R-03-07-10-10G1 - 7/10/2003®PFOeskcop \:: OLMF /WORLOOX /O: /WW /REsoLVPI /R3071UG1.WPO /sc
RESOLUTION NO. R- 03- 07- 10 -10G1
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROUND
ROCK AUTHORIZING THE MAYOR TO EXECUTE AGREEMENTS
ASSOCIATED WITH THE "URBAN FORESTRY PARTNERSHIP
GRANT PROGRAM" GRANT REQUEST AND COMMITTING SHARED
COST OF THE PROJECT AS DESCRIBED IN THE GRANT
APPLICATION.
WHEREAS, the 101st Congress of the United States, in
developing the Forestry Title of the 1990 Farm Bill, found that the
health of forests in urban areas and communities is on the decline;
and that these forests, trees, and open spaces improve the quality
of life for residents, enhance economic value of property, and are
effective at reducing the buildup of carbon dioxide, and
WHEREAS, Congress defined the purposes of this program to
include improving the understanding of the benefits of preserving
existing tree cover; encourage property owners to maintain trees
and expand forest cover; provide educational and technical
assistance to local organizations in maintaining and expanding
forest cover; provide competitive matching grants to local units of
government and other approved organizations for urban forestry
projects; implement a tree planting program; promote the
establishment of demonstration projects to illustrate the benefits
of forest cover; and enhance technical skills of individuals
involved in establishing or maintaining urban forest, and
WHEREAS, the City of Round Rock is eligible to participate
in this program and has successfully submitted a grant application
in the amount of $20,000.00 for the purpose of funding an Arborist
position, Now Therefore
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ATTEST:
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS, THAT:
Section 1: The City Council hereby authorizes the Mayor to
execute all agreements associated with the "Urban Forestry
Partnership Grant Program" Grant with the Texas Forest Service.
Section 2: The City Council commits to providing its share of
the project costs through cash and /or "in- kind" services as
described in the grant application.
The City Council hereby finds and declares that written notice
of the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to
the public as required by law at all times during which this
Resolution and the subject matter hereof were discussed, considered
and formally acted upon, all as required by the Open Meetings Act,
Chapter 551, Texas Government Code, as amended.
RESOLVED this 10th day of July, 2003.
i� �. r� �• / �aMh
CHRISTINE R. MARTINEZ, City Secret
2
WELL, Mayor
City of Round Rock, Texas
THE GRANT APPLICATION REVIEW FORM
Page 1
Fiscal Year
FY:03 -04
FY:04 -05
FY:05 -06
FY:
FY:
TOTAL
Grant
Funding
$20,000
$15,000
$10,000
$45,000
Required
City Match
$51,863
$35,063
$40,063
$126,989
TOTAL
$71,863
$50,063
$50,063
$171,989
Grant Amount:
Grant
FTEs:
Grant Matc : ..
$45,000(3yrs)
1
$126,989(3yrs)
GRANT APPLICATION /PROPOSAL REVIEW (GAPR)
This form must be completed and presented to Department Leadership for review prior to:
a) the submission of a grant application;
b) the acceptance of a grant;
c) the renewal of a grant; or,
d) a change in the budgeted amount of the grant
Following review by Departmental Leadership, this form should be submitted to the City Budget
Supervisor (499 -2869) for Budget Office Approval.
The GAPR form is due to the Budget Office for approval at least three (3) working days prior to
the grant application due date or any City Council - related deadline.
If a grant application requires prior City Council approval to submit, this form should be completed
by the department and submitted with the Council Action requesting approval to apply and the
"Request for Finance Approval" form. If a grant is awarded, a copy of this GAPR should be
submitted with the Council Action requesting authorization to accept the grant and the "Request
for Finance Approval° form.
NOTE: NO GRANT APPLICATION, RENEWAL, OR INCREASE IN GRANT FUNDING WILL
BE CONSIDERED WITHOUT THE SUBMISSION AND APPROVAL OF THIS FORM.
Grantor
Texas Forest Service
Grant
Title:
Urban Forestry Partnership Grant Program
PROGRAM BUDGET
Please complete the sentences listed below by filling out the boxes:
This is the (list year): I First year I of a (list year)
One Year, renewable
Grant.
Page 2
TERM YEAR
MONTH/DAY/YEAR `
THROUGH
MONTH/DAY/YEAR
Year One:
10/1/03
Through
10/1/04
Year Two:
10/1/04
Through r
10/1105
Year Three:
10/1/05
Through
10/1106
Year Four:
$50,063
Through
Year Five: .
Through
This Grant will be appropriated in FY:
03 -04
Other In -Kind Match Provided: $
Total Program Budget: $ 71 863
Proposed Positions (FTE's) to be Funded:
[Indicate Title(s) and Status (regular /temporary). Please add rows if number is
insufficient. ]
Should we subcontract? If so, why?
This grant proposal /application is a: _X New Grant Renewal Grant Revision
Type of Funds: _ Federal _ Federal Pass- Through _X_ State _PrivatelOther
Funding Source: Texas Forest Service
GRANT TERM DATES
Collaborations with other Agencies/Departments: The arborist will work with the Planning
Department on applicable codes as pertains to trees; Public Works for tree issues in
rights -of -way and around utility lines; Fire Dept. for routine pruning along streets and
Police Dept. for blind corners and traffic obstructions.
