R-86-814 - 1/23/1986 T
COMMISSION STATE DEPARTMENT OF HIGHWAYS ENGINEER-DIRECTOR
ROBERT C.LANIER,CHAIRMAN AND PUBLIC TRANSPORTATION MARK G.GOODE
THOMAS M.DUNNING District Fourteen
RAY STOKER,JR. P. 0. Drawer 15426, NEAS
Austin, Texas 78761-5426
March 12, 1986
IN REPLY REFER TO
FILE NO.
Honorable Mike Robinson
Mayor, City of Round Rock
214 East Main Street
Round Rock, Texas 78664
Subject: Litter Law Enforcement Agreement
Dear Mayor Robinson:
r
Enclosed, for your review and files, is a copy of the fully executed Litter
Law Enforcement Agreement between the State and the City of Round Rock.
Also enclosed is a State billing statement and a map of Round Rock with State
Right-of-Way (R. 0. W.)-highlighted in yellow. Please keep in mind that under
the terms of this Agreement reimbursement will be limited to citations issued
on State R. 0. W.
If you have any questions concerning this agreement, please feel free to contact
me at (512) 836-8640, extension 501.
Sincerely yours,
R. A. Brown
District Engineer
Stacey H. nningfield
Traffic Safety Specialist
SHB:csb
Attachments
cc: Jack Harzke, City Manager
Joanne Land, City Secretary
Wes Wolff, Chief of Police
183 1986
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THE STATE OF TEXAS § Contract No, 6XXF6043
COUNTY OF TRAVIS, §
THIS AGREEMENT IS MADE BY AND BETWEEN THE STATE OF TEXAS, acting by
and through the State Department of Highways and Public
Transportation, hereinafter called the State, and the City, of
RIND 40Ck hereinafter called the City, acting by and
through itsuly auauthorized _/YIA yap
WHEREAS, the State's Commission Minute Order Number 82606 authorizes
the State to launch an extensive, ongoing campaign designed to educate
the people of Texas concerning the detrimental effects of littering
and to exhort every citizen not only not to litter, but also to become
active participants in the litter reduction campaign; and,
WHEREAS, the State has determined that local emphasis on litter enforce-
ment and related activities will favorably impact the State's litter
reduction campaign;
NOW, THEREFORE, premises considered, the State and the City do
mutually agree as follows:
1. This agreement becomes effective when finally executed by both
parties and shall terminate on unless otherwise
terminated as hereinafter provided.
2. The State will identify those locations on State highway rights of
way within the city limits that have consistently high litter volumes,
and the City will include these locations in its enforcement activi-
ties. The City will further utilize free media space and time to the
extent available to publicize its enforcement activities.
3. The State will compensate the City only for those citations issued
for litter violations on State Highway rights of way. The basis for
compensation is $20.00 per litter citation, provided, however, that
said total amount payable to the City under this contract shall not
exceed $J ,SpO. GY7
4. To request compensation, the City will submit the original and two
copies of the State's Form 132 Billing Statement to the following
address: State Department of Highways and Public Transportation
P. 0. Drawer 15426, NEAS
Austin.- Texas 78761-5426
The City must summarize its activities to show the number of citations
issued during the billing period, the location of the violation, and
the date issued. A copy of each citation must be attached to the
Billing Statement. The billing period may not be more frequent than
monthly nor less frequent than quarterly. The State will make payment
to the City within thirty days after receipt of properly prepared and
executed Billing Statements.
STATE DEPARTMENT OF HIGHWAYS
AND PUBLIC TRANSPORTATION
DISTRICT FOURTEEN
STACEY BENNINGFIELD
TRAFFIC SAFETY SPECIAUST
TELEPHONE
P 0 DRAWER 15426 AREA CODE 512
AUSTIN,TEXAS 78761 8368640
5. This agreement may be terminated before the stated completion date
by either party giving notice one to'the other stating the reason for
termination and the effective date of termination. Should this
agreement be so terminated, the State will pay the City for citations
described above not previously paid by the State.
6. This agreement may be modified only by a written supplemental
agreement signed by the parties hereto prior to the modification
becoming effective.
7. The City shall hold harmless the State from all claims and liabil-,
ity due to activities of its agents or employees, performed under this
contract or which result from an error, omission, or negligent act of
the City or of any person employed by the City. The City shall also
save harmless the State from any and all expenses, including attorney
fees which might be incurred by the State in litigation or otherwise
resisting said claim or liabilities which might be imposed on the
State as the result of such activities by the City, its agents or
employees.
