R-80-289 - 4/24/1980RESOLUTION NO. rWq/(2
WHEREAS, the City Council adopted a Hotel Occupancy Tax
ordinance on December 13, 1979, and
WHEREAS, the proceeds from said tax are to be used to
promote tourism, and
WHEREAS, the Round Rock Chamber of Commerce has exper-
tise in the field of tourist promotion, and
WHEREAS, the City Council desires to contract with the
Round Rock Chamber of Commerce to use the proceeds of the
Hotel Occupancy Tax for said promotion, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS, THAT
The Mayor is hereby authorized and directed to execute
on behalf of the City, a contract with the Round Rock Chamber
of Commerce, a copy of said contract being attached hereto
and incorporated herein for all purposes.
RESOLVED this _Y day of April, 1980.
ATTEST:
•
NNE LAND, City Secretary
�i
RRY L. ONE, Mayor
City of Round Rock, Texas
THE STATE OF TEXAS
COUNTY OF WILLIAMSON
KNOW ALL MEN BY THESE'PRESENTS
THIS AGREEMENT is entered into on the date entered below
by and between the City of Round Rock, Williamson County,
Texas, hereinafter called "City" and the Round Rock Chamber
of Commerce, a non - profit corporation, hereinafter called
"Chamber" as follows:
In accordance with the authorization of Ordinance No.
733, approved and adopted by the City on the 13th day of
December, 1979, the City does hereby agree and contract to
pay /J over to the Chamber each quarterly period a sum equal to
1T21ttvkdpercent ( / 60 %) of the net proceeds collected each
quarter under the Hotel Occupancy tax by the City and hereby
authorizes the City Tax Assessor - Collector to pay such amount
each quarter beginning April, 1980.
II.
It is understood that the City enters into this contract
with Chamber under its power to delegate the functional and
administrative work of expending said monies for the public
purposes contained in said Ordinance, and it is understood
that said Ordinance and this contract constitute the authori-
ty for Chamber to perform said work.
III.
The Chamber agrees and contracts to receive, conserve
and expend said funds by and through the direction of its
Board of Directors and to use its special knowledge, facili-
ties and experience for the purpose of advertising or pro-
moting the tourist and convention industry of the City and
its extra - territorial jurisdiction and to include but not
necessarily limited to the following: newspaper, radio, tele-
vision and magazine advertising, brochures, folders and other
literature distributable to tourist and convention organ-
izers, activities to attract tourists and conventions, reason-
able and necessary travel expenses incurred therefor, reason-
able overhead expenses and other advertising and promotional
activities for such purposes.
IV.
This initial term of this contract shall be from date of
execution hereof until September 31, 1980. Thenceforth, this
contract shall continue in full force and effect from year to
year unless either party hereto shall elect to terminate the
same, and notice of such termination shall be given not less
than sixty (60) days nor more than ninety (90) days prior to
September 31, of each year.
It is understood that the appropriation of funds shall
be only those funds collected under the City's Hotel'Occu-
pancy tax and none other.
ATTEST:
v.
J
(ANNE LAND, City Secretary
ATTEST:
1 JLLti) Vi lea
Secretary
CITY OF ROUND ROCK
Bv:
RRY L. TONN, Mayor
CHAMBER OF COMMERCE
By: / s / / /
Presi ent
w
Mayor Larry L. Tonn
Mayor Pro —tem Mike Robinson
Councilman Lawrence Hester
Councilman Pete Correa
Councilman Graham Howell
Councilwoman Trudy Lee
Councilman Joe Baker
Dear Council Members:
The attached letter from Mr. Bob Griffith, Chairman of our
Tourism Committee, is self explanatory concerning our request.
We believe our Chamber of Commerce is the most qualified organization
to promote tourism and to extend many of these services we are already
providing in this area. Your additional funding would allow us to expand
into many areas for the benefit and best interest of Round Rock.
If you have any questions or comments, please feel free to give us
a call.
Very truly yours,
Jim Boles, President
Round Rock Chamber of Commerce
JB /mhw
Enclosures
"Good Living with a Proud Heritage ..."
Round Rock, Texas
Area Code 512 - 255-5805
HISTORIC PALM HOUSE
Circa 1876 — Museum and Office
CHAMBER OF COMMERCE
Round Rock, Texas 78664
April 21, 1980
TO: Round Rock City Council
FROM: Round Rock Chamber of Commerce Tourism Committee
SUBJECT: Tourism Budget
Members of the Council:
If you would, please consider this as a request in reference to
your Ordinance #733 regarding an occupancy tax for the City of
Round Rock; particularly Section 3, Subhead b, concerning contract
on an annual basis with an organization selected by the city etc.
