R-87-965 - 3/12/1987WHEREAS, Chapter 1, Code of Ordinances, City of Round Rock,
Texas, has been amended to add Section 29 entitled Emergency
Management Plan, and
WHEREAS, Section 29 requires adoption of the Emergency
Management Plan by the City Council, and
WHEREAS, the City Council wishes to adopt said Emergency
Management Plan, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
TEXAS
That the Mayor is hereby directed to execute the Emergency
Management Plan, a copy of said plan being attached and
incorporated herein for all purposes.
And further that the plan attached hereto and incorporated
herein shall supercede any and all plans heretofore adopted by
the Council of the City {{ of Round Rock, Texas.
RESOLVED this the / 2 R' day of 6a2 , 1987.
ATTEST:
41 0141-41!
nne
•
Land, City Secretary
RESOLUTION NO. 9 /05/
MIKE ROBINSON, Mayor
City of Round Rock, Texas
MIKE ROBINSON
Mayer
MIKE HEIUGENSTEIN
Mayer Pm-bm
COUNCIL MEMBERS
PETE CORREA
RONNIE JEAN
CHARLES CULPEPPER
TRUDY L. LEE
GLENN KING
JACK A. HARZKE
CIty Manager
DON WOLF
City Attorney
DAN R. McNERY
Municipal Judge
THE CITY OF ROUND ROCK
214 E. Main St. • AC 512 - 255 -3612 • Round Rock, Texas 78664
"GOOD LIVING WITH A PROUD HERITAGE"
The enclosed Emergency Management Plan is an updated version of
Round Rock's previous plan dated December 22, 1981. The content
has been reviewed by each department head and updated as needed.
The most recognizable change is that of it's format. The plan
has been restructured and contains the key elements as specified
by the State Department of Public Safety, Division of Emergency
Management, as required by the City's participation in the
Emergency Management Assistance Program.
CITY OF ROUND ROCK
EMERGENCY MANAGEMENT PLAN
THE CITY OF ROUND ROCK
214 E. Main St. • AC 512-255-3612 • Round Rock, Texas 78664
MIKE ROBINSON
M.y
MME HELIOENSTEIN
Myer P4
COUNCIL MEMBERS
PETE CORREA
RONNIE JEAN
CHARLES CULPEPPER
TRUDY L LEE
GLENN KING
JACK A. HARM
City Manager
DON WOLF
City AKamey
DAN R. MoNERY
Municipal Jury.
"GOOD LIVING WITH A PROUD HERITAGE"
February 11, 1987
TO All Recipients:
Transmitted herewith is the revised Eiergency Management Plan
for the City of Round Rock. This plan supersedes any previous
plans. It provides a framework in which City Departments can
plan and perform their respective emergency functions during
a disaster or national emergency.
This comprehensive Emergency Management Plan attempts to be
all inclusive in combining the four phases of Emergency Manage-
ment, which are (1) mitigation: those activities which eliminate
or reduce the probability of disaster; (2) preparedness: those
activities which governments, organizations, and individuals
develop to save lives and minimize damage; (3) response: to
prevent loss of lives and property and provide emergency
assistance; and (4) recovery: short- and long -term activities
which return all systems to normal or improved standards.
This plan includes and has been approved by the City of Round
Rock. It will be revised and updated as required. All re-
cipients are requested to advise the Round Rock Office of
Emergency Management on any changes which might result in its
improvement or increase its usefulness. Plan changes will be
transmitted to all addressees on the distribution list.
(Mayor)
As Emergency Management Director, the Mayor is charged with the responsib-
ility to develop and implement an Emergency Management Plan in the City of
Round Rock. The heaviest emphasis in the past was on preparedness and re-
sponse to all risks: attack, man -made emergencies and natural disasters.
Added emphasis is now placed on mitigation and recover to round out the
four phases of emergency management.
