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R-82-441 - 3/11/1982ROWNS " BOARD OF EDUCATION: DR RODNEY LLOYD JANET SHAW SHEfl DAN WINGROVE ADMINISTRATION: Olt AN HALL ROWEN A STONE CURR■OULUE. R INSTRUCTION ADMINISTRATION 6 PERSONNEL DM WALTER HOWARD, DEVELOPmENT OPERAGONS ouni7Pick ;Initepenaent District February 3, 1982 Mr. Robert Bennett City Manager City of Round Rock 214 East Main Street Round Rock, Texas 78664 Dear Mr. Bennett: Attached is the proposed contract which authorizes the Round Rock Independent School District to assess and collect taxes for the City of Round Rock for the 1981 tax year. Please contact our office or our attorney, Merrily Moore, if you have questions. We would apprecia e /tr-f the contract could be signed and returned on or before February 16, 1982. GWS /np (See Attached) Yours very truly, // Gwen Selby Director of Business Affairs ROUND ROCK. TEXAS - GATEWAY TO STATE CAPITOL AND THE HIGHLAND LAKES. 1311 Round Rock Avenue Round Rock, Texan 78884 Phone: 512/255 -4431 ATTEST: NNE L / 4ed, J NNE L AND, Cit S ecretary RESOLUTION NO. 0 WHEREAS, the Round Rock Independent School District and the City of Round Rock wish to share the cost of assessing and collecting taxes, and WHEREAS, the Round Rock Independent School District has submitted a contract to the City for its approval, and WHEREAS, the Council of the City of Round Rock wishes to enter into said contract with the Round Rock Independent School District, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS: That the Mayor is hereby authorized and directed to execute on behalf of the City, a contract with the Round Rock Independent School District which provides for the sharing of tax assessing and collection costs; a copy of said contract is attached hereto and made a part hereof for all purposes. RESOLVED this 4V day of ffllctach , 1982. RY L. TONN, yor City of Round Rock, Texas THE STATE OF TEXAS i COUNTY OF WILLIAMSON Prbposed Contract WHEREAS the City of Round Rock, Texas, duly authorized thereto by the provisions of TEX. REV. CIV. STAT. ANN. art. 1066b (1963) and §10.08 of the Round Rock City Charter, has by resolution duly adopted authorized the Tax Assessor, Board of Equalization, and Tax Collector of the Round Rock Inde- pendent School District to act as Tax Assessor, Board of Equalization, and Tax Collector respectively for the City of Round Rock, Texas, and WHEREAS the Round Rock Independent School District has agreed that its Tax Assessor, Board of Equalization, and Tax Collector may act as the Tax Assessor, Board of Equalization, and Tax Collector respectively for the City of Round Rock, Texas, NOW, THEREFORE, for and in consideration of the hereinafter stated promises and agreements the following contract and agreement is entered into by and between the City of Round Rock, Texas, A Texas municipal corpo- ration, hereinafter called the City, and the Round Rock Independent School District, an independent school district duly organized and existing under the laws of the State of Texas, hereinafter called the School District, as follows: Section 1. Term of Contract This contract shall be effective from February 1,1981to August 31, 1982 Section 2. Applicable Laws In order that the School District may levy, assess, and collect the taxes of the City in a uniform and economical manner, the City agrees to adopt by resolution or ordinance as provided in TEX. REV. CIV. STAT. ANN. art. 1066b §la (1963) all of the laws of the State of Texas applicable to the levy, assessment, and collection of taxes by the School District including the provisons of Title 122 which govern the County Board of Equalization. Section 3. Tax Assessor and Tax Collectdr The School District shall determine the qualifications of the Tax Assessor and Tax Collector and shall appoint the Tax Assessor and Tax Collector. At the School District's discretion the same individual may serve as both Tax Assessor and as Tax Collector. Section 4. Board of Equalization The City recognizes that School District has contracted for appraisal ser- vices with the Williamson County Appraisal District and with Truett Prit- chard and Associates. The same values developed for the School District and equalized by the School District Board of Equalization shall be used by the City for ad valorem tax purposes. The Board of Equalization of the School District shall serve as the Board of Equalization of the City and its duties for both the City and the School District shall be performed concurrently without the necessity of holding separate hearings for property owners in the City and in the School District. City recognizes that the Williamson County Appraisal District shall appoint from a list recommended by the School Dis- trict three residents of the School District to serve as the School District Board of Equalization. The City agrees to these appointment procedures and qualifications for individuals serving as the School District and City Board of Equalization. The City recognizes that the Williamson County App- raisal District Board of Equalization serves as the Board of Equalization of the School District and has the power and must perform the duties of the County Board of Equalization as provided by Title 122 of the Texas Revised Civil Statutes, 1925, as amended. Therefore the Board of Equalization of the City is the Williamson County Appraisal District Board of Equalization. For the purposes of the City Board of Equalization, the City agrees to adopt the pro- visions of Title 122 governing the County Board of Equalization. Section 5. Tax Rate After the tax rolls have been prepared and approved, the Tax Assessor shall calculate and publish the effective tax rate as required by TEX. REV. CIV. STAT. ANN. art. 