List the Departmental Goal or Strategy that will be supported by this grant (as included in the
Approved Budget Document): Continue to provide a high level of internal and external
customer service. Develop and maintain beautification in key areas. Continue to expand
citywide Urban Forestry Program. Continue to improve the brush and mulch management
programs. Develop, maintain and continually invest in Parks related infrastructure and
beautification efforts, citywide, with and emphasis on key areas such as downtown and
along existing corridors.
Page 3
TITLE
STATUS (Reg./Temp.)
Estimated Cost
1.
Arborist
Regular
$50,063
2.
3.
TOTAL:
$50,063
This Grant will be appropriated in FY:
03 -04
Other In -Kind Match Provided: $
Total Program Budget: $ 71 863
Proposed Positions (FTE's) to be Funded:
[Indicate Title(s) and Status (regular /temporary). Please add rows if number is
insufficient. ]
Should we subcontract? If so, why?
This grant proposal /application is a: _X New Grant Renewal Grant Revision
Type of Funds: _ Federal _ Federal Pass- Through _X_ State _PrivatelOther
Funding Source: Texas Forest Service
GRANT TERM DATES
Collaborations with other Agencies/Departments: The arborist will work with the Planning
Department on applicable codes as pertains to trees; Public Works for tree issues in
rights -of -way and around utility lines; Fire Dept. for routine pruning along streets and
Police Dept. for blind corners and traffic obstructions.
List the Departmental Goal or Strategy that will be supported by this grant (as included in the
Approved Budget Document): Continue to provide a high level of internal and external
customer service. Develop and maintain beautification in key areas. Continue to expand
citywide Urban Forestry Program. Continue to improve the brush and mulch management
programs. Develop, maintain and continually invest in Parks related infrastructure and
beautification efforts, citywide, with and emphasis on key areas such as downtown and
along existing corridors.
Page 3
A.
x
If this grant project's goals and objectives are reached, the Department will request
funding from the General Fund to continue the program if grant funding ends.
B
This grant- funded project is considered a baseline program that must be continued
with or without grant funding.
C
This grant- funded project is not considered a baseline program that must be
continued with or without grant funding.
D.
This one -time grant - funded project intended to cease at the grant -term end. No
other funding will be requested from alternative grant sources or General Fund
dollars
E.
x
If this grant- funded project's performance (for in the example of a pilot or
demonstration grant) indicates the need for the Department to apply for follow -up
grant funding, the project may require supplemental funding from the General
Fund to cover the cost of the follow -up project.
F.
Other:
Associated Program /Program Objective: NeighborWoods Program, Street Tree Maintenance,
and Educational Programs
PLANNED PERFORMANCE MEASURES (List Maior Three):
1.Develop NeighborWoods (street tree planting program) by February 1, 2004 and plant
200 trees as part of NeighborWoods program by April 15, 2004
2. Spend 25% of the time assisting administration and enforcement of city codes as they
pertain to trees.
3. Establish routine tree pruning procedure for city rights -of -way by January 15, 2004
Brief description of proposed grant program: To hire an arborist who will further implement
the Citywide Urban Forestry Program and all aspects of trees and tree care. Initial cost includes,
$20,000 for a truck, and $1,750 for a computer. The grant application is for 3 years, although we
will have to reapply for the grant every year. Grant match covers salary expenditure only and it
will not cover equipment or other costs.
Contingency Plan if Grant Funding Discontinued (Check Appropriate Box, or Detail in
"Other. "):
DEPARTMENTAL REVIEW /APPROVAL
(To be completed by the submitting Department)
Dept. Director Review /Approval: Date:
Date Application Due (if Applicable): Date Forwarded:
CITY BUDGET OFFICE REVIEW APPROVAL
(To be completed by the City Budget Office)
Date Received: Date Approved /Disapproved:
Budget/Accounting Supervisor Review /Approval: Date:
Finance Director Review /Approval: Date:
Page 4
DATE: July 3, 2003
SUBJECT: City Council Meeting - July 10, 2003
ITEM: 10.G.1. Consider a resolution authorizing the Mayor to make the
necessary grant application to the Texas Forest Service
for a grant to fund an Arborist position.
Resource: Sharon Prete, Parks and Recreation Director
Emsud Horozovic, Forestry Manager
History:
Funding:
Cost: $20,000.00
Source of Funds: Texas Forest Service
Outside Resources: Texas Forest Service
Public Comment: N/A
City of Round Rock Parks and Recreation Department has received
several grants from Texas Forest Service over the last three years.
Previous grants have helped fund the Forester position and
establishment of the tree nursery. This grant will be used to help
offset the cost of an Arborist for the Parks and Recreation
Department. The Arborist is a new program that has been submitted
in the 03 -04 budget totaling $71,863.00.
Impact /Benefit: The arborist will implement numerous programs such as:
NeighborWoods (street trees planting in neighborhoods), street tree
routine maintenance, and educational programs in our schools.
Additionally the arborist will lend support by assuming some duties
currently done by the Urban Forester.
Sponsor: Parks and Recreation Department