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R-03-05-22-11D1 - 5/22/2003hereof were discussed, considered and formally acted upon, all as by the Open Meetings Act, Chapter 551, Texas Government Code, as RESOLVED this 22nd day of May, 2003. RESOLUTION NO. R - 03 - 05 22 - 11D1 WHEREAS, the City of Round Rock desires to retain engineering services for the Dell Way /South Mays Extension Project, and WHEREAS,Earth Tech Transportation Services, Inc. has submitted an Agreement for Engineering Services to provide said services, and WHEREAS, the City Council desires to enter into said agreement with Earth Tech Transportation Services, Inc., Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City an Agreement for Engineering Services with Earth Tech Transportation Services, Inc. for the Dell Way /South Mays Extension Project, a copy of said agreement being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter AT CHRISTINE R. MARTINEZ, City Secr_ ;ary ®PFDesk top \:; OOMA / WORLDOX/ o : /WOOX /RESOLUTZ /R3052201-WFO /sc : W , Mayor City of Round Rock, Texas required amended. ROUND ROCK, TEXAS PURPOSE PASSION POSPERM CITY OF ROUND ROCK AGREEMENT FOR ENGINEERING SERVICES WITH Earth Tech, Inc. FOR South Mays, Dell Way Boulevard, Gattis School Road Extension Project THE STATE OF TEXAS COUNTY OF WILLIAMSON RECITALS: THIS AGREEMENT FOR ENGINEERING SERVICES ( "Agreement ") is made and entered into on this the 22 day of the month of May, 2003, by and between the CITY OF ROUND ROCK, a Texas home -rule municipal corporation, whose offices are located at 221 East Main Street, Round Rock, Texas 78664 -5299, (hereinafter referred to as "City"), and Earth Tech, Inc., whose principal place of business is located at 811 Barton Springs Road, Suite 400, Austin, Texas, 78704 -1164, (hereinafter called "Engineer "), and such Agreement is for the purpose of contracting for professional engineering services. WHEREAS, V.T.C.A., Government Code §2254.002(2)(A)(vii) under Subchapter A entitled "Professional Services Procurement Act" provides for the procurement by municipalities of services of professional engineers; and WHEREAS, City and Engineer desire to contract for such professional engineering services; and WHEREAS, City and Engineer wish to document their agreement concerning the requirements and respective obligations of the parties; NOW, THEREFORE, WITNESSETH: That for and in consideration of the mutual promises contained herein and other good and valuable considerations, and the covenants and agreements hereinafter contained to be kept and performed by the respective parties hereto, it is agreed as follows: CONTRACT DOCUMENTS The Contract Documents consist of this Agreement and any exhibits attached hereto (which exhibits are hereby incorporated into and made a part of this Agreement) and all Supplemental Engineering Sery Agreement -4 -2003 File name:R:t@cf onk/ProjectsDDell Way\Earth Tech Contract.5.22.03.doc 1 EXHIBIT " Rev, 4l1 /03 Agreements (as defined herein in Article 13) which are subsequently issued. These form the entire contract, and all are as fully a part of this Agreement as if attached to this Agreement or repeated herein. ARTICLE 1 SCOPE OF SERVICES TO BE PERFORMED BY CITY City shall perform or provide services as identified in Exhibit A entitled "Services to be Performed by City." ARTICLE 2 SCOPE OF SERVICES TO BE PERFORMED BY ENGINEER Engineer shall perform engineering services as identified in Exhibit B entitled "Services to be Performed by Engineer." Engineer shall develop a mutually acceptable schedule of work as identified in Exhibit C entitled "Work Schedule." Such Work Schedule shall contain a complete schedule so that the Engineer's Scope of Services under this Agreement may be accomplished within the specified time and at the specified cost. The Work Schedule shall provide specific work sequences and definite review times by City and Engineer of all work performed. Should the review times take longer than shown on the Work Schedule, through no fault of Engineer, additional time may be authorized by City through a written Supplemental Agreement only if same is requested by a timely written request from Engineer which is approved by City. ARTICLE 3 CONTRACT TERM (1) Term. This Agreement shall be from the date hereof and shall terminate at the close of business on the 31" day of the month of May, 2004, unless extended by written Supplemental Agreement executed by Engineer and City prior to the date of termination, or as otherwise terminated as provided in Article 20 entitled "Termination." Any work performed or costs incurred after the date of termination shall not be eligible for reimbursement. Engineer shall notify City in writing as soon as possible if he /she /it determines, or reasonably anticipates, that the work under this Agreement will not be completed before the termination date. In that event City may, at its sole discretion, extend the contract term by timely written Supplemental Agreement. Engineer shall allow adequate time for review and approval of his/her /its request for time extension by City prior to expiration of this Agreement. (2) Work Schedule. Engineer acknowledges that the Work Schedule is of critical importance, and agrees to undertake all necessary efforts to expedite the performance of services required herein so that construction of the project will be commenced and completed as scheduled. In this regard, Engineer shall proceed with sufficient qualified personnel and consultants necessary to fully and timely accomplish all services required under this Agreement in the highest professional manner. 2 Rev.4 /1/03 (3) Notice to Proceed. After execution of this Agreement, Engineer shall not proceed with work delineated in Article 2 entitled "Scope of Services to be Performed by Engineer" and in Exhibit B entitled "Services to be Performed by Engineer" until authorized in writing by City to proceed as provided in Article 7 entitled "Notice to Proceed." ARTICLE 4 COMPENSATION City shall pay and Engineer agrees to accept the amount shown below as full compensation for all engineering services performed and to be performed under this Agreement. The amount payable under this Agreement, without modification of the Agreement as provided herein, is the sum of Sixty-nine Thousand, Five Hundred Sixty -four Dollars and Thirty -six cents ($69,564.36) as shown in Exhibit D entitled "Fee Schedule." The lump sum amount payable may be revised only by written Supplemental Agreement in the event of a change in scope, additional complexity from that originally anticipated, or change in character of work as authorized by City. Engineer shall prepare and submit to City monthly progress reports in sufficient detail to support the progress of the work and to support invoices requesting monthly payment. Any preferred format of City for such monthly progress reports shall be identified in Exhibit B entitled "Services to be Performed by Engineer." Satisfactory progress of work shall be maintained as an absolute condition of payment. The fee herein referenced may be adjusted for additional work requested and performed only if approved by written Supplemental Agreement. ARTICLE 5 METHOD OF PAYMENT Payments to Engineer for services rendered shall be made while work is in progress. Engineer shall prepare and submit to City, not more frequently than once per month, a progress report as referenced in Article 4 above. Such progress report shall state the percentage of completion of work accomplished during that billing period and to date. Simultaneous with submission of such progress report, Engineer shall prepare and submit one (1) original and one (1) copy of a certified invoice in a form acceptable to City. This submittal shall also include a progress assessment report in a form acceptable to City. Progress payments shall be made in proportion to the percentage of completion of work tasks identified in Exhibit D entitled "Fee Schedule." Progress payments shall be made by City based upon work actually provided and performed. Upon timely receipt and approval of each statement, City shall make a good faith effort to pay the amount which, notwithstanding anything herein to the contrary, is due and payable within thirty (30) days. City reserves the right to withhold payment pending verification 3 Rev. 4/1/03 of satisfactory work performed. Engineer has the responsibility to submit proof to City, adequate and sufficient in its determination, that tasks were completed. The certified statements shall show the total amount earned to the date of submission and shall show the amount due and payable as of the date of the current statement. Final payment does not relieve Engineer of the responsibility of correcting any errors and/or omissions resulting from his/her /its negligence. ARTICLE 6 PROMPT PAYMENT POLICY In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to Engineer will be made within thirty (30) days of the day on which City receives the supplies, materials, equipment, or within thirty (30) days of the day on which the performance of services was complete, or within thirty (30) days of the day on which City receives a correct invoice for the supplies, materials, equipment, or services, whichever is later. Engineer may charge a late fee (fee shall not be greater than that which is permitted by Texas law) for payments not made in accordance with this prompt payment policy; however, this policy does not apply to payments made by City in the event: A. There is a bona fide dispute between City and Engineer concerning the supplies, materials, or equipment delivered or the services performed that causes the payment to be late; or B. The terms of a federal contract, grant, regulation, or statute prevent City from making a timely payment with federal funds; or C. There is a bona fide dispute between Engineer and a subcontractor or between a subcontractor and its supplier concerning supplies, materials, or equipment delivered or the services performed which causes the payment to be late; or D. The invoice is not mailed to City in strict accordance with instructions, if any, on the purchase order, or this Agreement or other such contractual agreement. City shall document to Engineer the issues related to disputed invoices within ten (10) calendar days of receipt of such invoice. Any non - disputed invoices shall be considered correct and payable per the terms of Chapter 2251, V.T.C.A., Texas Government Code. ARTICLE 7 NOTICE TO PROCEED City shall issue a written authorization to proceed with work identified in the Scope of Services. City shall not be responsible for actions by Engineer or any costs incurred by Engineer relating to additional work not included in Exhibit B entitled "Services to be Performed by Engineer." 