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R-87-944 - 1/8/1987Haynie & Kallman, Inc. CONSULTING ENGINEERS Mr. Jack Harzke, P.E. City Manager City of Round Rock 214 E. Main Street Round Rock, Texas 78664 Dear Jack: SDK /cla Enclosure AUTHORIZED BY CITY OF ROUND ROCK, TEXAS Mayor Mike Robinson 1106 South Mays • Round Rock, Texas 78664 • (512) 255.7861 January 23, 1987 Re: Letter of Authorization for Joint Use Water Facilities Georgetown -Round Rock -Jonah Water Supply Corp. This letter shall serve as the approval of Round Rock's portion of the Joint Use Water Facilities Study, in the amount of $7,000. The attached scope of services outlines the services involved in this Study. If this is acceptable to you, please sign below and return one copy for our files. We look forward to working with you on this Study. Cordially, HAYNIE & KALLMAN, INC. Steven D. Kallman, P.E., R.P.S. / - 77 - may Date RECEIVED JAN 2 6 li)1 CIVIL ENGINEERING • CONSULTANTS • MUNICIPAL ENGINEERING • LAND PLANNING • SURVEYING Haynie & Kaltman, Inc. CONSULTING ENGINEERS Water Sub - Committees of Georgetown and Round Rock Manager of Jonah Water Supply Corporation RE: Georgetown - Round Rock - Jonah Water Supply Corp. Joint Use Water Facilities Committee Members and Manager: 1106 South Mays • Round Rock, Texas 78664 • (512) 255 -7861 December 22, 1986 We are happy to present to you the scope of services for a Preliminary Engineering Report to investigate the possibil- ities of joint use water facilities between the cities of Georgetown and Round Rock and the Jonah Water Supply Corpora- tion. The following is a list of items that will be incorpo- rated into the Report. 1) Existing Conditions Evaluate existing Georgetown, Round Rock and Jonah Water Supply Corporation (Jonah) facilities in their respec- tive service levels (pressure planes). 2) Demand Projections, Confer with both cities' planning departments and Jonah to compile land use data for their respective water ser- vice areas. Utilizing this data, develop domestic and fire flow demands for the water service areas. 3) Preliminary Design This will include a computer model of storage and dis- tribution facilities to serve all participant's respec- tive service areas within the service radius of Rabbit Hill. Based on the projected water demands and computer model, a common water storage tank will be sized for the Rabbit Hill site to take advantage of economies of scale. The computer model will also be utilized to size and locate the appropriate water distribution lines to serve the areas. 4) Cost of Facilities Prepare preliminary cost estimates for the storage and proposed distribution facility project. Develop and RECEIVED CIVIL ENGINEERING • CONSULTANTS • MUNICIPAL ENGINEERING • LAND SU 1 Page 2 Water Sub - Committees of Georgetown and Round Rock Manager of Jonah Water Supply Corporation December 22, 1986 SDK /cla evaluate alternatives for phasing of improvements. Sug- gest a method of cost allocation of the project. Com- pare this allocation with estimated costs to each parti- cipant if the facilities were constructed independently by each participant. Also, address the savings for each participant for each year that the Stillhouse Hollow raw water line can be delayed by cooperation among the three participants. 5) Cost of Preliminary Engineering Report The fee for this Preliminary Engineering Report will be a lump sum of $21,000 ($7,000 each participant), based on the scope of work herein described. This Study cost will be the preliminary engineering fee for the project and will be credited toward the design phase fee in an amount of 10% of that fee, should the design phase be authorized within 24 months of comple- tion of the Preliminary Engineering Report. For exam- ple, should the design phase fee amount to $75,000 for the authorized work, the resulting credit would be $7,500 ($75,000 X 10% = $7,500). We anticipate that the Preliminary Engineering Report can be completed within 90 days following written authorization. We will pro- vide 10 copies of the Preliminary Engineering Report to each participant. At your request, we would be pleased to submit our basic engineering contract for the herein described services. We appreciate the opportunity to offer our services to this joint effort between the cities of Georgetown and Round Rock and the Jonah Water Supply Corporation. Cordially, HAYNIE & KALLMAN, INC. Steven D. Kallman, P.E., R.P.S. RECEIVED JAN 2 6 191 Haynie & Mailman, Inc. CONSULTING ENGINEERS Mr. Carl Lidell, President Jonah Water Supply Corp. c/o