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R-2014-2045 - 11/13/2014 RESOLUTION NO. R-2014-2045 A RESOLUTION OF THE CITY OF ROUND ROCK, TEXAS, CALLING A SPECIAL ELECTION FOR JANUARY 24, 2015 FOR THE PURPOSE OF FILLING A VACANCY FOR COUNCILMEMBER PLACE THREE; DESIGNATING ELECTION PRECINCTS AND POLLING PLACES; PROVIDING FOR EARLY • VOTING; PROVIDING FOR PERFORMANCE OF REQUIRED ADMINISTRATIVE DUTIES; MAKING PROVISIONS FOR THE CONDUCT OF SUCH ELECTION; AND PROVIDING FOR OTHER MATTERS RELATED TO SUCH ELECTION. WHEREAS, pursuant to the provisions of Article XI, Section 11 of the Texas Constitution, the Texas Election Code (as amended), other related statutes, and the City of Round Rock Home Rule Charter Section 3.06(c), the City Council of the City of Round Rock, Texas, is authorized to call a special election to fill a vacancy in order to submit to the voters of the City a ballot for the election of Councilmember Place Three; and WHEREAS, the City Council deems it advisable to call such special election to fill a vacancy, and the City Council wishes to order such special election on Saturday, January 24, 2015 for the purpose of electing Councilmember Place Three; and WHEREAS, the City Council has determined that Saturday, January 24, 2015 is the appropriate date for holding the election to elect Councilmember Place Three, and that such date allows sufficient time to comply with requirements of law; and WHEREAS,the City Council wishes to encourage all registered voters in the city to vote in this election; and WHEREAS, it is hereby officially found and determined that the written public notice of the date, hour, place, purpose and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during Z:\City Clerk\ELECTION INFORMATION\ELECTION INFORMATION\2015 January Election\Res calling special election for January 24 2015 for Place Three(00315624xA08F8).doc which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all as required by the Open Meetings Act, Chapter 551 of the Texas Government Code (as amended);Now, therefore: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, THAT: Section 1. ELECTION DATE, PRECINCTS AND POLLING PLACES, AND ELECTION JUDGES. Election Date. A special election to fill a vacancy for Councilmember Place Three shall be held in the City of Round Rock as prescribed by applicable law between the hours of 7:00 a.m. and 7:00 p.m. on Saturday, January 24, 2015, in accordance with the attached Order of Election. Precincts and Polling Places. For election day voting, the City hereby designates the election precincts and polling places designated by the Williamson County Elections Administrator, and approved by the Williamson County Commissioners Court, for such election day voting. For early voting, the City hereby designates the early voting polling places designated by the Williamson County Elections Administrator, and approved by the Williamson County Commissioners Court, for early voting in such election. The City election precincts and polling places designated for holding the election are identified in the attached Order of Election, and such attachment is incorporated herein by reference for all purposes. Election Judges. The Williamson County Elections Administrator is conducting such special election for the City pursuant to terms of an Election Services Contract. The City Council hereby appoints, for the term of such single election, the presiding election judge(s) and alternate election judge(s) as being those designated by the Williamson County Elections Administrator. Section 2. ELECTION CLERKS. The presiding election judge is hereby authorized to appoint the number of election clerks necessary to assist in the proper conduct of the election, and such election clerks shall be qualified voters of the City of Round Rock, Texas. If the election is conducted by the regularly appointed presiding election judge, then the alternate presiding election judge shall be appointed to serve as one of the clerks. The appointment of such clerks shall include a person fluent in the 2 Spanish language to serve as a clerk to render oral aid in the Spanish language to any voter desiring such aid at the polls on the day of the election. Section 3. EARLY VOTING. Early Voting Clerk. The City Council hereby appoints the Williamson County Elections Administrator as the Early Voting Clerk. The Early Voting Clerk's mailing address to which ballot applications and ballots to be voted by mail may be sent is as follows: Williamson County Elections Administrator Post Office Box 209 Georgetown, TX 78626 Applications for ballots by mail must be received not later than 5:00 p.m. on January 15, 2015. Dates for Early Voting Early voting shall commence on Wednesday, January 7, 2015 and continue through Tuesday, January 20, 2015, as provided by the Texas Election Code and as shown on attachments hereto. Places for Early Voting. Early voting shall be conducted by personal appearance and by mail at the early voting polling places designated by the Williamson County Elections Administrator and approved by the Williamson County Commissioners Court. Times for Early Voting. During the period in which early voting is required or permitted by law, that being Wednesday, January 7, 2015 through Tuesday, January 20, 2015, the hours designated for early voting by personal appearance shall be those designated in writing by the Williamson County Elections Administrator, and approved by the Williamson County Commissioners Court. Section 4. EARLY VOTING BALLOT BOARD. An Early Voting Ballot Board is hereby created to process early voting results, and the City hereby appoints the presiding judge of the Early Voting Ballot Board as appointed by the Williamson County Elections Administrator. Such presiding judge shall appoint not less than two (2) other qualified members to serve on such Board. Section 5. CUSTODIAN OF ELECTION RECORDS. Pursuant to the Election Code and the applicable Election Services Contract, the Williamson County Elections Administrator shall be appointed as Custodian of Election Records. 