On behalf of the Round Rock Chamber of Commerce and its Tourism
Committee, we would be interested in a resolution by our City Fathers
to grant such a contract to the Round Rock Chamber of Commerce.
Attached is a proposed budget for the Tourism Committee that we hope
will meet with your approval.
At your convenience, the Round Rock Chamber of Commerce Tourism
Committee stands ready to meet and discuss plans in particular.
Most sincerely,
Robert G. tariff
Chairman, Tourism Committee
ROUND ROCK CHAMBER OF COMMERCE
TOURISM BUDGET
Jan., 1980 to Dec., 1980
Income:
Tourism Brochures -0- -0-
Float -0- -0-
Travel -0- -0-
Advertising -0- -0-
Bostage -0- -0-
Special Gifts 500.00
Hotel /Motel Tax 4500.00
CofC Budget 1500.00
mm
Expenses:
$6500.00
Proposed
1980
Tourism Brochures 3000.00
Float 500.00
Travel 150.00
Advertising 1200.00
Postage 200.00
Professional Dues 200.00
glide Production 1250.00
Proposed Actual
1980 1980
$6500.00
Actual
1980
To: s $ >W`^
From:
Date: VA/
A C T I O N T A B
❑ For Your Comments
F or Your Approval
T ake Appropriate Action
eply & Send toe Copy
❑ For Your Information
❑For Your Signature
❑ Note & Return
❑ Note & File
❑ Call Me
❑ See Me
Comments:
ORDINANCE NO. 13 J
AN ORDINANCE LEVYING AN OCCUPANCY TAX FOR THE
CITY OF ROUND ROCK, DEFINING CERTAIN TERMS; LEVY-
ING THE TAX; PROVIDING FOR A RATE AND PROVIDING
FOR EXCEPTIONS; PROVIDING FOR THE DISPOSITION OF
THE REVENUE; PROVIDING FOR THE COLLECTION OF THE
TAX; PROVIDING. FOR QUARTERLY REPORTS; PROVIDING
FOR RULES AND REGULATIONS; PROVIDING FOR VIOLA-
TIONS AND PENALTIES; PROVIDING FOR AN EFFECTIVE
DATE; PROVIDING FOR A SAVINGS CLAUSE AND REPEAL-
ING CONFLICTING ORDINANCES.
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS, THAT:
Section 1. Definitions. As used herein, the following
terms and phrases are defined as follows:
(a) "Consideration" shall mean the cost of the room in a
hotel only if the room is one ordinarily used for sleeping,
and shall not include the cost of any food served or personal
services rendered to the occupant of such room not related to
the cleaning and readying of such room for occupancy.
(b) "Hotel" shall mean any building or buildings in
which—the public may, for a consideration, obtain sleeping
accommodations. The term shall include hotels, motels, tour-
ist homes, houses, or courts, lodging houses, inns, rooming
houses, or other buildings where rooms are furnished for a
consideration, but "hotel" shall not be defined so as to
include hospitals, sanitariums, or nursing homes.
(c) "Permanent resident" shall mean any occupant who has
or shall have the right to occupancy of any room or rooms in
a hotel for at least thirty (30) consecutive days during the
current calendar year or preceding year.
(d) "Person" shall mean any individual, company, corpora-
tion, or association owning, operating, managing or control-
ling any hotel.
(e) "Occupancy" shall mean the use or possession, or the
right to the use or possession, of any room in a hotel if the
room is one ordinarily used for sleeping and if the occu-
pant's use, possession, or right to use or possession extends
for a period of less than thirty (30) days.
(f) "Occupant" shall mean anyone, who, for a considera-
tion uses, possesses, or has a right to use or possess any
room in a hotel if the room is one ordinarily used for
sleeping.
(g) "Quarterly Period" shall mean the regular calendar
quarters of the year, the first quarter being composed of the
months of January, February and March, the second quarter
being the months of April, May, and June, the third quarter
being the months of July, August, and September, and the
fourth quarter being the months of October, November and
December.
(h) "Tax Assessor - Collector" shall mean the Tax Assessor -
Collector of the City of Round Rock.
Section 2. Levy of Tax, Rate and Exceptions.