Swenson & Company Real Estate 1200 Palm Valley Blvd. Round Rock, Texas 78664 Dear Carl: SDK /cla Enclosure Carl Lidell, President Re: AUTHORIZED BY JONAH WATER SUPPLY CORPORATION RECEIVED MAR 5 1987 1106 South May. • Round Rock, Texas 78664 • (512) 255-7861 January 20, 1987 Letter of Authorization for Joint Use Water Facilities Georgetown -Round Rock -Jonah Water Supply Corp. This letter shall serve as the approval of Jonah's por- tion of the Joint Use Water Facilities Study, in the amount of $7,000. The attached scope of services outlines the ser- vices involved in this Study. If this is acceptable to you, please sign below and return one copy for our files. We look forward to working with you on this Study. Cordially, HAYNIE & KALLMAN, INC. Steven D. Kallman, P.E., R.P.S. i -AA - 87 Date CIVIL ENGINEERING • CONSULTANTS • MUNICIPAL ENGINEERING • LAND PLANNING • SURVEYING RECEIVED JAN 221987 Haynie and Kenn, Ir:. h Haynie & Kaltman, Inc. CONSULTING ENGINEERS 1106 South Maya • Round Rock, Texas 78664 • (512) 255.7861 December 22, 1986 Water Sub - Committees of Georgetown and Round Rock Manager of Jonah Water Supply Corporation Committee Members and Manager: RECEIVED MAR 5 1987 RE: Georgetown - Round Pock - Jonah Water Supply Corp. Joint Use Water Facilities We are happy to present to you the scope of services for a Preliminary Engineering Report to investigate the possibil- ities of joint use water facilities between the cities of Georgetown and Round Rock and the Jonah Water Supply Corpora- tion. The following is a list of items that will be incorpo- rated into the Report. 1) Existing Conditions Evaluate existing Georgetown, Round Rock and Jonah Water Supply Corporation (Jonah) facilities in their respec- tive service levels (pressure planes). 2) Demand Projections Confer with both cities' planning departments and,Jonah to compile land use data for their respective water ser- vice areas. Utilizing this data, develop domestic and fire flow demands for the water service areas. 3) Preliminary Design This will include a computer model of storage and dis- tribution facilities to serve all participant's respec- tive service areas within the service radius of Rabbit Hill. Based on the projected water demands and computer model, a common water storage tank will be sized for the Rabbit Hill site to take advantage of economies of scale. The computer model will also be utilized to size and locate the appropriate water distribution lines to serve the areas. 4 Cost of Facilities Prepare preliminary cost estimates for the storage and proposed distribution facility project. Develop and CIVIL ENGINEERING • CONSULTANTS • MUNICIPAL ENGINEERING • LAND PLANNING • SURVEYING SDK /cla Page 2 Water Sub - Committees of Georgetown and Round Rock Manager of Jonah Water Supply Corporation December 22, 1986 RECEIVED MAR 5 1987 evaluate alternatives for phasing of improvements. Sug- gest a method of cost allocation of the project. Com- pare this allocation with estimated costs to each parti- cipant if the facilities were constructed independently by each participant. Also, address the savings for each participant for each year that the Stillhouse Hollow raw water line can be delayed by cooperation among the three participants. 5) Cost of Preliminary Engineering Report The fee for this Preliminary Engineering Report will be a lump sum of $21,000 ($7,000 each participant), based on the scope of work herein described. This Study cost will be the preliminary engineering fee for the project and will be credited toward the design phase fee in an amount of 10% of that fee, should the design phase be authorized within 24 months of comple- tion of the Preliminary Engineering Report. For exam- ple, should the design phase fee amount to $75,000 for the authorized work, the resulting credit would be $7,500 ($75,000 X 10% = $7,500). We anticipate that the Preliminary Engineering Report can be completed within 90 days following written authorization. We will pro- vide 10 copies of the Preliminary Engineering Report to each participant. At your request, we would be pleased to submit our basic engineering contract for the herein described services. We appreciate the opportunity to offer our services to this joint effort between the cities of Georgetown and Round Rock and the Jonah Water Supply Corporation. Cordially, HAYNIE & KALLMAN, INC. Steven D. Kallman, P.E., R.P.S. February 17, 1987 Steven D. Kallman, P.E. Haynie & Kallman, Inc. 1106 South Mays Round Rock, Texas 78664 Dear Steve, Sincerely, A11 n Moore, P.E. Director of Public