R-03-06-26-11F1 - 6/26/2003RESOLUTION NO. R -03- 06- 26 -11F1
WHEREAS, the City of Round Rock has previously entered into a
contract ( "Contract ") with Commercial Consolidated Inc. for the
construction of the East Water Transmission Line (Phase I)
Improvements, and
WHEREAS, the Council has determined that it is necessary to make
changes to the plans or specifications of the Contract due to
unforeseen circumstances, and
WHEREAS, it has been determined that it is necessary to change
said Contract in accordance with the attached Contract Change Order No.
3, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City Contract Change Order No. 3 to the Contract with
Commercial Consolidated Inc. for the construction of the East Water
Transmission Line (Phase I) Improvements, a copy of said change order
being attached hereto as Exhibit "A" and incorporated herein for all
purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
® PFOeskt op\:: OII+ IR NORL00%/ O : / NOO % /RESOLOTI /R306]6F1.NP0 /sc
RESOLVED this 26th day of Ju ne, 2003.
CHRISTINE R. MARTINEZ, City Secretary
.
LE it ELL, ayor
City of Round Rock, Texas
2
n tip agreed to modify the Contract referred to above os follows:
dens No.
Item end Detecription et'Cleuves
Contract Wise
Canna Tem
Decrease
Increase
Decrease
Increase
1
(CPR #3)
Credit for installing Class 150B butterfly valves
Instead of Class 250B valves.
$24,000.00
0
0
0
2
(CPR #5)
42 -inch ductile Iron pipe with adaptors to facilitate
the 42 -inch connection.
0
$10,198.31
0
23
3
(CPR #6)
30" wet tap of existing 42e line, with tapping valve,
sleeve and accessories.
0
$41,739.85
0
42
4
(CPR #8)
Exposing the existing 16 -inch tapping valve near
the water plant for inspection and installing a
concrete block beneath the valve.
0
$2,262.46
0
0
Sub -Total
Difference Net
$24,000.00
$54,200.62
0
65
0
$30,200.62
0
65
Z0012
Project Name:
East Water Transmission Line - Phase 1
.reject Owrnr. (Name, Address)
City of Round Rock
2008 Enterprise Drive
Round Rock, TX 78664
Prelm Contractor: Mane, Addles,)
carers
Dare
Date
Commercial Consolidated, Inc.
P.O. Box 1090
Liberty Hill, Texas 78642
Summary: It Is agreed to modify the Contract referred to above as follows:
Contract Price prior to this Change Order Contract Time prior to this Change Order
1$2,343,340.50 Substantial Completion: 226 calendar days
(Final Completion: 256 calendar days
Net Increase (decease) of this Change Order
165 days
Net Increase (decrease) of this Charge Order
$30,200.62
Revised Contract Pdce with at approved Change Orders
j$2,373,541.12
The changes Included in this Change Order are re be accomplished In accordance with the terms. stipulations and condhlons of
the grtglnal Contract - thou • h Included therein.
1 6 -9 -03
coreau.ud.Iw.)ei Date
1 1 6- /a- a 3
Recommended for Approver By MDR Egirearing. he) Date
Aperoued for owner (Cry of Rani Redd try:
FORM ms020- 2(Wake IA Da 90)
Copyright 1991 NOR Engineering, roc.
EXHIBIT
1 rrArr
HDR Pram Ne.: 07225- 058 -036
Project No.: NA
el rsam c r June 5, 2003
Aaesa Dare
Change Order No.3
of Contract. October 10, 2002
Contract Period:
Substantial Completion: 226 calendar days
Final Completion: 256 calendar days
(Notice to Proceed: November 4, 2002)
ubstantial Completion: 291 calendar days
Fnal Completion: 321 calendar days
Approved: (Oiler -when ieaulred) Daly
DiekibAOn: 1 1 r— rvaemr 1 r— L_rard I 1 or
Task 5020 105020-2
XVtt OS:SI I6d C0/90/90
a
June 10, 2003
Re:
Dear Mr.:Rundell,
ONE COMPANY Many Snlntions
Mr. Don Rundell, P.E.
Chief Utility Engineer
City of Round Rock
2008 Enterprise Drive
Round Rock, Texas 78664 .
East Water Transmission Line - Phase 1
Change Order No. 3
We have forwarded Change Order No. 3 for the above referenced project to be
considered for approval by the City of Round Rock. The change order was prepared,,
primarily to address changes that are necessary to complete the connection of the new 48-
inch transmission line to the existing 42 -inch transmission main near the City's water .
treatment plant The proposed changes are needed because the 'existing 42 -inch pipeline
material was different than identified by record drawings and a different connection
method is required,. The changes are also needed to minimize impacts to the distribution
system operation dining the higher demand period of the summer months,
This connection was originally planned to be made by "cutting" a tee and valve into the
42 -inch line, which according_to the City's record drawings was made of ductile iron: In
order to cut in the tee, the 42 -inch transmission main would have to be out of
service and the City's water treatment plant would have to be shutdown. The operation
was not expected to require an extended shutdown period and water service was
anticipated to be provided from other sources within the distribution system
Also, the connection was initially planned to be made during the winter, .which is the
City's Lower demand period. Delays in acquiring easements for the pipeline changed the
overall project schedule and put the connection work in the higher demand period,
making a shutdown more critical and limiting the time any shutdown can be allowed.