The situations addressed by this plan are those in which the actions of
many different agencies must be coordinated. This major coordination
effort differs from those emergencies handled on a daily basis by local
fire, law enforcement, and medical services personnel.
This Emergency Management Plan attempts to be all inclusive in combining
the four phases of management, which are 1) mitigation: those activities
which eliminate or reduce the probability of disaster; 2) preparedness:
those activities which governments, organizations, and invidividuals
develop to save lives and minimize damage; 3) response: those activities
that follow a disaster and are designed to prevent loss of lives and pro-
perty and provide emergency assistance; and 4) recovery; short - and long-
term activities which return all systems to normal or improved standards
ii
TABLE OF OONrENTS
PART ONE: BASIC PLAN
PAGE
PROMULGATION STATEMENT i
FOREWORD
DISTRIBUTION vii
RECORDS OF CHANGE viii
BASIC PLAN 1
I. AUTHORITY 1
II. PURPOSE 1
III. SITUATION AND ASSUMPTIONS 1
IV. CONCEPT OF OPERATIONS 2
General 2
Phases of Management 3
V. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES 3
General 3
Organization 4
Executive Group Responsibilities 4
Mayor 4
City Manager 5
Emergency Management Coordinator 5
Emergency Services' Responsibilities 6
Warning 6
Canmunications 6
EOC/Direction and Control 6
Shelter /Mass Care 7
Radiological Protection 7
Evacuation 7
Fire,.and.Rescue 8
Law Enforcement 8
Health and Medical 9'
EMergency Public Information 9
Damage Assessment 9
Public Works, Engineering 10
Utilities 10
Resource Management 11
iii
PAGE
Human Services 11
Transportation 11
Legal 12
Hazard Mitigation 12
Other Agencies' Responsibilities 12
VI. DIRECTION AND CONTROL 13
General 13
Errergency Operating Center 13
Emergency Authority 13
VII. INCREASED READINESS CONDITIONS 14
VIII. CONTINUITY OF GOVERNMENT 17
Line of Succession 17
Preservation of Records 17
IX. AE MINISTRATION AND SUPPORT 17
Support 17
Agreements and Understandings 17
Records and Reports 17
Relief Assistance ' 18
Consumer Protection 18
X. PLAN DEVELOPMENT, MAINTENANCE, AND IMPLEMENTATION 18
iv
1. References
1ABLE OF CONTENTS
PART ONE: BASIC PLAN ATTACHMENTS
Page
20
2. State and Local Legal Documents
Relating to Emergency Management 21
3. Organization for Emergencies 22
4. Increased Readiness Actions Matrix 23
5. Functional Responsibility Matrix 24
6. Annex Assignment 25
TABLE OF CONTENTS
PART TWO: ANNEXES AND APPENDICES
PAGE
ANNEX A: WARNING A -1
ANNEX B: COMMUNICATIONS B-1
ANNEX C: SHELTER/MASS CARE C -1
ANNEX D: RADIOLOGICAL PROTECTION D -1
ANNEX E:. EVACUATION E-1
ANNEX F: FIRE AND RESCUE F -1
ANNEX G: LAW ENFORCEMENT G-1
ANNEX H: HEALTH AND MEDICAL H -1
ANNEX I: EMERGENCY PUBLIC INFORMATION I -1
ANNEX J: DAMAGE ASSESSMENT J -1
ANNEX L: UTILITIES L-1
ANNEX M: RESOURCE MANAGEMENT M -1
ANNEX N: EOC/DIRECTION AND CONTROL N -1
ANNEX 0: HUMAN SERVICES 0-1
ANNEX P: HAZARD MITIGATION P -1
ANNEX Q: HAZARDOUS MATERIALS RESPONSE 0-1
ANNEX S: TRANSPORTATION S-1
ANNEX T: TRAINING T -1
ANNEX U: LEGAL U -1
vi
DISTRIBUTION LIST
Mayor Mike Robinson
Mayor Pro -tem Mike Heiligenstein
Councilman Glenn T. King
Councilman Pete Correa
Councilman Ronnie Jean
Councilman Charles Culpepper
Councilwoman Trudy L. Lee
City Manager Jack Harzke
City Secretary Joanne Land
City Attorney Don Wolf
Assistant City Mgr. /Finance Dir. Sam Huey
Planning Director Joe Vining
Public Works Director Jim Nuse
Parks & Rec. Director Sharon Prete
Police Chief Wes Wolff
Fire Chief Lynn Bizzell
Fire Marshal Keith Tanner
Volunteer Fire Chief David W. Smith
Librarian Director Dale Ricklefs
Department of Public Safety
Emergency Management Headquarters
Department of Public Safety
Regional Liason Officer
Texas Power & Light
Lone Star Gas
RoundRock I.S.D.