IN WITNESS WHEREOF, THE State and the City have executed these pre-
sents in duplicate counterparts.
The City The State of Texas
Certified as being executed for
the purpose and effect of acti-
By: vating and/or carrying out the
Signature orders, established policies,
or work programs heretofore
approved and authorized by the
/20/S//1/SOA/ /I7RYrJR State Highway and Public
Typed Name Tim- Trans ortation Commis n.
Date: /-�3-�G By 0.
D ty D ctor
Authorized By Ordinance Date: 3 6
or Resolution Number A/�R
STATE DEPARTMENT OF HIGHWAYS
AND PUBLIC TRANSPORTATION
FORM 132 REV.544 BILLING STATEMENT
BILLING INSTRUCTIONS-To fac0date handling and prompt payment show,Me Mormathori the spaces prowded below.Submit five copies:sign the aigmal only Submit a separate
statement for each requanim Charges for freight a express,d any,must be supported by the prepohd beiht or express b81 This statement cannot be proses d br payment without a,hd,er
W ID number
Name of Payee Date 19
Address City&State
DELIVERY DATE: VENDOR ID NUMBER:
S INVOICE SOURCE
LINK W
DATE NUM ER, fl S UNIT DESCRIPTION QUANTITY UNIT PRICE I AMOUNT
CASH DISCOUNT % DAYS
TOTAL
IAC or MISC SDHPT BC
CONTRACT NO REQ NO:HW ORDER NO DATE.
EEG. t I CRT ITEM NO
I D DETAIL AMOUNT M
I I EQUIPMENT TRADE IN TRADED O
26 S NUMBER ALLOWANCE EQUIP.NO D
09 t DHf ITEM NO
DIST DETAIL AMOUNT MOD. ACTY EQUIP.NO
LINK SEQ OR f0
DIV. f COST CENTER SFI
70 OBI. EQUIP,NO T ACTY.
THRU DETAIL AMOUNT FUNC OF HIGHWAY
19 EKP
TASK OR S C
WORK ORDER COUNTY SYS NUMBER U DIABS C
F
15 16 17118 19 20121 22123 24125 41 42 53 54.5L56 56 57 5B 59 60 61 62 63 64 65 66 6/68 69 70 71 72 13 74 75,76t,77 78 80
— 7
3
3
3
3
3
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I, ,do hereby certify AGENCY CERTIFICATION—
that I am and that I CERTIFY THAT THE ABOVE SERVICES WERE RENDERED,OR GOODS RECEIVED,AND
(Title al Person Certifying) THAT THEY CORRESPOND IN EVERY PARTICULAR WITH THE CONTRACT UNDER WHICH
THEY WERE PROCURED AND THAT THE INVOICE IS TRUE,AND UNPAID
1 em duty authorized to make this certification for and on behalf of the above named payee
I further certify that this claim is correct and that n corresponds m ovary particular with
the supplies and/or services contrated for I further certify that the claim is true,correct. NAME TITLE
and unpaid.
CALCULATIONS AND FOOTINGS VERIFIED—
SUPPORTING DOCUMENTS COMPLETE —
(Date) (Signature)
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RESOLUTION NO. r� l_Le
WHEREAS, the State Department of Highways and Public Transportation
has initated a new program to help control litter in the State of Texas;
and
WHEREAS, the Highway Commission, through it's Minute Order Number
82606, would like to initiate the program in conjunction with cities that
would like to help in this endeavor; and
WHEREAS, the City of Round Rock with a population of approximately
28,000 wishes to help control litter on the State and City property;
Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS
That the Mayor of the City of Round Rock, Texas is hereby authorized
to execute an agreement with the State Department of Highways and Public
Transportation to control littering on public rights-of-way, copy of said
agreement being attached hereto and incorporated herein for all purposes.
RESOLVED this 23rd day of January, 1986.
MIKE ROBINSON, Mayor
City of Round Rock, Texas
ATTEST:
(dam
J NE LAND, City Secretary
r� S .w .l • l
DATE: January 21, 1986
SUBJECT: Council Agenda, January 23, 1986
ITEM: 11D - Consider a resolution authorizing the Mayor to enter into an
agreement with the Texas Department of Highways and Public
Transportation concerning littering.
Mayor Robinson was contacted by a Texas Department of Highways and Public
Transportation representative concerning a new "grant" program that is being initiated
to educate Texans concerning the detrimental effects of littering. If the contract
is executed the City will receive $20.00 for each litter citation written by our
Police Department with a maximum of $12,500 over a years period. If no citations
are written then no refunds will be given.
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