4 Rev. 4/1 /03 Bill Stablein 2008 Enterprise Drive Round Rock, Texas Telephone Number (512) 218 -5562_ Fax Number (512) 218 -3242_ Email Address bstablein@round-rock.tx.us ARTICLE 8 PROJECT TEAM City's Designated Representative for purposes of this Agreement is as follows: City's Designated Representative shall be authorized to act on City's behalf with respect to this project. City or City's Designated Representative shall render decisions in a timely manner pertaining to documents submitted by Engineer in order to avoid unreasonable delay in the orderly and sequential progress of Engineer's services. Engineer's Designated Representative for purposes of this Agreement is as follows: Ricardo Zamarripa 811 Barton Springs Road Suite 400 Austin, Texas 78704 -1164 Telephone Number (512) 474 -5500_ Fax Number (512) 474 -6325_ Email Address ricardo.zamarripa @earthtech.com ARTICLE 9 PROGRESS EVALUATION Engineer shall, from time to time during the progress of the work, confer with City at City's election. Engineer shall prepare and present such information as may be pertinent and necessary, or as may be requested by City, in order for City to evaluate features of the work. At the request of City or Engineer, conferences shall be provided at Engineer's office, the offices of City, or at other locations designated by City. When requested by City, such conferences shall also include evaluation of Engineer's services and work. Should City determine that the progress in production of work does not satisfy the Work Schedule, then City shall review the Work Schedule with Engineer to determine corrective action required. Engineer shall promptly advise City in writing of events which have or may have a significant impact upon the progress of the work, including but not limited to the following: 5 Rev. 4/1/03 (1) Problems, delays, adverse conditions which may materially affect the ability to attain program objectives, prevent the meeting of time schedules and goals, or preclude the attainment of project work units by established time periods; and such disclosure shall be accompanied by statement of actions taken or contemplated, and City assistance needed to resolve the situation, if any; and (2) Favorable developments or events which enable meeting the work schedule goals sooner than anticipated. ARTICLE 10 SUSPENSION Should City desire to suspend the work, but not to terminate this Agreement, then such suspension may be effected by City giving Engineer thirty (30) calendar days' verbal notification followed by written confirmation to that effect. Such thirty -day notice may be waived in writing by agreement and signature of both parties. The work may be reinstated and resumed in full force and effect within sixty (60) days of receipt of written notice from City to resume the work. Such sixty-day notice may be waived in writing by agreement and signature of both parties. If City suspends the work, the contract period as determined in Article 3 is not affected and this Agreement will terminate on the date specified unless this Agreement is amended indicating otherwise. City assumes no liability for work performed or costs incurred prior to the date authorized by City for Engineer to begin work, and/or during periods when work is suspended, and/or subsequent to the contract completion date. ARTICLE 11 ADDITIONAL WORK If Engineer forms a reasonable opinion that any work he /she/it has been directed to perform is beyond the scope of this Agreement and as such constitutes extra work, he /she /it shall promptly notify City in writing. In the event City finds that such work does constitute extra work and exceeds the maximum amount payable, City shall so advise Engineer and a written Supplemental Agreement will be executed between the parties as provided in Article 13 entitled "Supplemental Agreements." Engineer shall not perform any proposed additional work nor incur any additional costs prior to the execution, by both parties, of a written Supplemental Agreement. City shall not be responsible for actions by Engineer nor for any costs incurred by Engineer relating to additional work not directly associated with the performance of the work authorized in this Agreement or any amendments thereto. ARTICLE 12 CHANGES IN WORK If City deems it necessary to request changes to previously satisfactorily completed work or parts thereof which involve changes to the original scope of services or character of work under this 6 Rev. 4/1 /03 Agreement, then Engineer shall make such revisions as requested and as directed by City. Such revisions shall be considered as additional work and paid for as specified under Article 11 entitled "Additional Work." Engineer shall make revisions to work authorized hereunder as are necessary to correct errors appearing therein, when required to do so by City. No additional compensation shall be due for such work. ARTICLE 13 SUPPLEMENTAL AGREEMENTS The terms of this Agreement may be modified by written Supplemental Agreement if City determines that there has been a significant change in (1) the scope, complexity or character of the service to be performed, or (2) the duration of the work. Any such Supplemental Agreement must be duly authorized by City Council Resolution. Where such City Council authorization is required, Engineer shall not proceed until the appropriate Resolution has been adopted. Additional compensation, if appropriate, shall be identified as provided in Article 4 entitled "Compensation." Both parties must execute any written Supplemental Agreement within the contract period specified in Article 3 entitled "Contract Term." It is understood and agreed by and between both parties that Engineer shall make no claim for extra work done or materials furnished until City grants full execution of the written Supplemental Agreement and authorization to proceed. City reserves the right to withhold payment pending verification of satisfactory work performed. ARTICLE 14 OWNERSHIP OF DOCUMENTS All data, basic sketches, charts, calculations, plans, specifications, and other documents created or collected under the terms of this Agreement are the exclusive property of City and shall be furnished to City upon request. All documents prepared by Engineer and all documents furnished to Engineer by City shall be delivered to City upon completion or termination of this Agreement. Engineer, at his/her /its own expense, may retain copies of such documents or any other data which he /she /it has furnished City under this Agreement. Any release of information shall be in conformance with requirements of the Texas Open Records Act. ARTICLE 15 PERSONNEL, EQUIPMENT AND MATERIAL Engineer shall furnish and maintain, at his/her /its own expense, quarters for the performance of all services, and adequate and sufficient personnel and equipment to perform the services as required. All employees of Engineer shall have such knowledge and experience as will enable them to perform the duties assigned to them. Any employee of Engineer who, in the opinion of City, is incompetent or whose conduct becomes detrimental to the work shall immediately be removed from association with 7 Rev. 4/1/03 the project when so instructed by City. Engineer certifies that he /she /it presently has adequate qualified personnel in his/her /its employment for performance of the services required under this Agreement, or will obtain such personnel from sources other than City. Engineer may not change the Project Manager without prior written consent of City. ARTICLE 16 SUBCONTRACTING Engineer shall not assign, subcontract or transfer any portion of the work under this Agreement without prior written approval from City. All subcontracts shall include the provisions required in this Agreement and shall be approved as to form, in writing, by City prior to work being performed under the subcontract. No subcontract shall relieve Engineer of any responsibilities under this Agreement. ARTICLE 17 EVALUATION OF WORK City, or any authorized representatives of it, shall have the right at all reasonable times to review or otherwise evaluate the work performed or being performed hereunder and the premises on which it is being performed. If any review or evaluation is made on the premises of Engineer or a subcontractor, then Engineer shall provide and require its subcontractors to provide all reasonable facilities and assistance for the safety and convenience of City or other representatives in the performance of their duties. ARTICLE 18 SUBMISSION OF REPORTS All applicable study reports shall be submitted in preliminary form for approval by City before any final report is issued. City's comments on Engineer's preliminary reports shall be addressed in any final report. ARTICLE 19 VIOLATION OF CONTRACT TERMS/BREACH OF CONTRACT Violation of contract terms or breach of contract by Engineer shall be grounds for termination of this Agreement, and any increased costs arising from Engineer's default, breach of contract, or violation of contract terms shall be paid by Engineer. ARTICLE 20 TERMINATION This Agreement may be terminated before the stated termination date by any of the following conditions. (1) By mutual agreement and consent, in writing, of both parties. 