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R-03-06-26-11A1 - 6/26/2003March 6, 2003 Mr. Nyle Maxwell, Mayor City of Round Rock 221 E. Main Street Round Rock, TX 78664 -5246 Dear Mayor Maxwell: PAUL HORNSBY & COMPANY REAL PROPERTY APPRAISERS AND CONSULTANTS Re: Proposal for appraisal services relating to acquisition of right -of -way for the proposed widening of Gattis School Road in Round Rock, Williamson County, Texas. At your request, I am pleased to provide this proposal for appraisal services on the above - captioned property. Terms of the assignment are summarized below. Real Estate to be Appraised: R- 03- 010- Z-i /RI 1) Whole Property (Grace Tact): An approximately 2,056 SF (GBA) residence situated on 4.7956 acres of land located at the southeast corner of Gattis School Road and Windy Park Drive. Part To Be Acquired: An irregular shaped area of land containing 0.35 acre (15,246 SF) of land located at the northern portion of the whole property along Gattis School Road. Remainder: An approximately 2,056 SF (GBA) residence situated on 4.4456 acres of land located at the southeast corner of Gattis School Road and Windy Park Drive. 2) Whole Property (Stephens Tact): An approximately 1,356 SF (GBA) residence situated on a 0.12 acre (5,250) tract of land located along the south line of Gattis School Road, just west of Windy Park Drive. Part To Be Acquired: A rectangular shaped area of land containing 0.01 acre (436 SF) of land located at the northern portion of the whole property along Gattis School Road. 1717 West 6 Street. Suite 250 • Austin, Texas 78703 .512/477 -6311. Fax 512/477 -1793 Mayor Maxwell March 6, 2003 Page 2 Real Estate to be Appraised (cont.): Purpose of the Appraisal: Use of the Report: Appraisal & Reporting Standards: Fee: Remainder: An approximately 1,356 SF (GBA) residence situated on a 0.11 acre (4,814 SF) tract of land. To estimate just compensation for the proposed acquisitions. To assist the client in negotiations involving the acquisition of right -of -way for the widening of Gattis School Road. The appraisals will be developed and the reports will be prepared in conformity with and subject to the requirements of the Uniform Standards of Professional Appraisal Practice (USPAP) of the Appraisal Foundation and the Code of Professional Ethics and Standards of Professional Appraisal Practice of the Appraisal Institute. We will undertake complete appraisals, the results of which will be set forth in summary appraisal reports as defined by Standard Rule 2 -2(b), of USPAP. 1) Grace Tract: 2) Stephens Tract: Total $2,750 $4.250 $7,000 The fee for each appraisal is payable upon completion of the respective assignment. The fee reflects a two- parcel assignment and is contingent on both appraisals being undertaken concurrently. The quoted fee for the Grace Tract assumes the appraisal of land only. Should improvements need to be appraised, the fee for this parcel would be raised to a mutually agreed amount. Time spent in addition to the initial appraisals, including, without limitation, meetings, depositions, mediation, arbitrations, trial and preparation for testimony, will be paid monthly, as incurred, at the following hourly rates: i' Mayor Maxwell March 6, 2003 Page 3 Fee (cont.): Completion: As soon as possible, but not later than 45 days from authorization. If these terms are acceptable, please indicate by executing this agreement and returning one copy to me. I look forward to working with you on this assignment. Respectfully Submitted, PAUL HORNSBY & COMPANY / Paul Hornsby, MAI, SRA, RE President PH/jjl Accepted: Date -a p -d3 Paul Hornsby: $235/hour Staff Appraisers: $125- $200/hour Research Assistant: $75/hour City of Round Rock 1 ; r axwel Mayor, City of Round Rock Mayor Pro-tem Tom Nielson Council Members Alan McGraw Carrie Pitt Scot Knight Isabel Gallahan Gary Coe City Manager Jim Nuse City Attorney Stephan L. Sheets D ROCK, TEXAS PURPOSE. PASSION. PROSPERITY. June 