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R-86-896 - 7/24/1986Barton - Aschman Associates, Inc. 720 Brazos Street Suite 403 Austin, Texas 78701 512- 476 -1600 June 25, 1986 Mr. Jack A. Harzke, P.E. City Manager City of Round Rock 214 E. Main Street Rowed Rock, Terms 78664 Dear Mr. Harzke: It was a pleasure to meet with you and your staff to discuss your needs for transit planning activities. We understand that there will be a need for the City of Round Rock to focus on both short range needs as well as long range needs as you look at potential services for the City. As part of the approach to provision of transit services, it is important to develop a data base on current needs and uses of transit by residents of the City. With this as a goal we are pleased to propose to assist the City of Round Rock develop a survey form that could be used by the City to ascertain the current use and need for transit services. We propose the effort be accom- plished with the following work tasks. Task 1: Meeting with Staff and Project Start -up We propose to meet with the appropriate City staff to ascertain what information is needed to be developed from the survey instrument. At this time, Barton - schman will provide input and suggestions on what typically is required for short-range transit planning needs. The survey instrument could include travel habits of household numbers, current transit use, and household characteristics that could influence use of transit for travel needs. Task 2: Develop draft survey forms Barton- Aschman will develop a draft one -page survey instrument that can be included in a mail out letter to City residents. This draft will be forwarded to City staff for review and comment. Task 3: Develop final survey form Upon receipt of staff comments, Barton- Aschman will develop a camera ready copy of a survey instrument that can be used by the City to survey current needs and uses of transit by City of Round Rock residents. Barton - Aschman Associates, Inc. We understand that neither data entry or analysis is a part of this scope of services. At such time as the City of Round Rock has scheduled and administered the survey, we would be happy to discuss further assistance to the City in evaluating the information collected or other services the City would require. PROTECT SCHEDULE We will begin work on this project upon our receipt of your signed authorization to proceed. After the initial meeting we anticipate delivery to you of a draft survey form within 7 to 10 working days. After receipt of your comments, we will deliver a final survey form to you within 10 working days. COST FOR SERVICES AND METHOD OF PAYMENT Costs for completing the Tasks outlined above will be based on our hourly rates, current at the time of performance, for staff services ren- dered. Based on our experience with similiar projects, we estimate that the labor costs for the work items noted previously will range between $1,000 and $1,500. Labor will not exceed $1,500 without your prior authorization. The senior consultants that would be involved with this project are Len Brandrup, Jim Vance, and John Hamburg. We have attached resumes of these indivirhuals to this agreement for your review. With reasonable advance notice (at least three working days), an exper- ienced associate of the firm will be available to attend meetings, work sessions, or presentations at your request. The cost for meetings, work sessions, presentations and revisions to the draft report, as well as any other work authorized in addition to the tasks indicated in the scope of services above will be billed separately based on our hourly rates for staff time. Direct reimbursements for out -of- pocket expenses such as travel, subsistence, computer charges, reproduction, contract labor, etc., will be billed at 1.03 times actual cost and will be added to the staff time costs incurred on the assignment. Invoices will be submitted approximately monthly and will indicate changes incurred during the preceding month. Billings are due and payable within thirty (30) days of the date of invoice. A one and one -half percent carrying charge will be added each month to all past due accounts. Barton - Aschman Associates, Inc. We will initiate work on this project, as scheduled, upon receipt of a signed copy of this Letter Of Agreement. We welcome this opportunity to serve you. If you have any questions regarding this proposal, please contact me. Sincerely, AUTHORIZATION BARPON -ASCEM N ASSOCIATES, INC. ACCEPTED AND APPROVED BY: CL 2 Len Brandrup Manager (Signature) Mike Robinson (Typed Name) Mayor (Title) AUTHORIZED TO EXECUTE AGREDIENT FOR: Date July 30, 1986 City of Round Rock (Organization) WHEREAS, the City of Round Rock wishes to conduct surveys for transit planning and WHEREAS, professional services are required in connection with said project; and WHEREAS, the City Council desires to enter into a contract with Barton - Aschman Associates, Inc.; Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND POCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City of Round Rock a contract for profess onal services with Barton- Aschman Associates, Inc. for transit planning, a copy of said contract being attached hereto and incorporated