Works AM /rw "COMMUNITY OF OPPORTUNITY" Ref: Letter of Authorization for Joint Use Water Facilities Georgetown -Round Rock -Jonah Water Supply Corp. City Project No. 00237 RECEIVED MAR 5 1987 Please find attached an original signed letter of authorization on the above referenced subject for your records. If we could be of further assistance, please feel free to contact this office. THE CITY OF GEORGETOWN POST OFFICE BOX 409 GEORGETOWN, TEXAS 78627-0409 TELEPHONE 512 / 863 -5533 AN EQUAL OPPORTUNITY EMPLOYER • Haynie & Kallmar`- ic. Z3 19�� CONSULTING ENGINEERS Mr. Bob Gaylor City Manager City of Georgetown P. 0. Box 409 616 Main Street Georgetown, Texas 78627 -0409 Dear Bob: This letter shall serve as the approval of Georgetown's portion of the Joint Use Water Facilities Study, in the amount of $7,000. The attached scope of services outlines the services involved in this Study. If this is acceptable to you, please sign below and return one copy for our files. SDK /cla Enclosure AUTHORIZED BY CITY OF GEORGETOWN, TEXAS Mayor Jim Colbert 1106 South Mays • Round Rock. Texas 78664 • (512) 255 -7861 January 23, 1987 RECEIVED MAR 5 Re: Letter of Authorization for Joint Use Water Facilities Georgetown -Round Rock -Jonah Water Supply Corp. We look forward to working with you on this Study. Cordially, HAYNIE & KALLMAN, INC. Steven D. Kaltman, P.E., R.P.S. Date CIVIL ENGINEERING • CONSULTANTS • MUNICIPAL ENGINEERING • LAND PLANNING • SURVEYING FEB 1 2 1O°l '4' Haynie & Hallman, Inc. CONSULTING ENGINEERS Committee Members and Manager: RECEIVED MAR 5 1987 1186 South Maya • Round Rock, Texas 78664 • (8121255.7861 December 22, 1986 Water Sub - Committees of Georgetown and Round Rock Manager of Jonah Water Supply Corporation RE: Georgetown - Round Rock - Jonah Water Supply Corp. Joint Use Water Facilities We are happy to present to you the scope of services for a Preliminary Engineering Report to investigate the possibil- ities of joint use water facilities between the cities of Georgetown and Round Rock and the Jonah Water Supply Corpora- tion. The following is a list of items that will be incorpo- rated into the Report. 1) Existing Conditions Evaluate existing Georgetown, Round Rock and Jonah Water Supply Corporation (Jonah) facilities in their respec- tive service levels (pressure planes). 2) Demand Projections Confer with both cities' planning departments and Jonah to compile land use data for their respective water ser- vice areas. Utilizing this data, develop domestic and fire flow demands for the water service areas. 3) Preliminary Design This will include a computer model of storage and dis- tribution facilities to serve all participant's respec- tive service areas within the service radius of Rabbit Hill. Based on the projected water demands and computer model, a common water storage tank will be sized for the Rabbit Hill site to take advantage of economies of scale. The computer model will also be utilized to size and locate the appropriate water distribution lines to serve the areas. 4) Cost of Facilities Prepare preliminary cost estimates for the storage and proposed distribution facility project. Develop and CIVIL ENGINEERING • CONSULTANTS • MUNICIPAL ENGINEERING • LAND PLANNING • SURVEYING rco 1 L AG1 Page 2 Water Sub - Committees of Georgetown and Round Rock Manager of Jonah Water Supply Corporation December 22, 1986 RECEIVED MAR 5 1987 evaluate alternatives for phasing of improvements. Sug- gest a method of cost allocation of the project. Com- pare this allocation with estimated costs to each parti- cipant if the facilities were constructed independently by each participant. Also, address the savings for each participant for each year that the Stillhouse Hollow raw water line can be delayed by cooperation among the three participants. 5) Cost of Preliminary Engineering Report The fee for this Preliminary Engineering Report will be a lump sum of $21,000 ($7,000 each participant), based on the scope of work herein described. This Study cost will be the preliminary engineering fee for the project and will be credited toward the design phase fee in an amount of 10% of that fee, should the design phase be authorized within 24 months of comple- tion of the Preliminary Engineering Report. For exam- ple, should the design phase fee amount to $75,000 for the authorized work, the resulting credit would be $7,500 ($75,000 X 10% = $7,500). We anticipate that the Preliminary Engineering Report can be completed within 90 days following written authorization. We will pro- vide 10 copies of the Preliminary Engineering Report to each participant. 