the Council Action requesting approval to apply and the
"Request for Finance Approval" form. If a grant is awarded, a copy of this GAPR should be
submitted with the Council Action requesting authorization to accept the grant and the "Request
for Finance Approval" form.
NOTE: NO GRANT APPLICATION, RENEWAL, OR INCREASE IN GRANT FUNDING WILL
BE CONSIDERED WITHOUT THE SUBMISSION AND APPROVAL OF THIS FORM.
Grantor
State of Texas Office of the Governor, Criminal Justice Division
Grant Title
Round Rock Crime Victims Assistance
PROGRAM BUDGET
Please complete the sentences listed below by filling out the boxes:
This is the (list year): 1 1 1 of a (list year)
5 -Year
Grant.
This Grant will be appropriated in FY:
FY 02 -03
Page 1
Goal
Comments
11.2 Maintain a safe environment for all citizens
and aggressively address criminal activity
throughout the city by developing
partnerships throughout the community.
This project would allow the Police Department to
continue to expand its services to crime victims as
the population grows. In addition, the project allows
for greater personal contact with victims.
8.2 Increase cooperation with neighboring
communities to facilitate a coordinated
approach to regional planning issues
Hiring these two part-time staff allows our Victims
Assistance Coordinator to play a more active role in
a countywide task force addressing victims issues
TERM YEAR
MONTH/DAY/YEAR
TIM UGH
MONTH /DAY/YEAR
Year One:
9/1103
Through
8/31/04
Year Two:
9/1/04
Through
8/31/05
Year Three:
9/1/05
Through
8/31/06
Year Four:
9/1106
Through
8/31/07
Year Five:
9/1/07
Through
8/31/08
Other In -Kind Match Provided: $ 0
Total Program Budget: $ 29.476
City of Round Rock
Finance Department
Proposed Positions (FTE's) to be Funded:
[Indicate Title(s) and Status (regular /temporary). Please add rows if number is
insufficient. ]
Should we subcontract? NO If so, why?
This grant proposal /application is a:
Type of Funds:
Funding Source:
New Grant
Federal Federal Pass - Through !State) Private /Other
GRANT TERM DATES
Collaborations with other Agencies /Departments: NONE
Renewal
PLANNED PERFORMANCE MEASURES (List Major Three):
Page 2
Grant Revision
State of Texas, Office of the Governor, Criminal Justice Division
List the Departmental Goal or Strategy that will be supported by this grant (as included in the
Approved Budget Document):
TITLE
STATUS (Reg./Temp.)
Estimated Cost
1.
Victims Services Advocate
Part-time (0.5 FTE)
$14,738
2.
Victims Services Advocate
Part-time (0.5 FTE)
$14,738
3.
TOTAL:
$29,476
Other In -Kind Match Provided: $ 0
Total Program Budget: $ 29.476
City of Round Rock
Finance Department
Proposed Positions (FTE's) to be Funded:
[Indicate Title(s) and Status (regular /temporary). Please add rows if number is
insufficient. ]
Should we subcontract? NO If so, why?
This grant proposal /application is a:
Type of Funds:
Funding Source:
New Grant
Federal Federal Pass - Through !State) Private /Other
GRANT TERM DATES
Collaborations with other Agencies /Departments: NONE
Renewal
PLANNED PERFORMANCE MEASURES (List Major Three):
Page 2
Grant Revision
State of Texas, Office of the Governor, Criminal Justice Division
List the Departmental Goal or Strategy that will be supported by this grant (as included in the
Approved Budget Document):
A
X
If this grant project's goals and objectives are reached, the Department will request
funding from the General Fund to continue the program if grant funding ends.
B
This grant- funded project is considered a baseline program that must be continued
with or without grant funding.
C
This grant- funded project is not considered a baseline program that must be
continued with or without grant funding.
D.
This one -time grant- funded project intended to cease at the grant -term end. No
other funding will be requested from alternative grant sources or General Fund
dollars
E
If this grant- funded project's performance (for in the example of a pilot or
demonstration grant) indicates the need for the Department to apply for follow -up
grant funding, the project may require supplemental funding from the General
Fund to cover the cost of the follow -up project.
F.
Other:
1. Number of Victims Served
2. Personal Contact with Crime or Crisis Victim
3. Follow -up Contacts with Crime or Crisis Victim
City of Round Rock
Finance Department
Brief description of proposed grant program:
The City of Round Rock is and has been growing rapidly and the Victim Services caseload has
increased. The increasing demand for victim services is outstripping the city's capacity to serve
victim's of violent crime. This program's primary goal is to alleviate psychological and emotional
trauma resulting from crime. The program provides support to crime victims and victims of other
serious incidents, ensuring that their needs are balanced against those of the criminal
investigation.