herein for all purposes. Ah RESOLVED this cg77 day of July, 1986. ATTEST: NNE LAND, City Secretary DLW /jmb Multi - -Mate Program Titled: GenRes Rev. 7/22/86 RESOLUTION NO. MIKE ROBINSON, Mayor City of Round Rock, Texas Barton - Aschman Associates, Inc. 720 Brazos Street Suite 403 Austin, Texas 78701 512- 476 -1600 June 25, 1986 Mr. Jack A. Harzke, P.E. City Manager City of Round Rock 214 E. Main Street Round Rock, Texas 78664 Dear Mr. Harzke: It was a pleasure to meet with you and your staff to discuss your needs for transit planning activities. We understand that there will be a need for the City of Round Rock to focus on both short range needs as well as long range needs as you look at potential services for the City. As part of the approach to provision of transit services, it is important to develop a data base on current needs and uses of transit by residents of the City. With this as a goal we are pleased to propose to assist the City of Round Rock develop a survey form that could be used by the City to ascertain the current use and need for transit services. We propose the effort be accom- plished with the following work tasks. Task 1: Meeting with Staff and Project Start-up We propose to meet with the appropriate City staff to ascertain what information is needed to be developed from the survey instrument. At this time, Barton - Aschman will provide input and suggestions on what typically is required for short -range transit planning needs. The survey instrument could include travel habits of household numbers, current transit use, and household characteristics that could influence use of transit for travel needs. Task 2: Develop draft survey forms Barton- Aschman will develop a draft one page survey instrument that can be included in a mail out letter to City residents. This draft will be forwarded to City staff for review and comment. Task 3: Develop final survey form Upon receipt of staff comments, Barton Aschman will develop a camera ready copy of a survey instrument that can be used by the City to survey current needs and uses of transit by City of Round Rock residents. Barton - Aschman Associates, Inc. We understand that neither data entry or analysis is a part of this scope of services. At such time as the City of Round Rock has scheduled and administered the survey, we would be happy to discuss further assistance to the City in evaluating the information collected or other services the City would require. PRQTECT SCHEDULE We will begin work on this project upon our receipt of your signed authorization to proceed. After the initial meeting we anticipate delivery to you of a draft survey form within 7 to 10 working days. After receipt of your comments, we will deliver a final survey form to you within 10 working days. COST FOR SERVICES AND METHOD OF PAYNT Costs for completing the Tasks outlined above will be based on our hourly rates, current at the time of performance, for staff services ren- dered. Based on our experience with similiar projects, we estimate that the labor costs for the work items noted previously will range between $1,000 and $1,500. Labor will not exceed $1,500 without your prior authorization. The senior consultants that would be involved with this project are Len Brandrup, Jim Vance, and John Hamburg. We have attached resumes of these individuals to this agreement for your review. With reasonable advance notice (at least three working days), an exper- ienced associate of the firm will be available to attend meetings, work sessions, or presentations at your request. The cost for meetings, work sessions, presentations and revisions to the draft report, as well as any other work authorized in addition to the tasks indicated in the scope of services above will be billed separately based on our hourly rates for staff time. Direct reimbursements for out -of- pocket expenses such as travel, subsistence, computer charges, reproduction, contract labor, etc., will be billed at 1.03 times actual cost and will be added to the staff time costs incurred on the assignment. Invoices will be submitted approximately monthly and will indicate changes incurred during the preceding month. Billings are due and payable within thirty (30) days of the date of invoice. A one and one -half percent carrying charge will be added each month to all past due accounts. Barton - Aschman Associates, Inc. AUTHORIZATION We will initiate work on this project, as scheduled, upon receipt of a signed copy of this Letter Of Agreement. We welcome this opportunity to serve you. If you have any questions regarding this proposal, please contact me. Sincerely, BARION-ASCHMAN ASSOCIATES, INC. — � - 2 Len Brandrup Manager Date ACCEPTED AND APPROVED BY: (Signature) (Typed Name) (Title) AUTHORIZED TO EXECUTE RE ME T FOR: (Organization) DATE: July 22, 1986 SUBJECT: Council Agenda, July 24, 1986 ITEM: 13A - Consider a resolution authorizing the Mayor to enter into a contract with Barton- Aschman Associates, Inc. Staff has met with principals in the local office of Barton - Ashman Associates, Inc. to determine the need for consultant services. They propose to help the City design a survey instrument that will eventually have universal applications. The first use will be devoted to transportation.