8 Rev. 4/1/03 (2) By City, by notice in writing to Engineer, as a consequence of failure by Engineer to perform the services set forth herein in a satisfactory manner. (3) By either party, upon the failure of the other party to fulfill its obligations as set forth herein. (4) By City, for reasons of its own and not subject to the mutual consent of Engineer, upon not less than thirty (30) days' written notice to Engineer. (5) By satisfactory completion of all services and obligations described herein. Should City terminate this Agreement as herein provided, no fees other than fees due and payable at the time of termination shall thereafter be paid to Engineer. In determining the value of the work performed by Engineer prior to termination, City shall be the sole judge. Compensation for work at termination will be based on a percentage of the work completed at that time. Should City terminate this Agreement under Subsection (4) immediately above, then the amount charged during the thirty -day notice period shall not exceed the amount charged during the preceding thirty (30) days. If Engineer defaults in the performance of this Agreement or if City terminates this Agreement for fault on the part of Engineer, then City shall give consideration to the actual costs incurred by Engineer in performing the work to the date of default, the amount of work required which was satisfactorily completed to date of default, the value of the work which is usable to City, the cost to City of employing another firm to complete the work required and the time required to do so, and other factors which affect the value to City of the work performed at the time of default. The termination of this Agreement and payment of an amount in settlement as prescribed above shall extinguish all rights, duties, and obligations of City and Engineer under this Agreement, except the obligations set forth herein in Article 21 entitled "Compliance with Laws." If the termination of this Agreement is due to the failure of Engineer to fulfill his/her /its contractual obligations, then City may take over the project and prosecute the work to completion. In such case, Engineer shall be liable to City for any additional costs incurred by City. Engineer shall be responsible for the settlement of all contractual and administrative issues arising out of any procurements made by Engineer in support of the scope of services under this Agreement. ARTICLE 21 COMPLIANCE WITH LAWS (1) Compliance. Engineer shall comply with all applicable federal, state and local laws, statutes, codes, ordinances, rules and regulations, and the orders and decrees of any court, or administrative bodies or tribunals in any manner affecting the performance of this Agreement, including without limitation, minimum/maximum salary and wage statutes and regulations, and licensing laws and regulations. Engineer shall furnish City with satisfactory proof of his/her /its compliance. 9 Rev. 4/1 /03 Engineer shall further obtain all permits and licenses required in the performance of the professional services contracted for herein. (2) Taxes. Engineer will pay all taxes, if any, required by law arising by virtue of the services performed hereunder. City is qualified for exemption pursuant to the provisions of Section 151.309 of the Texas Limited Sales, Excise, and Use Tax Act. ARTICLE 22 INDEMNIFICATION Engineer shall save and hold harmless City and its officers and employees from all claims and liabilities due to activities of his/her /itself and his/her /its agents or employees, performed under this Agreement, which are caused by or which result from error, omission, or negligent act of Engineer or of any person employed by Engineer or under Engineer's direction or control. Engineer shall also save and hold City harmless from any and all expenses, including but not limited to attorneys fees which may be incurred by City in litigation or otherwise defending claims or liabilities which may be imposed on City as a result of such activities by Engineer, its agents, or employees. ARTICLE 23 ENGINEER'S RESPONSIBILITIES Engineer shall be responsible for the accuracy of his/her /its work and shall promptly make necessary revisions or corrections resulting from errors, omissions, or negligent acts, and same shall be done without compensation. City shall determine Engineer's responsibilities for all questions arising from design errors and/or omissions. Engineer shall not be relieved of responsibility for subsequent correction of any such errors or omissions or for clarification of any ambiguities until after the construction phase of the project has been completed. ARTICLE 24 ENGINEER'S SEAL The responsible engineer shall sign, seal and date all appropriate engineering submissions to City in accordance with the Texas Engineering Practice Act and the rules of the State Board of Registration for Professional Engineers. ARTICLE 25 NON - COLLUSION, FINANCIAL INTEREST PROHIBITED (1) Non - collusion. Engineer warrants that he /she/it has not employed or retained any company or persons, other than a bona fide employee working solely for Engineer, to solicit or secure this Agreement, and that he /she /it has not paid or agreed to pay any company or engineer any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting 10 Rev. 4/1/03 from the award or making of this Agreement. For breach or violation of this warranty, City reserves and shall have the right to annul this Agreement without liability or, in its discretion and at its sole election, to deduct from the contract price or compensation, or to otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. (2) Financial Interest Prohibited. Engineer covenants and represents that Engineer, his/her /its officers, employees, agents, consultants and subcontractors will have no financial interest, direct or indirect, in the purchase or sale of any product, materials or equipment that will be recommended or required for the construction of the project. - ARTICLE 26 INSURANCE (1) Insurance. Engineer, at Engineer's sole cost, shall purchase and maintain during the entire term while this Agreement is in effect professional liability insurance coverage in the minimum amount of One Million Dollars from a company authorized to do insurance business in Texas and otherwise acceptable to City. (2) Subconsultant Insurance. Without limiting any of the other obligations or liabilities of Engineer, Engineer shall require each subconsultant performing work under this Agreement to maintain during the term of this Agreement, at the subconsultant's own expense, the same stipulated minimum insurance required in Article 26, Section (1) above, including the required provisions and additional policy conditions as shown below in Article 26, Section (3). Engineer shall obtain and monitor the certificates of insurance from each subconsultant in order to assure compliance with the insurance requirements. Engineer must retain the certificates of insurance for the duration of this Agreement, and shall have the responsibility of enforcing these insurance requirements among its subconsultants. City shall be entitled, upon request and without expense, to receive copies of these certificates of insurance. (3) Insurance Policy Endorsements. Each insurance policy shall include the following conditions by endorsement to the policy: 1. Each policy shall require that thirty (30) days prior to the expiration, cancellation, non - renewal or any change in the limit or scope of coverage, a notice thereof shall be given to City by certified mail to: City Manager, City of Round Rock 221 East Main Street Round Rock, Texas 78664 Engineer shall also notify City, within 24 hours of receipt, of any notices of expiration, cancellation, non - renewal, or material change in coverage it receives from its insurer. 2. Companies issuing the insurance policies shall have no recourse against City for payment of any premiums or assessments for any deductibles which are the sole responsibility of and at the sole risk of Engineer. 11 Rev. 4/1/03 3. The term "City" or "City of Round Rock" shall include all authorities, boards, commissions, departments, and officers of City and the individual members and employees thereof in their official capacities, and/or while acting on behalf of the City of Round Rock. 4. The policy clause "Other Insurance" shall not apply to any insurance coverage currently held by City, to any such future coverage, or to City's Self- Insured Retentions of whatever nature. (4) Cost of Insurance. The cost of all insurance required herein to be secured and maintained by Engineer shall be borne solely by Engineer, with certificates of insurance evidencing such minimum coverage in force to be filed with City. Such Certificates of Insurance are evidenced as Exhibit F herein entitled "Certificates of Insurance." ARTICLE 27 COPYRIGHTS City shall have the royalty-free, nonexclusive and irrevocable right to reproduce, publish or otherwise use, and to authorize others to use, any reports developed by Engineer for governmental purposes. ARTICLE 28 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon and inure to the benefit of the parties hereto, their successors, lawful assigns, and legal representatives. Engineer may not assign, sublet or transfer any interest in this Agreement, in whole or in part, by operation of law or otherwise, without obtaining the prior written consent of City. ARTICLE 29 SEVERABILITY In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, then such invalidity, illegality or unenforceability shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. ARTICLE 30 PRIOR AGREEMENTS SUPERSEDED This Agreement constitutes the sole agreement of the parties hereto, and supersedes any prior understandings or written or oral contracts between the parties respecting the subject matter defined herein. This Agreement may only be amended or supplemented by mutual agreement of the parties hereto in writing. 