R-03-08-14-14C1 - 8/14/2003RESOLUTION NO. R- 03- 08- 14 -14C1
WHEREAS, the Central Texas Chapter of the American Red Cross is
responsible for all local American Red Cross activities within its
jurisdiction, including disaster planning, preparation, preparedness,
education, mitigation, and response, and
WHEREAS, the City of Round Rock and the Central Texas Chapter of
the American Red Cross wish to facilitate a spirit of cooperation
concerning sheltering operations during disasters, and
WHEREAS, both parties wish to enter into a Statement of
Understanding outlining their methods of cooperation, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City a Statement of Understanding with the Central Texas
Chapter of the American Red Cross, a copy of same being attached hereto
as Exhibit "A" and incorporated herein.
The City Council hereby finds and declares that written notice of
the date, hour, place and subject of the meeting at which this
Resolution was adopted was posted and that such meeting was open to the
public as required by law at all times during which this Resolution and
the subject matter hereof were discussed, considered and formally acted
upon, all as required by the Open Meetings Act, Chapter 551, Texas
Government Code, as amended.
RESOLVED this 14th day of August, 2003.
CHRISTINE R. MARTINEZ, City Secr
®PFDesktop \::DOHA /WORLIXJ % /O: /W00% /EESOLUII /R30814C1.WPD /sc
NYLE
Cit
ary
i•f ayor
o Round Rock, Texas
STATEMENT OF UNDERSTANDING
BETWEEN
THE CITY OF ROUND ROCK
AND
THE CENTRAL TEXAS CHAPTER
OF THE AMERICAN RED CROSS
1
8
9
EXHIBIT
11 A 11
1. PURPOSE
The purpose of the Statement of Understanding (SOU) is to affirm a spirit of cooperation between the City
of Round Rock (City) through the City's Emergency Management Agency (EMA) and the Central Texas
Chapter of the American Red Cross in order that both may continue to render maximum service in time of
disaster.
Furthermore, this SOU provides a mechanism for the City's EMA and the Central Texas Chapter to explore
wider areas of cooperation in serving members of our community, and to exchange information in a variety
of methods and disciplines.
NOTE: This SOU is consistent with the national Statement of Understanding between the American
National Red Cross and the State of Texas.
II, DEFINITION OF DISASTER
A disaster is an occurrence such as a hurricane, tornado, storm, Flood, high water, wind- driven water, tidal
wave, earthquake, volcanic eruption, drought, blizzard, pestilence, famine, explosion, building collapse,
transportation accident, or other situation that causes human suffering or creates human needs that the
victims cannot alleviate without assistance.
III. CONCEPT OF OPERATIONS
Each party to this SOU is a separate and independent organization. As such, each organization retains its
own identity in providing service, and each organization is responsible for establishing its own policies and
financing its own activities.
IV. AUTHORITY OF THE AMERICAN RED CROSS
In providing disaster relief, the American Red Cross has both a legal and moral mandate that it has neither
the authority nor the right to surrender. The American Red Cross has both the power and the duty to act in
disaster, and its prompt action is clearly expected and supported by the public.
The American Red Cross authority to perform disaster services was formalized when the Congress of the
United States chartered the organization in 1005. Among other provisions. this charter charged the
American Red Cross to continue and carry on a system of national and international relief in time of peace
and apply the same in mitigating the sufferings caused by pestilence, famine, fire, floods, and other great
national calamities, and to devise and carry on measures for preventing the same ( U.S. Congress, Act of
Jmrrvm.p 5, 1905, ar anrexded. 36 U.S.C)..
The authority of the American Red Cross to provide disaster services was reaffirmed by federal law in the
1974 Disaster Relief Act (Public Law 93 -288) and in 1988 in the Robert T. Stafford Disaster Relief and
Emergency Assistance Act.
V. ORGANIZATION OF THE AMERICAN RED CROSS
The national headquarters of the American Red Cross is located in Washington, D.C. The national
headquarters of the American Red Cross is responsible for implementing policies and regulations that
govern American Red Cross activities, and for giving administrative and technical supervision and
2
guidance to the chartered units.
The Central Texas Chapter is the local unit of the American Red Cross, and is responsible for all local
American Red Cross activities within its jurisdiction, subject to corporate regulations.
The Central Texas Chapter is responsible for providing disaster planning, preparedness, education,
mitigation, and response.
The Central Texas Chapter disaster staff studies the disaster hazards of the locality and surveys local
resources for personnel, equipment, supplies, transportation, emergency communications, and facilities
available for disaster relief. The chapter disaster staff also formulates cooperative plans and procedures
with local government agencies and private organizations for carrying on relief operations should a disaster
occur. Through its nationwide organization, the American Red Cross coordinates its total resources for use
in large disasters. Services will be provided to those in need regardless of citizenship, race. religion. age.
sex, or political affiliation.
VI. AUTHORITY OF ROUND ROCK EMERGENCY MANAGEMENT
A. FEDERAL
B. STATE.
C. LOCAL
1. Robert T. Stafford Disaster Relief & Emergency Assistance Act, (as amended), 42 U.S.C.
5121
2. Emergency Planning and Community Right -to -Know Act, 42 USC Chapter 116
3. Emergency Management and Assistance, 44 CFR
4. Hazardous Waste Operations & Emergency Response, 29 CFR 1910.120
5. Federal Response Plan
6. Federal Radiological Emergency Response Plan
L Government Codc. Chapter 418 (Emergency Management)
2. Government Codc, Chapter 433 (State of Emergency)
3. Government Codc, Chapter 791 (Inter -local Cooperation Contracts)
4. Health & Safety Code. Chapter 778 (Emergency Management Assistance Compact)
5. Executive Order of [Inc Governor Relating to Emergency Management
6. Administrative Codc. Title 37, Part 1, Chapter 7 (Division of Emergency Management)
7. State of Texas Emergency Management Plan
1. CITY ORDINANCE NO. 584, DATED FEBRUARY 22. 1979.
2. CITY ORDINANCE NO. 929, DATED DECEMBER 22, 1981.
3. CITY RESOLUTION NO. 965, DATED MARCH 12, 1987.
VII. ORGANIZATION OF EMA
Most departments and agencies of the City have emergency functions in addition to their normal day -to -day
duties. During emergency situations, the City's normal organizational arrangements are modified to
facilitate emergency operations. The EMA includes an executive group, emergency services. and support
3
services
The executive group provides guidance and direction for emergency management programs and for
emergency response and recovery operations. The executive group includes the mayor, city manager and
emergency management coordinator.
Emergency services include the incident commander and those departments, agencies, and groups with primary
emergency response actions. The incident commander is the person in charge at an incident site.
Emergency support services includes departments and agencies that support and sustain emergency responders
and also coordinate emergency assistance provided by organized volunteer organizations, business and industry,
and other sources.
Other volunteers and organized volunteer groups and businesses have also agreed to provide certain support for
emergency operations.
VIII. METHODS OF COOPERATION
So that the resources of the Central Texas Chapter and the City may be coordinated and used to the fullest
advantage in rendering disaster relief, both organizations have agreed to the following:
1. Close liaison will continue between the Central Texas Chapter and the City by conference, FAX,
and other means. Each organization will share current information regarding disasters,
declarations, and changes in legislation.
Each organization will explore joint training courses. exercises. and other cooperative efforts, such
as disaster planning and preparedness training, as well as providing disaster relief services.
The two organizations agree that any mutual expenses incurred as a result of cooperation or
collaboration under this SOU will be apportioned as agreed to in writing by both parties prior to
incurring such expenses and subject to approval by their respective governing bodies.
Other potential methods of cooperation may include, but are not limited to:
Each party to this SOU will include a representative of the other in its committees and
task forces formed to mitigate. prepare for, respond to and recover from the disasters or
other emergencies that occur in the City.
The City and the Central Texas Chapter will advocate programs and legislation, which
mitigate disaster damage and loss of life.
The City and the Central Texas Chapter will make available to the other training,
educational. or other developmental opportunities for their respective personnel.
The City and the Central Texas Chapter may allow the other to utilize its facilities, if
agreed upon in writing. for the purpose of preparedness training, meetings. and response
and recovery activities, as available.
e. The City and the Central Texas Chapter will keep each other informed of disaster and
4
IX. PERIODIC REVIEW
X. TERM OF AGREEMENT
emergency situations that they become aware of. the human needs created by the event,
and the actions they will take regarding service delivery to clients. Each agency will
provide 24 hour contact information to each other.
In the discharge of their responsibilities, the City and the Central Texas Chapter
recognize the responsibilities of the other in disasters and to the extent possible will
coordinate their activities and assist the other in the performance of their duties to ensure
effective assistance to those affected by disaster.
During disasters, the Central Texas Chapter and the City will coordinate the selection of,
and opening of appropriate shelter facilities and arrange for mass feeding and other
appropriate support. In doing so, the Central Texas Chapter will pay related cost only
when such activities are under the administrative control of and authorized by the Central
Texas Chapter. or when prior written agreements have been made between Central Texas
Chapter and another organization to provide emergency services on behalf of the Central
Texas Chapter.
Responsibility for coordinating the services of other voluntary agencies or groups during
and after a major disaster will be undertaken by the Central Texas Chapter with the
consent of such agencies or groups.
The Central Texas Chapter agrees that, in an emergency, at the request of the City,
Central Texas Chapter liaison personnel will be provided at the emergency operations
center. A City liaison will also be provided at each shelter operating within the City of
Round Rock.
The City agrees that it will provide space and other required support for the Central Texas
Chapter liaison personnel assigned to the emergency operations center.
Recognizing the need for advising the public of the work of both organizations. the City
and the Central Texas Chapter will make every effort through their public information
offices, during the time of a disaster. to keep the public informed of their cooperative
efforts. Any release of public information will be coordinated between the Central Texas
Chapter and the City's public information officer.
The City recognizes that the Central Texas Chapter is dependent primarily upon
voluntary public financial support to carry out its programs. The City of Round Rock
will be sympathetic with the position of the Central Texas Chapter in conducting special
appeals and campaigns for funds during times of disaster, and will help interpret the need
for such to its citizens,
The Central Texas Chapter and City representatives will meet periodically after implementation of this
SOU to review. revise, and develop new plans as appropriate.
The term of this SOU shall be for five (5) years from effective date of this SOU. Six months prior to
5
XI. MISCELLANEOUS
CITY OF ROUND ROCK
Nvle Maxwell
Mayor
ATTEST:
Christine R. Martine>
City Secretary 4
( 1
termination, the parties shall meet to review the progress and success of the SOU and determine whether it
shall be extended for an additional five years. In no event shall any extension of this SOU be for a period
exceeding five years.
It is understood by both parties that at any time this SOU may be terminated by written notification from
either party to the other.
This Statement of Understanding does not create a partnership or a joint venture, and neither party has the
authority to bind the other.
The effective date of this SOU is July 10, 2003.
Kerr Williams
CEO
Central Texas sC!rapier of American Red Crass
Kris Looney
Chief Operating Officer
Central Texas Chapter of the American Red Cross
6
DATE: August 8, 2003
SUBJECT: City Council Meeting - August 14, 2003
ITEM: *14.C.1. Consider a resolution authorizing the Mayor to execute a
Statement of Understanding between the City of Round
Rock and the Central Texas Chapter of the American Red
Cross concerning sheltering operations during disasters.
Resource: Lynn Bizzell, Fire Chief
History:
Funding:
Cost: N/A
Source of Funds: N/A
Outside Resources: N/A
Public Comment: N/A
Sponsor: N/A
As a part of the City's Emergency Management plan, this
Statement of Understanding (SOU) outlines the responsibilities of
all agencies involved when there is a need to open disaster
shelters in the City.
Impact /Benefit: The Statement of Understanding provides better
coordination of sheltering effort undertaken by the City
and the Centex Chapter of the American Red Cross during
disasters.
R- 03 -08 -14 -NCI
STATEMENT OF UNDERSTANDING
BETWEEN
THE CITY OF ROUND ROCK
AND
THE CENTRAL TEXAS CHAPTER
OF THE AMERICAN RED CROSS
I. PURPOSE
The purpose of the Statement of Understanding (SOU) is to affirm a spirit of cooperation between the City
of Round Rock (City) through the City's Emergency Management Agency (EMA) and the Central Texas
Chapter of the American Red Cross in order that both may continue to render maximum service in time of
disaster.
Furthermore, this SOU provides a mechanism for the City's EMA and the Central Texas Chapter to explore
wider areas of cooperation in serving members of our community, and to exchange information in a variety
of methods and disciplines.
NOTE: This SOU is consistent with the national Statement of Understanding between the American
National Red Cross and the State of Texas.
❑. DEFINITION OF DISASTER
A disaster is an occurrence such as a hurricane, tornado, storm, flood, high water, wind-driven water, tidal
wave, earthquake, volcanic eruption, drought. blizzard, pestilence, famine, explosion, building collapse,
transportation accident, or other situation that causes human suffering or creates human needs that the
victims cannot alleviate without assistance.
III. CONCEPT OF OPERATIONS
Each party to this SOU is a separate and independent organization. As such, each organization retains its
own identity in providing service. and each organization is responsible for establishing its own policies and
financing its own activities.
IV. AUTHORITY OF THE AMERICAN RED CROSS
In providing disaster relief, the American Red Cross has both a legal and moral mandate that it has neither
the authority nor the right to surrender. The American Red Cross has both the power and the duty to act in
disaster, and its prompt action is clearly expected and _supported by the public_
The American Red Cross authority to perform disaster services was formalized when the Congress of the
United States chartered the organization in 1905. Among other provisions. this charter charged the
American Red Cross to continue and carry on a system of national and international relief in time of pcace
and apply the sante in mitigating the sufferings caused by pestilence, famine, fire, Floods, and other great
national calamities, and to devise and carry on measures for preventing the same (US Congress, Act of
January 5, 1905, as amended, 36 U.S.C).
The authority of the American Red Cross to provide disaster services was reaffirmed by federal law in the
1974 Disaster Relief Act (Public Law 93 -288) and in 1988 in the Robert T. Stafford Disaster Relief and
Emergency Assistance Act.
V. ORGANIZATION OF THE AMERICAN RED CROSS
The national headquarters of the American Red Cross is Located in Washington. D.C. The national
headquarters of the American Red Cross is responsible for implementing policies and regulations that
govern American Red Cross activities, and for giving administrative and technical supervision and
2
guidance to the chartered units
The Central Texas Chapter is the local unit of the American Red Cross, and is responsible for all local
American Red Cross activities within its jurisdiction, subject to corporate regulations.
The Central Texas Chapter is responsible for providing disaster planning, preparedness, education,
mitigation, and response.
The Central Texas Chapter disaster staff studies the disaster hazards of the locality and surveys local
resources for personnel, equipment, supplies, transportation, emergency communications, and facilities
available for disaster relief. The chapter disaster staff also formulates cooperative plans and procedures
with local government agencies and private organizations for carrying on relief operations should a disaster
occur. Through its nationwide organization, the American Red Cross coordinates its total resources for use
in large disasters. Services will be provided to those in need regardless of citizenship, race, religion. ogc.
sex, or political affiliation.
VI. AUTHORITY OF ROUND ROCK EMERGENCY MANAGEMENT
A. FEDERAL
B. STATE
C. LOCAL
Robert T. Stafford Disaster Relief & Emergency Assistance Act, (as amended), 42 U.S.C.
5121
2. Emergency Planning and Community Right -to -Know Act, 42 USC Chapter 116
3. Emergency Management and Assistance, 44 CFR
4, Hazardous Waste Operations & Emergency Response, 29 CFR 1910.120
5. Federal Response Plan
6. Federal Radiological Emergency Response Plan
Government Code, Chapter 418 (Emergency Management)
2. Government Code_ Chapter 433 (State of Emergency)
3. Government Code, Chapter 791 (Inter -local Cooperation Contracts)
4. Health & Safety Code. Chapter 778 (Emergency Management Assistance Compact)
5. Executive Order of the Governor Relating to Emergency Management
6. Administrative Code, Title 37, Part 1, Chapter 7 (Division of Emergency Management)
7. State of Texas Emergency Management Plan
L CITY ORDINANCE NO. 584, DATED FEBRUARY 22, 1979.
2. CITY ORDINANCE NO. 929, DATED DECEMBER 22, 1981,
3. CITY RESOLUTION NO.965, DATED MARCH 12, 1987.
VII. ORGANIZATION OF EMA
Most departments and agencies of the City have emergency functions in addition to their normal day -to -day
duties. During emergency situations, the City's normal organizational arrangements are modified to
facilitate emergency operations. The EMA includes an executive group, emergency services, and support
3
services
The executive group provides guidance and direction for emergency management programs and for
emergency response and recovery operations. The executive group includes the mayor, city manager and
emergency management coordinator.
Emergency services include the incident commander and those departments, agencies, and groups with primary
emergency response actions. The incident commander is the person in charge at an incident site.
Emergency support services includes departments and agencies that support and sustain emergency responders
and also coordinate emergency assistance provided by organized volunteer organizations, business and industry,
and other sources.