30, 2003 Mr. Paul Hornsby, President Paul Hornsby & Company 1717 West 6th Street, Suite 250 Austin, TX 78703 Dear Mr. Hornsby: The Round Rock City Council approved Resolution No. R- 03- 06 -26- 11A1 at their regularly scheduled meeting on June 26, 2003. This resolution approves the Letter of Agreement for the Gattis School Road Project. Enclosed is a copy of the Resolution and original agreement for your files. If you have any questions, please do not hesitate to contact Steve Sheets at 255 -8877. Mayor Christine R. Martinez Nyle Maxwell City Secretary Enclosure CITY OF ROUND ROCK Administrative Dept. 221 East Main Street • Round Rock. Texas 78664 Phone: 5,2 218.5400 • Fax: 51,218.7097 • www.cisound-rock.tx.us RESOLUTION NO. R -03- 06- 26 -11AI WHEREAS, the City of Round Rock has previously entered into an agreement with Paul Hornsby & Company for appraisal services regarding right -of -way acquisition for the Gattis School Road Project, and WHEREAS, Paul Hornsby & Company has submitted a revised letter of agreement to include additional appraisal services, and WHEREAS, Council desires to enter into said revised letter of agreement, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a revised letter of agreement with Paul Hornsby & Company for the Gattis School Road Project, a copy of same being attached hereto as Exhibit "A" and incorporated herein for all purposes. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended. RESOLVED this 26th day of June, 2003. CHRISTINE R. MARTINEZ, City Secre ST: /0ORL00 %/0: /000 % /RESOLUTI /03062601.0PD/ec WELL, Mayor Citr of Round Rock, Texas March 6, 2003 Mr. Nyle Maxwell, Mayor City of Round Rock 221 E. Main Street Round Rock, TX 78664 -5246 Re: Proposal for appraisal services relating to acquisition of right -of -way for the proposed widening of Gattis School Road in Round Rock, Williamson County, Texas. Dear Mayor Maxwell: At your request, I am pleased to provide this proposal for appraisal services on the above - captioned property. Terms of the assignment are summarized below. Real Estate to be Appraised: EXHIBIT IAn ' PAUL HORNSBY & COMPANY REAL PROPERTY APPRAISERS AND CONSULTANTS 05- 27- 7 : Q7 1) Whole Property (Grace Tact): An approximately 2,056 SF (GBA) residence situated on 4.7956 acres of land located at the southeast corner of Gattis School Road and Windy Park Drive. Part To Be Acquired: An irregular shaped area of land containing 0.35 acre (15,246 SF) of land located at the northern portion of the whole property along Gattis School Road. Remainder: An approximately 2,056 SF (GBA) residence situated on 4.4456 acres of land located at the southeast corner of Gattis School Road and Windy Park Drive. 2) Whole Property (Stephens Tact): An approximately 1,356 SF (GBA) residence situated on a 0.12 acre (5,250) tract of land located along the south line of Gattis School Road, just west of Windy Park Drive. Part To Be Acquired: A rectangular shaped area of land containing 0.01 acre (436 SF) of land located at the northern portion of the whole property along Gattis School Road. 1717 West 6' Street. Suite 250 . Austin, Texas 78703 • 512/477 -6311. Fax 512/477 -1793 Mayor Maxwell March 6, 2003 Page 2 Real Estate to be Appraised (cont.): Purpose of the Appraisal: Use of the Report: Appraisal & Reporting Standards: Fee: Remainder: An approximately 1,356 SF (GBA) residence situated on a 0.11 acre (4,814 SF) tract of land. To estimate just compensation for the proposed acquisitions. To assist the client in negotiations involving the acquisition of right -of -way for the widening of Gattis School Road. The appraisals will be developed and the reports will be prepared in conformity with and subject to the requirements of the Uniform Standards of Professional Appraisal Practice (USPAP) of the Appraisal Foundation and the Code of Professional Ethics and Standards of Professional Appraisal Practice of the Appraisal Institute. We will undertake complete appraisals, the results of which will be set forth in summary appraisal reports as defined by Standard Rule 2 -2(b), of USPAP. 