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R-87-957 - 2/26/1987ATTEST: 1:C Gtc a 6, /911 nne Land, City Secretary RESOLUTION NO. 957A WHEREAS, the City has duly advertised for bids for a bibliofile system for the Round Rock Public Library; and WHEREAS, Retro Link Associated, Ltd. submitted the lowest and best bid; and WHEREAS, the Council wishes to accept the bid of Retro Link Associated, Ltd., and to authorize the execution of the necessary documents, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the bid of Retro Link Associated, Ltd. is hereby accepted as the lowest and best bid, and the Mayor is authorized and directed to enter into an agreement with Retro Link Associated, Ltd. for the purchase of a bibliofile system for the Library. 74141_ MIKE ROBINSON, Mayor City of Round Rock, Texas LSSI hardware 5000 X -T computer 2000 printer 300 hardware maint. (for CD -ROM or LSSI player /controller 3300 software maint. (qtr. updates) other costs TOTAL 14,500 3900 ongoing annual cost years 4+ 2400 (1100 maintenance -hw) (1300 software & software maintenance (ref.) qt. updates SUMMARY - 3 yr. costs RLA w /software maint. RLA w/o hardware or software maint. GRC" 8610 960 1080 9690 1890 (870 for software /disks 480 for CD -ROM players main- tenance 590 for software maintenance but is 540 -+ 1.; 1890, not 1930 °Required for years 1 - 3 ;ears 2 and 3 ® An estimate based on the bi- monthly quote of © Set up fee, manual n ased on summer 1986 bid n`$ xcludes hardware maintenance n �`E nn "Excludes hardware and software maintenance 44 'Includes the following first year costs: Data disks delivered quarterly, maintenance. One time costs include the X -T computer and a printer • 8610 8610 870 7400 2000 300 (unknown) 4846 275 14,821 2100 /year plus 1000 maintenance costs. (lowered to reflect quarterly updates, not bi- monthly) 1781 or 1281 phone consultation, hardware and software Retro Link Associates, Ltd. February 17, 1987 Dale Rickleff Library Director Round Rock Public Library 218 East Main Street Round Rock, TX 78884 Dear Ms. Rickleff. At Arthur Brady's and your request I have prepared the following RLA proposal. The package which RLA feels meets your needs is: a. Three year subscription to LC MARC English - language cataloging on compact laser disc, delivered eton4b4-trIA3 . b. Three year subscription to ANY -BOOK database on compact laser disc, delivered onb l-F c. One PC -XT compatible computerith serial and parallel ports, clock /calendar, 840K memory and 20MB hard disk. d. Four International Standard CD -ROM drives. e. Dos and software to run Biblioflle systems. f. Free Support that includes user manual, toll -free 800- line help, and hardware replacement via Federal Express for one year. The cost of the package whether you buy from Bibliofiie or RLA is $8810.00. In addition should you buy from us, you will receive our personal attention to any Biblioflle problems that may arise as well as any one of the following: a. Epsom Nomewriter printer with tractor feed and interface. b. 500 5 1/4 inch diskettes with sleeves and labels c. Word Perfect 4.2 word processing software d. Another comparably priced software package that you need Please keep In mind that we are the largest single user of Bibliofile and are very familiar with it. We want to and are looking forward to serving you. `Sincerely yours, other Brady President LB /fb enclosure 9071 Salmon Falls Drive / Sacramento, California 95826 / (916) 364 -5528 421 West 880 North / Provo, Utah 84601 / (801) 375 -7152 DATE: February 24, 1987 SUBJECT: Council Agenda, February 26, 1987 ITEM: 14B - Consider a resolution authorizing the Mayor to enter into a contract for the purchase of a bibliofile system for the Library. Please see the attached memo of explanation.