R-86-915 - 9/11/1986RESOLUTION NO. 7A6
WHEREAS, Chapter 1, Section 13, Code of Ordinances, City of
Round Rock, Texas, provides that. the City Council shall select a
City Depository for the custody of City funds, and
WHEREAS, the City has duly advertised for bids from banking
firms authorized to submit such bids, and
WHEREAS,
favorable bid, and
WHEREAS, the City Council desires to accept the bid
of
ATTEST:
DLW /jmb
DISK: Resolutions
Titled: Depository
Rev. 9/9/86
JO NNE LAND, City Secretary
, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS, �j
That the bid of n is hereby
accepted and said institution is hereby selected as the official
depository of the City of Round Rock, Texas, for the perici;
beginning October 1, 1986, through September 30, 1988.
RESOLVED this _I( day of September, 1986.
MIKE ROBINSON, Mayor
City of Round Rock, Texas
has submitted the most
DATE:
SUBJECT:
ITEM:
September 9, 1986
Council Agenda, September 11, 1986
13E - Consider bids and a resolution designating a City depository
for October 1, 1986 through September 30, 1988.
Depository bids are to be received at 5:00 p.m. Wednesday. Staff will make a
recommendation at the meeting concerning this item.
CITY OF ROUND ROCK, TEXAS BANKING SERVICES
REQUEST FOR PROPOSAL
The City of Round Rock invites qualified local banking institutions
to submit proposals for the providing of basic banking and
investment services as described in the attached specifications.
SEALED PROPOSALS
A proposal must be submitted in a sealed envelope bearing the title
"CITY OF ROUND ROCK BANKING SERVICES" along with the bidder's
official name, address and representative's name and phone number.
The proposal shall be returned no later than 5:00 p.m. on Wednesday,
September 10, 1986 to the City of Round Rock Finance Department at
City Hall Annex, 205 East Main St., Round Rock, Texas, 78664. Any
proposals received after the above specified time will be returned
unopened.
RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES
The City reserves the right to reject any or all proposals and to
waive any non - material irregularities or informalities.
1
CITY COUNCIL
CITY OF ROUND ROCK
ROUND ROCK, TEXAS
The undersigned, a (state) (national) banking corporation,
hereinafter called BIDDER, for the privilege of acting as
Depository of the City of Round Rock, Williamson County, Texas,
hereinafter called CITY, for a term of two years, beginning
October 1, 1986. and ending September 30, 1988, and for the further
privilege of receiving all funds, at its option to place on demand
or interest bearing time deposits, Bidder will pay City as
follows:
1. Single maturity time deposits of $100,000 or more:
.29 % more @(3(XKgg# (strike out one) than the ASKED
RATE for U.S. Treasury Bills as stated in the Wall Street
Journal maturing closest to the maturity date of the time
deposit being purchased.
2. Single maturity time deposits of less than $100,000:
.29 % more dGXXiail (strike out one) than the ASKED
RATE for U.S. Treasury Bills as stated in the Wall Street
Journal maturing closest to the maturity date of the time
deposit being purchased.
3. Bidder will pay the City interest on demand balances at the
rate of
DEPOSITORY BID FORM
5.25 % interest on net daily average collected
balances on all City accounts, compounded daily and paid
monthly. For all City demand accounts which have a net daily
average collected balance below $2.500.00 the Bidder will pay
the City interest at the rate of 5.25 %,
4. CCS's Base Rate interest rate to be paid by City to Bidder on
overdrafts or their equivalent. (Overdraft as used in this
paragraph shall mean that City does not have a compensating
balance in other funds or accounts in the then current year
in Bidder's bank).
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5. Bidder will make short -term loans to the City for a maximum
amount of $5,000,000 a t 0 % more or less (strike
Capitol City Savings base rate.
out one) than imoccaticontxXoricetmeatimodumxxxxigirWtxicRxiAtlixtbtickxx
ERMiliMMId(dIBIX on the day the loan is made. All loans to the
City will be in the form of properly executed promissory
notes for any legal purpose, as stated under present Texas
laws. Loans will be 110% collateralized by acceptable collateral
to Bidder.
6. Bidder will charge City $0.00 for keeping City's
deposit records and accounts for the period covered by this
bid. Included in and required as a part of this duty are the
following:
(a) Preparation of monthly statements showing debits, credits
and balance of each separate fund. Statements shall be made
available no later than the 10th of the month following the
cut -off day.
(b) Preparation of all accounts, reports, and records.
