R-86-834 - 3/13/1986WHEREAS, monitoring services are necessary in order to maintain a
quality level of wastewater service to the Citizens of Round Rock; and
WHEREAS, the firm of Gutierrez, Smouth, Wilmet and Associates has
submitted a proposal to provide the needed wastewater line monitoring;
and
WHEREAS, the City Council wishes to accept said proposal, Now
Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS
That the Mayor is hereby authorized and directed to execute on
behalf of the City an agreement with Gutierrez, Smouth, Wilmet and
Associates for the necessary wastewater line monitoring, a copy of
said agreement being attached hereto and incorporated herein for all
purposes.
RESOLVED this 13th day of March, 1986.
ATTEST:
JfNNE LAND, City Secretary .
RESOLUTION NO.,a4R
MIKE ROBINSON, Mayor
City of Round Rock, Texas
AGREEMENT BETWEEN
AND GUTIERREZ, SMOUSE, WILMUT & ASSOC., INC.
FOR PROFESSIONAL SERVICES RELATING TO
A SEWER SYSTEM RENOVATION PROGRAM
1 Apr 85
This is an Agreement made as of between
(OWNER) and GUTIERREZ, SMOUSE, WILMUT & ASSOC., INC. (ENGINEER).
SECTION 1 - ASSIGNMENT
OWNER wishes ENGINEER to perform professional enginering services, to serve
as OWNER's professional engineering representative and to provide professional
engineering consultation and advice for a professional fee (as set forth below)
in connection with a Sewer System Renovation Program.
SECTION 2 - BASIC SERVICES OF ENGINEER
2.1 ENGINEER shall perform the following professional services:
2.1.1 consult with OWNER to clarify and define OWNER's requirements relative to
the Assignment and review available data:
2.1.2. advise OWNER as to the necessity of OWNER's providing or obtaining from
others special services and data required in connection with the Assignment
(which services and data ENGINEER is not to provide hereunder but on which
ENGINEER may rely in performing services hereunder), and act as OWNER'S represen-
tative in connection with any such services of others;
2.1.3. provide analysis of OWNER'S needs with evaluations and comparative
studies of prospective solutions;
2.1.4. prepare a Report of ENGINEER'S findings and recommendations, furnish copy
to OWNER and present it in person and review it with OWNER.
2.2. The duties and respnsibilities_of ENGINEER described above are supplemented
and amended as indicated in paragraph 1 of Exhibit A "Further Description of
Basic Services, Duties of Owner, Method of Payment and Related Matters" which is
attached to and made a part of this Agreement.
2.3 Additional professional services related to the Assignment will be performed
by ENGINEER on request of OWNER for an additional professional fee as the parties
may subsequently agree.
OWNER shall:
SECTION 3 - OWNER'S RESPONSIBILITIES
3.1. provide all criteria and full information as to OWNER's requirements and
designate a person with authority to act on OWNER's behalf on all matters
concerning the Assignment;
3.2. furnish to ENGINEER all existing studies, reports and other available data
and services of others pertinent to the Assignment, and obtain additional reports
and data as required; and ENGINEER shall be entitled to rely upon all such
information and services in performing services hereunder;
3.3 arrange for access to and make all provisions for ENGINEER to enter upon
public and private property as required for ENGINEER to perform services
hereunder; and
SECTION 4 - PERIOD OF SERVICE
ENGINEER shall start performing services immediately after receipt of OWNER's
written authorization to proceed, which shall not be given later than 45 days
after the date of this Agreement; and will complete such services by
SECTION 5 - PAYMENT
5.1 OWNER shall pay ENGINEER for services rendered hereunder plus the cost of all
Reimbursable Expenses as indicated in paragraph 2 of Exhibit A "Further
Description of Basic Services, Duties of Owner, Method of Payment and Related
Matters ".
5.2 ENGINEER shall submit monthly statements of services rendered and
Reimbursable Expenses.
5.3 ENGINEER'S above charges are on the basis of prompt payment of bills rendered
and continuous progress of the work on the Assignment until submission of the
Report.
5.4 If OWNER fails to make any payment due ENGINEER for services and expenses
within thirty days after receipt of ENGINEER'S bill therefor, the amount due
ENGINEER shall include a charge at the rate of 1.0% per month from said thirtieth
day, and in addition ENGINEER may, after giving seven days' written notice to
OWNER, suspended services under this Agreement until ENGINEER has been paid in
full all amounts due for services and expenses.
SECTION 6 - COST CONTROL
6.1 OWNER's budgetary requirements and considerations in respect of the Assign-
ment will be developed and included in the OWNER'S annual budget prepared each
year.