12 Rev. 4/1/03 Records pertaining to the project, and records of accounts between City and Engineer, shall be kept on a generally recognized accounting basis and shall be available to City or its authorized representatives at mutually convenient times. The City reserves the right to review all records it deems relevant which are related to this Agreement. All notices to either party by the other required under this Agreement shall be personally delivered or mailed to such party at the following respective addresses: City: City of Round Rock Attention: City Manager 221 East Main Street Round Rock, TX 78664 and to: Stephan L. Sheets City Attorney 309 East Main Street Round Rock, TX 78664 Engineer: Ricardo Zamarripa Earth Tech, Inc. 811 Barton Springs Road Suite 400 Austin, Texas 78704 -1164 ARTICLE 31 ENGINEER'S ACCOUNTING RECORDS ARTICLE 32 NOTICES ARTICLE 33 GENERAL PROVISIONS (1) Time is of the Essence. Engineer understands and agrees that time is of the essence and that any failure of Engineer to complete the services for each phase of this Agreement within the agreed Work Schedule may constitute a material breach of this Agreement. Engineer shall be fully responsible for his/her /its delays or for failures to use his/her /its best efforts in accordance with the terms of this Agreement. Where damage is caused to City due to Engineer's failure to perform in these circumstances, City may withhold, to the extent of such damage, Engineer's payments hereunder 13 Rev. 4/1/03 without waiver of any of City's additional legal rights or remedies. (2) Force Majeure. Neither City nor Engineer shall be deemed in violation of this Agreement if prevented from performing any of their obligations hereunder by reasons for which they are not responsible or circumstances beyond their control. However, notice of such impediment or delay in performance must be timely given, and all reasonable efforts undertaken to mitigate its effects. (3) Enforcement and Venue. This Agreement shall be enforceable in Round Rock, Williamson County, Texas, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be governed by and construed in accordance with the laws and court decisions of the State of Texas. The undersigned signatory for Engineer hereby represents and warrants that the signatory is an officer of the organization for which he /she has executed this Agreement and that he /she has full and complete authority to enter into this Agreement on behalf of the firm. The above - stated representations and warranties are made for the purpose of inducing City to enter into this Agreement. IN WITNESS WHEREOF, the City of Round Rock has caused this Agreement to be signed in its corporate name by its Mayor, duly authorized to execute the same on its behalf by Resolution No. , approved by the City Council on the 22 day of the month of May, 2003, and Engineer, Earth Tech, Inc., signing by and through his/her /its duly authorized representative(s), thereby binding the parties hereto, their successors, assigns and representatives for the faithful and full performance of the terms and provisions hereof. CITY OF ROUND ROCK, TEXAS: By: Nyle Maxwell, Mayor ATTEST: By: Christine Martinez, City Secretary ARTICLE 34 SIGNATORY WARRANTY Signature of Principal 1 r Printed Name: p1olna L. ki 1 14 Rev. 4/1/03 LIST OF EXHIBITS ATTACHED (1) Exhibit A "Services to be Performed by City" (2) Exhibit B "Services to be Performed by Engineer" (3) Exhibit C "Work Schedule" (4) Exhibit D "Fee Schedule" (5) Exhibit E "Work Authorizations" (6) Exhibit F "Certificates of Insurance" 15 Rev. 4/1/03 Exhibit A Services to be Provided by the City of Round Rock RM 2769 Schematic THE City of Round Rock (CORR) is to provide the following services: 1. Project Management 2. Data and/or information owned by CORR necessary for design 3. Provide timely review of all activities /submittals 4. Prompt review of invoices to CORR guidelines 16 Rev. 4/1/03 Introduction Field Surveying Exhibit B Services to be Provided by the Engineer Home Depot Bridge PS &E The work to be performed under this contract shall consist of engineering and Plans, Specification and Estimate (PS &E) development to build a new location bridge behind Home Depot, adjacent parking lot improvements, and new location 2 -land undivided connection from parking area to Dell Way Blvd. This bridge design was completed under previous contract and is to be included. The intent of this work authorization will be to develop one (1) approved final PS &E for the Home Depot Bridge at Dell Way. The work will be performed by Earth Tech, Inc. and McGray & McGray Land Surveyors, Inc. SECTION 1: SERVICES TO BE PROVIDED BY EARTH TECH, INC. The work to be performed by Earth Tech under this work authorization, in general, shall consist of: 1. Providing project management services for the development of horizontal and vertical alignments for new connection to Dell Way. 2. Providing engineering services for various tasks including cost estimate and drainage analysis. 3. Managing subconsultant efforts. A detailed description of the services to be provided by Earth Tech is as follows: Project Management 1. Project Management 2. Provide overall project management services including budget control, schedule control, project coordination, subconsultant management, resource allocation, and preparation of invoices. 3. Ensure timely delivery of one (1) PS &E, GEOPAK files, electronic files, and hard copies of all pertinent information, all in American Standard System of Measure format. 4. Perform Quality Control/ Quality Assurance reviews. 5. Project Meetings - Attend meetings with CORR other meetings at the direction of the CORR. Meetings will be attended and billed only as necessary. 1. The Engineer will coordinate with CORR to identify what information is required from McGray and McGray. The Engineer will manipulate CADD files to ensure uniformity with other CADD design files. The Engineer will identify any additional survey data required. 17 Rev. 4/1/03 Roadway Design Controls 1. PS &E. The Engineer will provide PS &E with horizontal and vertical alignment, curve data, proposed typical sections, proposed curb and gutter, sidewalks, ADA ramps, existing topography, ROW, existing utilities and proposed drainage. The PS &E will be submitted to CORR for further processing and ultimately final approval. Drainage 1. Perform preliminary drainage analysis. 2. Develop drainage area map. Major drainage areas will be identified and hydrologic information will be calculated. 3. A storm sewer layout will be developed. These maps will depict drainage area boundaries and flow direction arrows. Each area will be identified with a unique number to be used to fmd runoff information for further calculations of the stone sewer systems. Miscellaneous Roadway 1. Prepare preliminary construction cost estimate. Includes quantity and construction cost estimates. 2. Prepare Project Layout, Horizontal Alignment Data Sheets, Grading Plans, Misc. Details, Demolition Layout. 18 Rev. 4/1/03 SECTION 2: SERVICES TO BE PROVIDED BY McGray & McGray, INC. THE ENGINEER is to provide the following services: Field Surveying Design Survey with 1' contours, improvements, visible utilities, and trees 6" or greater. Boundary Services Provide plats and descriptions for two areas of land for turning circle adjacent to Home Depot Bridge and new connection to Dell Way. 19 Rev. 4/1/03 Task Description Senior Engineer Staff Engineer Technician Clerical Hours Total Labor Rates w /overhead and fixed fee $146.63 $111.68 $95.45 $53.99 PROJECT MANAGEMENT Project Management 8 8 16 $2,066.48 SUBTOTAL 8 8 16 $2,066.48 FIELD SURVEYING Manipulate Survey Data 1 7 8 $928.39 SUBTOTAL 1 7 0 0 8 $928.39 ROADWAY DESIGN CONTROLS Horizontal & Verticle Alignment 1 4 5 $593.35 Typical Sections 1 7 8 $928.39 Determine Cut & Fill Quantities 8 8 $893.44 Plan & Profile Sheets 1 32 8 41 $4,483.99 Standards 1 1 $95.45 Summary of Quantities 1 1 $95.45 SUBTOTAL 3 51 10 0 64 $7,090.07 DRAINAGE Drainage Area Map 1 9 10 $1,151.75 Hydraulic Computations 4 4 $446.72 Analyze Storm Sewers 4 4 $446.72 Analyze Cross Drainage 0 $0.00 Storm Sewer Layout 8 4 12 $1,275.24 Stone Sewer Plan & Profile 1 7 4 12 $1,310.19 Storm Sewer Details 8 8 $893.44 Storm Sewer Standards 1 1 $111.68 Hydraulic Data Sheets 4 4 $446.72 Summary of Quantities 1 1 $95.45 SUBTOTAL 2 45 9 0 56 $6,177.91 SIGNING AND PAVEMENT MARKING Signing and Pavement Marking Layout 34 6 . 40 $4,369.82 Exhibit D Fee Schedule Earth Tech, Inc. 20 Rev. 4/1/03 Sign & Pav Mark Standards 1 1 $95.45 Summary of Quantities 1 1 $95.45 SUBTOTAL 0 34 8 0 42 $4,560.72 MISCELLANEOUS Furnish Design Data to Utility Companies 2 2 $223.36 Title Sheet w/ Index 1 1 2 $207.13 Project Layout 1 1 2 $207.13 Horizontal Alignment Data 1 1 2 $207.13 Grading Plans 36 4 40 $4,402.28 Misc. Details 8 8 $893.44 Demolition Layout 24 6 30 $3,253.02 Estimate 4 4 $446.72 Specifications & General Notes 16 16 $1,786.88 Quality Assurance/ Quality Control 4 4 $586.52 SUBTOTAL 4 93 13 0 110 $12,213.61 RETAINING WALLS Retaining Wall Plan & Profiles 36 4 40 $4,402.28 Retaining Wall Standards 1 1 $95.45 Summary of Quantities 1 1 $95.45 SUBTOTAL 0 36 6 0 42 $4,593.18 Temporary Erosion Controls Temporary Erosion Control Plan Layout 8 8 $893.44 Erosion Control Standards 1 1 $95.45 SUBTOTAL 0 8 1 0 9 $988.89 TOTAL LABOR 18 282 47 0 347 $38,619.25 TOTAL $38,619.25 The above rates are the average rate in each classification of employee. Invoices will be based on actual salaries for the individuals who worked on the project Non - exempt employees may be invoiced at time and a half based on actual costs. Direct Labor Rates $49.13 $37.42 $31.98 $18.09 Overhead Rate 1.5953 Fixed Fee Rate 15% 21 Rev. 4/1/03 Task Description Field (3 -man) RPLS Field Coord. Sr. Tech Tech Hours Total Labor Rates w /overhead & fixed fee $116.00 $90.00 $70.00 $70.00 $60.00 Field Surveying Field Surveying 64 2 2 3 40 111 $10,354.00 Subtotal 64 2 2 3 40 111 $10,354.00 Boundry Suveying Services Plats and Legal Descriptions 28 10 2 2 24 66 $5,868.00 Subtotal 28 10 2 2 24 66 $5,868.00 Direct Expenses Quantity Unit Rate Plats, Deeds, etc. 1 LS 50 $50.00 Total 92 12 4 5 64 177 $16,272.00 Exhibit D Fee Schedule McGray & McGray Surveying 22 Rev. 4/1/03 Task Description Earth Tech McGray & McGray Total PROJECT MANAGEMENT $2,066.48 $2,066.48 FIELD SURVEYING $928.39 $10,354.00 $11,282.39 BOUNDRY SURVEYING SERVICES $5,868.00 ROADWAY DESIGN CONTROLS $7,090.07 $7,090.07 DRAINAGE $6,177.91 $6,177.91 SIGNING AND PAVEMENT MARKING $4,560.72 $4,560.72 MISCELLANEOUS $12,213.61 $12,213.61 RETAINING WALLS $4,593.18 $4,593.18 TEMPORARY EROSION CONTROLS $988.89 $988.89 TOTAL LABOR $38,619.25 $16,222.00 $48,973.25 DIRECT EXPENSES $50.00 $50.00 Unbilled work to be included $20,541.11 $20,541.11 from expired Supplemental #7 TOTAL $59,160.36 $16,272.00 $69,564.36 Exhibit D Fee Schedule Summary 23 Rev. 4/1/03 DATE: May 15, 2003 SUBJECT: City Council Meeting — May 22, 2003 ITEM: * 11.D.1. Consider a resolution authorizing the Mayor to execute an Agreement for Engineering Services with Earth Tech Transportation Services, Inc. for the Dell Way /South Mays Extension Project. Resource: Tom Word, Chief of Public Works Operations Bill Stablein, Transportation Engineering Associate History: Earth Tech Transportation, Inc., will perform under this contract, engineering and plans, specifications, and estimate (PS &E) development to build a new location bridge behind