R-03-04-24-14D1 - 4/24/2003Mayor
Nyle Maxwell
Mayor Pro-tem
Tom Nielson
Council Members
Alan McGraw
Carrie Pin
Scot Knight
Isabel Gallahan
Gary Coe
City Manager
Jim Nose
City Attorney
Stephan L Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
May 08, 2003
Mr. Bill Waeltz, P.E.
Baker - Aicklen & Associates, Inc.
203 E. Main Street, Suite 201
Round Rock, TX 78664
Dear Mr. Waeltz:
The Round Rock City Council approved Resolution No. R- 03- 05 -08-
14D 1 at their regularly scheduled meeting on May 08, 2003. This
resolution approves the agreement for the design and servey services
related to the reconstruction of Chisholm Trail Hotel Centre to Wolle
Lane.
Enclosed is a copy of the resolution and original change order for your
files. If you have any questions, please do not hesitate to contact Bill
Stablien at 218 -3237.
erely,
n aiLt4 . 41
Christine R. ° Mart inez
City Secretary
Enclosure
CITY OF ROUND ROCK Administrative Dept., 221 East Main Street • Round Rock, Texas 78664
Phone. 512.218.5400 • Fax, 512- 218.7097 • www.cisound-rocktx.us
RESOLUTION NO. R- 03- 04- 24 -14D1
WHEREAS, the City of Round Rock has previously entered into an
agreement for engineering services ( "Agreement ") with Baker - Aicklen &
Associates, Inc. for the reconstruction of Chisholm Trail from Chisholm
Trail Hotel Centre to Wolle Lane, and
WHEREAS, Baker - Aicklen .& Associates, Inc. has submitted
Supplemental Agreement No. 4 to the Agreement for Engineering Services
for a change in scope of services and to extend the contract period,
and
WHEREAS, the City Council desires to enter into said Supplemental
Agreement No. 4 with Baker - Aicklen & Associates, Inc., Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Supplemental Agreement No. 4 to the Agreement for
Engineering Services with Baker - Aicklen & Associates, Inc., a copy of
same being attached hereto as Exhibit "A" and incorporated herein.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
0:, - . , dO , \ PESO= \x304e901 /sc
ATTEST:
RESOLVED this 24th day of April, 2003.
akt&i,nue btr)
CHRISTINE R. MARTINEZ, City Secre
2
NYL E L, Mayor
City of Round Rock, Texas
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. 4
TO AGREEMENT FOR ENGINEERING SERVICES
This Amendment to the Agreement for Engineering Services is made by and between the City of
Round Rock, Texas, hereinafter called the "City" and Baker - Aicklen & Assoc., Inc., hereinafter
called the "Engineer ".
WHEREAS, the City and Engineer executed an Agreement for Engineering Services,
hereinafter called the "Agreement ", on the 27 of April, 2000 for design and survey services
related to the reconstruction of Chisholm Trail Hotel Centre to Wolle Lane, and
WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER,
describes those engineering services to be provided by the Engineer as a part of the Agreement,
and
WHEREAS, ARTICLE 3, AGREEMENT PERIOD, requires the termination of the
Agreement on April 20, 2003 unless the Agreement is extended, and
WHEREAS, ARTICLE 4, COMPENSATION, establishes the maximum lump sum payable
under this Agreement at $116,280.00 without modification of the Agreement, and
WHEREAS, it has become necessary to amend the Agreement to provide for additional
construction phase services and for the extension of the contract termination date, and
WHEREAS, the Engineer has agreed to have the additional work performed for $7,715.00
increasing the lump sum fee for the Agreement to $123,995.00.
NOW THEREFORE, premises considered, the City and the Engineer agree that said
Agreement is amended as follows:
ARTICLE 3, AGREEMENT PERIOD, shall be amended to extend the Agreement period to
April 30, 2004, and
ARTICLE 4, COMPENSATION, shall be amended by changing the lump sum amount payable
under this Agreement as $123,995.00.
ATTACHMENT `B ", Services to be Provided by the Engineer shall be amended as set forth in
the attached ADDENDUM to EXHIBIT B.
Supplemental Agreement
Page 1 of 3
EXHIBIT
Rey. 4/2/03
IN WITNESS WHEREOF, the City and the Engineer have executed Supplemental Agreement
in duplicate.
THE ENGINEER
_ r
By: ID
A. William Wae
Baker - Aicklen & Assoc., Inc.
X03
Date
CITY OF ROUND ROCK
By:
Nyle Maxwell, Mayor
Date
Supplemental Agr Form.doc /specs master /contracts & forms — Revised 4/1/02
Supplemental Agreement Rev. 4/2/03
Page 2 of
Iten3 Engineer Technician Administrative
Bidding (Additional) 4 Hrs. 2 Hrs. 4 Hrs.
Pre Construction & Plan Distribution 2 Hrs. 3 Hrs. 1 Hr.
Weekly Field Visits & Contractor
Meetings 40 Hrs.
Miscellaneous Consultation 8 Hrs. 4 Hrs.
Final Walk Throughs 4Hrs.
Record Drawings & Concurrence 1 Hr. 4 Hrs. 2 Hrs.
59 Hrs. 13 Hrs. 7 Hrs.
Engineer 59 Hrs. @ $110.00 $6,490.00
Technician 13 Hrs. @ $70.00 $ 910.00
Administrative 7 Hrs. @ $45.00 $ 315.00
TOTAL $7,715.00
o \0601 -2 -059 Suppl Agreement 94 3 -3 I-03 doc
ATTACHMENT B
Chisholm Trail
Construction Phase Services
Page 3 of 3
Reconstruction of Chisholm Trail from
Hotel Centre to Wolle Lane
DATE: April 18, 2003
SUBJECT: City Council Meeting — April 24, 2003
ITEM: *14.D.1. Consider a resolution authorizing the Mayor to execute
Supplemental Agreement No. 4 with Baker - Aicklen & Associates,
Inc. for the reconstruction of Chisholm Trail from Chisholm Trail
Hotel Centre to Wolle Lane.
