R-84-669 - 12/26/1984CCOUNT NO... i. ,` DESCRIPTION "cf._
GROSS:J
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NET .AMOUNT q
Study of a Regional Treat-
ment and Transmission
System
14,805.00
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DETACH BEFORE DEPOSITING
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THE CITY OF ROUND ROCK
214 E. MAIN ST. • ROUND ROCK, TEXAS 78664
DATE CHECK NO
01/11/85 1056
r ROUND ROCK V.6 I 4 8 0 65:
The Brazos River Authority
I:30.9706511:
ROUND ROCK UNLIT FUN
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AMOUNT
$14,805.00
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RECEIPT FOR CERTIFIED MAIL
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Special Delivery Fee
Restricted Delivery Fee
Return Receipt Showing
to whom and Date Delivered
Return ec showing to w
Dat a A eipt ddress of Delivery
TOTAL Postage and Fees
$
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o Postmark or Date
WHEREAS, the City Council wishes to authorize the Brazos River
Authority (B.R.A.) to proceed with an engineering study to evaluate
the feasibility of several modifications to the Engineer's recom-
mended plan for the transmission, treatment and distribution of
water from Stillhouse Hollow, and
WHEREAS, the estimated cost of the proposed feasibility study
is Thirty -Two Thousand Nine Hundred And No /100 Dollars ($32,900.00)
and Round Rock's prorata share is Fourteen Thousand Eight Hundred
Five and No /100 Dollars ($14,805.00), and
WHEREAS, B.R.A. has submitted a Letter Agreement authorizing
it to initiate and perform the studies, Now Therefore,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS
That the Mayor is hereby authorized and directed to execute
on behalf of the City a Letter Agreement with the B.R.A., a copy
of which is attached hereto and incorporated herein for all pur-
poses, and
BE IT FURTHER RESOLVED BY THE COUNCIL OF THE CITY OF ROUND
ROCK, TEXAS
That the payment of Fourteen Thousand Eight Hundred Five
And No /100 Dollars ($14,805.00) as Round Rock's prorata share of
the cost of the feasibility study is hereby authorized.
RESOLVED this 26th day of December, 1984.
ATTEST:
E LAND, City Secretary
RESOLUTION NO. 6(19/
MIKE ROBINSON, Mayor
City of Round Rock, Texas
Honorable Mike Robinson
Mayor, City of Round Rock
214 East Main Street
Round Rock, Texas 78664
Dear Mayor Robinson:
BRAZOS RIVER AUTHORITY
4400 COBBS DRIVE • P. 0. BOX 7555 • TELEPHONEAREA C0DE817776 -1441
WACO, TEXAS 76714
December 18, 1984
At the meeting held December 5, 1984 to review the water supply
contracts and to discuss the future planning for the trans-
mission, treatment and distribution of that water supply, the
decision of the representatives at the meeting was to proceed
with studies to evaluate the feasibility of several modifications
to the Engineer's recommended plan. The requested modifications
to be considered in a second phase of feasibility studies ( "Phase
II Studies ") were to evaluate the incorporation of the existing
City of Round Rock treatment plant and the incorporation of the
proposed City of Georgetown treatment plant as the single region-
al plant, and to evaluate dual regional treatment plants using
the City of Round Rock's existing plant and the City of
Georgetown's proposed plant. The Phase II Studies would include
efforts to update the water demand and service schedules of each
participant as well as perform engineering feasibility studies on
the alternatives for the treatment plant site(s).
The Authority has received from the engineering firm of
Henningson, Durham and Richardson (HDR) a proposal and cost
estimate, provided as Enclosure 1 for the Phase II engineering
feasibility studies of the Regional Treatment and Transmission
System (RTTS). The estimated cost of these studies is
$32,900.00. This total cost will be prorated between the partic-
ipants based on each participant's Total Allocation of water
supply. Enclosure 2 shows the Total Allocation, the Allocation
Percent and the Prorated Phase II Study Cost for each partici-
pant.