the Home Depot, adjacent parking lot improvements, and new location 2 -lane undivided connection from parking area to Dell Way Boulevard. The intent of this contract, once approved, is to develop one approved final PS &E for the Home Depot Bridge at Dell Way. Funding: Cost: S69,564.36 Source of funds: Transportation System Development Corporation Outside Resources: Impact/Benefit: Public Comment: Sponsor: Earth Tech Transportation Services The approval of this agreement will allow continuous engineering services for the Dell Way Project. N/A N/A ROUND ROCK, TEXAS warms. nmoa raoseram CITY OF ROUND ROCK AGREEMENT FOR ENGINEERING SERVICES WITH Earth Tech, Inc. FOR South Mays, Dell Way Boulevard, Gattis School Road Extension Project THE STATE OF TEXAS COUNTY OF WILLIAMSON THIS AGREEMENT FOR ENGINEERING SERVICES ( "Agreement ") is made and entered into on this the 22 day of the month of May, 2003, by and between the CITY OF ROUND ROCK, a Texas home -rule municipal corporation, whose offices are located at 221 East Main Street, Round Rock, Texas 78664 -5299, (hereinafter referred to as "City "), and Earth Tech, Inc., whose principal place of business is located at 811 Barton Springs Road, Suite 400, Austin, Texas, 78704 -1164, (hereinafter called "Engineer "), and such Agreement is for the purpose of contracting for professional engineering services. RECITALS: WHEREAS, V.T.C.A., Government Code §2254.002(2)(A)(vii) under Subchapter A entitled "Professional Services Procurement Act" provides for the procurement by municipalities of services of professional engineers; and WHEREAS, City and Engineer desire to contract for such professional engineering services; and WHEREAS, City and Engineer wish to document their agreement conceming the requirements and respective obligations of the parties; NOW, THEREFORE, WITNESSETH: That for and in consideration of the mutual promises contained herein and other good and valuable considerations, and the covenants and agreements hereinafter contained to be kept and performed by the respective parties hereto, it is agreed as follows: CONTRACT DOCUMENTS The Contract Documents consist of this Agreement and any exhibits attached hereto (which exhibits are hereby incorporated into and made a part of this Agreement) and all Supplemental Engineering Sery Agreement -4 -2003 File name:R:\@cftonk\Projects\Dell Way\Earth Tech Contract.5.22.03.doc Rev.4 /1/03 R- 03_054a -111)! 1 Agreements (as defined herein in Article 13) which are subsequently issued. These form the entire contract, and all are as fully a part of this Agreement as if attached to this Agreement or repeated herein. ARTICLE 1 SCOPE OF SERVICES TO BE PERFORMED BY CITY City shall perform or provide services as identified in Exhibit A entitled "Services to be Performed by City." ARTICLE 2 SCOPE OF SERVICES TO BE PERFORMED BY ENGINEER Engineer shall perform engineering services as identified in Exhibit B entitled "Services to be Performed by Engineer." Engineer shall develop a mutually acceptable schedule of work as identified in Exhibit C entitled "Work Schedule." Such Work Schedule shall contain a complete schedule so that the Engineer's Scope of Services under this Agreement may be accomplished within the specified time and at the specified cost. The Work Schedule shall provide specific work sequences and definite review times by City and Engineer of all work performed. Should the review times take longer than shown on the Work Schedule, through no fault of Engineer, additional time may be authorized by City through a written Supplemental Agreement only if same is requested by a timely written request from Engineer which is approved by City. ARTICLE 3 CONTRACT TERM (1) Term. This Agreement shall be from the date hereof and shall terminate at the close of business on the 31" day of the month of May, 2004, unless extended by written Supplemental Agreement executed by Engineer and City prior to the date of termination, or as otherwise terminated as provided in Article 20 entitled "Termination." Any work performed or costs incurred after the date of termination shall not be eligible for reimbursement. Engineer shall notify City in writing as soon as possible if he /she /it determines, or reasonably anticipates, that the work under this Agreement will not be completed before the termination date. In that event City may, at its sole discretion, extend the contract term by timely written Supplemental Agreement. Engineer shall allow adequate time for review and approval of his/her /its request for time extension by City prior to expiration of this Agreement. (2) Work Schedule. Engineer acknowledges that the Work Schedule is of critical importance, and agrees to undertake all necessary efforts to expedite the performance of services required herein so that construction of the project will be commenced and completed as scheduled. In this regard, Engineer shall proceed with sufficient qualified personnel and consultants necessary to fully and timely accomplish all services required under this Agreement in the highest professional manner. 2 Rev.4 /1/03 (3) Notice to Proceed. After execution of this Agreement, Engineer shall not proceed with work delineated in Article 2 entitled "Scope of Services to be Performed by Engineer" and in Exhibit B entitled "Services to be Performed by Engineer" until authorized in writing by City to proceed as provided in Article 7 entitled "Notice to Proceed." ARTICLE 4 COMPENSATION City shall pay and Engineer agrees to accept the amount shown below as full compensation for all engineering services performed and to be performed under this Agreement. The amount payable under this Agreement, without modification of the Agreement as provided herein, is the sum of Sixty-nine Thousand, Five Hundred Sixty-four Dollars and Thirty -six cents ($69,564.36) as shown in Exhibit D entitled "Fee Schedule." The lump sum amount payable may be revised only by written Supplemental Agreement in the event of a change in scope, additional complexity from that originally anticipated, or change in character of work as authorized by City. Engineer shall prepare and submit to City monthly progress reports in sufficient detail to support the progress of the work and to support invoices requesting monthly payment. Any preferred format of City for such monthly progress reports shall be identified in Exhibit B entitled "Services to be Performed by Engineer." Satisfactory progress of work shall be maintained as an absolute condition of payment. The fee herein referenced may be adjusted for additional work requested and performed only if approved by written Supplemental Agreement. ARTICLE 5 METHOD OF PAYMENT Payments to Engineer for services rendered shall be made while work is m progress. Engineer shall prepare and submit to City, not more frequently than once per month, a progress report as referenced m Article 4 above. Such progress report shall state the percentage of completion of work accomplished during that billing period and to date. Simultaneous with submission of such progress report, Engineer shall prepare and submit one (1) original and one (1) copy of a certified invoice in a form acceptable to City. This submittal shall also include a progress assessment report in a form acceptable to City. Progress payments shall be made in proportion to the percentage of completion of work tasks identified in Exhibit D entitled "Fee Schedule." Progress payments shall be made by City based upon work actually provided and performed. Upon timely receipt and approval of each statement, City shall make a good faith effort to pay the amount which, notwithstanding anything herein to the contrary, is due and payable within thirty (30) days. City reserves the right to withhold payment pending verification 3 Rev. 4/1 /03 of satisfactory work performed. Engineer has the responsibility to submit proof to City, adequate and sufficient in its determination, that tasks were completed. The certified statements shall show the total amount earned to the date of submission and shall show the amount due and payable as of the date of the current statement. Final payment does not relieve Engineer of the responsibility of correcting any errors and/or omissions resulting from his/her /its negligence. ARTICLE 6 PROMPT PAYMENT POLICY In accordance with Chapter 2251, V.T.C.A., Texas Government Code, payment to Engineer will be made within thirty (30) days of the day on which City receives the supplies, materials, equipment, or within thirty (30) days of the day on which the performance of services was complete, or within thirty (30) days of the day on which City receives a correct invoice for the supplies, materials, equipment, or services, whichever is later. Engineer may charge a late fee (fee shall not be greater than that which is permitted by Texas law) for payments not made in accordance with this prompt payment policy; however, this policy does not apply to payments made by City in the event: A. There is a bona fide dispute between City and Engineer concerning the supplies, materials, or equipment delivered or the services performed that causes the payment to be late; or B. The terms of a federal contract, grant, regulation, or statute prevent City from making a timely payment with federal funds; or C. There is a bona fide dispute between Engineer and a subcontractor or between a subcontractor and its supplier concerning supplies, materials, or equipment delivered or the services performed which causes the payment to be late; or D. The invoice is not mailed to City in strict accordance with instructions, if any, on the purchase order, or this Agreement or other such contractual agreement. City shall document to Engineer the issues related to disputed invoices within ten (10) calendar days of receipt of such invoice. Any non - disputed invoices shall be considered correct and payable per the terms of Chapter 2251, V.T.C.A., Texas Government Code. ARTICLE 7 NOTICE TO PROCEED City shall issue a written authorization to proceed with work identified in the Scope of Services. City shall not be responsible for actions by Engineer or any costs incurred by Engineer relating to additional work not included in Exhibit B entitled "Services to be Performed by Engineer." 