6.2 Opinions of probable construction cost, financial evaluations, feasibility
studies, economic analyses of alternate solutions and utilitarian considerations
of operations and maintenance costs prepared by ENGINEER hereunder will be made
on the basis of ENGINEER's experience and qualifications and represent
ENGINEER's best judgment as an experienced and qualified design professional. It
is recognized, however, that ENGINEER does not have control over the cost of
labor, material, equipment or services furnished by others or over market
conditions or contractors' methods of determining their prices, and that any
utilitarian evaluation of any facility to be constructed or work to be performed
on the basis of the Report must of necessity be speculative until completion of
its detailed design. Accordingly, ENGINEER does not guarantee that proposals,
bids or actual costs will not vary from opinions, evaluations or studies
submitted by ENGINEER to OWNER hereunder.
SECTION 7 - MISCELLANEOUS
7.1 All documents prepared by ENGINEER pursuant to this Agreement are instruments
of service in respect of the project that is to be implemented. They are not
intended or represented to be suitable for reuse by OWNER or others in extensions
of the project beyond that now contemplated or any other project. Any reuse by
OWNER without written verification or adaptation by ENGINEER for the specific
purpose intended will be at OWNER's sole risk and without liability or legal
exposure to ENGINEER.
7.2 The obligation to provide further services under this Agreement may be
terminated (1) by OWNER with or without cause upon seven days' written notice to
ENGINEER and (b) by ENGINEER for cause upon seven days' written notice to OWNER.
In the event of any termination, ENGINEER will be paid for all services rendered
to the date of termination, all reimbursable expenses and termination expenses.
7.3. OWNER and ENGINEER, and the respective partners, successors, executors,
administrators, assigns and legal representatives of each are bound by this
Agreement to the other party to this Agreement and to the partners, successors,
administrators, assigns and legal representatives of such other party in respect
of all covenants, agreements and obligations of this Agreement.
7.4. Nothing herein shall be construed to give any rights or benefits hereunder
to anyone other than OWNER and ENGINEER.
7.5 This Agreement and Exhibit A thereto constitute the entire Agreement between
OWNER and ENGINEER and supersede all prior written or oral understandings between
them in respect of the subject matter covered hereby. This Agreement and said
Exhibit A may only be amended, supplemented, modified or cancelled by a duly
executed, written instrument.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of
the day and year first above written.
ENGINEER OWNER
EXHIBIT A TO AGREEMENT BETWEEN OWNER AND
ENGINEER FOR STUDY AND REPORT PROFES-
SIONAL SERVICES DATED
Further Description of Basic Services, Duties of Owner,
Method of Payment and Related Matters
This is an exhibit attached to and made a part of the Agreement dated
between (OWNER) and
Gutierrez, Smouse, Wilmut & Assoc., Inc. (ENGINEER) for study and report profes-
sional services.
1. The Basic Services of ENGINEER as described in Section 2 of said Agree-
ment are amended and supplemented as follows: (See attached flow chart and task
description).
2. The method of payment for services rendered by ENGINEER shall be set
forth below and the term Reimbursable Expenses payable to ENGINEER shall have the
meaning indicated below:
PROFESSIONAL
Labor Category Hourly Rate
Principal $80.00
Project Manager $60.00
Project Engineer $45.00
Engineers' Assistant $32.00
Draftsperson $30.00
Senior Technician $35.00
Office Services $25.00
All indirect costs including travel, reproduction, etc. will be reimbursable at
cost plus 15 %.
TECHNICAL
Notes
1. Perdiem is $40/00 /day based on quarters.
2. All time and charges start when the crew leaves the Dallas office or job
site if they must be brought in from out of town, and stops on their return -
travel and production included.
3. No charge for down time.
4. The job will be considered remote when it is greater than 60 miles from the
Dallas office.
5. Overtime is more than 8 hours or before 8:00 a.m. or after 5:00 p.m. Monday
thru Friday, and holidays, and weekends.
6. Film, bombs, video tape and any materials will be cost plus 15 %.
7. Engineering, analysis, reproduction, and report preparation will be hourly
on salary times multiplier.
8. All jobs will be 4 hours minimum.
9. All jobs will be on an 8 hour /day minimum.
10. Jobs over two hour drive from Dallas will be charged $37.00 - $48.00 /hour
travel time for operator - additioal personnel charged at regular rates.