vii
Change Number and Date
RECORD OF CHANGES
viii ••
Date of Entry
By Whom Entered
I. AUTHORITY
BASIC PLAN
This plan applies to and has been approved by the City of Round Rock.
The organizational and operational concepts set forth in this plan
are promulgated under the following authorities:
A. Federal
,1. 1. Federal Civil Defense Act of 1950, PL 81 -920 as amended
2. The Disaster Relief Act of 1974, PL 93 -288 as amended
3. Emergency Management and Assistance, Code of Federal
Regulations, Title 44
B. State
1. The Texas Disaster Act of 1975, 64th Legislature, Article
6889 -7, Vernon's Texas. Civil Statutes as amended
2. Executive Order of the Governor
3. Attorney General Opinion MW -140
C. Local
1. City Ordinance #584, February 22, 1979
11. PURPOSE
This plan seeks to mitigate the effects of a hazard, to prepare for
measures to be taken which will preserve life and minimize damage,
to respond during emergencies and provide necessary assistance, and
to establish a recovery system in order to return the community to
its normal state of affairs.
This plan attempts to define in a straightforward manner who does
what, when, where, and how in order to mitigate, prepare for, re-
spond to, and recover from the effects of war, natural disaster,
technological accidents, and other major incidents.
III. SITUATION AND ASSUMPTIONS
A. Situation
Round Rock is exposed to many hazards, all of which have the
potential for disrupting the community, causing damage, and
creating casualties. Possible natural hazards include
hurricanes, floods, tornadoes, fires, and winter storms.
There is also the threat of a war - related incident such as a
nuclear, biochemical, or conventional attack. Other disaster
situations could develop from a hazardous materials accident,
conflagration, major transportation accident, terrorism or
civil disorder.
1
B. Assumptions
1. Round Rock will continue to be exposed to the hazards
noted above as well as others which may develop in the
future.
2. Outside assistance will be available in most emergency
situations affecting this city. Although this plan
defines procedures for coordinating such assistance,
it is essential for the City of Round Rock to be pre-
pared to carry out disaster response and short-term
actions on an independent basis.
3. It is possible for a major disaster to occur at any
time, and at any place in the city. In some cases,
dissemination of warning and increased readiness measures
may be possible. However, many disasters and events
can, and will, occur with little or no warning.
4. Local government officials recognize their responsibilities
for the safety and well -being of the public and will
assume their responsibilities in the implementation of
this emergency management plan.
5. Proper implementation of this plan will reduce or pre-
vent disaster related losses.
IV. CONCEPT OF OPERATIONS
A. General
It is the responsibility of government to protect life and
property from the effects of hazardous events. Local govern-
ment has the primary responsibility for urgency management
activities. This plan is based upon the concept that the
emergency functions for various agencies /organizations in-
volved in emergency nenagement, will generally parallel normal
day - to-day functions. To the extent possible, the same
personnel and material resources will be employed in both
cases. Day-to-day functions that do not contribute directly
to the emergency may be suspended for the duration of any
emergency. The efforts that would normally be required for
those functions will be redirected to the accomplishment of
emergency tasks by the agency concerned.