4 Rev. 4/1/03 City's Designated Representative for purposes of this Agreement is as follows: Bill Stablein 2008 Enterprise Drive Round Rock, Texas Telephone Number (512) 218 -5562_ Fax Number (512) 218 -3242_ Email Address bstablein @round - rock.tx.us ARTICLE 8 PROJECT TEAM City's Designated Representative shall be authorized to act on City's behalf with respect to this project. City or City's Designated Representative shall render decisions in a timely manner pertaining to documents submitted by Engineer in order to avoid unreasonable delay in the orderly and sequential progress of Engineer's services. Engineer's Designated Representative for purposes of this Agreement is as follows: Ricardo Zamarripa 811 Barton Springs Road Suite 400 Austin, Texas 78704-1164 Telephone Number (512) 474-550Q Fax Number (512) 474 -6325 Email Address ricardo.zamarripa @earthtech.com ARTICLE 9 PROGRESS EVALUATION Engineer shall, from time to time during the progress of the work, confer with City at City's election. Engineer shall prepare and present such information as may be pertinent and necessary, or as may be requested by City, in order for City to evaluate features of the work. At the request of City or Engineer, conferences shall be provided at Engineer's office, the offices of City, or at other locations designated by City. When requested by City, such conferences shall also include evaluation of Engineer's services and work. Should City determine that the progress in production of work does not satisfy the Work Schedule, then City shall review the Work Schedule with Engineer to determine corrective action required. Engineer shall promptly advise City in writing of events which have or may have a significant impact upon the progress of the work, including but not limited to the following: 5 Rev. 4/1/03 (1) Problems, delays, adverse conditions which may materially affect the ability to attain program objectives, prevent the meeting of time schedules and goals, or preclude the attainment of project work units by established time periods; and such disclosure shall be accompanied by statement of actions taken or contemplated, and City assistance needed to resolve the situation, if any; and (2) Favorable developments or events which enable meeting the work schedule goals sooner than anticipated. ARTICLE 10 SUSPENSION Should City desire to suspend the work, but not to terminate this Agreement, then such suspension may be effected by City giving Engineer thirty (30) calendar days' verbal notification followed by written confirmation to that effect. Such thirty -day notice may be waived in writing by agreement and signature of both parties. The work may be reinstated and resumed in full force and effect within sixty (60) days of receipt of written notice from City to resume the work. Such sixty -day notice may be waived in writing by agreement and signature of both parties. If City suspends the work, the contract period as determined in Article 3 is not affected and this Agreement will terminate on the date specified unless this Agreement is amended indicating otherwise. City assumes no liability for work performed or costs incurred prior to the date authorized by City for Engineer to begin work, and/or during periods when work is suspended, and/or subsequent to the contract completion date. ARTICLE 11 ADDITIONAL WORK If Engineer forms a reasonable opinion that any work he /she /it has been directed to perform is beyond the scope of this Agreement and as such constitutes extra work, he /she /it shall promptly notify City in writing. In the event City finds that such work does constitute extra work and exceeds the maximum amount payable, City shall so advise Engineer and a written Supplemental Agreement will be executed between the parties as provided in Article 13 entitled "Supplemental Agreements." Engineer shall not perform any proposed additional work nor incur any additional costs prior to the execution, by both parties, of a written Supplemental Agreement. City shall not be responsible for actions by Engineer nor for any costs incurred by Engineer relating to additional work not directly associated with the performance of the work authorized in this Agreement or any amendments thereto. ARTICLE 12 CHANGES IN WORK If City deems it necessary to request changes to previously satisfactorily completed work or parts thereof which involve changes to the original scope of services or character of work under this 6 Rev. 4/1/03 Agreement, then Engineer shall make such revisions as requested and as directed by City. Such revisions shall be considered as additional work and paid for as specified under Article 11 entitled "Additional Work." Engineer shall make revisions to work authorized hereunder as are necessary to correct errors appearing therein, when required to do so by City. No additional compensation shall be due for such work. ARTICLE 13 SUPPLEMENTAL AGREEMENTS The terms of this Agreement may be modified by written Supplemental Agreement if City determines that there has been a significant change in (1) the scope, complexity or character of the service to be performed, or (2) the duration of the work. Any such Supplemental Agreement must be duly authorized by City Council Resolution. Where such City Council authorization is required, Engineer shall not proceed until the appropriate Resolution has been adopted. Additional compensation, if appropriate, shall be identified as provided in Article 4 entitled "Compensation." Both parties must execute any written Supplemental Agreement within the contract period specified in Article 3 entitled "Contract Term." It is understood and agreed by and between both parties that Engineer shall make no claim for extra work done or materials furnished until City grants full execution of the written Supplemental Agreement and authorization to proceed. City reserves the right to withhold payment pending verification of satisfactory work performed. ARTICLE 14 OWNERSHIP OF DOCUMENTS All data, basic sketches, charts, calculations, plans, specifications, and other documents created or collected under the terms of this Agreement are the exclusive property of City and shall be furnished to City upon request. All documents prepared by Engineer and all documents furnished to Engineer by City shall be delivered to City upon completion or termination of this Agreement. Engineer, at his/her /its own expense, may retain copies of such documents or any other data which he /she /it has furnished City under this Agreement. Any release of information shall be in conformance with requirements of the Texas Open Records Act. ARTICLE 15 PERSONNEL, EQUIPMENT AND MATERIAL Engineer shall furnish and maintain, at his/her /its own expense, quarters for the performance of all services, and adequate and sufficient personnel and equipment to perform the services as required. All employees of Engineer shall have such knowledge and experience as will enable them to perform the duties assigned to them. Any employee of Engineer who, in the opinion of City, is incompetent or whose conduct becomes detrimental to the work shall immediately be removed from association with 7 Rev. 4/1/03 the project when so instructed by City. Engineer certifies that he /she /it presently has adequate qualified personnel in his/her /its employment for performance of the services required under this Agreement, or will obtain such personnel from sources other than City. Engineer may not change the Project Manager without prior written consent of City. ARTICLE 16 SUBCONTRACTING Engineer shall not assign, subcontract or transfer any portion of the work under this Agreement without prior written approval from City. All subcontracts shall include the provisions required in this Agreement and shall be approved as to form, in writing, by City prior to work being performed under the subcontract. No subcontract shall relieve Engineer of any responsibilities under this Agreement. ARTICLE 17 EVALUATION OF WORK City, or any authorized representatives of it, shall have the right at all reasonable times to review or otherwise evaluate the work performed or being performed hereunder and the premises on which it is being performed. If any review or evaluation is made on the premises of Engineer or a subcontractor, then Engineer shall provide and require its subcontractors to provide all reasonable facilities and assistance for the safety and convenience of City or other representatives in the performance of their duties. ARTICLE 18 SUBMISSION OF REPORTS All applicable study reports shall be submitted in preliminary form for approval by City before any final report is issued. City's comments on Engineer's preliminary reports shall be addressed in any final report. ARTICLE 19 VIOLATION OF CONTRACT TERMS/BREACH OF CONTRACT Violation of contract terms or breach of contract by Engineer shall be grounds for termination of this Agreement, and any increased costs arising from Engineer's default, breach of contract, or violation of contract terms shall be paid by Engineer. ARTICLE 20 TERMINATION This Agreement may be terminated before the stated termination date by any of the following conditions. (1) By mutual agreement and consent, in writing, of both parties. 