It is understood that each participant in the Phase II Studies
will advance their prorated share of the study cost. These costs
as well as the Phase I. study costs may be repaid if, and only if,
bonds are issued to finance the construction of facilities to
expand the basinwide water supply system of the Brazos River
Authority needed for the RTTS participants. The total cost for
performing the Phase II Studies will not exceed $32,900.00
without further written authorization by the RTTS participants.
At the conclusion of the study, the results will be reported to
the participants at a joint meeting.
Honorable Mike Robinson — cont'd. Page 2
This letter will serve as a Letter Agreement between your
governing body and the Brazos River Authority for the Authority
to initiate and perform the Phase II Studies, as provided in the
HDR proposal shown as Enclosure 1, at the prorated cost shown for
each participant in Enclosure 2, provided all entities execute
this Letter Agreement and advance their prorata share of the
Phase II Studies Cost. In the event one or more participants
fail to execute this Letter Agreement or fail to deliver payment
for their prorata cost, this Letter Agreement shall be cancelled
and be of no further force or effect. If this Letter Agreement
is cancelled, those participants which had executed this Letter
Agreement and provided advance payment will be contacted to
determine if they desire, on a prorata basis, to pay the
additional study cost (as revised) and complete the feasibility
studies. In the event that neither of the options described
above is acceptable, then the advanced payment made in accordance
with the cancelled Letter Agreement will be returned.
If the proposals set forth in this letter for accomplishing the
Phase II Studies meet with the approval of your City council,
please so indicate by signing in the appropriate space below and
returning one copy of this Letter Agreement together with a
certified copy of the resolution of the proper governing body
authorizing its acceptance, to the Authority not later than
January 11, 1985. Your payment in accordance with Enclosure 2
and made payable to the Brazos River Authority should also be
included.
ATTE
I //.JId / ./L/1_
By
n
Dated this O` day of 1, ,(�7 llC 1985.
Sincerely
BRAZOS RIVER AUTH R
By:
rson H. Hoge,
General Manager
B y TTEST:
� 7 a n
Asst. Secretary
Dated this 18 day of 4gC 1984.
ACCEPTED:
By:
7/44
Page 1 of 6
Enclosure 1.
PROPOSAL FOR PHASE II OF A FEASIBILITY STUDY OF
REGIONAL TREATMENT AND TRANSMISSION SYSTEM - STILLHOUSE HOLLOW
FOR
BRAZOS RIVER AUTHORITY
TENTATIVE TASK SCHEDULE, COST ESTIMATE, AND SCHEDULE
Phase I of the feasibility study of a Regional Treatment and Transmission
System (RTTS), utilizing water made available in Stillhouse Hollow Reservoir
to the study participants by the Brazos River Authority, concluded that the
most economically feasible alternative for supplying the water to the
participants was by transmitting raw water by pipeline to Lake Georgetown,
constructing a regional treatment plant on Lake Georgetown and transmitting
treated water to all participants.
Since the Phase I report was completed, the participants have identified a
number of revisions in water use projections, due to higher than anticipated
growth, and some other potential water sources that may delay their need for
RTTS water. The purpose of this Phase II study is to revise each
participants' water demand projections and analyze the participants'
proposed modifications to the Regional Treatment and Transmission System
recommended in Phase I. The study participants are:
City of Cedar Park;
City of Georgetown;
High Gabriel Water Supply Corporation;
Jonah Water Supply Corporation;
City of Leander;
City of Round Rock; and
SC3 Development Corporation.
The attached task schedule describes each of major work items which will be
completed in the course of the study. It is followed by an estimate of
study costs and a schedule for completion of the study tasks.
REGIONAL TREATMENT AND TRANSMISSION SYSTEM
STILLHOUSE HOLLOW - PHASE II
TENTATIVE TASK SCHEDULE
Task 101: Initial Meeting with BRA and Participating Entities
The initial effort of the project will be a presentation of
the study outline, schedule, and costs to the participating
entities by BRA and HDR. Prior to the presentation, HDR will
present a synopsis of the presentation to BRA and assist in
preparation of the joint presentation. The presentation will
provide the participants with their percentage of study
costs, based on the total allocation of water and will
outline additional information required from them for Phase
II.