6. Engineer and Owner agree that the obligations herein provided and any subsequent amendments hereto shall be performed in Williamson County, Texas. Further, all payments for services rendered and costs incurred shall be payable in Georgetown, Williamson County, Texas. It is the intention of the parties hereto that for any litigation concerning this Agreement, venue shall be in Williamson County, Texas. At your request, we would be pleased to submit our basic engineering contract for the herein described services. We appreciate the opportunity to offer our services to this joint effort between the cities of Georgetown and Round Rock and the Jonah Water Supply Corporation. SDK /cla Cordially, HAYNIE & KALLMAN, INC. Steven D. Kaltman, P.E., R.P.S. WHEREAS, the City Council has determined that it would be desirable for a joint Water Study between the City of Round Rock, the City of Georgetown, and Jonah Water Supply Corporation, and WHEREAS, Haynie and Kallman, Inc. of Round Rock, Texas has submitted a contract to perform the water study, and WHEREAS, the Council desires to enter into said contract with Haynie and Kallman, Inc., NOW THEREFORE BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City a contract for a joint water study between Haynie & Kallman, Inc., the City of Round Rock, the City of Georgetown, and Jonah Water Supply Corporation, a copy of said contract being attached herein for all purposes. BE IT FURTHER RESOLVED THAT, if either the City of Georgetown or Jonah Water Supply Corporation do not take the steps necessary to execute the agreement then this resolution shall be null and void. RESOLVED this _ day of �� , 1987. , City Secretary RESOLUTION NO. 5 2/4 c -f MIKE ROBINSON, Mayor City of Round Rock, Texas Em Haynie & Kaltman, Inc. CONSULTING ENGINEERS Water Sub - Committees of Georgetown and Round Rock Manager of Jonah Water Supply Corporation RE: Georgetown - Round Rock - Jonah Water Supply Corp. Joint Use Water Facilities Committee Members and Manager: REGIi�u JA'ti b i#7 1106 South Maya • Round Rock, Texas 78664 • (5121255 -7861 December 22, 1986 We are happy to present to you the scope of services for a Preliminary Engineering Report to investigate the possibil- ities of joint use water facilities between the cities of Georgetown and Round Rock and the Jonah Water Supply Corpora- tion. The following is a list of items that will be incorpo- rated into the Report. 1) Existing Conditions Evaluate existing Georgetown, Round Rock and Jonah Water Supply Corporation (Jonah) facilities in their respec- tive service levels (pressure planes). 2) Demand Projections Confer with both cities' planning departments and Jonah to compile land use data for their respective water ser- vice areas. Utilizing this data, develop domestic and fire flow demands for the water service areas. 3) Preliminary Design This will include a computer model of storage and dis- tribution facilities to serve all participant's respec- tive service areas within the service radius of Rabbit Hill. Based on the projected water demands and computer model, a common water storage tank will be sized for the Rabbit Hill site to take advantage of economies of scale. The computer model will also be utilized to size and locate the appropriate water distribution lines to serve the areas. 4) Cost of Facilities Prepare preliminary cost estimates for the storage and proposed distribution facility project. Develop and CIVIL ENGINEERING • CONSULTANTS • MUNICIPAL ENGINEERING • LAND PLANNING • SURVEYING Page 2 Water Sub- Committees of Georgetown and Round Rock Manager of Jonah Water Supply Corporation December 22, 1986 evaluate alternatives for phasing of improvements. Sug- gest a method of cost allocation of the project. Com- pare this allocation with estimated costs to each parti- cipant if the facilities were constructed independently by each participant. Also, address the savings for each participant for each year that the Stillhouse Hollow raw water line can be delayed by cooperation among the three participants. 