Other volunteers and organized volunteer groups and businesses have also agreed to provide certain support for
emergency operations.
VIII. METHODS OF COOPERATION
So that the resources of the Central Texas Chapter and the City may be coordinated and used to the fullest
advantage in rendering disaster relief, both organizations have agreed to the following:
Close liaison will continue between the Central Texas Chapter and the City by conference, FAX,
and other means. Each organization will share current information regarding disasters,
declarations, and changes in legislation.
Each organization will explore joint training courses, exercises, and other cooperative efforts, such
as disaster planning and preparedness training, as well as providing disaster relief services.
The two organizations agree that any mutual expenses incurred as a result of cooperation or
collaboration under this SOU will be apportioned as agreed to in writing by both parties prior to
incurring such expenses and subject to approval by their respective governing bodies.
Other potential methods of cooperation may include, but arc not limited to:
Each party to this SOU will include a representative of the other in its committees and
task forces formed to mitigate, prepare for, respond to and recover from the disasters or
other emergencies that occur in the City.
The City and the Central Texas Chapter will advocate programs and legislation, which
mitigate disaster damage and loss of life.
The City and the Central Texas Chapter will make available to the other training,
educational, or other developmental opportunities for their respective personnel.
d. The City and the Central Texas Chapter may allow the other to utilize its facilities, if
agreed upon in writing, for the purpose of preparedness training, meetings, and response
and recovery activities, as available.
The City and the Central Texas Chapter will keep each other informed of disaster and
4
g-
h.
k.
IX. PERIODIC REVIEW
X. TERM OF AGREEMENT
emergency situations that they become aware of, the human needs created by the event,
and the actions they will take regarding service delivery to clients. Each agency will
provide 24 hour contact information to each other.
In the discharge of their responsibilities, the City and the Central Texas Chapter
recognize the responsibilities of the other in disasters and to the extent possible wilt
coordinate their activities and assist the other in the performance of their duties to ensure
effective assistance to those affected by disaster.
During disasters, the Central Texas Chapter and the City will coordinate the selection of,
and opening of appropriate shelter facilities and arrange for mass feeding and other
appropriate support. In doing so, the Central Texas Chapter will pay related cost only
when such activities are under the administrative control of and authorized by the Central
Texas Chapter, or when prior written agreements have been made between Central Texas
Chapter and another organization to provide emergency services on behalf of the Central
Texas Chapter.
Responsibility for coordinating the services of other voluntary agencies or groups during
and after a major disaster will be undertaken by the Central Texas Chapter with the
consent of such agencies or groups.
The Central Texas Chapter agrees that, in an emergency, at the request of the City,
Central Texas Chapter liaison personnel will be provided at the emergency operations
center. A City liaison will also be provided at each shelter operating within the City of
Round Rock.
The City agrees that it will provide space and other required support for the Central Texas
Chapter liaison personnel assigned to the emergency operations center.
Recognizing the need for advising the public of the work of both organizations. the City
and the Central Texas Chapter will make every eftbrt through their public information
offices_ during the time of a disaster. to keep the public informed of their cooperative
efforts. Any release of public information will be coordinated between the Central Texas
Chapter and the City's public information officer.
The City recognizes that the Central Texas Chapter is dependent primarily upon
voluntary public financial support to carry out its programs. The City of Round Rock
will be sympathetic with the position of the Central Texas Chapter in conducting special
appeals and campaigns for funds during times of disaster, and will help interpret the need
for such to its citizens.
The Central Texas Chapter and City representatives will meet periodically after implementation of this
SOU to review, revise, and develop new plans as appropriate.
The term of this SOU shall be for five (5) years from effective date of this SOU. Six months prior to
5
Mayor
ATTEST:
termination, the parties shall meet to review the progress and success of the SOU and determine whether it
shall be extended for an additional five years. In no event shall any extension of this SOU be for a period
exceeding five years.
It is understood by both parties that at any time this SOU may be terminated by written notification from
either party to the other.
XI. MISCELLANEOUS
This Statement of Understanding does not create a partnership or a joint venture, and neither party has the
authority to bind the other.
The effective date of this SOU is July 10.2003.
CITY OF ROU D ' OCK
Christine R. Martine_
City Secretary
164 t (4 A 44:J4 L L "
Ken Williams
CEO
Central Tern. Choptpu'jibe A merican Red Crass
Kris Lor
Chief Operating Officer
Central Texas Chapter of the A
iran Red Cross
6