Task 200: Analysis of Modification #1
Modification #,1 requires the revision of entity water demand
projections and revision of their phasing of service from
RTTS because other service alternatives (short and long -term)
have been identified by the entities.
Task 201: Review Entity Needs and Short & Longterm Service Alternatives
HDR will review the following initial study components with
the RTTS participants.
1. Update population and water use projections with data
provided by participating entities.
2. Review the other available short and long -term water
service plans with each participating entity and their
engineers. Each entity will be required to furnish a
time and capacity schedule for service from the RTTS.
Task 202: Analyze Short & Longterm Water Service Alternatives
Based on the information provided by the participants in Task
201, HDR will analyze the short and long -term service plans
for each of the participating entities. Feasible composite
plans for a schedule of service from RTTS will be developed
and a cost comparison will be made between the plans.
Task 203: Review Service Schedule with BRA
The recommended schedule of service from RTTS for both short
and long -term service will be reviewed with BRA and the
entities prior to analysis of other RTTS modifications.
Page 2 of 5
Task 300: Analysis of Modification #2
Task 301: Data Collection
Modification #2 involves the purchase by RTTS of the existing
Round Rock 6 MGD water treatment plant and transmission line
from Lake Georgetown and utilizing the facilities as the
first stage of RTTS.
Discussions will be held with the City of Round Rock and
their engineers concerning the design, construction and
operation of the existing 6 MGD water treatment plant, raw
water transmission line and existing & proposed treated
water transmission lines within the City's service area which
could be utilized in the RTTS. The City of Round Rock is
requested to provide at a minimum the following data:
1. Construction Plans and Specifications for the existing 6
MGD plant and proposed additions, and the raw water line
from Lake Georgetown to the plant.
2. Operating records on the existing plant, including water
quality, pumping and maintenance records.
3. Design data on proposed transmission lines within the
service area which could be utilized in RTTS.
4. Financial data on the existing plant and raw water line,
including actual construction costs, terms of the
funding, and equity in the facilities.
Task 302: Evaluation of Treatment Facilities
Utilizing the data obtained in Task 301, HDR will evaluate
the capability of the existing Round Rock water treatment
plant to serve as the initial stage of RTTS and the
feasibility of expanding the facility to satisfy long -term
needs of RTTS. Cost estimates will be prepared for the
purchase, modifications and expansions to the plant for use
in RTTS.
Task 303: Evaluation of Transmission Facilities
Utilizing the data obtained in Task 301 and the updated water
use projections from Task 201, HDR will determine the sizing
and staging of transmission lines to all the participating
entities from the Round Rock plant except Georgetown, which
will be utilizing their own plant. Consideration will be
given to the short and long -term water service plans for each
participant, determined in Task 202. Cost estimates will be
prepared for the transmission system.
Task 400: Analysis of Modification 43
Modification 43 involves the purchase by 1TTS of the proposed
Georgetown 6 MGD water treatment plant to Se located near
Page 3 of 6
Task 401: Data Collection
Lake Georgetown and utilizing the facilities as the first
stage of RTTS.
Discussions will be held with the City of Georgetown and
their engineers concerning the design, construction and
operation of the proposed 6 MGD water treatment plant and
existing raw water transmission line. The City of Georgetown
is requested to provide at a minimum the following data:
1. Construction Plans and Specifications for the existing
raw water line from Lake Georgetown to the proposed
plant.
2. Design plans, proposed operating procedures & cost
estimates, for the construction of the proposed 6 MGD
treatment plant.
3. Financial data on the following:
a. The existing raw water line, including actual
construction costs, terms of the funding, and equity
in the facilities.
b. The proposed treatment plant including estimated
construction costs and terms of the funding.
Task 402: Evaluation of Treatment Facilities
Utilizing the data obtained in Task 401, HDR will evaluate
the capability of the proposed Georgetown water treatment
plant to serve as the initial stage of RTTS and the
feasibility of expanding the facility to satisfy long -term
needs of RTTS. Cost estimates will be prepared for the
purchase, modifications and expansions to the plant for use
in RTTS.
