R-03-07-10-10C1 - 7/10/2003®PFDesktop \::ODMA /WORLDOX /0: /WDO % /R8SOLDTI /R30710C1.WPD /e
RESOLUTION NO. R- 03- 07- 10 -10C1
WHEREAS, Section 13.02 of the Home Rule Charter for the City of
Round Rock, Texas, provides that the Council shall designate a public
newspaper of general circulation in the City as official publication
for legal notices, and
WHEREAS, the Round Rock Leader is a public newspaper of general
circulation in the City, and
WHEREAS, the Council is desirous of designating the Round Rock
Leader as the official publication of the City, Now Therefore,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Round Rock Leader is designated as the official
publication of the City and all ordinances, notices and any other
matter required to be published shall be published therein, and
BE IT FURTHER RESOLVED that the Council hereby authorizes the
Mayor to execute a one year agreement with Todd Publications, Inc. dba
Round Rock Leader to provide the required services at its normal and
usual rates, a copy of said agreement being attached hereto as Exhibit
"A" and incorporated herein for all purposes.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
ATTEST:
RESOLVED this loth day of July, 2003.
CHRISTINE R. MARTINEZ, City Secret
2
WELL, Mayor
City of Round Rock, Texas
y
!L ROUND ROCK
P.O. Box 459 t : (512)255.5827
Round Flock, Tx 78680-0459 FAX (512)255 -3733
www.rrleader.com
STATE OP TEXAS
CITY OF ROUND ROCK
This agreement is made this 25 day of June, 2003, between the City of Round Rock, Texas, a
TODD
municipal UBLICATIONS, INC., operating under
ROUND ROCK LEADER, general partnership doing
business at 105 S. Blair Street, Round Rock, Williamson County, Texas, hereinafter called
"TODD ":
Whereas, TODD is the publisher of the Round Rock Leader, a public newspaper of general
circulation in the city of Round Rock, and
Whereas, the Home Rule Charter for the City provides that the Council shall annually
designate a public newspaper as the official organ of the CITY, and
Whereas, the Home Rule Charter instructs the Council to contract annually with a public
newspaper, and
Whereas, the Council has by resolution designated the Round Rock Leader as the official
organ of the CITY;
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
I.
TODD agrees to publish in the Round Rock Leader all ordinances, notices, and any other
advertising matter required to be published by the Horne Rule Charter, the ordinance of the
CITY, or the Constitution and /or laws of the State of Texas.
TODD further agrees that all such matter in the form of legal liner advertising delivered to
it's office by 3:30 PM on Monday will be published in the paper dated and delivered the
Thursday immediately following, and that all such liner advertising matter delivered to it's
office by 3:30 PM on Thursday will published in the paper dated and delivered the Monday
immediately following.
TODD further agrees that all such matter in the form of Display advertising delivered to it's
office by 12:00 PM on Monday will be published in the paper dated and delivered the
Thursday immediately following, and that all such Display advertising matter delivered to
it's office by 5:00 PM on Wednesday will published in the paper dated and delivered the
Monday immediately following.
TODD further agrees that all such matter in the form of Maps and Illustrations delivered to
it's office by 12:00 PM on Monday will be published in the paper dated and delivered the
Thursday immediately following, and that all such Display advertising matter delivered to
it's office by 5:00 PM on Wednesday will published in the paper dated and delivered the
Monday immediately following.
TODD further agrees to provide CITY with all appropriate affidavits of publication and
tearsheets of actual publications as may be requested by the CITY.
Published each Monday and Thursday
EXHIBIT
n.
In consideration of the foregoing, CITY agrees to pay TODD the following
advertising rates:
Display Advertising (border advertisements) $7.50 per column inch*
Maps & Illustrations inserted into Legal Liner $7.50 per ola column inch* per Legal Liner Advertising
*This is a flat rate. No discounts available.
In addition to publishing Legal Liner advertising in the printed publication (newspaper),
TODD agrees to publish legal liner advertising on our electronic publication (web site) at
www.rrleader.corn at no additional charge.
All accounts are due on the 25 of the month following publication. Past due balances will
be accessed a service charge of 1.5 percent of total balance due, up to and including past
service charges.
The aforementioned rates to be held for one calendar year from the date this contract
becomes effective.
III.
The obligations and undertaldngs of each of the parties to their agreement shall be
performable in Round Rock, Williamson County, Texas.
IV.
This agreement shall be governed by and construed in accordance with the laws of the State
of Texas.
V.
The contract shall become effective in August 2003 and shall continue to effect for one year
from such date.
Executed in duplicate copies on the 25 day of June 2003.
Nyle Maxwell, Mayor, City of Round Rock, Texas
ATTESTED:
Jim Nuse, City Manager
TODD PUBLICATIONS, I , DBA RO
UN ROCK LEADER
j
Mary J Todd
General Manager, Ro ' • ck Leader; Vice President, Todd Publications, Inc.
DATE: July 3, 2003
SUBJECT: City Council Meeting - July 10, 2003
ITEM: *10.C.1. Consider a resolution authorizing the Mayor to execute an
Agreement with Todd Publications, Inc., d.b.a. Round Rock
Leader, for publication of official city notices.
Resource: Will Hampton, Communication Director
History: By Charter, the City is required to enter into a yearly agreement with a
publication of general circulation to publish all officially required notices.
The City annually solicits quotes from the Round Rock Leader and Austin
American - Statesman for this Charter- required contract.