Closed Circuit T.V. Regular Time Overtime
1 Technician Local $ 88.00 /Hr. $ 98.00 /Hr.
1 Technician Remote $ 98.00/Hr. $108.00 /Hr.
2 Technicians Local $109.00 /Hr. $130.00 /Hr.
2 Technicians Remote $129.00 /Hr. $150.00 /Hr.
Jet Truck Line Cleaning
1 Technician Local
1 Technician Remote
2 Technicians Local
2 Technicians Remote
Sewer System Survey Crews
1 Technician Local
1 Technician Remote
2 Technicians Local
2 Technicians Remote
Additional Cost for Extra Person
Technician Local
Technician Remote
Assistant Technician Local
Assistant Technician Remote
I/I Crew -
1 Technician Local
1 Technician Remote
2 Technicians Local
2 Technicians Remote
Installation Rates
L.L.R. Installation
Gauging Station Installation
E.R. /P.R.
Regular Time Overtime
$ 73.00 /Hr.
$ 83.00 /Hr.
$ 93.00 /Hr.
$113.00 /Hr.
Regular Time Overtime
$ 37.00 /Hr.
$ 47.00 /Hr.
$ 59.00 /Hr.
$ 79.00 /Hr.
Regular Time
$ 22.00 /Hr.
$ 32.00 /Hr.
$ 16.00 /Hr.
$ 26.00 /Hr.
Regular Time
$ 42.00 /Hr.
$ 52.00 /Hr.
$ 64.00 /Hr.
$ 84.00 /Hr.
$ 8.00 Ea.
$115.00 Ea.
$ 16.00 Ea.
$ 83.00 /Hr.
$ 93.00/Hr.
$115.00 /Hr.
$135.00 /Hr.
$ 48.00 /Hr.
$ 58.00 /Hr.
$ 80.00 /Hr.
$101.00 /Hr.
Overtime
$ 32.00 /Hr.-
$ 47.00 /Hr.
$ 24.00 /Hr.
$ 39.00 /Hr.
Overtime
$ 53.00 /Hr.
$ 63.00 /Hr.
$ 86.00 /Hr.
$106.00 /Hr.
Equipment Rental
Gauging Station & L.L.R. (Meter) $ 11.50 /Day $ 70.00 /wk. $275.00/mo.
L.L.R $ 10.50 /Day $ 60.00 /wk. $250.00 /mo.
E.R. /P.R. $ 6.50 /Day $ 35.00 /wk. $100.00 /mo.
Sampler $ 40.00 /Day $200.00 /wk. N/A
Line Locator $ 50.00 /Day + Hourly Rate
All professional and technical service rates can be revised only one (1) time each
year.
TASK I
INFILTRATION /INFLOW CONTROL
SEWER SYSTEM RENOVATION PROGRAM
1. Pby•le.l Survey
2. Plow bleuuromenl
6. 2•1,1•11 D•la Collection
4. Oroundw•l•r Monitoring
IS. Plow D•a An•ly.la
6. Ilydrogr•pb Development
7. 9mok• Testing
8. Rainfall Simul.tlon with Dy. Testing
9. U1 Sour. Qo.nllllca lion
10. Cleaning and TV Inspection
11. Map Updating
12. Coat Mouth.. L..k Ev.lu.11oe
16. Reeommaod.d Rehablllt•tion '
1e. Plans & Speelfic.tlan• for R.babllit.tIon'
GUTIERREZ, SMOUSE, WILMUT & ASSOC., INC.
RENOVATION CONSULTANT
TASK II
SEWER SYSTEM INTEGRITY
1. Muni lo.p.etlon of Manholes
and Bower Line.
2. Cleaning & TV Inspection of
Suspected Problem Lino•
6. Print Corrections
4. Lift Station Inepeellan
6. Tabulation of 0b.erved
System Problem.
6. Recommendation. for Meintenaa.e
end Rehabilitation
7. Preparation of Plan. & Sp.elfleatlon•
for Major Rehabilitation
TASK I I I
FLOW CAPACITY ANALYSIS
1. Flow Monitoring .
2. Pump Calibration
8. Data Analyels
1. Computer Network Analy.l•
6. Special Investigation.
6. Recommendation.
TASK IV
NEW SYSTEMS EVALUATION
1. Air Teets
2. Deflection Tcet.
9. TV In.peetlan
4. kl•p E.2.0.10ns
9. Manhole Accept.nee Test.
6. Inspection Support Service.
7. Ordinance Review
-TASK DESCRIPTION -
Sewer System Renovation Program
TASK I - INFILTRATION /INFLOW CONTROL
1. Physical Survey - field inspection to identify general characteristics of
the area with particular attention on drainage paths, ponding areas, creek
crossings, and manhole locations.
2. Flow Measurement - investigation and review of all types of temporary and
permanent flow measurement devices and determine location and number of devices
necessary to achieve desired results.
3. Rainfall Data Collection - evaluation of manual and mechanical rain gauges to
adequately collect rainfall data for analysis.
4. Groundwater Monitoring - review and recommend groundwater monitoring devices
necessary to provide adequate information on the levels of the water table in the
area under consideration.
5. Flow Data Analysis - complete evaluation of the flow data to provide
necessary wastewater flow parameters to accurately identify I/I rates and
problem areas which require further investigation.
6. Hydrograph Development - graphically show the daily wastewater flows over at
least a 30 day period to include at least two weeks of dry weather flow and at
least two actual rainfall episodes including the time necessary for flows to
return to the normal dry weather range.
7. Smoke Testing - to be performed in the areas suspected of having inflow
problems to the extent that surcharging or blockage of the sewer lines will
permit. Smoke leaks will be documented by field forms and photographs.
8. Rainfall Simulation with Dye Testing - consists of quantifying selected
collection lines, manholes, and service lines by above ground dye flooding to
isolate leak location for rehabilitation.
9. I/I Source Quantification - includes flow isolation during wet weather or
during low night flow to isolate and quantify sources of inflow and infiltration.
10. Cleaning and TV Inspection - consists of preparing the collection lines to
be internally inspected by cleaning the pipe walls to provide for unobstructed
inspection with the use of a hydraulic cleaning unit; and the TV inspection of
collection lines concurrently with above ground flooding to activate the
suspected leaks. Each line inspected will be documented with polariod pictures or
video tapes.
11. Map Updating - includes the preparation of a numbered mylar assigning
consecutive numbers to all manholes on the sewer system print; all additional
information and changes resulting from the field work will be transfered to the
standard numbered mylar.
12. Cost - Effective Leak Evalution - develops a leak ranking table based on the
quantity of each leak and cost of rehabilitation in order to provide a cost to
benefit analysis.
13. Recommended Rehabilitation - based on the type and location of leaks,
recommends the most feasible method of repair to permanently eliminate sources of
extraneous flow.
14. Plans and Specifications for Rehabilitation - includes the preparation of
plans and specifications for the repair work to successfully eliminate those
sources displaying excessive rates of I /I.
TASK II - SEWER SYSTEM INTEGRITY
1. Visual Inspection of Manholes and Sewer Lines - consists of opening the
manhole, examining the interior, and reporting the condition with any other
pertinent information, and the visual inspection of the collection lines with a
down -hole mirror capable of viewing several joints from above ground.
2. Cleaning and TV Inspection of Suspected Problem Lines - includes the
preparatory cleaning and internal inspection of collection lines that are
suspected of having root intrusion, blockages, or other structural problems to
determine the appropriate corrective action.
3. Print Corrections - in the event during visual or internal inspection print
inaccuracies are discovered, the actual configuration will be added to the
existing print in the form of a print correction.
4. Lift Station Inspection - includes the investigation and evaluation of lift
stations suspected of inefficient operation due to level control settings, wet
well size, pump capacity, etc.
5. Tabulation of Observed System Problems - consists of the computer tabulation
of problems and potential problems discovered during the visual inspection of
manholes and collection lines and during the internal inspection.
6. Recommendations for Maintenance and Rehabilitation - includes the recom-
mended repair work necessary to restore proper operation caused by problems not
related to I /I.
7. Preparation of Plans and Specifications for major Rehabilitation - includes
the preparation of plans and specifications for repair work that requires a
significant amount of engineering detail.
TASK III - FLOW CAPACITY ANALYSIS
1. Flow Monitoring - includes the review of different types of temporary and
permanent flow monitoring devices for installation to determine capacity
available or capacity restored after I/I reduction.
2. Pump Calibration - consists of calibration tests for each pump and combina-
tions of pumps at the lift station under consideration to determine actual
pumping capacity to evaluate future load conditions.
3. Data Analysis - the analysis and evaluation of flow data and other informa-
tion to determine additional capacity available for future growth or the
additional capacity restored to determine the effectiveness of rehabilitation
programs.
4. Computer Network Analysis - provides a computer analysis of the sewer system
that includes manhole depths, pipe sizes, pipe slopes, velocity, and capacity of
individual lines within a designated area.
5. Special Investigations - can include any type of special investigation such
as industrial contributions or illegal discharges.
6. Recommendations - provides recommendations based on the data obtained and
other information to achieve the desired loading capacities available.
TASK IV - NEW SYSTEMS EVALUATION
1. Air Tests - includes the necessary equipment and services required to
evaluate the performance of new collection lines according to ASTM or other
specified standards.
2. Deflection Tests - includes the necessary equipment and services required to
evaluate the performance of new collection lines according to ASTM or other
specified standards.
3. TV Inspection - provides the appropriate equipment and services necessary to
internally inspect new construction to provide an additional basis for
acceptance.
4. Map Extensions - consists of including new lines on the original numbered
mylar generated from data obtained during I/I Control or Sewer System Integrity.
5. Manhole Acceptance Tests - provides the equipment and services necessary to
determine the structural integrity of new manhole construction.
6. Inspection Support Services - provides additional inspection personnel
during construction in the event of emergencies or a high workload.
7. Ordinance Review - includes engineering input and review of ordinances
concerning acceptance of new collection lines and manholes, and ordinances
pertaining to industrial or illegal discharges.
DATE: February 28, 1986
TO:
FROM:
PROJECT:
GUTIERREZ, SMOUSE, WILMUT & ASSOC., INC.
PROPOSAL FOR ENGINEERING SERVICES
CITY OF ROUND ROCK
214 E. Main Street
Round Rock, Texas 78664
GUTIERREZ, SMOUSE, WILMUT & ASSOC., INC.
Civil /Environmental Engineers
11171 Harry Hines Blvd, Suite 113
Dallas, Texas 75229
Wastewater Flow Monitoring and
Data Evaluation
City of Round Rock
Civil / Environmental Engineers
Gutierrez, Smouse, Wilmut & Assoc., Inc. proposes to furnish
professional services to the City of Round Rock in accordance with the
following terms.
1. Study Area
The study area consists of between six and ten meter locations
throughout the wastewater collection system.
2. Scope of Work
Monitor the wastewater flows at the locations selected by the City
and GSW. This project can be accomplished by the following tasks:
Task No. 1 - Install Equipment
This task includes the installation of liquid level recorders and
weirs to monitor the flows continuously for a thirty day period.
11171 HARRY HINES BLVD. • SUITE 113 • DALLAS, TEXAS 75229 • PHONE 214 /620 -1255 • TELEX 79-1997 GSW DAL
PROPOSAL TO
PROJECT:
CITY OF ROUND ROCK
Water Flow Monitoring and
Data Evaluation
City of Round Rock
Task No. 2 - Meter Maintenance
This task includes providing the necessary maintenance for the
meters to provide the most accurate data as possible during the study
period.
Task No. 3 - Removal of Equipment
This task includes the removal of all equipment associated with
this project.
Task No. 4 - Engineering Evaluation; Data Analysis, and Report
This task consists of analyzing the flow data for the gaging station
and presenting the results in the form of a report (5 copies) including
the following:
a. Continuous flow data for the metering location for a 30 day
period showing total flow for each day, average dry weather
flows, instantaneous minimums, and peak flows.
b. Provide wet weather flow data showing maximum flow and peak
flows if adequate rainfall occurs during the study period.
c. Provide preliminary flow data on a weekly basis.
d. Comparision of flow data with existing flow records from the
permanently installed metering device for the duration of the
study period.
3. INFORMATION AND SERVICES TO BE PROVIDED BY THE CITY
a. Access to the metering location.'
b. • Chart changes and mailing to GSW.
c. Rainfall data that occurs during the study period.
4. COMPENSATION FOR SERVICES AND TERMS OF PAYMENT
This project will be completed on a per meter cost basis and will be
invoiced at the submission of the final report. This project will not
exceed a maximum of TWO THOUSAND SEVEN HUNDRED DOLLARS ($2,700.00) per
meter.
Metering costs beyond the initial thirty (30) day period will be
$250.00 per meter per week.
PROPOSAL TO
PROJECT: .
5. TIME SCHEDULE
a. The project can be initiated within three weeks after Authorization to
Proceed is received.
6. NOTICE TO PROCEED
The performance of all proposed work shall be contingent on the
acceptance of this proposal and subsequent Authorization to Proceed by
the City of Round Rock.
CITY OF ROUND ROCK:
Signature
Title
Date
H1001
CITY OF ROUND ROCK
Water Flow Monitoring and
Data Evaluation
City of Round Rock
b. The final report can be completed within one week after the 30 -day
study period is terminated.
GUTIERREZ, SMOUSE, WILMUT & ASSOC., INC.
Steven D. Sanders, P.E.
Project Manager /
Date