(c) Preparation of such other reports, accounts and records
which may. from time to time, be required by City in order to
properly discharge the duties as provided by law of
Depository.
(d) Furnishing of the quantity, quality and type of checks
and deposit receipts for City's use during the period for
which this bid is submitted.
7. Bidder shall furnish to City a bond, or in lieu thereof
pledged approved securities in an amount sufficient as
determined by the City Council of City to adequately protect
the funds of the City deposited with Bidder. City reserves
the right to alter from time to time the required amount of
securities to be sufficiently adequate to protect said funds
and to approve or reject the securities so pledged.
Acceptable securities may include bonds of the United States,
or bonds of the State of Texas, or independent school
district in the state. Letters of credit issued by the
district Federal Home Loan Banks, general obligation notes of
the Federal Home Loan Bank System, and general obligation
bonds of the Federal Home Loan Bank System are also eligible
and lawful collateral. Bidders shall have the
right and privilege of substituting securities
upon obtaining the approval of City, provided the total
amount of securities deposited is adequate as herein
provided.
n
8. LOCATION WITHIN THE CITY LIMITS
The banking institution offering this proposal must have
banking facilities located within the City limits of the City
of Round Rock.
9. This bid was requested by City and is made by Bidder with the
expressed agreement and understanding that City reserves the
right that if any portion or provision of this bid and /or any
contract between Bidder and City entered into by virtue
thereof is invalid, the remainder of this bid and /or
resulting contract at the option of the City shall remain in
full force and effect, and not be affected by said invalid
portion or provision.
10. CANCELLATION OF CONTRACT
The depository contract shall provide that the City reserves
the right to cancel any agreement at any time upon ninety
(90) days prior written notice of its intent to terminate
any agreement. The designated depository shall provide the
City at least ninety (90) days prior written notice of its
intent to terminate any agreement.
11. REQUIRED SERVICES:
Locking Bank Bags
The bank shall provide the following depository bags at no
cost to the City.
8 - 12" x 15" locking
12 - 6" x 11" zippered /non- locking
12. WIRE TRANSFER SERVICES
The bank shall maintain wire transfer facilities to the
Federal Reserve Bank for transactions with other commercial
banks. Wire service debit and credit notices must be
included in the monthly statement of the applicable accounts.
Wire transfer services would be utilized approximately four
to six times per year.
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13. OTHER
From time to time the banking institution will be asked to
provide assistance in various banking /financial matters.
Examples of these matters would be assistance in the
collection of letters of credit and advisory information
regarding investment forecasts.
Bidders are requested to list any other services that will be
provided to the City at no cost.
(attach a separate sheet if necessary)
Dated this the 10th day of September , 1986.
BIDDER: Capitol City Savings Assnr.iatinn
BY: . /7 . —
TITLEF / President
ADDRESS: 919 Congress Avenue. Austin. Texas 78701
TELEPHONE: (512) 478 -1607
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FINANCIAL DATA
ACCOUNTS - The City will maintain approximately ten (10) demand
deposit accounts.
CHECKS - An initial order of checks will approximate a quantity of
10,000 (total for all accounts). Three -part continuous forms are
used for the most part. Some standard three -to -a -page ring binders
are also used. Exact specifications will be provided subsequent to
the bid award.
QUANTITIES - The following quantities are provided to approximate
the monthly transaction volume:
Checks posted - 900
Deposits posted - 275
Stop payments - 3
Statements - 10
SHORT -TERM LOANS - None to date and none anticipated.
OVERDRAFTS - None to date and none anticipated.