Resource: Tom Word, Director of Transportation Services
Bill Stablein, Construction Coordinator
History: The original contract was approved on April 27, 2000, Resolution No R- 00- 04 -27-
12D2, in the amount of $83,450 for design and survey services related to the
reconstruction of Chisholm Trail Hotel Centre to Wolle Lane. Supplemental
Agreement No. 1, Resolution No. 01- 04- 26 -14E8, allowed for a traffic control plan
at a cost of $4,000, which brought the contract total to $87,450.00. An additional
services agreement, Resolution No. 01 -08- 09 -13E1, provided survey and design of
an off -site 12 -inch waterline for $7,000 - -total contract cost $94,450.00. An
additional services agreement, Resolution No. 01- 09- 13 -15F4, provided preparation
of bid documents, removal of 3,000 LF of 12 -inch water line from construction
plans, and construction phase services for water line projects for $8,970 - -total
contract cost $103,420.00. Approval of additional items by the City Manager
brought the total contract cost to $114,320. Supplemental Agreement No. 2, R -02-
04-25-11D1, extended the contract extension until April 30, 2003 with no increase
in the contract cost. Supplemental Agreement No. 3, R- 02- 10- 10 -13D5, amended
the scope of services to provide for additional easements and additional costs, which
brought the total contract amount to $116,280.00.
Funding:
Cost: $7,715.00
Source of funds:
Supplemental Agreement No. 4 will provide additional construction phase services
and extend the contract date until April 30, 2004. Engineer has agreed to perform
the additional work for $7,715.00.
Capital Project Funds -1998 GO Bonds
Outside Resources: Baker - Aicklen & Associates, Inc.
Impact: This supplemental agreement will enable Backer- Aicklen to continue to design
Chisholm Trail.
Benefit: The ultimate benefit will be the newly constructed Chisholm Trail Roadway.
Public Comment: N/A
Sponsor: N/A
STATE OF TEXAS
COUNTY OF WILLIAMSON
SUPPLEMENTAL AGREEMENT NO. 4
TO AGREEMENT FOR ENGINEERING SERVICES
This Amendment to the Agreement for Engineering Services is made by and between the City of
Round Rock, Texas, hereinafter called the "City" and Baker - Aicklen & Assoc., Inc., hereinafter
called the "Engineer ".
WHEREAS, the City and Engineer executed an Agreement for Engineering Services,
hereinafter called the "Agreement ", on the 27 of April, 2000 for design and survey services
related to the reconstruction of Chisholm Trail Hotel Centre to Wolle Lane, and
WHEREAS, ARTICLE 2, SCOPE OF SERVICES TO BE PROVIDED BY ENGINEER,
describes those engineering services to be provided by the Engineer as a part of the Agreement,
and
WHEREAS, ARTICLE 3, AGREEMENT PERIOD, requires the termination of the
Agreement on April 20, 2003 unless the Agreement is extended, and
WHEREAS, ARTICLE 4, COMPENSATION, establishes the maximum lump sum payable
under this Agreement at $116,280.00 without modification of the Agreement, and
WHEREAS, it has become necessary to amend the Agreement to provide for additional
construction phase services and for the extension of the contract termination date, and
WHEREAS, the Engineer has agreed to have the additional work performed for $7,715.00
increasing the lump sum fee for the Agreement to $123,995.00.
NOW THEREFORE, premises considered, the City and the Engineer agree that said
Agreement is amended as follows:
ARTICLE 3, AGREEMENT PERIOD, shall be amended to extend the Agreement period to
April 30, 2004, and
ARTICLE 4, COMPENSATION, shall be amended by changing the lump sum amount payable
under this Agreement as 5123,995.00.
ATTACHMENT `B ", Services to be Provided by the Engineer shall be amended as set forth in
the attached ADDENDUM to EXHIBIT B.
R o3 — oy — ay 4yo
Supplemental Agreement Rev. 4/2/03
Page 1 of 3
IN WITNESS WHEREOF, the City and the Engineer have executed Supplemental Agreement
in duplicate.
THE ENGINE R
By:
cik
illiam Waeltz,
Baker - Aicklen & Assoc., Inc.
we , Mayor
4 - 03
Date
Supplemental Agr Form,doc /specs master /contracts & forms — Revised 4/1/02
Supplemental Agreement Rev. 4/2/03
Page 2 of3
Item Engineer Technician Administrative
Bidding (Additional) 4 Hrs. 2 Hrs. 4 Hrs.
Pre Construction & Plan Distribution 2 Hrs. 3 Hrs. 1 Hr.
Weekly Field Visits & Contractor
Meetings 40 Hrs.
Miscellaneous Consultation 8 Hrs. 4 Hrs.
Final Walk Throughs 4Hrs.
Record Drawings & Concurrence 1 Hr. 4 Hrs. 2 Hrs.
59 Hrs. 13 Hrs. 7 Hrs.
Engineer 59 Hrs. @ $110.00 $6,490.00
Technician 13 Hrs. @ $70.00 $ 910.00
Administrative 7 Hrs. @ $45.00 $ 315.00
TOTAL $7,715.00
o:`0601-2-059 Suppl Agreement S4 3- 31- 03.doc
ATTACHMENT B
Chisholm Trail
Construction Phase Services
Page 3 of 3