During construction of the 48 -inch transmission line, the existing 42 -inch line was found
to be concrete cylinder pipe, which requires modifications to the connection method and
different materials than those being anticipated by the contractor for a ductile iron
HDR Engineering; Inc.
2211 South18 -35.
Suite 300
Austin. TK 79741 -3942-
Phone: 1512)912 -5100 •
Fax: X512)910 -5156
wWw.hdrins corn •
June 10, 2003
Mr. Don Rundell.
Re:. Change Order No. 3
Page2of2
connection. The pipeline would have to be shutdown for an extended period of time in
order to make the connection to the concrete pipe. •
In preparation to make the connection, a live shutdown.of the City's water treatment
. plant was conducted prior to making the connection to determine if distribution system
operation would be impacted. The test indicated the City could take the water plant
offline for only about two hours, which is about 1/4'" of the estimated time that would be
needed to make a connection with the concrete line. A fully functioning model of the
City's distribution system was not available at the time the plans were prepared that could
have been used to identify this situation. - A model has since been developed and has • .
• confirmed the limited time the water plant could be taken offline.
In light of the extended time required to make the connection to the concrete line and the
higher demands that are now being experienced, we recommend making the connection
by a wet tap method.' With this method the water line will remain in service and the
potential for interrupting water service due to problems that could arise by cutting a tee
into the existing 42 -inch transmission main will be eliminated: The additional costs
associated with the wet tap connection are reasonable and we believe are about what
would have been expected if this had been included in the original bid. As such, we
recommend acceptance of Change Order No 3
Please call if you have any questions..
Sincerely,
HDR Engineering, Inc.
Richard A. Shoemaker, P.E.
Vice President/Project Manager
CC: Troy St.Tours, HDR
NON Engineering, Inc.
W ��, E
LOCATION OF
CHANGE ORDER NO. 3
WATER TREATMENT
PLANT SITE
N EAST WATER TRANSMISSION
LINE PHASE I
BARTON HELL
TANK SITE
&GRAPHIC&COUNCIL AGEIDA REM&ENGINEERNGIE NWTER TRANS UNE/PHASE 1 RLR 127141
DATE:
SUBJECT:
ITEM:
Resource:
June 9, 2003
Funding:
Cost:
Source of funds:
Outside Resources:
Impact /Benefit:
Public Comment:
Sponsor:
City Council Meeting -June 26, 2003
*11.F.1. Consider a resolution authorizing the Mayor to
execute Change Order No. 3 with Commercial
Consolidated for the construction of the East Water
Transmission Line (Phase I) Improvements.
Tom Word, Chief of P. W. Operations
Tom Clark, Director of Utilities
History: The scope of work under this Change Order No. 3 will be to provide a
30" Wet Tap to the existing 42" Water line at the City's Water
Treatment Plant (WTP). Initial plans and specifications called for the
WTP to be shut down for several hours to accommodate replacing
portions of the pipe to make this connection. Additionally, as -built
plans showed ductile iron pipe and existing pipe is concrete cylinder
requiring different materials and tapping methods and because of
increased demands on the City's water system, the water plant can
not be shut down for the 6 to 8 hours required. A credit of $24,000.00
associated with the change in cost of three - 48" butterfly valves on
this project brings the net cost of the change order to $30,300.62.
Staff has reviewed this Change Order and recommends approval with
this resolution in the amount of $30,200.62.
$30,200.62
Capital Project Funds (Self- Financed Utility)
Commercial Consolidated, Inc.
The successful completion of this project and approval of
this Change Order will allow us to make the tie -in to the
existing 42" water line without having to shut down the
WTP.
N/A
N/A
It Is agreed to modify the Contract referred to above as renown:
Item NO.
Remand Dacblha 00 Chimes
Contract Price
Cameo Time
Decrease
Increase
Decrease
Increase
1
(CPR #3)
Credit for installing Class 150B butterfly valves
Instead of Class 250B valves.
$24,000.00
0
0
0
2
(CPR #5)
42 -Inch ductile iron pipe with adaptors to facilitate
the 42 -inch connection.
0
$10,198.31
0
23
3
(CPR #8)
30" wet tap of existing 42' line, with tapping valve,
sleeve and accessories.
0
$41,739.85
0
42
4
(CPR #8)
Exposing the existing 16 -inch tapping valve near
the water plant for inspection and installing a
concrete block beneath the valve.
0
$2,262.46
0
0
Sub -Total
Difference Net
$24,000.00
$54,200.62
0
65
0
$30,200.62
0
65
zoo IA
Project Name:
East Water Transmission Line - Phase 1
Prated Owner. (Name. Address)
City of Round Rock
2008 Enterprise Drive
Round Rock, TX 78664
Project Contractor (Name, Adren)
Ownerk
ogre
Date
Commercial Consolidated, Inc.