5) Cost of Preliminary Engineering Report The fee for this Preliminary Engineering Report will be a lump sum of $21,000 ($7,000 each participant), based on the scope of work herein described. This Study cost will be the preliminary engineering fee for the project and will be credited toward the design phase fee in an amount of 10% of that fee, should the design phase be authorized within 12 months of comple- tion of the Preliminary Engineering Report. For exam- ple, should the design phase fee amount to $75,000 for the authorized work, the resulting credit would be $7,500 ($75,000 X 10% = $7,500). We anticipate that the Preliminary Engineering Report can be completed within 90 days following written authorization. We will pro- vide 10 copies of the Preliminary Engineering Report to each participant. At your request, we would be pleased to submit our basic engineering contract for the herein described services. We appreciate the opportunity to offer our services to this joint effort between the cities of Georgetown and Round Rock and the Jonah Water Supply Corporation. SDK /cla Cordially, HAYNIE & KALLMAN, INC. Steven D. Kallman, P.E., R.P.S. Haynie & Kaltman, Inc. CONSULTING ENGINEERS Water Sub - Committees of Georgetown and Round Rock Manager of Jonah Water Supply Corporation RE: Georgetown - Round Rock - Jonah Water Supply Corp. Joint Use Water Facilities Committee Members and Manager: 1106 South Mays • Round Rock, Texas 70664 • (512) 255 -7861 December 22, 1986 We are happy to present to you the scope of services for a Preliminary Engineering Report to investigate the possibil- ities of joint use water facilities between the cities of Georgetown and Round Rock and the Jonah Water Supply Corpora- tion. The following is a list of items that will be incorpo- rated into the Report. 1) Existing Conditions Evaluate existing Georgetown, Round Rock and Jonah Water Supply Corporation (Jonah) facilities in their respec- tive service levels (pressure planes). 2) Demand Projections Confer with both cities' planning departments and Jonah to compile land use data for their respective water ser- vice areas. Utilizing this data, develop domestic and fire flow demands for the water service areas. 3) Preliminary Design This will include a computer model of storage and dis- tribution facilities to serve all participant's respec- tive service areas within the service radius of Rabbit Hill. Based on the projected water demands and computer model, a common water storage tank will be sized for the Rabbit Hill site to take advantage of economies of scale. The computer model will also be utilized to size and locate the appropriate water distribution lines to serve the areas. 4) Cost of Facilities Prepare preliminary cost estimates for the storage and proposed distribution facility project. Develop and CIVIL ENGINEERING • CONSULTANTS • MUNICIPAL ENGINEERING • LAND PLANNING • SURVEYING Page 2 Water Sub - Committees of Georgetown and Round Rock Manager of Jonah Water Supply Corporation December 22, 1986 evaluate alternatives for phasing of improvements. Sug- gest a method of cost allocation of the project. Com- pare this allocation with estimated costs to each parti- cipant if the facilities were constructed independently by each participant. Also, address the savings for each participant for each year that the Stillhouse Hollow raw water line can be delayed by cooperation among the three participants. 5) Cost of Preliminary Engineering Report The fee for this Preliminary Engineering Report will be a lump sum of $21,000 ($7,000 each participant), based on the scope of work herein described. This Study cost will be the preliminary engineering fee for the project and will be credited toward the design phase fee in an amount of 10% of that fee, should the design phase be authorized within 12 months of comple- tion of the Preliminary Engineering Report. For exam- ple, should the design phase fee amount to $75,000 for the authorized work, the resulting credit would be $7,500 ($75,000 X 10% = $7,500). We anticipate that the Preliminary Engineering Report can be completed within 90 days following written authorization. We will pro- vide 10 copies of the Preliminary Engineering Report to each participant. At your request, we would be pleased to submit our basic engineering contract for the herein described services. We appreciate the opportunity to offer our services to this joint effort between the cities of Georgetown and Round Rock and the Jonah Water Supply Corporation. SDK /cla Cordially, HAYNIE & KALLMAN, INC. Steven D. Kallman, P.E., R.P.S. DATE: January 6, 1987 SUBJECT: Council Agenda, January 8, 1987 ITEM: 13D - Consider a resolution authorizing the Mayor to enter into a contract with Haynie & Kallman, Inc., for a joint Water Study between the City of Round Rock and City of Georgetown. This joint water study is necessary to maximize water resources and to minimize major capital expenditures regarding the Stillhouse Hollow Project. Please refer to the enclosed scope of work.