Task 403: Evaluation of Transmission Facilities
Utilizing the data obtained in Task 401 and the updated water
use projections from Task 201, HDR will determine the sizing
and staging of transmission lines to all the participating
entities from the Georgetown plant. The short and long -term
water service plans for each participant determined in Task
202 will be taken into consideration in the staging process.
Cost estimates will be prepared for the transmission system.
Task 500: Analysis of Modification 4 4
Modification 44 involves the purchase by RTTS of both the
existing Round Rock and the proposed Georgetown water
treatment plants and operating both plants to serve the RTTS
participants.
Page 4 of 6
Task 501: Evaluation of the Treatment Facilities
Based on the data obtained in Tasks 301 and 401 concerning
the Round Rock and Georgetown water treatment plants and the
evaluations performed in Tasks 302 and 402, HDR will
determine the feasibility of operating the RTTS through two
separate systems, utilizing the Round Rock and Georgetown
water treatment plants. Cost estimates will be prepared for
the purchase, modifications and expansions required to
utilize the plants in RTTS.
Task 502: Evaluation of Transmission Facilities
Utilizing the data obtained in Tasks 301 and 401 and the
updated water use projections from Task 201, HOR will
determine the sizing and staging of transmission lines to all
the participating entities from the Georgetown and Round Rock
plants. The short and long -term water service plans for each
participant determined in Task 202 will be taken into
consideration in the staging process. Cost estimates will be
prepared for the transmission systems.
Task 500:
Task 601:
Recommendation and Report
Review of Modification Evaluation
The results of the evaluation of all modifications will be
reviewed with the Authority. The sizing, staging and costs
of each of the RTTS modifications will be compared to the
recommended RTTS plan determined in the Phase I study. The
most economically feasible RTTS plan(s) will be defined for
the participants. A verbal presentation of the results of
the Phase II study will be presented to the participants when
the draft addenda to the report is completed and has been
reviewed with the Authority. Comments from all participants
will be solicited prior to finalization of the addenda.
Task 502: Addenda to RTTS Report
The addenda to the RTTS report addressing all items outlined
in this Phase II study will be prepared and submitted to the
Authority in sufficient numbers to provide BRA with 5 copies
and each participant with two copies.
Page 5 of 6
REGIONAL TREATMENT AND TRAPNSMISSION SYSTEM - STILLHOUSE HOLLOW
PHASE II - STUDY COST ESTIMATE AND SCHEDULE
Calendar Days
Task Estimated Costs ( to Complete
101 $ -0-
201 3,550 35 (
202 3,700 10
203 1,020 5
301 1,935 35 (
302 3,420 20 (
303 1,930 20 (
401 2,545 35 (2 )( 3 )
402 4,140 20 (4)
403 1,930 20 (4)
501 2,700 20 (
502 1,790 20 (
601 - 1,960 15
602 2,280 10
TOTAL $32,900 95
(1) These costs were computed based on total salary costs of each employee
multiplied by a factor of 2.5 and direct non -labor expenses at cost
plus ten percent (1070. No subcontract services are included in the
estimate. There will be no cost for financial advisory services.
(2) Includes an estimated 30 days delay for sponsors' submission of
requested data.
(3) To be completed simultaneously.
(4) To be completed simultaneously.
Page 6 of 6
Enclosure 2
PRORATA DISTRIBUTION
OF THE
PHASE II STUDY COSTS
REVISED FINAL PRORATA
ALLOCATION TOTAL ALLOCATION PHASE II STUDY
PARTICIPANTS PERCENT (MGD) (AF /YR) COST
CEDAR PARK 19.44 6.639 7436 $6395.76
GEORGETOWN 14.24 4.864 5448 $4684.96
HIGH GABRIEL .81 .277 310 $266.49
JONAH WSC 3.24 1.106 1239 $1065.96
LEANDER 10.78 3.682 4124 $3546.62
ROUND ROCK 45.00 15.369 17214 $14805.00
SCB CORP. 6.49 2.217 2483 $2135.21
TOTALS 100.00 34.154 38254 $32900.00