The Victims Services Unit provides direct services in many different ways — on scene, at the
Police Department, telephone contact, and by mail. Officers can request Victims Assistance to
come to the scene of a crime but, if not, we pull the calls for service records daily and follow up
with victims by phone and mail. These services include:
1. Crisis Intervention: Helping victims to resolve crisis reactions after a crime.
2. Information and Referral: Linking crime victims to appropriate resources to serve their needs.
3. Justice Support/Advocacy: Ensuring victims are treated fairly in our criminal justice system.
4. Assistance in Filing Victim Compensation Claims: Includes explaining crime victims
compensation benefits and assisting victims in getting emergency aid.
5. Personal Advocacy: Assisting victims with entry into shelters, food, bills, etc.
6. Provide training to police officers and area crisis centers.
7. Other Services: Accompanying victims to the hospital and court, follow -up contacts, child
care
These part-time positions originally were established in 2001 through a federal /state Victims of
Crime Act (VOCA) grant. This grant funding concludes on June 30, 2003, due to budget cuts. The
proposed grant application seeks to continue funding these positions at 100 percent for the first
two years of the grant; afterward, state funding scales down over the next three years. The
Department's plan is to — over the course of the five -year run of the grant — bring these positions
on as city- funded positions. Thus, after the conclusion of the grant, we anticipate these positions
would be fully funded by the general fund. The anticipated Victim's Assistance workload is such
that the Department anticipates an annual caseload approaching 1,000 cases by 2005.
Contingency Plan if Grant Funding Discontinued (Check Appropriate Box, or Detail in "Other"):
Page 3
Dept. Director Review /Approval:
City of Round Rock
Finance Department
DEPARTMENT
(To be completed
EW!APPROVAL
fitting Department)
Date: 3 ' 2-03
Date Application Due (if Applicable): Date Forwarded:
CITY BUDGET OFFICE REVIEW APPROVAL
(To be completed by the City Budget Office)
Date Received: — / /— D � Date Approved /Disapproved: 3 "
City Budget Supervisor Review /Approv
Finance Director Review /Approval:
Page 4
/ — 03
DATE: March 21, 2003
SUBJECT: City Council Meeting — March 27, 2003
ITEM: *9.F.1. Consider a resolution authorizing the Mayor to make the necessary
grant application to the Office of the Governor, Criminal Justice
Division for financial assistance to hire and equip two part -time
Victim's Assistance personnel.
Resource: Paul Conner, Chief of Police
Rita Turner
History: The City of Round Rock is and has been growing rapidly, and the Police Department's
Victim Services caseload has increased accordingly. This program's primary goal is to
alleviate psychological and emotional trauma resulting from crime. The program provides
support to crime victims and victims of other serious incidents, ensuring that their needs are
balanced against those of the criminal investigation.
The Victims Services Unit provides direct services in many different ways — on scene, at the
Police Department, telephone contact, and by mail. Officers can request Victims Assistance
to come to the scene of a crime but, if not, we pull the calls for service records daily and
follow up with victims by phone and mail. These services include crisis Intervention,
Information and Referral, Justice Support/Advocacy, Assistance in Filing Victim
Compensation Claims, Personal Advocacy, training for police officers and area crisis centers
and a range of other services.
This proposed grant seeks funds to continue this program from the Texas Criminal Justice
Division's Section 421 program. The proposed grant application seeks to fund these positions
at 100 percent in the first two years of the grant; afterward, state funding scales down over
the next three years.
These part-time positions originally were established in 2001 through a federal /state Victims
of Crime Act (VOCA) grant. City Council authorized a follow -up grant application several
months ago, but that application has been denied due to a lack of funding availability.
Funding for this program concludes on June 30, 2003.
Funding:
Cost: The cost to the City is $0 during the program's first two years. Over the final three
years of the five -year grant, the city would be required to pay a total of $44,214 in
matching funds.
Source: General Fund
Impact/ Benefit: The project seeks to improve the services received by crime victims in
Round Rock by increasing the quality and quantity of personal contacts with victims,
providing additional victims assistance training to police officers, and increasing
public awareness of the Victims Assistance Program.
Outside Resources: None
Public Comment: None
Sponsor: None