R-87-1049 - 9/24/1987WHEREAS, the City has duly advertised for bids for
the purpose of leasing certain equipment for the City; and
WHEREAS, Citicorp, Inc. has
submitted the lowest responsible bid; and
WHEREAS, the Council wishes to accept the bid
of CitiCorp, Inc.
RESOLUTION NO. /04
and to authorize the
execution of the necessary documents; NOW THEREFORE
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND
ROCK, TEXAS
That the bid of Citicorp, Inc. is
hereby accepted as the lowest responsible bid, and the
Mayor is authorized and directed to enter into an agreement
with Citicorp, Inc.
leasing certain equipment for the City.
RESOLVED this 24th day of September
1987.
ATTEST:
41116e ,A,4 r•/ /L .—
JtNNE LAND, City Secretary
for the purpose of
MIKE ROBINSON, Mayor
City of Round Rock, Texas
September 14, 1987
SUBJECT: Request For Proposal
Equipment Lease /Purchase Financing for the City of
Round Rock, Texas
Various City Departments
TO WHOM IT MAY CONCERN:
The City of Round Rock invites your firm to submit a Proposal in
response to our Request entitled: Equipment Lease /Purchase
Financing for the City of Round Rock, Texas. Any questions
regarding the technical and contractual aspects of the offer are
to be directed to the undersigned at (512) 255 -3612, extension
238.
Enclosed is a Request for Proposal (RFP) For the financing of the
City's acquisitions under one lease /purchase agreement. This
Request contains the Proposal Form, some particular conditions
which would become part of any resulting contract and Schedule A:
Property to be Financed. If you take exception to any terms
or conditions listed please so note in your proposal.
This is a negotiated procurement utilizing the Request for
Proposal method and as such, award does not have to be made to
the respondent submitting the lowest cost to the City, but rather
the Lessor submitting the best responsive proposal satisfying the
City's requirements.
The proposal is to be submitted in a sealed envelope bearing the
name and address of the respondent and the Request for Proposal
Title. Mail or hand deliver your proposal to the City of Round
Rock, Finance Department, 221 East Main Street, Round Rock, Texas
78664. Return the proposal in sufficient time so as to be
received on or before 3:00 p.m., Monday, September 21, 1987.
Thank you in advance for your interest in the City of Round Rock.
1ncerely,
David Kautz
Assistant Finance Director
City of Round Rock
221 E. Main St.
Round Rock, Texas 78664
(512) 255 -3612, ext. 238
DK: kd
Attachments: A. Request For Proposal
B. Schedule A, Property to be Financed
REQUEST FOR PROPOSAL
EQUIPMENT LEASE /PURCHASE FINANCING
FOR THE CITY OF ROUND ROCK, TEXAS
PROPOSAL RESPONSE FORM
1. Total cash price for the equipment being financed
is $97,930.36.
2. The amount to be financed and which this response
shall be based upon is: $97,930.36
3. - Effective interest rate used in the payment
calculations:
4. Specify basis: 360 day. / 365 day
5. State any additional costs, fees or payments
required in addition to the lease payments:
6. State the exact amount of each semi - annual pay-
ment for a three -year contract: A
7. Does the financing agreement include an early
payoff clause with no interest penalty?
8. Does the financing agreement include a non -
appropriation or "funding out" clause?
9. Assuming that the agreement will be carried to
the full term, state the City's total cost of
financing the above stated equipment. Include
all costs involved in the completion of this
contract. -
10. Does the City automatically assume ownership
of the equipment at the completion of the contract?
11. State the length of time this proposal will be
honored after the proposal opening:
12. Please attach an amortization schedule reflecting
the financing agreement from inception to completion.
Be sure to indicate payment due dates.
VENDOR
ADDRESS
Page 1 of 3
(date)
(signed)
(print name)
(title)
PURPOSE
BASIS OF AWARD
COST INCURRED IN RESPONDING
PROPOSAL ACCEPTANCE PERIOD
Page 2 of 3
REQUEST FOR PROPOSAL
EQUIPMENT LEASE /PURCHASE FINANCING
FOR THE CITY OF ROUND ROCK, TEXAS
SCOPE OF WORK AND SPECIAL CONTRACT PROVISIONS
The City of Round Rock seeks proposals in response to this
Request for Proposal (RFP) from all leasing companies, investment
banks, commercial banks, and any other interested parties
qualified and experienced in arranging third -party financing for
the lease /purchase of miscellaneous equipment for various City
purposes.
SCOPE OF WORK
1. Amount to be financed:
2. Term of the financing contract:
3. Financing schedule:
$97,930.36
36 months
a.Semi- annual payments in arrears;
b.equal installments
4. Property to be financed: See schedule A
5. Payoff amount at end of contract: $0.00
6. Date financing is to be available - On or before September 30, 1987
The City proposes to enter into a single lease /purchase contract
for all items described herein. The City reserves the right to
reject any and /or all proposals and to waive any irregularity in
connection with any proposal submitted or, in its sole
discretion, to receive and consider alternative proposals not in
compliance with this request, but in any event proposals received
after the specified deadline may not be considered.
All cost directly or indirectly related to preparation of a
response to the RFP or any oral presentation required to
supplement and /or clarify a proposal which may be required by the
City shall be the sole responsibility of the Respondent.
All proposals must state that they are valid for a minimal period
of forty -five (45) days subsequent to the RFP closing date.
REQUEST FOR PROPOSAL
CONTRACT INCORPORATION
Lessor should be aware that the contents of the successful
proposal will become a part of the subsequent contractual
documents. Failure of Lessor to accept this obligation may
result in the cancellation of any award. Any damages accruing to
the City as a result of the Lessor's failure to fulfill the
contract may be recovered from the Lessor.