3 Section 6. CANDIDATES FILING PERIOD. In accordance with §201.054(c) of the Election Code, the deadline for filing an application for a place on the ballot for this special election to fill a vacancy is hereby declared to be 5:00 pm Wednesday, December 10, 2014. Section 7. VOTERS. All resident, qualified voters of the City of Round Rock, Texas shall be entitled to vote at the election. Section 8. NOTICE. Posting. Notice of this special election to fill a vacancy, including a Spanish translation hereof, shall be given by posting the appropriate documentation on the bulletin board used for posting notices of City Council meetings, and same shall be posted not later than the twenty-first (21St) day before the date of the election and shall remain posted through election day. Publication. Notice of this special election to fill a vacancy, including a Spanish translation hereof, shall be published once in a newspaper of general circulation in the City, the publication to appear not more than thirty (30) days and not less than ten (10) days prior to the date of the election. Authorization to City Clerk. The City Clerk is hereby authorized and directed to publish and post the required notices in the manner and for the time periods required by law. Section 9. VOTING DEVICES. Electronic voting systems and corresponding voting devices and equipment may be used in conducting the election. The Williamson County Elections Administrator may also utilize a central counting station as provided by Texas Election Code § 127.000 et seq., as amended. Section 10. CONDUCT ACCORDING TO STATUTES. In all substantive respects, the election shall be conducted in accordance with applicable provisions of the Texas Constitution, the Texas Election Code, any other applicable statutes, and the City of Round Rock's Home Rule Charter. Section 11. ELECTION RESULTS. The Williamson County Elections Administrator shall conduct an unofficial tabulation of results after the closing of the polls on January 24, 2015. The official canvass, tabulation and declaration of the results of the special election shall be conducted by the City Council at a regular or special council meeting held in accordance with provisions of the Texas Election Code. 4 Section 12. MISCELLANEOUS. The provisions of this Resolution are severable; and in case any one or more of the provisions of this Resolution or the application thereof to any person or circumstance should be held to be invalid, unconstitutional, or ineffective as to any person or circumstance, then the remainder of this Resolution nevertheless shall be valid, and the application of any such invalid provision to persons or circumstances other than those as to which it is held invalid shall not be affected thereby. The City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter hereof were discussed, considered and formally acted upon, all in accordance with and as required by the Open Meetings Act, Chapter 551, Texas Government Code, as amended, and the Act. RESOLVED this 17th day of November, 2014. h ALAN MCGRAW, Mayor City of Round Rock, Texas ATTEST:40 ( � • SARA L. WHITE, City Clerk 5 ORDER OF SPECIAL ELECTION CITY OF ROUND ROCK, TEXAS A Special Election is hereby ordered to be held on January 24, 2015 for the purpose of electing Councilmember Place 3 to fill the vacancy due to the resignation of former Councilmember Place 3, Joe Clifford. Applications for a place on the ballot will be accepted beginning November 18, 2014 and must be received no later than 5:00 p.m. on Wednesday, December 10, 2014. On Election Day, the Special Election shall be held at the City polling places for the precincts designated by the Williamson County Elections Administrator and approved by the Williamson County Commissioners Court, all as are shown on Exhibit "A" which is incorporated herein by reference and made a part hereof for all intents and purposes. The polls at the designated polling places shall on said Election Day be open from 7:00 a.m. to 7:00 p.m. The Williamson County Election Administrator is hereby appointed as the Early Voting Clerk and Custodian of Election Records. The presiding judge(s) for each of said polling places are as designated by the Election Administrator, and such presiding judge(s) are hereby authorized to appoint additional election clerks (not less than two and not more than six) to assist in conducting said election. Early voting by personal appearance will be conducted at the locations designated by the Williamson County Elections Administrator and approved by the Williamson County Commissioners Court, all as are shown on Exhibit"A". Applications for a ballot by mail shall be mailed to: Williamson County Elections Administrator P.O. Box 209 Georgetown, Texas 78627-0209 Applications for ballot by mail must be received no later than the close of business on January 15, 2015. Issued this the 17th day of November, 2014. ALA YMCGRAW, Mayor City of Round Rock, Texas 6 EXHIBIT "A" SPECIAL ELECTION—JANUARY 24,2015 ELECCIONES ESPECIAL—24 DE ENERO DEL 2015 CITY OF ROUND ROCK EARLY VOTING SCHEDULE HORARIO DE LA VOTACIONADELANTADA DEL CIUDAD DE ROUND ROCK Dates and Times for Full-Time Locations: Fechas y horarios para localidades de tiempo completo Wednesday,January 7 through Friday, January 16 8:00 am to 6:00 pm NO SUNDAY VOTING Monday, January 19—NO VOTING Saturday, January 17 and Tuesday, January 20 7:00 am to 7:00 pm Del Miercoles 7 de enero al Viernes 16 de enero 8:00 am— 6::00 pm DOMINGO NO HABRA VOTACION Lunes 19 de enero -NO HABRA VOTACION Sabado 17 de enero y Martes 20 de enero 7:00 am— 7:00 pm Main Location-Localidad Central: Williamson County Inner Loop Annex, 301 SE Inner Loop, Georgetown Branch Locations - Otras localidades: Baca Senior Center, 303 W. Bagdad Avenue, Round Rock Round Rock Randalls, 2051 Gattis School Road, Round Rock ELECTION DAY POLLING LOCATIONS ELECCION LOCALIDADES DIA DE VOTACION Polls open 7:00 am—7:00 pm Baca Senior Center, 303 W. Bagdad Avenue, Round Rock Round Rock Randalls, 2051 Gattis School Road, Round Rock