8 Rev. 4/1 /03 (2) By City, by notice in writing to Engineer, as a consequence of failure by Engineer to perform the services set forth herein in a satisfactory manner. (3) By either party, upon the failure of the other party to fulfill its obligations as set forth herein. (4) By City, for reasons of its own and not subject to the mutual consent of Engineer, upon not less than thirty (30) days' written notice to Engineer. (5) By satisfactory completion of all services and obligations described herein. Should City terminate this Agreement as herein provided, no fees other than fees due and payable at the time of termination shall thereafter be paid to Engineer. In determining the value of the work performed by Engineer prior to termination, City shall be the sole judge. Compensation for work at termination will be based on a percentage of the work completed at that time. Should City terminate this Agreement under Subsection (4) immediately above, then the amount charged during the thirty -day notice period shall not exceed the amount charged during the preceding thirty (30) days. If Engineer defaults in the performance of this Agreement or if City terminates this Agreement for fault on the part of Engineer, then City shall give consideration to the actual costs incurred by Engineer in performing the work to the date of default, the amount of work required which was satisfactorily completed to date of default, the value of the work which is usable to City, the cost to City of employing another firm to complete the work required and the time required to do so, and other factors which affect the value to City of the work performed at the time of default. The termination of this Agreement and payment of an amount in settlement as prescribed above shall extinguish all rights, duties, and obligations of City and Engineer under this Agreement, except the obligations set forth herein in Article 21 entitled "Compliance with Laws." If the termination of this Agreement is due to the failure of Engineer to fulfill his/her /its contractual obligations, then City may take over the project and prosecute the work to completion. In such case, Engineer shall be liable to City for any additional costs incurred by City. Engineer shall be responsible for the settlement of all contractual and administrative issues arising out of any procurements made by Engineer in support of the scope of services under this Agreement. ARTICLE 21 COMPLIANCE WITH LAWS (1) Compliance. Engineer shall comply with all applicable federal, state and local laws, statutes, codes, ordinances, rules and regulations, and the orders and decrees of any court, or administrative bodies or tribunals in any manner affecting the performance of this Agreement, including without limitation, minimum/maximum salary and wage statutes and regulations, and licensing laws and regulations. Engineer shall furnish City with satisfactory proof of his /her /its compliance. 9 Rev. 4/1/03 Engineer shall further obtain all permits and licenses required in the performance of the professional services contracted for herein. (2) Taxes. Engineer will pay all taxes, if any, required by law arising by virtue of the services performed hereunder. City is qualified for exemption pursuant to the provisions of Section 151.309 of the Texas Limited Sales, Excise, and Use Tax Act. ARTICLE 22 INDEMNIFICATION Engineer shall save and hold harmless City and its officers and employees from all claims and liabilities due to activities of his/her /itself and his/her /its agents or employees, performed under this Agreement, which are caused by or which result from error, omission, or negligent act of Engineer or of any person employed by Engineer or under Engineer's direction or control. Engineer shall also save and hold City harmless from any and all expenses, including but not limited to attorneys fees which may be incurred by City in litigation or otherwise defending claims or liabilities which may be imposed on City as a result of such activities by Engineer, its agents, or employees. ARTICLE 23 ENGINEER'S RESPONSIBILITIES Engineer shall be responsible for the accuracy of his/her /its work and shall promptly make necessary revisions or corrections resulting from errors, omissions, or negligent acts, and same shall be done without compensation. City shall determine Engineer's responsibilities for all questions arising from design errors and/or omissions. Engineer shall not be relieved of responsibility for subsequent correction of any such errors or omissions or for clarification of any ambiguities until after the construction phase of the project has been completed. ARTICLE 24 ENGINEER'S SEAL The responsible engineer shall sign, seal and date all appropriate engineering submissions to City in accordance with the Texas Engineering Practice Act and the rules of the State Board of Registration for Professional Engineers. ARTICLE 25 NON - COLLUSION, FINANCIAL INTEREST PROHIBITED (1) Non - collusion. Engineer warrants that he /she /it has not employed or retained any company or persons, other than a bona fide employee working solely for Engineer, to solicit or secure this Agreement, and that he /she /it has not paid or agreed to pay any company or engineer any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting 10 Rev. 4/1/03 from the award or making of this Agreement. For breach or violation of this warranty, City reserves and shall have the right to annul this Agreement without liability or, in its discretion and at its sole election, to deduct from the contract price or compensation, or to otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. (2) Financial Interest Prohibited. Engineer covenants and represents that Engineer, his/her /its officers, employees, agents, consultants and subcontractors will have no financial interest, direct or indirect, m the purchase or sale of any product, materials or equipment that will be recommended or required for the construction of the project. ARTICLE 26 INSURANCE (1) Insurance. Engineer, at Engineer's sole cost, shall purchase and maintain during the entire term while this Agreement is in effect professional liability insurance coverage in the minimum amount of One Million Dollars from a company authorized to do insurance business in Texas and otherwise acceptable to City. (2) Subconsultant Insurance. Without limiting any of the other obligations or liabilities of Engineer, Engineer shall require each subconsultant performing work under this Agreement to maintain during the term of this Agreement, at the subconsultant's own expense, the same stipulated minimum insurance required in Article 26, Section (1) above, including the required provisions and additional policy conditions as shown below in Article 26, Section (3). Engineer shall obtain and monitor the certificates of insurance from each subconsultant in order to assure compliance with the insurance requirements. Engineer must retain the certificates of insurance for the duration of this Agreement, and shall have the responsibility of enforcing these insurance requirements among its subconsultants. City shall be entitled, upon request and without expense, to receive copies of these certificates of insurance. (3) Insurance Policy Endorsements. Each insurance policy shall include the following conditions by endorsement to the policy: 1. Each policy shall require that thirty (30) days prior to the expiration, cancellation, non - renewal or any change in the limit or scope of coverage, a notice thereof shall be given to City by certified mail to: City Manager, City of Round Rock 221 East Main Street Round Rock, Texas 78664 Engineer shall also notify City, within 24 hours of receipt, of any notices of expiration, cancellation, non - renewal, or material change in coverage it receives from its insurer. 2. Companies issuing the insurance policies shall have no recourse against City for payment of any premiums or assessments for any deductibles which are the sole responsibility of and at the sole risk of Engineer. 11 Rev. 4/1/03 3. The term "City" or "City of Round Rock" shall include all authorities, boards, commissions, departments, and officers of City and the individual members and employees thereof in their official capacities, and/or while acting on behalf of the City of Round Rock. 4. The policy clause "Other Insurance" shall not apply to any insurance coverage currently held by City, to any such future coverage, or to City's Self - Insured Retentions of whatever nature. (4) Cost of Insurance. The cost of all insurance required herein to be secured and maintained by Engineer shall be borne solely by Engineer, with certificates of insurance evidencing such minimum coverage in force to be filed with City. Such Certificates of Insurance are evidenced as Exhibit F herein entitled "Certificates of Insurance." ARTICLE 27 COPYRIGHTS City shall have the royalty -free, nonexclusive and irrevocable right to reproduce, publish or otherwise use, and to authorize others to use, any reports developed by Engineer for governmental purposes. ARTICLE 28 SUCCESSORS AND ASSIGNS This Agreement shall be binding upon and inure to the benefit of the parties hereto, their successors, lawful assigns, and legal representatives. Engineer may not assign, sublet or transfer any interest in this Agreement, in whole or in part, by operation of law or otherwise, without obtaining the prior written consent of City. ARTICLE 29 SEVERABILITY In the event any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal or unenforceable in any respect, then such invalidity, illegality or unenforceability shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. ARTICLE 30 PRIOR AGREEMENTS SUPERSEDED This Agreement constitutes the sole agreement of the parties hereto, and supersedes any prior understandings or written or oral contracts between the parties respecting the subject matter defined herein. This Agreement may only be amended or supplemented by mutual agreement of the parties hereto in writing. 12 Rev. 4/1/03 Records pertaining to the project, and records of accounts between City and Engineer, shall be kept on a generally recognized accounting basis and shall be available to City or its authorized representatives at mutually convenient times. The City reserves the right to review all records it deems relevant which are related to this Agreement. All notices to either party by the other required under this Agreement shall be personally delivered or mailed to such party at the following respective addresses: City: City of Round Rock Attention: City Manager 221 East Main Street Round Rock, TX 78664 and to: Stephan L. Sheets City Attorney 309 East Main Street Round Rock, TX 78664 Engineer: Ricardo Zamarripa Earth Tech, Inc. 811 Barton Springs Road Suite 400 Austin, Texas 78704-1164 ARTICLE 31 ENGINEER'S ACCOUNTING RECORDS ARTICLE 32 NOTICES ARTICLE 33 GENERAL PROVISIONS (1) Time is of the Essence. Engineer understands and agrees that time is of the essence and that any failure of Engineer to complete the services for each phase of this Agreement within the agreed Work Schedule may constitute a material breach of this Agreement. Engineer shall be fully responsible for his/her /its delays or for failures to use his/her /its best efforts in accordance with the terms of this Agreement. Where damage is caused to City due to Engineer's failure to perform in these circumstances, City may withhold, to the extent of such damage, Engineer's payments hereunder 13 Rev. 4/1/03 without waiver of any of City's additional legal rights or remedies. (2) Force