1) Grace Tract: 2) Stephens Tract: Total $2,750 $4.250 $7,000 The fee for each appraisal is payable upon completion of the respective assignment. The fee reflects a two- parcel assignment and is contingent on both appraisals being undertaken concurrently. The quoted fee for the Grace Tract assumes the appraisal of land only. Should improvements need to be appraised, the fee for this parcel would be raised to a mutually agreed amount. Time spent in addition to the initial appraisals, including, without limitation, meetings, depositions, mediation, arbitrations, trial and preparation for testimony, will be paid monthly, as incurred, at the following hourly rates: Mayor Maxwell March 6, 2003 Page 3 Fee (cont.): Completion: As soon as possible, but not later than 45 days from authorization. If these terms are acceptable, please indicate by executing this agreement and returning one copy to me. I look forward to working with you on this assignment. Respectfully Submitted, PAUL HORNSBY & COMPANY / Paul Hornsby, MAI, SRA, CARE / President PH/jjl Accepted: Date Paul Hornsby: $235/hour Staff Appraisers: $125- $200/hour Research Assistant: $75/hour City of Round Rock Nyle Maxwell Mayor, City of Round Rock MAY.19.2003 9 :28AI1 FREDERICK a HORNSBY May 19, 2003 Ms. Julie Wolff Sheets & Crossfield, P.C. 309 E. Main Street Round Rock, TX 78664 -5246 PAUL HORNSBY & COMPANY REAL PROPERTY APPRNSERS AND CONSULTANTS NO.78H P.2 /2 Re: Revision to our agreement for appraisal services relating to acquisition of right -of- way for the proposed widening of Gattis School Road in Round Rock, Williamson County, Texas. Dear Julie: The purpose of this letter is to request an additional fee regarding the Stephens Tract, one of two properties (Grace Tract and Stephens Tract) we are contracted to appraise for the City of Round Rock. The Stephens Tract consists of a f 1,356 SF (GBA) residence situated on a 0.12 acre (5,250) tract of land located along the south line of Gattis School Road, just west of Windy Park Drive. As noted in our previous engagement letter to the City of Round Rock, the quoted fee for the appraisal of the Stephens Tract was $2,750. This fee quote assumed the appraisal (Aland only and that should improvements need to be appraised, the fee would be raised to a mutually agreed amount. In the process of our appraisal of the Stephens Tract, we have found that the improvements will need to be appraised in order to render an estimate of just compensation. Therefore, we request an additional fee of $1,500 for the appraisal of this property, which would increase the total fee for the appraisal of the Stephens Tract from $2,750 to $4,250. The total fee for the two- property assignment would increase from $5,500 to $7,000. Thank you for your assistance in this matter. Please contact me if you have questions or comments with regard to our request. Respectfully Submitted, PAUL HORNSBY & COMPANY Paul Hornsby, MAI, SRA, CRE President PH/jjl 2404 Rio Grande Street. Austin, Texas 78705 .512/477 -6311. Fax 512/477 -1793 Date: June 20, 2003 Subject: City Council Meeting - June 26, 2003 Item: * 11.A.1. Consider a resolution authorizing the Mayor to execute a revised engagement letter with Paul Hornsby & Company for professional appraisal services for right -of -way acquisitions for the Gattis School Road project. Resource: Steve Sheets, City Attorney Julie Wolff, Legal Department History: Funding: Cost: $7,000.00 Source of Funds: Round Rock Transportation System Development Corporation Impact /Benefit: Increased mobility in the southeast quadrant of the City. Sponsor: N/A An engagement letter was approved by the City Council at the meeting held on March 27, 2003. An additional fee is requested in order to appraise the improvements on the Stephens property. The previous proposal included the appraisal of land only.