R-03-06-12-10B1 - 6/12/2003WHEREAS, the City of Round Rock has a need for the purchase of
laptop computers for police patrol vehicles, and
WHEREAS, the City has entered into an Interlocal Participation
Agreement with the Texas Building and Procurement Commission to
facilitate compliance with state bidding requirements, and
WHEREAS, Portable Computer Systems, Inc. is an approved vendor
through the Texas Building and Procurement Commission's Qualified
Information Services Vendor Program, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the City Manager is hereby authorized and directed to issue
a purchase order to Portable Computer Systems, Inc. for the purchase of
laptop computers for police patrol vehicles.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 12th day of June, 2003
T:, /t
CHRISTINE R. MARTINEZ, City Secr
@ FFO,,ktop \':ODMA /WORLOOX /0: /WDO
RESOLUTION NO. R- 03- 06- 12 -10B1
AF.SOLUTI /R30612B1.WR0/sc
NYLE
L, ayor
City o Round Rock, Texas
ary
TAB
RFO NUMBER: 03 -011
CLOSING 5/22/2003 3:pm
TOUGHBOOK LAPTOP
VENDOR
L & E MOBILE
TOTAL: 266,073.10
VENDOR
MOTOROLA. INC.
TOTAL: 263,299.00
VENDOR
PCS
TOTAL:
249,647.00
ITEM #
DESCRIPTION
QTY
Unit $ ( Extended
Unit $
Extended
Unit $
Extended
1
LAPTOP - 800 MHZ PROCESSOR
Brand Bid
77
3,436.301
Panasonic CF- 28P3J62KM
W /BACKLIT KEYBOARD
264.595.10
$3,413.00
PANANSONIC
801.00
$3 ,237.00
PANASONIC W/
BACKLIT KEYBOARD
$249,249.00
2
CD ROM
Brand Bld
2
9239.001 $478.00
PANASONICCF- VCD28IU
$249.001 5498.00
DID NOT NOTE
$199.04 $398.00
DID NOT NOTE
3
ALTERNATE TO ITEM 1
Brand Bid
77
$3,815.801 5293,816.60
PANASONIC CF- 28545G2KM
WBACKLIT KEYBOARD
54,227.04 $325,479.00
PANANSONIC
$3,629.001_ $279,433,00
PANASONIC W/
BACKLIT KEYBOARD
4
FREIGHT ESTIMATION
1
10001 51,000 00
1
none 1
DATE: June 6, 2003
SUBJECT: City Council Meeting — June 12, 2003
ITEM: 10.B.1. Consider a resolution authorizing the City Manager to issue a
purchase order to Portable Computer Systems, Inc. for the
purchase of laptop computers for police patrol vehicles.
Resource: Paul Conner, Chief of Police
Capt. Bratton
History: This purchase is part of the two -year Computer Aided Dispatch /Records
Management System (CAD /RMS) project to replace and modernize the Police
Department's existing system. Proposed is the purchase of 77 `ruggedized" laptop
computers. Included with this purchase are two CD -ROM drives. These computers
are an essential component of the system in that they allow officers access to a
variety of data — including maps, dispatch information, and vehicle information — via
a wireless connection. In addition, the laptops will provide officers the capability of
performing report- writing functions without returning to the station. Portable
Computer Systems Inc. provided the best cost of three bids submitted for this
purchase.
Funding:
Cost: $249,249
Source: The bulk of this purchase comes from the Capital Improvement Program
account for the CAD /RMS project, with approximately $55,000 coming from
the General Fund.
Outside Resources: N/A
Impact/Benefit: Approval will allow the Police Department to place laptop computers in patrol
vehicles.
Public Comment: N/A
Sponsor: