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R-86-851 - 4/10/19861. CALL TO ORDER - 6:00 P.M. 2. ROLL CALL 3. WORK SESSION: A. Consider discussion concerning a proposed change to the water and wastewater rates. B. Consider discussion concerning the City's insurance program. C. City Manager's Report. D. Council Comments. 4. EXECUTIVE SESSION: A. Executive Session as authorized by Article 6252 -17 Section 2, Subsection (3), Vernon's Texas Civil Statutes - Discussion relating to pending litigation, personnel matters and'land acquisition. 5. 6. 7. CALL REGULAR SESSION TO ORDER - 7:00 P.M. ROLL CALL APPROVAL OF MINUTES: Regular Meeting of March 27, 1986; and Special Called Meeting of March 31, 1986. 8. CANVASS ELECTION RETURNS OF APRIL 5, 1986. 9. SWEAR IN CITY COUNCILMEMBERS PLACE 2 AND PLACE 6. 10. CITIZENS COMMUNICATIONS: A. El Amistad - Request to use Veteran's Park. B. Round Rock Association of Home Builders - Banner Request. 11. APPOINTMENTS: A. Consider B. Consider C. Consider D. Consider E. Consider F. Consider CITY OF ROUND ROCK, TEXAS CITY COUNCIL MEETING THURSDAY, APRIL 10, 1986, 6:00 P.M. CITY COUNCIL CHAMBER 216 EAST MAIN STREET COUNCILMEMBERS Mike Robinson, Mayor Mike Heiligenstein, Mayor Pro -tem Graham Howell Pete Correa Ronnie Jean Charles Culpepper Trudy L. Lee - Glenn King, Councilman -Elect AGENDA election of a Mayor Pro -tem. appointments to the Planning and Zoning Commission. appointments to the Historic Preservation Commission. appointments to the Library Board. appointments to the Electrical Board. appointments to various Council Subcommittees. 12. PUBLIC HEARINGS: A. Consider public testimony concerning revisions to the Zoning Ordinance. B. Consider public testimony concerning the voluntary annexation of a portion of Boardwalk subdivision. C. Consider public testimony concerning the voluntary annexation of a portion of the Hoppe Tract. 13. RESOLUTIONS b PROCLAMATIONS: A. Consider a proclamation proclaiming Volunteer Week. B. Consider a proclamation proclaiming Child Abuse Awareness Month. C. Consider a proclamation proclaiming Ex- Prisoners of War Day. D. Consider bids and a resolution authorizing the Mayor to enter into a contract for City insurance. AGENDA April 10, 1986 Page 2 E. Consider bids and a resolution authorizing the Mayor to enter into a contract for a wastewater line to Palm Valley Lutheran Church. F. Consider a resolution authorizing the Mayor to enter into a license agreement with M. W. & S. Joint Venture. G. Consider bids and a resolution authorizing the Mayor to enter into an agreement for an irrigation system for the Parks and Recreation Department. H. Consider a resolution rejecting bids for a hike and bike trail for the Parks and Recreation Department. 14. DISBURSEMENTS: A. Consider various payments to Haynie & Kallman, Inc. B. Consider payment to Bay Maintenance Co., Inc. for the Chandler Creek Interceptor, Phase II Project. C. Consider payment to Austin Road Company for the Chandler Road Improvements Project. D. Consider payment to Bay Maintenance Co., Inc. for the 1984 CIP Water and Wastewater Improvements. E. Consider payment to J. L. Meyers for Water Well Exploration. F. Consider various payments to Espey Huston and Company. G. Consider payment to Caliber Construction for the SCS #14 Project. H. Consider payment to Austin Curb for drainage improvements. I. Consider payment to Technical Wiring for the Police Station. J. Consider payment to Meadow Lake Joint Venture for the SCS #14 Project. K. Consider payment to Aland Construction Company for Memorial Park. L. Consider payment to Advance Tank - Texas, Inc. for the Vista Heights Standpipe. M. Consider payment to Parker & Rogers Construction Co. for the Lake Creek Interceptor. N. Consider payment to Capital Excavation Co. for the East Main Street, Phase I Project. 0. Consider payment to Austin Engineering Co., Inc. for the Downtown Renovation - East Main Street Improvements. P. Consider payment to Bryan Construction Co. for the 2.5 MGD Wastewater Treatment Plant. 15. ORDINANCES: A. Consider an ordinance amending the current Zoning Ordinance. (Second Reading) B. Consider an ordinance amending the Subdivision Ordinance. (Second Reading) C. Consider an ordinance amending the building fees. (Second Reading) D. Consider an ordinance amending the Traffic Code. (First Reading) E. Consider an ordinance setting the date, time and place of public hearings for the involuntary annexation of certain tracts of land along Sam Bass Road and Hairy Man Road totalling approximately 38.694 acres. (First Reading) F. Consider an ordinance to increase the general authority of the City Manager to contract for expenditures. (First Reading) 16. OLD BUSINESS: A. Consider authorizing the disbursement of Industrial Development Corporation Funds for an industrial client. 17. NEW BUSINESS 18. ADJOURNMENT CERTIFICATE I certify that the above notice of regular City Council meeting was posted on the bulletin board at the City Hall of the City of Round Rock, Texas, on the 7th day of April, 1986, at 5:00 P.M. DATE: April 8, 1986 SUBJECT: Council Agenda, April 10, 1986 ITEM: 13G - Consider bids and a resolution authorizing the Mayor to enter into an agreement for an irrigation system for the Parks and Recreation Department. Five Irrigation System Installation bids were received. Waterloo Sprinkler Co., Inc. $114,296.00 191 cal. days Halls Sprinker Co. $ 79,369.00 90 cal. days Westside Services $ 65,223.00 60 cal. days Living Arts, Inc. $ 59,650.00 120 cal. days Hills of Texas $ 45,425.00 75 cal. days Staff recommends awarding the bid to Hills of Texas in the amount of $45,425.00. Hills of Texas was awarded a contract to install a system at Settlement Park last fall. We were very pleased with their work. RESOLUTION NO. WHEREAS, the City has duly advertised for bids for an irrigation system for the Parks and Recreation Department; and WHEREAS, , submitted the lowest and best bid; and WHEREAS, the Council wishes to accept the bid of , and to authorize the execution of the necessary documents, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of is hereby accepted as the lowest and best bid, and the Mayor is authorized and directed to enter into an agreement with for an irrigation system for the Parks and Recreation Department. RESOLVED this 10th day of April, 1986. ATTEST: JOANNE LAND, City Secretary MIKE ROBINSON, Mayor City of Round Rock, Texas April 29, 1986 City of Round Rock Round Rock, Texas ATTN: SHARON PRETE Dear Sharon, Concerning the City of Round Rock improvement projects that were awarded to our Company, we request all payments be made directly to our Sub - Contractor; Hills of Texas Sprinkler Systems, 4903 Turnback, Lago Vista, Texas 78745. If you have any questions concerning this project, please feel free to call. Very truly yours, BOULDER CONSTRUCTION, INC. Chris Mueller Estimator /pkp P.O. BOX 183 1 BOULDER Construction ,I ncorporated • PFLUGERVILLE, TX 78660 512 - 251 -2431 AN EQUAL OPPORTUNITY EMPLOYER ' • ■ fl THE AMERICAN INSTITUTE OF ARCHITECTS A1A Document A101 Standard Form of Agreement Between Owner and Contractor where the basis of payment is a STIPULATED SUM 1977 EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION Use only with the 1976 Edition •of AIA Document A201, General Conditions of the Contract for Construction. This document has been approved and endorsed by The Associated General Contractors of America. AGREEMENT made as of the Eighteenth (18) day of April Hundred and Eighty Six -BETWEEN the Owner: The City of Round Rock 214 East Main Street Round Rock, Texas 78664 and the Contractor: Boulder Construction, Inc. P.O. Box 183 Pflugerville, Texas 78660 'The Landscape Irrigation-Improvements for city parks, City of Round Rock, Texas Laldpcape The ArchlteCpt: Belanger & Smith Associates, Inc. 710 —G West 14th Street Austin, Texas 78701 The Owner and the Contractor agree as set forth below. in the year of Nineteen Copyright 1915, 1910, 1925, 1937, 1951, 1950, 1961, 1963, 1967, 1974, O 1977 by the:American Institute of Architects, 1735 New York Avenue, N.W., Washington, D. C. 20006. Reproduction of the material herein or substantial quotation of its provisions without permission of the AIA violates the copyright laws of the United States and will be subject to legal prosecution. AIA DOCUMENT A101 • OWNER•CONTRACTOR AGREEMENT • ELEVENTH EDITION • JUNE 1977 • AIA° 01977 , • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D. C. 20006 A101 - 1977 1 ,) 0 ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, the Conditions of the Contract (General, Supplementary and other Conditions), the Drawings, the Specifications, all Addenda issued prior to and all Modifications issued after exe- cution of this Agreement. These form the Contract, and all are as fully a part of the Contract as if attached to this Agreement or repeated herein. An enumeration of the Contract Documents appears in Article 7. ARTICLE 2 THE WORK The Contractor shall perform all the Work required by the Contract Documents for (Here Insert the caption descriptive of the Work as used on other Contract Documents.) Irrigation systems as specified within the "project manual", dated March 7, 1986, Section 02441— Underground Irrigation System, and as per plans, Sheets 1 through 7 dated March 7, 1986, as prepared by Belanger & Smith Associates, Inc. The Unit Prices provided by the contractor in his March 31, 1986 Bid Proposal for work to be added or deleted as determined by the Owner shall not be changed or withdrawn from -this contract. ARTICLE 3 TIME OF COMMENCEMENT AND SUBSTANTIAL COMPLETION The Work to be performed under this Contract shall be commenced on or about Thursday, April 24, 1986 and, subject to authorized adjustments, Substantial Completiori shall be achieved not later than Friday, August 8, 1986 Were insert any special provisions lar liquidated damages relating to failure to complete on time.) AIA DOCUMENT A101 • OWNER- CONTRACTOR AGREEMENT • ELEVENTH EDITION • JUNE 1977 • AIA° 01977 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, O. C. 20006 A101 - 1977 2 r J ARTICLE 4 CONTRACT SUM The Owner shall pay the Contractor in current funds for the performance of the Work, subject to additions and deductions by Change Order as provided in the Contract Documents, the Contract Sum of The Contract Sum is determined as follows: (State here the base bid or other lump sum amount, accepted alternates, and unit pricer, as appllableJ Base Proposals for the following parks: 1. Chisholm Valley Park, $ 4,225.00 2. City Park — Legion Field, $ 4,225.00 3. Frontier Park, $ 7,625.00 4. G.A. Stark Park, $ 6,275.00 5. Greenslope Park; $ 11,125.00 6. Round Rock West Park, $ 7,325.00 r 7. Stella Park, $ 4,625.00 Total Sum for all of the -..FOURTY,.EIVE,THOUSAND, -FOUR HUNDRED, TWENTY FETE above park proposals: ARTICLES N0 /00 DOLLARS ($ 45,425.00). PROGRESS PAYMENTS Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account f the Contract Sum to the Contractor as pro- vided in the Contract Documents for the period ending the day of the month as follows: Not later than thirty (30) days following the end of the period covered by the Application for Payment ' ninety percent ( 90 %) of the portion of the Contract Sum properly allocable to labor, materials and equipment incorporated in the Work and zero percent ( 0 %) of the portion of the Contract Sum properly allocable to materials and equipment suitably stored at the site or at some other location agreed upon in writing, for the period covered by the Application for Payment, less the aggregate of previous payments made by the Owner; dred percentt(I completion of the Contract Sum, less such amounts as the Architect shal de to determine all incomplete Work and unsettled claims as provided in the Contract Documents. (11 not covered elsewhere In the Contract Documents, here insert any provision for limiting or reducing the amount retained after the Work reaches a certain stage of completion.) Certification of payment request, AIA Document G -702 and continuation sheet 703 shall be submitted to the Owner and Landscape Architect no later than the 1st day of each month. Contractor shall submit a seperate request for payment form (G702) for each park site. Final payment and all retainage shall be due the contractor within 30 days after final acceptance of the completion of each park. Upon the completion of the last park the contractor shall submit AIA Document G -702A, Contractor Release of Liens, and be binding of all previously completed projects. All submittals shall be notarized. Payments due and unpaid under the Contract Documents shall bear interest from the date payment is due at the rate entered below, or in the absence thereof, at the legal rate prevailing at the place bf the Project. (Here insert any rate o1 interest agreed upon.) 'Nsury laws and requirements under the f ederal Truth in Lending Act, similar stale and local consumer credit taws and other regulations at the Owner's -and Conuactor's principal places of business, the location of the Project and elsewhere may affect the validity of this provision. Specific legal advice should be obtained with respect to deletion, modtfcation, or other requiremenu such as written disclosures or waivers.) . AIA DOCUMENT A101 • OWNER - CONTRACTOR AGREEMENT • ELEVENTH EDITION • JUNE 1977 • AIA° 01977 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D. C. 20006 A101 - 1977 3 n ARTICLE 6 FINAL PAYMENT Final payment, constituting the entire unpaid balance of the Contract Sum, shall be paid by the Owner to the Contractor when the Work has been completed, the Contract fully performed, and a final Certificate for Payment has been issued by the Architect. ARTICLE 7 • MISCELLANEOUS PROVISIONS 7.1 Terms used in this Agreement which are defined in the Conditions the Contract shall have the meanings _ designated in those Conditions. 7.2 The Contract Documents, which constitute the entire agreement between the Owner and the Contractor, are listed in Article 1 and, except for Modifications issued after execution of this Agreement, are enumerated as follows: tun below the af showing Agreement, p Conditions of or she Contract nc to off era,, and pl dot star,, and other Coodstfonr), the Drawings, the Specifications, and any Addenda and accepted The Irrigation Contractor shall provide as built mylar'reproducibles for each irrigation system_to the Landscape Architect prior to requesting Final Payment for a particular park. The Landscape Architect shall provide reproducibles to the Contractor to prepare as built plans. This Agreement entered into as of the day and year first written above. CONTRACTOR i 1 OWNER Mike Robinson Mayor City of Round Rock Boulder Construction P.O. Box 183 Pflugerville, Texas 78660 3 ?7,1 ,b-.,.v AIA DOCUMENT A101 • OWNER - CONTRACTOR AGREEMENT • ELEVENTH EDITION • IUNE 1977 • AIA 01977 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D. C. 20006 A101 - 1977 4 WHEREAS, the City has duly advertised for bids for an irrigation system for the Parks and Recreation Department; and WHEREAS, and best bid; and z WHEREAS, the Council wishes to"accept the bid of <d , and to authorize the execution of the necessary documents, Now Therefore, ', _ z ', .'J r } BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of '7 ,h. Ga) / s..2& , c-aJ is hereby accepted as the lowest and best bid, and the Mayor , is authorized and directed to enter into an agreement with 7o M/ (9� L? GG.o for an irrigation system for the Parks and Recreation 6 / / epartment. RESOLVED 'this 10th day of April, 1986. ATTEST: NE LA D, City Secretary RESOLUTION NO. Jahq MIKE ROBINSON, Mayor City of Round Rock, Texas , submitted the lowest DATE: April 8, 1986 SUBJECT: Council Agenda, April 10, 1986 ITEM: 13G — Consider bids and a resolution authorizing the Mayor to enter into an agreement for an irrigation system for the Parks and Recreation Department. Five Irrigation System Installation bids were received. Waterloo Sprinkler Co., Inc. $114,296.00 191 cal. days Halls Sprinker Co. $ 79,369.00 90 cal. days Westside Services $ 65,223.00 60 cal. days Living Arts, Inc. $ 59,650.00 120 cal. days Hills of Texas $ 45,425.00 75 cal. days Staff recommends awarding the bid to Hills of Texas in the amount of $45,425.00. Hills of Texas was awarded a contract to install a system at Settlement Park last fall. We were very pleased with their work.