A local state of disaster may be declared by the presiding
officer.: of the city. The effect of the declaration is to
activate the recovery and rehabilitation aspects of the plan
and to authorize the furnishing of aid and assistance. When
the emergency exceeds local government capability to respond,
assistance will be requested from neighboring jurisdictions
and/or the state government.
2
Phases of Management
This plan follows an all - hazard approach and acknowledges
that most responsibilities and functions perfoLnd during
an emergency are not hazard specific. Likewise, this plan
accounts for activities before and after, as well as during
an urgency operations; consequently, all phases of emergency
management are addressed as shown below.
1. Mitigation
Mitigation activities are those which eliminate or re-
duce the probability of a disaster occurring. Also in-
cluded are those long -term activities which lesson the
undesirable effects of unavoidable hazards.
2. Preparedness
Preparedness activities serve to develop the response
capabilities needed in the event an emergency should
arise. Planning and training are among the activities
conducted under this phase.
3. Response
4. Recovery
V. ORGANIZATION AND ASSIGNMENT' OF RESPONSIBILITIES
A. General
Response is the actual provision of emergency services
during a crisis. These activities help to reduce
casualties and damage and speed recovery. Response
activities include warning, evacuation, rescue, and
other similar operations.
Recovery is both a short-term and long -term process.
Short -term operations seek to restore vital services
to the community and provide for the basic needs of
the public. Long -term recovery focuses on restoring
the community to its normal, or improved, state of
affairs. The recovery period is also an opportune
time to institute mitigation measures, particulary
those related to the recent emergency. E of
recovery actions would be temporary housing and food,
restoration of non -vital government services, and re-
construction of damaged areas.
The County Judge is responsible for emergency management
planning and operations for that area of the county out-
side the corporate limits of the incorporated municipali-
ties of the county. The Mayor of each incorporated mun-
icipality is responsible for emergency managetent planning
and operations for that jurisdiction.
3
Most of the departments within the city have emergency functions
in addition to their normal duties. Each department is responsible
for developing and maintaining their own emergency management pro-
cedures. Specific responsibilities are outlined below under the
section entitled Task Assignments as well as in individual annexes.
Attachment 3 details how the city is organized for emergencies.
Attachment 4 and 5 illustrate functional responsibilities and
annex assignment, respectively.
B. Organization
1. Executive Group
The Executive Group is referred to in this plan as a single
body but in fact has several components with representation
from each local political jurisdiction within the emergency
management program. Each group is responsibile for the
activities conducted within their respective jurisdictions.
The members of the Group include both elected and appointed
executives with certain legal responsibilities such as:
the Mayor and Council members /County Judge and Commissioners,
City Manager, and Emergency Management Coordinator.
2. Emergency Services
These groups include those services required for an effective
emergency management program.
C. Executive Group Responsibilities
1. The (MAYOR/CITY COUNCIL) will have primary responsibilities for:
a. Directing the overall preparedness program for the city
b. Making emergency policy decisions
c. Declaring a state of emergency when necessary
d. Implementing the emergency powers of local government
(See Section VIC, Emergency Authority)
e. Keeping the public and the Disaster District informed of
the situation(With the assistance of the Public Information
Officer)
f. Requesting outside assistance when necessary (either from
the Disaster District or from other jurisdictions in accord-
ance with existing Mutual Aid Agreements.
g.
Appointing the Emergency Management Coordinator and the
Public Information officer.