Majeure. Neither City nor Engineer shall be deemed in violation of this Agreement if prevented from performing any of their obligations hereunder by reasons for which they are not responsible or circumstances beyond their control. However, notice of such impediment or delay in performance must be timely given, and all reasonable efforts undertaken to mitigate its effects. (3) Enforcement and Venue. This Agreement shall be enforceable in Round Rock, Williamson County, Texas, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein, exclusive venue for same shall lie in Williamson County, Texas. This Agreement shall be governed by and construed in accordance with the laws and court decisions of the State of Texas. The undersigned signatory for Engineer hereby represents and warrants that the signatory is an officer of the organization for which he /she has executed this Agreement and that he /she has full and complete authority to enter into this Agreement on behalf of the firm. The above - stated representations and warranties are made for the purpose of inducing City to enter into this Agreement. IN WITNESS WHEREOF, the City of Round Rock has caused this Agreement to be signed in it corporate name by its Mayor, duly authorized to execute the same on its behalf by Resolution No. , approved by the City Council on the 22 day of the month of May, 2003, and Engineer, Earth Tech, Inc., signing by and through his/her /its duly authorized representative(s), thereby binding the parties hereto, their successors, assigns and representatives for the faithful and full performance of the terms and provisions hereof. ATTEST: By: Nadi/hi) i Christine Martinez, City Secretary ARTICLE 34 SIGNATORY WARRANTY Signature of Principal Printed Name: TO] Arid E ATM 14 Rev. 4/1/03 LIST OF EXHIBITS ATTACHED (1) Exhibit A "Services to be Performed by City" (2) Exhibit B "Services to be Performed by Engineer" (3) Exhibit C "Work Schedule" (4) Exhibit D "Fee Schedule" (5) Exhibit E "Work Authorizations" (6) Exhibit F "Certificates of Insurance" 15 Rev. 4/1/03 Exhibit A Services to be Provided by the City of Round Rock RM 2769 Schematic THE City of Round Rock (CORR) is to provide the following services: 1. Project Management 2. Data and/or information owned by CORR necessary for design 3. Provide timely review of all activities /submittals 4. Prompt review of invoices to CORR guidelines 16 Rev. 4/1/03 Introduction The work to be performed under this contract shall consist of engineering and Plans, Specification and Estimate (PS &E) development to build a new location bridge behind Home Depot, adjacent parking lot improvements, and new location 2 -land undivided connection from parking area to Dell Way Blvd. This bridge design was completed under previous contract and is to be included. The intent of this work authorization will be to develop one (1) approved final PS &E for the Home Depot Bridge at Dell Way. The work will be performed by Earth Tech, Inc. and McGray & McGray Land Surveyors, Inc. SECTION 1: SERVICES TO BE PROVIDED BY EARTH TECH, INC. The work to be performed by Earth Tech under this work authorization, m general, shall consist of: 1. Providing project management services for the development of horizontal and vertical alignments for new connection to Dell Way. 2. Providing engineering services for various tasks including cost estimate and drainage analysis. 3. Managing subconsultant efforts. A detailed description of the services to be provided by Earth Tech is as follows: Project Management 1. Project Management 2. Provide overall project management services including budget control, schedule control, project coordination, subconsultant management, resource allocation, and preparation of invoices. 3. Ensure timely delivery of one (1) PS &E, GEOPAK files, electronic files, and hard copies of all pertinent information, all in American Standard System of Measure format. 4. Perform Quality Control/ Quality Assurance reviews. 5. Project Meetings - Attend meetings with CORR other meetings at the direction of the CORR. Meetings will be attended and billed only as necessary. Field Surveying Exhibit B Services to be Provided by the Engineer Home Depot Bridge PS &E 1. The Engineer will coordinate with CORR to identify what information is required from McGray and McGray. The Engineer will manipulate CADD files to ensure uniformity with other CADD design files. The Engineer will identify any additional survey data required. 17 Rev. 4/1/03 Roadway Design Controls 1. PS &E. The Engineer will provide PS &E with horizontal and vertical alignment, curve data, proposed typical sections, proposed curb and gutter, sidewalks, ADA ramps, existing topography, ROW, existing utilities and proposed drainage. The PS &E will be submitted to CORR for further processing and ultimately final approval. Drainage 1. Perform preliminary drainage analysis. 2. Develop drainage area map. Major drainage areas will be identified and hydrologic information will be calculated. 3. A storm sewer layout will be developed. These maps will depict drainage area boundaries and flow direction arrows. Each area will be identified with a unique number to be used to find runoff information for further calculations of the storm sewer systems. Miscellaneous Roadway 1. Prepare preliminary construction cost estimate. Includes quantity and construction cost estimates. 2. Prepare Project Layout, Horizontal Alignment Data Sheets, Grading Plans, Misc. Details, Demolition Layout. 18 Rev. 4/1 /03 SECTION 2: SERVICES TO BE PROVIDED BY McGray & McGray, INC. THE ENGINEER is to provide the following services: Field Surveying Design Survey with 1' contours, improvements, visible utilities, and trees 6" or greater. Boundary Services Provide plats and descriptions for two areas of land for turning circle adjacent to Home Depot Bridge and new connection to Dell Way. 19 Rev. 4/1/03 Task Description Senior Engineer Staff Engineer Technician Clerical Hours Total Labor Rates w /overhead and fixed fee $146.63 $111.68 895.45 $53.99 PROJECT MANAGEMENT Project Management 8 8 16 $2,066.48 SUBTOTAL 8 8 16 $2,066.48 FIELD SURVEYING Manipulate Survey Data 1 7 8 $928.39 SUBTOTAL 1 7 0 0 8 $928.39 ROADWAY DESIGN CONTROLS Horizontal & Verticle 1 4 5 $593.35 _Alignment Typical Sections 1 7 8 $928.39 Determine Cut & Fill Quantities 8 8 $893.44 Plan & Profile Sheets 1 32 8 41 $4,483.99 Standards 1 1 $95.45 Summary of Quantities 1 1 $95.45 SUBTOTAL 3 51 10 0 64 $7,090.07 DRAINAGE Drainage Area Map 1 9 10 $1,151.75 Hydraulic Computations 4 4 $446.72 Analyze Storm Sewers 4 4 $446.72 Analyze Cross Drainage 0 $0.00 Storm Sewer Layout 8 4 12 $1,275.24 Storm Sewer Plan & Profile 1 7 4 12 $1,310.19 Storm Sewer Details 8 8 $893.44 Storm Sewer Standards 1 1 $111.68 Hydraulic Data Sheets 4 4 $446.72 Summary of Quantities 1 1 $95.45 SUBTOTAL 2 45 9 0 56 $6,177.91 SIGNING AND PAVEMENT MARKING Signing and Pavement Marking Layout 34 6 40 $4,369.82 Exhibit D Fee Schedule Earth Tech Inc. 20 Rev. 4 /1 /03 Sign & Pav Mark Standards 1 1 $95.45 Summary of Quantities 1 1 $95.45 SUBTOTAL 0 34 8 0 42 $4,560.72 MISCELLANEOUS Furnish Design Data to Utility Companies 2 2 $223.36 Title Sheet w/ Index 1 1 2 $207.13 Project Layout 1 1 2 $207.13 Horizontal Alignment Data 1 1 2 $207.13 Grading Plans 36 4 40 $4,402.28 Misc. Details 8 8 $893.44 Demolition Layout 24 6 30 $3,253.02 Estimate 4 4 $446.72 Specifications & General Notes 16 16 $1,786.88 Quality Assurance/ Quality Control 4 4 $586.52 SUBTOTAL 4 93 13 0 110 $12,213.61 RETAINING WALLS Retaining Wall Plan & Profiles 36 4 40 $4,402.28 Retaining Wall Standards 1 1 $95.45 Summary of Quantities 1 1 $95.45 SUBTOTAL 0 36 6 0 42 $4,593.18 Temporary Erosion Controls Temporary Erosion Control Plan Layout 8 8 $893.44 Erosion Control Standards 1 1 $95.45 SUBTOTAL 0 8 1 0 9 $988.89 TOTAL LABOR 18 282 47 0 347 $38,619.25 TOTAL $38,619.25 The above rates are the average rate in each classification of employee. Invoices will be based on actual salaries for the individuals who worked on the project Non - exempt employees may be invoiced at time and a half based on actual costs. Direct Labor Rates $49.13 $37.42 $31.98 $18.09 Overhead Rate 1.5953 Fixed Fee Rate 15% 21 Rev. 4/1/03 Task Description Field (3 -man) RPLS Field Coord. Sr. Tech Tech Hours Total Labor Rates w /overhead & fixed fee $116.00 $90.00 $70.00 $70.00 $60.00 Field Surveying Field Surveying 64 2 2 3 40 111 $10,354.00 Subtotal 64 2 2 3 40 111 $10,354.00 Boundry Suveying Services Plats and Legal Descriptions 28 10 2 2 24 66 $5,868.00 Subtotal 28 10 2 2 24 66 $5,868.00 Direct Expenses Quantity Unit Rate Plats, Deeds, etc. 1 LS 50 $50.00 Total 92 12 4 5 64 177 $16,272.00 Exhibit D Fee Schedule McGray & McGray Surveying 22 Rev. 4/1 /03 Task Description Earth Tech McGray & McGray Total PROJECT MANAGEMENT $2,066.48 $2,066.48 FIELD SURVEYING $928.39 $10,354.00 $11,282.39 BOUNDRY SURVEYING SERVICES $5,868.00 ROADWAY DESIGN CONTROLS $7,090.07 $7,090.07 DRAINAGE $6,177.91 $6,177.91 SIGNING AND PAVEMENT MARKING $4,560.72 $4,560.72 MISCELLANEOUS $12,213.61 $12,213.61 RETAINING WALLS $4,593.18 $4,593.18 TEMPORARY EROSION CONTROLS $988.89 $988.89 TOTAL LABOR $38,619.25 $16,222.00 $48,973.25 DIRECT EXPENSES $50.00 $50.00 Unbilled work to be included $20,541.11 $20,541.11 from expired Supplemental #7 TOTAL $59,160.36 $16,272.00 $69,564.36 Exhibit D Fee Schedule Summary 23 Rev. 4/1/03 Mayor Nyle Maxwell Mayor Pro -tem Tom Nielson Council Members Alan McGraw Carrie Pitt Scot Knight Isabel Gallahan Gary Coe City Manager Jim Nuse City Attorney Stephan L Sheets ROUND ROCK, TEXAS PURPOSE. PASSION. PROSPERITY. May 29, 2003 Mr. Ricardo Zamarripa Earth Tech Transportation Services, Inc. 811 Barton Springs Road, Suite 400 Austin, Texas 78704 Dear Mr. Zamarripa: The Round Rock City Council approved Resolution No. R- 03- 05 -22- 11D1 at their regularly scheduled meeting on May 22, 2003. This resolution approves an Agreement for Engineering Services for the Dell Way /South Mays Extension Project. Enclosed is a copy of the resolution and original agreement for your files. If you have any questions, please do not hesitate to contact Bill Stablein at 218 -3237. Sherri Monroe Assistant City Secretary Enclosure CITY OF ROUND ROCK Administrative Dept., 221 East Main Street Round Rock, Texas 7866.4 Phone: 512.218.5400 • Fax 512 218.7097 • www.ci. round -rock. tx.us