7244c. The City shall determine and fix the tax rate to be applied to the property values for City taxes and shall inform the Tax Asses- sor of the School District as to such determination by the City. Section 6. Tax Collection The Tax Collector shall mail tax notices to property owners whose property has been assessed for taxes and shall thereafter collect such taxes as may be paid. The Tax Collector shall pay over to the depository of the City such taxes as may be collected as they are collected and shall perform other duties of a tax collector for the city. The Tax Collector shall furnish such tax certificates as may be required by law covering taxes due both the City and the School District to those applying for such certificates as are permitted by law. In the event it becomes necessary to file suits for the col- lection of delinquent taxes due the City and the School District, the City shall be responsible for taking the necessary action to file and prosecute such suits for the collection of the City taxes and the School District shall be responsible for taking the necessary action to file and prosecute such suits for the collection of the School District taxes. Section 7. Payments The City shall pay the School District a fee which shall be a percentage of the Tax Office Budget for expenditures. This percentage is to be based on a comparison of total market value of properties on the City Tax Roll to market value of properties on the School Tax Roll with payment not to exceed $ 65638 for services to be performed by the Tax Assessor, Board of Equalization, and Tax Collector of the School District, one -half of which shall be due and payable on or before .March 1, 1982 , and the remaining one -half of which shall be due and payable on or before June 1, 1982 t The City shall notify the School District Tax Office of the tax rate no Tater than January 1, 198/ Section 8. Confidentiality City agrees to honor the agreement between L.R.I.S., Inc. and Appraisal District regarding the confidentiality of trade secrets and L.R.I.S., Inc. material protected by trade -mark, patent, copyright laws and rulings. A copy of this agreement is attached to this contract and made a part hereof for all purposes. Section 9. Tax Records Upon the termination of this contract for any reason the City shall be en- titled to have such tax records of the School District's tax department reproduced as may be desired by officials of the City. Such reproduction shall be furnished by the School District to the City with reasonable dili- gence and the City shall pay to the School District the cost of such re- production. Appropriate officials of the City shall have access to the tax records of the School District during the period of this contract at rea- sonable times during normal office hours. Section 10. Subcontracting The School District may subcontract with any person or entity to provide any of the services to be provided by the School District pursuant to this contract. Section 11. Time of Essence Time is of the essence of this contract. Section 12. Severability If any obligation or covenant of either party hereto shall ever be held in- valid, the remaining provisions of this contract shall continue to be binding and enforceable. ATTEST: •.4 Execution of the contract constitutes ratification of the effective dates set out herein above. This agreement is signed and executed this /1 day of , by and on behalf of the City of Round Rock, Texas, and the Round Rock Independent School District acting by and through the Mayor and the Superintendent of Schools respectively duly authorized thereto. ROUND ROCK INDEPENDENT SCHOOL DISTRICT Norman S serintendent ATTEST: XI. TRADE SECRETS AND MATERIAL COVERED BY TRADEMARK, PATENT, AND COPYRIGHT LAWS AND RULINGS PAGE 10 OF 52 During the term of this Contract and any extension hereof, DISTRICT will have access to and become familiar with various LRIS trade secrets, and will have access to and become familiar with LRIS material protected by trademark, patent, and copyright laws and rulings, including but not limited to formulas, patterns, devices, secret inventions, processes, and compilations of information, records, and specifications which are owned or controlled by LRIS. The DISTRICT shall not disclose any of the aforesaid information (referred to in the aggregate as 'trade secrets') which includes Exhibit 'A' attached hereto, directly or indirectly, nor shall it use such trade secrets in any way, either during the term of this Contract or at any time thereafter, except as provided by this Contract. The prohibitions of this Paragraph XI. shall apply to all DISTRICT employees, consultants, and professional advisers, and to anyone else who ever has access to LRIS's trade secrets because of his association with DISTRICT. LARRY L TONN Mayor MIKE ROBINSON Mayor Pro.tem COUNCIL MEMBERS MIKE HEILIGENSTEIN GRAHAM HOWELL PETE CORREA JOE BAKER TRUD. L. LEE BOB BENNETT CT:' Manager STEHH.aN L. SHEETS Cit; a ney RANDY E DREWETT Municipal Judge THE CITY OF ROUND ROCK 214 E. Main St. . • AC 512. 255.361 • Round Rock, Texas 78664 "GOOD LIVING WITH A PROUD HERITAGE" Gwen Selby Director of Business Affairs Round Rock Independent School District 1311 Round Rock Avenue Round Rock, Texas 78664 Dear Gwen: Attached is a copy of the contract between the City and School District for tax collection services and also a copy of the agreement concerning a joint election. I have also included a copy of each resolution authorizing the Mayor to sign each of the documents. If any further information is needed, I will be happy to help in any way I can. Attachment March 29, 1982 Sincerely, CITY OF ROUND ROCK (; airviLei Joanne Land City Secretary