4
2. The CITY MANAGER is responsible for:
a. Assuring that all city departments develop, maintain, and
exercise their respective service annexes to this plan.
b. Supporting the overall preparedness program in terms of
its budgetary and organizational requirements
c. Serving as Chief of Operations of the DOC during its
activation
d. Implementing the policies and decisions of the governing
body
e. Directing the emergency operational response of city services
f. Coordinating the activities of outside agencies called in
to assist with emergency operations
g. Prepare and maintain Annex N (EOC/Direction and Control)
to this plan and supporting Standing Operating Procedures
(SOPS)
3. The EMERGENCY MANAGEMENT COORDINAIOR.is responsible for:
a. Serving as staff advisor to the Mayor, Council and City
Manager on emergency matters
b. Coordinating the planning and preparedness activities of
the government and maintenance of this Plan
c. Analyzing the emergency skills needed by the city forces
and arranging the training necessary to provide those
Skills
d. Preparing and neintaing a resource inventory
e. Ensuring the operational capability of the EtC
f. DOC activation
g. Keeping the governing body apprised of the city preparedness
status and anticipated needs.
h. Serving as day-to-day liaison between the city and state
emergency menagement organizations
i.. Maintaining liaison with organized emergency volunteer
groups and private agencies
5
)
D. Emergency Services' Functional Assignments
Each of the functions listed below is a necessary segment of
effective disaster response. Department or agency heads who
are assigned those functions will develop, maintain, and
exercise the systems and procedures necessary for the per-
formance of their functions.
1. Warning Chief of Police
a. Disseminate emergency public information as requested
b. Receive and disseminate warning information to the
public and key city officials
c. Prepare and maintain Annex A (Warning) to this plan
and supporting Standing Operating Procedures (SOPs)
2. Communications Chief of Police
a. Establish and maintain Emergency Communication System
b. Coordinate use of all public and private communication
systems necessary during emergencies (including EMS)
c. Manage and coordinate all emergency communication
operations within the EOC once activated
d. Prepare and maintain Annex B (Communications) to
this plan and supporting Standing Operating Pro-
cedures (SOP's)
3. EOC/Direction and Control City Manager
a. Direct and control local operating forces
b. Maintain contact with support EXX_'s, neighboring
jurisdictions, and Disaster District EOC
c. Maintain EOC in an operating mode at all times or
be able to convert EOC space into an operating
condition
d. Assign representatives by title to report to the
EXX and develop procedures for crisis training
e. Develop and identify duties of staff, use of dis-
plays and message forms, and procedures for EOC
activation
f. Prepare and maintain Annex N (SOC/Direction and
Control) and supporting Standing Operating Pro-
cedures (SOPs)
6
4. Shelter/Mass Care Director of Parks & Rec.
a. Maintain the Community Shelter Plan (CSP)
b. Supervise the Shelter Management progrram (stocking,
marking, eguiping, etc.) for natural disaster and/or
fallout shelters.
c. Coordinate support with other city departments, relief
agencies, and volunteer groups
d. Prepare and maintain Annex C (Shelter/Mass Care)
and supporting Standing Operating Procedures (SOPs)
5. Radiological Protection Fire Marshal
a. Establish and maintain a radiological monitoring
and reporting network
b. Secure initial and refresher training for instructors
and monitors
c. Provide input. to the statewide monitoring and reporting
system
d. Under fallout conditions, provide city officials and
department heads with information on fallout rates,
fallout projections, and allowable doses
e. Coordinate radiological monitoring throughout the city
f. Provide monitoring services and advice at the scene
of accidents involving radioactive materials
g.
