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R-87-1069 - 12/10/1987October 29, 1987 Ms. Sharon Prete Director Department of Parks & Recreation City of Round Rock 214 E. Main Street Round Rock, Texas RE: Proposal for Professional Services BELANGER & SMITH ASSOCIATES, INC. Landscape Architecture Development Planning 712 -C West 141h Street Austin, Texas 78701 (512) 472 -4868 I. SCOPE The Landscape Architect will provide design and association services required for the installation of automatic irrigation systems for the following City parks: + Rabb House + Oreenlawn Place Perk + McNeil Ballfield No. 2 + Windy Terrace Park + Kensington Place Park II. DFSIONATFD SFRVICES A. Construction Documentation: The Landscape Architect will provide the following services: 1. Conduct on -site inventories to reocrd existing conditions relative to soils, water, electrical services and slope conditions. 2. Prepare construction ready plans necessary to install automatic landscape irrigation systems for the designated City parks. 3. Prepare project specifications in bid proposal form to be issued to prospective irrigation contractors. B Construction Administration_ The Landscape Architect shall provide the following administration services: 1. Attend the pre -bid meeting with prospective contractors, review Construction Documents, respond to questions, issue addenda as required. 2. Attend construction progress meetings to determine if work Is proceeding in accordance with Construction Documents. 3. Prepare and distribute change orders of work to be added, deleted or modified. 4. Review applications for payment. 5. Conduct a substantial completion inspection, and prepare a punch list to be completed or corrected prior to final acceptance. October 29, 1987 Ms. Sharon Prete Proposal for Professional Services Page Two 111. SUPPLFMFNTAI SFRVICFS Include those services not included under Designated Services as described above. Supplemental Services will be performed only if requested by the Owner. The following is a partial listing of supplemental services: A. Revisions to drawings, details and specifications previously approved, due to changes in project scope, budget or schedule. B. Public or other presentations beyond those outlined above. C. Provide design services and construciton details required to install water pressure booster pumps should the existing City water source be undersized or be below the minimum water pressure necessary to operate irrigation equipment. IV WORK PROEM ICTS & SCHFDUI F A. Project Meeting: shall bees follows: 1. Coordination and orientation meeting with City staff to establish priorities, time schedules and identify special conditions. 2. Review Construction Documents to confirm limits of work and bid proposal forms. 3. Coordinate pre -bid meeting, if requested. 4. Coordinate pre - construction meeting. 5. Conduct five (5) substantial completion inspections. 6. Conduct five (5) final site inspections. B. Upon authorization from the Director of Parks and Recreation, the Landscape Architect shall: 1. Provide on (1) 30 scale plan for each park indicating head layout, piping layout distribution of water coverage, materials, details and general construction notes. V COMPENSATION A Basic Onmpansntion: The Owner agrees to pay the Landscape Architect the following fees for the performance of services described herein: 1. Construction Documents, Lump Sum $1,685.00 2. Construction Administration, Lump Sum Hourly estimated, not to exceed $ 300.00 October 29, 1987 Ms. Sharon Prete Proposal for Professional Services Page Three B Hourly Rates: The following rates shall apply to all Construction Administration and Supplement& Services: 1. Project Landscape Architect 2. Landscape Architect 3. Technical /Clerical VI OWNFR ;S RFPSONSIBII ITIFS $50.00 $35.00 $22.00 C. Terms of Payment. Billings shall be submitted monthly and shall be due net 30 days. D fejmhursable Expenses: Such as film and processing, blueprinting, xerox copies, long distance calls, deliveries, mileage (.25t /mile) and other items directly relating to the project will be billed as a direct expense. A. The Owner shall provide full information as to the requirements for this project, including site survey of structures and utilities and existing park landscape /irrigation plans. . 8. In the event that any modifications or decisions are made by the Owner or other project consultants to proposed work which is pertinent to the Landscape Architect, the Landscape Architect shall be notified as soon as possible to avoid delay of project. VI I I.TFRMINATION OF AORFEMENT A. This Agreement may be terminated upon written notification from the Owner. It else may be terminated by either party upon seven (7) days written notice, should the other party fail substantially to perform in accordance with its terms through no fault of the other. B. In the event of termination due to the fault of others than the Landscape Architect, the Landscape Architect shell be paid for services performed to termination date, including reimbursements then due, and all reasonable expenses associated with terminating the project. If this proposal is to your satisfaction, please sign both copies and return one for our files. Sincerely, Robert R. Belan Partne MIKE ROBINSON, MAYOR BELANGER & SMITH ASSOC! ES, INC. City of Round Rock Date Date 71,--1 1,4 WHEREAS, the City wishes to install automatic irrigation systems for several city parks, and WHEREAS, the services of a landscape architect are necessary for such installation, and WHEREAS, the firm of Belanger & Smith Associates, Inc. has submitted a proposal to provide the necessary landscape architectural services, NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, THAT The Mayor is hereby authorized and directed to execute on behalf of the City a proposal for professional services, a copy of said proposal