(a) There is hereby levied a tax upon the cost of
occupancy of any sleeping room furnished by any hotel, where
the cost of occupancy is at the rate of Two Dollars ($2.00)
or more per day; such tax to be equal to _ Percent (A
%) of the consideration paid by the occupant of such room,
exclusive of other occupancy taxes imposed by other govern-
mental agencies.
(b) No tax shall be imposed hereunder upon a permanent
resident.
(c) No tax shall be imposed hereunder upon a corporation
or association organized and operated exclusively for relig-
ious, charitable or educational purposes, no part of the net
earnings of which inures to the benefit of any private
shareholder or-individual.
Section 3. Disposition of Revenue.
(a) The revenue derived from the tax authorized herein
may only be used for:
(1) the acquisition of sites for and the construction,
improvement, enlarging, equipping, repairing, operation, and
maintenance of convention center facilities including, but
not limited to, civic center convention buildings, auditori-
. ums, coliseums,' civic theaters, museums, and parking'areas or
facilities for the parking or storage of motor vehicles or
other conveyances located at or in the immediate vicinity of
the convention center facilities;
(2) the furnishing of facilities, personnel and materi-
als for the registration of convention delegates or regis-
trants;
(3) for advertising for general promotional and tourist
advertising of the city and its vicinity and conducting a
solicitation and operating program to attract conventions and
visitors either by the city or through contracts with persons
or organizations selected by the city;
(4) the encouragement, promotion, improvement, and appli
cation of the arts, including music (instrumental and vocal),
dance, drama, folk art, creative writing, architecture, de-
sign and allied fields, painting, sculpture, photography,
graphic and craft arts, motion pictures, television, radio,
tape and sound recording, and the arts related to the presen-
tation, performance, execution, and exhibition of these major
art forms;
(5) historical preservation and restoration.
(b) The City Council may by resolution, contract on an
annual basis with persons or organizations selected by the
city to pay a portion of the revenue derived from the tax to
, said person or organization for the purpose of advertising
and conducting solicitation programs to acquaint potential
users with public meeting and convention facilities, and for
promotion of tourism and advertising of the city and its
vicinity.
Section 4. Collection.
Every person owning, operating, managing or controlling
any hotel shall collect the tax imposed herein for the City
of Round Rock.
Section 5. Reports.
On the last day of the month following each quarterly
period, every person required in Section 4. hereof to collect
the tax imposed herein shall file a report with the Tax
Assessor - Collector showing the consideration paid for all
room occupancies in the preceding quarter, the amount of tax
collected on such occupancies, and any other information as
the Tax Assessor - Collector may reasonably require. Such per-
son shall pay the tax due on such occupancies at the time of
filing such report.
Section 6. Rules and Regulations.
The Tax Assessor - Collector shall have the power to make
such rules and regulations as are necessary to effectively
collect the tax levied herein, and shall upon reasonable
notice have access to books and records necessary to enable
him to determine the correctness of any report filed as
required herein and the amount of taxes due under the provi-
sions herein.
Section 7. Violations and Penalties.
(a) If any person required by the provisions herein to
collect` the tax improved herein, make reports as required
herein, and pay to the Tax Assessor - Collector the tax im-
proved herein, shall fail to collect such tax, file such
report, or pay such tax, or if such person shall file a false
report, such person shall be deemed guilty of a misdemeanor
and upon conviction shall be punished by fine not to exceed
$200.00.
(b) If any person shall fail to file a report as
required herein or shall fail to pay to the Tax Assessor -Col-
lector the tax as imposed herein when said report or payment
is due, he shall forfeit five percent (5 %) of the amount
due as a penalty, and after the first thirty (30) days he
shall forfeit an additional five percent (5 %) of such tax.
Provided, however, that the penalty shall never be less than
One Dollar ($1.00). Delinquent taxes shall draw interest at
the rate of six percent (6 %) per annum beginning sixty (60)
days from the date due.
Section 8. Effective Date.
This ordinance shall be and become effective on and
after January 1, 1980.
Section 9. Savings Clause.
The invalidity of any section or provision of this
ordinance shall not invalidate other sections or provisions
thereof.
Section 10. Repealing Conflicting Ordinances.
All ordinances, parts of ordinances, or resolutions in conflict
herewith are expressly repealed.
READ and APPROVED on first reading this the day of
4/4717) , 1979.
READ, APPROVED and ADOPTED on second reading this the J3
day of De-CJ , 1979.
JOANNE LAND, City Secretary
LARRY L. TONN, Mayor
City oc Round Rock, Texas