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CITY OF ROUND ROCK. CASHFLON PROJECTION - PREPARED 8/6/86
AUG 86 SEP 86 OCT 86 NOV 86 DEC 86 JAN 87 FEB 87 MAR 87 APR 87 MAY 87 JUN 87 JUL 87 AUG 87 SEP 87
BEGINNING BALANCE - GENERAL FUND 2,897,159 2,667,159 2,452,159 2,240,894 2,459,627 3,108,364 3,757,099 3,210,834 3,859,569 4,508,304 4,727,039 4,515,774 4,304,509 2,898,244
BEGINNING BALANCE - UTILITY FUND 5,772,000 5,922,000 6,072,000 6,290,000 6,508,000 6,726,000 6,944,000 5,398,231 5,616,231 5,834,231 6,052,231 6,270,231 6,488,231 4,942,462
BEGINNING BALANCE - CAF' 1<80•36015 FUND 24.605,463 23,930,463 23,100,463 22,250,463 21,400,463 20,650,463 19,870,463 18,755,463 17,640,463 16,495,463 15,350,463 17,935,463 16,760,463 15,585,463
BEGINNING BALANCE - ALL OTHER 464.763 489,763 487,999 486,235 514,471 543,471 572,471 601,971 631,471 660,971 690,471 719,971 749,471 778,971
TOTAL BEGINNING BALANCES 33,739,385 33,009,385 32,112,621 31,267,592 30,882,563 31,028,298 31,144,033 27,966,499 27,747,734 27,498,969 26,8 29,441,439 28,302,674 24,205,140
CASH RECEIPTS BY FUND:
GENERAL FUND 370,000 365,000 360,735 798,735 1,228,735 1,228,735 1,228,735 1,228,735 1,228,735 798,735 368,735 368,735 368,735 368,735
UTILITY FUND 525,000 525,000 566,000 566,000 566,000 566,000 566,000 566,000 566,000 566,000 566,000 566,000 566,000 566,000
CAPITAL PROJECTS FUND:
3,730,000
G.D. fr3P:D SALES
REVENUE BOND SALES
INTEREST EARNINGS 225,000 220,000 150,000 150,000 150,000 120,000 120,000 120,000 90.000 90,000 90,000 60,000 60,000 60,000
TOTAL CAPITAL PROJECTS 225,000 220,0 150,000 150,000 150,000 120.000 120,000 120,000 90,000 90,000 3,820,000 60,000 60,000 60,000
ALL OTHE8 40,000 13,236 13,236 43,236 44,000 44.000 44,500 44,500 44,500 44,500 44,500 44,500 44,500 44,500
TOTAL C'-: 8,008 1,160,000 1,123,236 1,097,971 1,557,971 1,988,735 1,952,735 1,959,235 1,959,235 1,929,235 1,499,235 4,799,235 1,039,235 1,039,235 1,039,235
0076 U9E2 BY 011.,7.
OEHEPCI FUND
TTY E0ND
'.:C.FIT:P Pg2JECTS ELMO
ALL OTHER
TOTAL 01989 USES
600,000 500,000 580,000 500,000 580,000 580,000 1,775,000 580,000 580,000 580,000 580,000 500,000 1,775,000 500,000
375,000 375,000 348,000 348,000 348,000 348,000 2,111,769 348,000 348,000 348,000 348,000 348,000 2,111,769 348,000
900,000 1,050,000 1,000,000 1,000,000 900,000 900,000 1,235,000 1,235,000 1,235,000 1,235,000 1,235,000 1,235,000 1,235,000 1,235,000
15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000
1,890,000 2,020,000 1,943,000 1,943,000 1,843,000 1,843,000 5,136,769 2,178,000 2,178,000 2,178,000 2,178,000 2,178,000 5,136,769 2,178,000
END 890- 0E9E06L FUND 2,667,159 2,452,159 2,240,894 2,459,629 3,108,364 3,757,099 3,210,834 3,859,569 4,508,304 4,727,039 4,515,774 4,304,509 2,898,244 2,686,979
END DAL - UTILITY FUND 5,922,000 6,072,000 6,290,000 6,508,000 6,726,000 6,944,000 5,398,231 5,616,231 5,834,231 6,052,231 6,270,231 6,488,231 4,942,462 5,160,462
END BAL- CAPITAL PROJECTS 23,930,463 23,100,463 22,250,463 21,400,463 20,650,463 19,870,463 18,755,463 17,640,463 16,495,463 15,350,463 17,935,463 16,760,463 15,585,463 14,410,463
•E010 PAL - ALL OTHER 489,763 487,999 486,235 514,471 543,471 572,471 601,971 631,471 660,971 690,471 719,971 749,471 778,971 808,471
TOTAL ENDING 88L001505 33,009,385 32,112,621 31,267,592 30,882,563 31,028,298 31,144,033 27,966,499 27,747,734 27,498,969 26,820,204 29,441,439 28,302,674 24,205,140 23,066,375
CASH DISTRIBUTION (FAVORABLE CONDITIONS)
0E84840 DEPOSITS 2,145,610 2,087,320 2,032,393 2,007,367 2,016,839 2,024,362 1,817,822 1,803,603 1,787,433 1,743,313 1,913,694 1,839,674 1,573,334 1,499,314
01810 08000115 30,863,775 30,025,301 29,235,199 28,875,196 29,011,459 29,119,671 26,148,677 25,944,131 25,711,536 25,076,891 27,527,745 26,463,000 22,631,806 21,567,061