Funding:
Cost: The Leader is offering a rate of $7.50 per column inch for
required notices, up from last year's rate of $7.00 per inch.
The Statesman's quoted rate is $8.00 per column inch. So
far this year, the City has spent $23,684 with the Leader
and $40,738 with the Statesman for legal notices and other
advertising.
Source of funds: General Fund
Outside Resources: N/A
Impact /Benefit: Required legal notices help inform citizens of City activities
such as public hearings and are an important component of the
City's overall communication effort.
Public Comment: N/A
Sponsor: N/A
Dear Ms. Todd:
City Manager
James R. Nuse, P.E.
City Attorney
Stephan L. Sheets
July 31, 2003
Couttcil Mea hers Enclosure
Alan McGraw
Carrie Pitt
Scot Knight
Scott Rhode
Gary Coe
ROUND ROCK, TEXAS
PURPOSE. PASSION. PROSPERITY.
Ms. Mary Jane Todd
General Manager
Round Rock Leader
105 S. Blair Street
Round Rock, Texas 78664
The Round Rock City Council approved Resolution No. R-03-07-10-10C1
at their regularly scheduled meeting on July 10, 2003. This resolution
approves a one year agreement to provide the required services at its
normal and usual rates.
Enclosed is a copy of the resolution and original agreement for your files.
If you have any questions, please do not hesitate to contact Will
Hampton at 218 -5409.
Mayor
Nyle Maxwell Sherri Monroe
Mayor pro -tem Assistant City Secretary
Tom Nielson
CITY OF ROUND ROCK Administrative Dept., 22! East Main Street • Round Rock, Texas 78664
Phone: 512.218.5400 • Fax: 5i12i8.7097 • www.ci.round- rock.tx,us
P.O. Box 459 �r
ROUND
(512)255 -5827
FAX (512)255 -3733
www.rrleader.com
Round Rock, Tx 78680 - 0459
STATE OF TEXAS
CITY OF ROUND ROCK
This agreement is made this 25 day of June, 2003, between the City of Round Rock, Texas, a
municipal corporation operating under a home rule charter, hereinafter called "CITY ", and
TODD PUBLICATIONS, INC., DBA ROUND ROCK LEADER, a general partnership doing
business at 105 S. Blair Street, Round Rock, Williamson County, Texas, hereinafter called
"TODD ":
P- 03- 0 '7- /Dc/
I.
Published each Monday and Thursday
Whereas, TODD is the publisher of the Round Rock Leader, a public newspaper of general
circulation in the city of Round Rock, and
Whereas, the Home Rule Charter for the City provides that the Council shall annually
designate a public newspaper as the official organ of the CITY, and
Whereas, the Home Rule Charter instructs the Council to contract annually with a public
newspaper, and.
Whereas, the Council has by resolution designated the Round Rock Leader as the official
organ of the CITY;
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
TODD agrees to publish in the Round Rock Leader all ordinances, notices, and any other
advertising matter required to be published by the Home Rule Charter, the ordinance of the
CITY, or the Constitution and /or laws of the State of Texas.
TODD further agrees that all such matter in the form of legal liner advertising delivered to
it's office by 3:30 PM on Monday will be published in the paper dated and delivered the
Thursday immediately following, and that all such liner advertising matter delivered to it's
office by 3:30 PM on Thursday will published in the paper dated and delivered the Monday
immediately following.
TODD further agrees that all such matter in the form of Display advertising delivered to it's
office by 12:00 PM on Monday will be published in the paper dated and delivered the
Thursday immediately following, and that all such Display advertising matter delivered to
it's office by 5:00 PM on Wednesday will published in the paper dated and delivered the
Monday immediately following.
TODD further agrees that all such matter in the form of Maps and Illustrations delivered to
it's office by 12:00 PM on Monday will be published in the paper dated and delivered the
Thursday immediately following, and that all such Display advertising matter delivered to
it's office by 5:00 PM on Wednesday will published in the paper dated and delivered the
Monday immediately following.
TODD further agrees to provide CITY with all appropriate affidavits of publication and
tearsheets of actual publications as may be requested by the CITY.
*This is a flat rate. No discounts available.
11.
In consideration of the foregoing, CITY agrees to pay TODD the following
advertising rates:
Display Advertising (border advertisements)
Maps & Illustrations inserted into Legal Liner
Legal Liner Advertising
In addition to publishing Legal Liner advertising in the printed publication (newspaper),
TODD agrees to publish legal liner advertising on our electronic publication (web site) at
www.rrleader.com at no additional charge.
All accounts are due on the 25' of the month following publication. Past due balances will
be accessed a service charge of 1.5 percent of total balance due, up to and including past
service charges.
The aforementioned rates to be held for one calendar year from the date this contract
becomes effective.
Nyle
The obligations and undertakings of each of the parties to their agreement shall be
performable in Round Rock, Williamson County, Texas.
IV.
This agreement shall be governed by and construed in accordance with the laws of the State
of Texas.
V.
The contract shall become effective in August 2003 and shall continue to effect for one year
from such date.
Executed in - ..li . c 2003.
yo ity of Roun
City Manager
$7.50 per column inch*
$7.50 per column inch*
0.25 cents per word
TODD PUBLICATIONS, I DBA ROUND ROCK LEADER
�L� Yaw _.
Mary Jane Todd
General Manager, Ro ' ock Leader; Vice President, Todd Publications, Inc.