being attached hereto and incorporated herein for all purposes. RESOLVED this /e)- day of December, 1987. Attest: RES -BEL RESOLUTION NO. /069/e Mike Robinson, Mayor October 29, 1987 Ms. Sharon Prete Director Department of Parks & Recreation City of Round Rock 214 E. Main Street Round Rock, Texas .RE: Proposal for Professional Services I SCOPF II. DESIONATED SFRVICFS BELANGER & SMITH ASSOCIATES, INC. Landscape Architecture Development Planning 712.0 West 14th Street Austin, Texas 78701 (512) 4724868 The Landscape Architect will provide design and association services required for the installation of automatic irrigation systems for the following City parks: + Rabb House + Oreenlawn Place Park + McNeil Ballfield No. 2 + Windy Terrace Park + Kensington Place Park A. construction Documentation. The Landscape Architect will provide the following services: 1. Conduct on -site inventories to reocrd existing conditions relative to soils, water, electrical services and slope conditions. 2. Prepare construction ready plans necessary to install automatic landscape irrigation systems for the designated City parks. 3. Prepare project specifications in bid proposal form to be issued to prospective irrigation contractors. B Construction Administration. The Landscape Architect shall provide the following administration services: 1. Attend the pre -bid meeting with prospective contractors, review Construction Documents, respond to questions, issue addenda as required. 2. Attend construction progress meetings to determine if work is proceeding in accordance with Construction Documents. 3. Prepare and distribute change orders of work to be added, deleted or modified. 4. Review applications for payment. 5. Conduct a substantial completion inspection, and prepare a punch list to be completed or corrected prior to final acceptance. October 29, 1987 Ms. Sharon Prete Proposal for Professional Services Page Two 111. S11PPI EMENTAL SFRVICFS Include those services not included under Designated Services as described above. Supplemental , Services will be performed only if requested by the Owner. The following is a partial listing of supplemental services: A. Revisions to drawings, details and specifications previously approved, due to changes in project scope, budget or schedule. B. Public or other presentations beyond those outlined above. C. Provide design services and construciton details required to install water pressure booster pumps should the existing City water source be undersized or be below the minimum water pressure necessary to operate irrigation equipment. IV. WORK PROM ICTS & ",CHEDUI FS A. Project Meeting: shall be as follows: 1. Coordination and orientation meeting with City staff to establish priorities, time schedules and identify special conditions. 2. Review Construction Documents to confirm limits of work and bid proposal forms. 3. Coordinate pre -bid meeting, if requested. 9. Coordinate pre-construction meeting. 5. Conduct five (5) substantial completion inspections. 6. Conduct five (5) final site inspections. 8. Upon authorization from the Director of Parks and Recreation, the Landscape Architect shall: 1. Provide on (1) 30 scale plan for each park indicating head layout, piping layout distribution of water coverage, materials, details and general construction notes. V. COMPFN.SATION A. Basir. Compensntinn: The Owner agrees to pay the Landscape Architect the following fees for the performance of services described herein: 1. Construction Documents, Lump Sum $1,685.00 2. Construction Administration, Lump Sum Hourly estimated, not to exceed $ 300.00 October 29, 1987 Ms. Sharon Prete Proposal for Professional Services Page Three B. Hourly Rates The following rates shall apply to all Construction Administration and Supplement& Services: 1. Project Landscape Architect 2. Landscape Architect 3. Technical /Clerical VI. OWNFR'S RFPSONSIBII ITIFS VIII.TFRMINATION OF AORFFMFNT $50.00 $35.00 $22.00 . C. Terms of Payment: Billings shall be submitted monthly and shall be due net 30 days. D. Reimbursable Expenses. Such as film and processing, blueprinting, xerox copies, long distance calls, deliveries, mileage (.25T /mile) and other items directly relating to the project will be billed as a direct expense. A. The Owner shall provide full information as to the requirements for this project, including site survey of structures and utilities and existing park landscape /irrigation plans. B. In the'event that any modifications or decisions are made by the Owner or other project consultants to proposed work which is pertinent to the Landscape Architect, the Landscape Architect shall be notified as soon as possible to avoid delay of project. . A. This Agreement may be terminated upon written notification from the Owner. It also may be terminated by either party upon seven (7) days written notice, should the other party fail substantially to perform in accordance with its terms through no fault of the other. B. In the event of termination due to the fault of others than the Landscape Architect, the Landscape Architect shall be paid for services performed to termination date, including reimbursements then due, and ell reasonable expenses associated with terminating the project. If this proposal is to your satisfaction, please sign both copies and return one for our files. ncere Robert R. Belanger ,tner' BELANOER & SMITH ASSOCIA ,S, INC. City of Round Rock Date ' Date 74114 MIKE ROBINSON, MAYOR DATE: December 8, 1987 SUBJECT: Council Agenda, December 10, 1987 ITEM: 12B. Consider a resolution authorizing the Mayor to enter into a contract with Belanger Smith and Associates for irrigation design of certain park amass. STAFF RESOURCE PERSON: SHARON PRETE STAFF RECOMMENDATION: APPROVAL ECONOMIC IMPACT: Irrigation systems provide PARD with the most efficient and economical way of watering grass and plant materials.