NEGOTIATIONS - REJECTION
The City reserves the right to negotiate all elements which
comprise the Lessor's proposal to ensure that the best possible
consideration be afforded to all concerned.
The City reserves the right to reject any and all proposals and
to re- solicit for proposals in such an event.
CONTRACT COMPLIANCE STATEMENT
Respondent shall state his /her compliance with all applicable
rules and regulations of Federal, State and Local governing
-entities. Respondent must indicate that he /she and has complied
with the terms of this Request for Proposal.
RELEASE OF INFORMATION
Submission of information relative to this RFP shall not be
released by the City during the proposal evaluation process or
prior to contract award.
LEGALITY
EQUIPMENT LEASE /PURCHASE FINANCING
FOR THE CITY OF ROUND ROCK, TEXAS
SCOPE OF WORK AND SPECIAL CONTRACT PROVISIONS
Subject to the terms and conditions of this request, the
successful respondent will be required to execute all proceedings,
including the lease /purchase contract, necessary to complete the
financing described herein.
BOND RATING
The City's general obligation bond rating is as follows:
Moody's Investor Service Standard & Poor's
A A-
SUBMISSION OF PROPOSALS
Return the Proposal Response Form completed, biographical data
regarding your company and all additional data requested within
this RFP on or before the date specified above.
Page 3 of 3
ITEM
Blue Print Machine
DEPARTMENT DATE ACTUAL ID
ACQUIRED COST NUMBER
PLANNING 15- Jan -87 $1,100.00 4955PV $253
Micro Computer, Printer FINANCE 11- Nov -86 $2,720.00
Auditorium Chairs COUNCIL 28- Aug -87 $13,282.56
Ten Radios, Chargers, Clips POLICE 25- Mar -81 $4,761.80
Three Police Cars POLICE
Five Mobile Radios POLICE
Three Portable Radios FIRE
Two Pagers FIRE
Two Pagers FIRE
Micro Computer, Printer FINANCE
Micro Computer, Printer SHOP
Insertamax, Foldamax
DATA
PROCESSING
15- Jul -81 $31,356.00
12- Jun -87 $3,015.00
SCHEDULE A
PROPERTY TO BE FINANCED
4286460055,printer
6240996,monitor
355039,processor
152 $4786 chairs
52 $86 aisle std
709445014
109444814
709445114
709444714
109445314
109444914
709444514
109445214
709444614
709444414
2FABP12GOHX220099
2FABP72G3HX220100
2FABP12G9HX220098
25- Mar -81 $3,954.00 402AME0344
402AKE0345
40290E0346
12- Jun -87 9878.00 R46130,14661
22- Ju1-87 $878.00 R46811J4663
17- Feb -B7 $2,600.00 2040771- 67,printer
8720013259,monitor
368685,processor
l7- Nov -86 $2,410.00 2040880- 67,printer
0002882,monitor
355052,processor
25- Mar -87 $30,309.00 001513,inserter
015058,stacker
TOTAL CASH PRICE $97,930.36
R4688J4662
R46BMJ4664
MANUFACTURER / VENDOR INVOICE
NUMBER
Ozalid / Tavco Blue Ribbon Service 7011303
T. I. / A B Computer Electronics
Amdek / A B Computer Electronics
Kaypro / A B Computer Electronics
Hoover Brothers, Inc.
General Electric Company
1987 Ford Crn Vic / Leif Johnson
Motorola, Inc.
Motorola, inc.
Motorola, Inc.
Citizen / A 8 Computer Electronics
Franklin / A 8 Computer Electronic
Kaypro / A 8 Computer Electronics
Pitney Bowes Inc.
2442439
2442426
2442426
357216 -0
357216 -0
C7C1566
C7C1566
C7C1566
C7C1566
C7CI566
C1CI566
C7CI566
C1CI566
C7CI566
C7C1566
7/6
1/6
7/6
216041 Midland LMR / Radio Commun. Eng. 1079
276042 1079
216043 1019
216044 1079
216045 1079
705820
105820
105820
175814
715814
710191
711679
5571622
5571622
5571622
Citizen / A B Computer Electronics 2442445 -6
Franklin / A B Computer Electronic 2442426
Kaypro / A B Computer Electronics 2442426
208215
208215
208215
DATE: September 22, 1987
SUBJECT: Council Agenda, September 24, 1987
ITEM: 13D - Consider a resolution authorizing the Mayor to
enter into an agreement for the lease of City
equipment.
STAFF RESOURCE PERSON: Sam Huey
STAFF RECOMMENDATION: Bids on equipment to be leased were received
from 4 firms. The bids were all very competitive and we recommend
award to low bidder of Citicorp Inc.
ECONOMIC IMPACT: Funds are budgeted in fiscal 87 -88 for principal
and interest incurred with this lease proposal.
ANALYSIS OF EQUIPMENT LEASING BID5
!COMPANY INFORMATION (Citicorp Industrial Credit IC & G Leasing Capital City Leasing, Inc. (Texas Municipal Finance, Inc.
112000 Ford Road 11700 West 6th Street 14901 Spicewood Springs Road 1902 Arizona
:Suite 270 !Austin, Texas 78703 !Austin, Texas 78759 1E1 Paso, Texas 79902
:Dallas, Texas 75234
!EFFECTIVE INTEREST RATE
(TOTAL FFINANCING COST
ION PRINCIPAL OF
1897,930.36
8.28% 8.43%
$14,669.30 $14,943.68
8.7947. 8.953
$15,612.14 1 815,897.00