P.O. Box 1090
Liberty Hill, Texas 78642
Summary: It Is agreed to modify the Contract referred to above as follows:
Contract Rice prior to this Change Order Contract Time prior to this Change Order
1 $2,343,340.50
Net Increase (decrease) of this Change Owner
$30,200.62
Revised Contract Price with all approved Change Orders
1 $2.373,541.12
The changes Included in this Change Order are to be accomplished in accordance with the terms, stipulations and conditions of
the mistrial Contract
Accepted i . thou • Included therein.
f rw Cont Coredidabd. Inc
Approved: (Omer -when required)
Diohibutian:
—n3- oho —a (0-1
FORM m -5020 -2 (Version 1.0 Oct 90)
Cop9rigpt 1991 11D Engi eery , toe.
Rockj by
Ten 5020
HDR Project No.: 07225- 058 -036
Proles No.: NA
of Issuance: June 5, 2003
Change Order No.3
orcanrrea October 10, 2002
Contrail Period.
Substantial Completion: 226 calendar days
Final Completion: 256 calendar days
(Notice to Proceed: November 4, 2002)
( Substantial Completion: 226 calendar days
Final Completion: 256 calendar days
Net Increase (decease) of this Change Order
165 days
) substantial Completion: 291 calendar days
Final Completion: 321 calendar days
6 -9 -03
Date
1 6 - /v — o 3
Date
09055 Yiiia Lnaa k-,710-03
Date
1 I°0` L ► conamador I �Oco U red l ane
111-5020 -2
Yytl O5:59 I82I C0/90/90
Mayor
Nyle Maxwell
Council Members
Alan McGraw
Carrie Pitt
Scot Knight
Isabel Gallahan
Gary Coe
City Manager
Jim Nuse
City Attorney
Stephan L. Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
June 30, 2003
Ms. Carol Lewis
Commercial Consolidated, Inc.
P.O. Box 1090
Liberty Hill, TX 78642
Dear Ms. Lewis:
The Round Rock City Council approved Resolution No. R- 03- 06 -26-
11F1 at their regularly scheduled meeting on June 26, 2003. This
resolution approves Change Order No. 3 for the construction of the
East Water Transmission Line (Phase I) Improvements.
Enclosed is a copy of the resolutions and agreement for your files. If
you have any questions, please do not hesitate to contact Tom Clark at
341 -3146.
S' cerely,
Mayor Pro -tem
Tom Nielson Enclosure
Christine R. Martinez
City Secretary
CITY OF ROUND ROCK Administrative Dept., 221 East Main Street • Round Rock. Texas 78664
Phone: 512.218.540o • Fax: 5l2.zt8.7o97 • www.ci.round-rock.tx.us
Mayor
Nyle Maxwell
Mayor Pro -tem
Tom Nielson
Council Members
Alan McGraw
Carrie Pitt
Scot Knight
Isabel Gallahan
Gary Coe
City Manager
Jim Nuse
City Attorney
Stephan L. Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
June 30, 2003
Mr. Richard Shoemaker, P.E.
Vice President /Project Manager
HDR Engineering, Inc.
2211 South IH 35, Suite 300
Austin, TX 78741 -3842
Dear Mr. Shoemaker:
The Round Rock City Council approved Resolution No. R- 03- 06 -26-
11F1 at their regularly scheduled meeting on June 26, 2003. This
resolution approves Change Order No. 3 for the construction of the
East Water Transmission Line (Phase I) Improvements.
Enclosed is a copy of the resolutions and agreement for your files. If
you have any questions, please do not hesitate to contact Tom Clark at
341 -3146.
Sincerely,
Sherri Monroe
Assistant City Secretary
Enclosure
CITY OF ROUND ROCK Administrative Dept, 221 East Main Street • Round Rock, Texas 78664
Phone: 512.218.50o - Fax: 512.218.7097 ' www.ci. round -rock. tx. us
Council Members
Alan McGraw
Carrie Pitt
Scot Knight
Isabel Gallahan
Gary Coe
City Manager
Jim Nuse
City Attorney
Stephan L. Sheets
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
June 30, 2003
Ms. Carol Lewis
Commercial Consolidated, Inc.
P.O. Box 1090
Liberty Hill, TX 78642
Dear Ms. Lewis:
The Round Rock City Council approved Resolution No. R- 03- 06 -26-
11F1 at their regularly scheduled meeting on June 26, 2003. This
resolution approves Change Order No. 3 for the construction of the
East Water Transmission Line (Phase I) Improvements.
Enclosed is a copy of the resolutions and agreement for your files. If
you have any questions, please do not hesitate to contact Tom Clark at
341 -3146.
S' cerely,
Christine R. Martinez
oado
Ma City Secretary
Nyle Maxwell
Mayor Pro -tem
Tom Nielson Enclosure
CITY OF ROUND ROCK Administrative Dept., 221 East Main Street • Round Rock. Texas 78664
Phone: 512.2,8.5400 • Fax, 512,218.7097 • www.ci round- rock.tx.us