Prepare and maintain Annex D (Radiological Protection)
to this plan and supporting Standing Operating Pro-
cedures (SOPs)
6. Evacuation Emergency Management Coordinator
a. Define responsibilities of city departments and private
sector groups
b. Identify high hazard areas and number of potential
evacuees
c. Coordinate evacuation planning to inclnae:
(1) Movement control
(2) Health/Medical requirements
(3) Transportation needs
(4) Emergency Public Information materials
(5) Shelter/Reception
d. Prepare and maintain Annex E (Evacuation) to this
plan and supporting Standing Operating Procedures
(SOPS)
7. Fire and Rescue Fire Chief
a. Fire prevention
b. Fire suppression
c. Inspection of damaged area far fire hazards
d. Hazardous spills containment and clean-up
e. Inspection of shelters for fire hazards
f. Prepare and maintain Annex F (Fire, Rescue) and
Annex 0 (Hazardous Materials Response) to this plan
and supporting Standing Operating Procedures (SOPs)
8. Law Enforcement Chief of Police
a. Law enforcement
b. Traffic control
c. Crowd control
d. Isolation of damaged area
e. Damage reconnaissance and reporting
f. Ekplosive ordnance reconnaissance
g. Weather reconnaissance
h. Disaster area evacuation
i. Prepare and maintain Annex G (Law Enforcement) to this
plan and supporting Standing Operating Procedures (SOPs)
8
9. Health and Medical City Health Officer
a. Coordinate planning efforts of hospital and other
health facilities with city /county planning require-
ments
b. Coordinate patient loads of health facilities during
emergencies
c. Coordinate triage and first aid activities immediately
after disaster strikes, including EMS
d. Develop emergency health and sanitation standards and
procedures
e. Prepare and maintain Annex H (Health and Medical) to
this plan and supporting Standing Operating Procedures
(SOPS)
10. Emergency Public Information City Secretary
a. Conduct on-going hazard awareness and public education
p L(Jr8MS
b. Compile and prepare emergency information for the
public in case of emergency
c. Arrange for media representatives to receive regular
briefings on the city status during extended emergency
situations
d. Secure printed and photographic documentation of the
disaster situation
e. Handle unscheduled inquiries from the media and the
public
f. Prepare and maintain Annex I (Emergency Public infor-
mation) to this plan and supporting Standing Operating
Procedures (SOPs)
11. Damage Assessment City Planning Director
a. Establish a damage assessment team from among city
departments with assessment capabilities and responsi-
bilities
b. Train and provide damage plotting team to ECC
c. Develop systems for reporting and compiling information
on deaths, injuries, dollar damage to tax- supported
facilities, and to private property
d. Assist in determining geographic extent of damage area
9
e. Compile estimates of damage for use by city officials
in requesting disaster assistance
f. Evaluate effect of damage on city economic index, tax
base, bond ratings, insurance ratings, etc., for use
in long -range recovery planning
Prepare and maintain Annex J (Damage Assessment) to
this plan and supporting Standing Operating Procedures
(SOPs)
g.
12. Public Works, Engineering Public Works Director
a. Barricading of hazardous areas
b. Priority restoration of streets and bridges
c. Protection and/or restoration of waste treatment and
disposal systems
d. Augmentation of sanitation services
e. Assessment of damage to streets, bridges, traffic
control devires, waste water treatment system, and
other public works facilities
f. Debris removal
g. Assessment of damage to city /county owned facilities
h. Condemnation of unsafe structures
1. Direct temporary repair of essential facilities
3.
Prepare and maintain Annex K (Public Works, Engineering)
to this plan and supporting Standing Operating Procedures
(SOPS)
13. Utilities Public Works Director
a. Priority restoration of electrical service to vital
facilities
b. Provision of emergency power sources as required
C. Coordination of private utilities recovery activities
d. Restoration of water treatment and supply services
e. Damage assessment and identification of recovery times
for affected utility systems
f. Prepare and maintain Annex L (Utilities) to this plan
and supporting Standing Operating Procedures (SOPs)
10
14. Resource Management Finance Director
a. Establish procedures for employing temporary personnel
for disaster operations
b. Establish and maintain a manpower reserve
c. Coordinate deployment of reserve personnel to city
departments requiring augmentation
d. Establish emergency purchasing procedures and/or a
disaster contingency fund
e. Maintain records of emergency - related expenditures
for purchases and personnel
f. Prepare and maintain Annex M (Resource Management)
to this plan and supporting Standing Operating Pro-
cedures (SOPs)
15. Human Services Director of Parks & Rec.
a. Identify emergency feeding sites
b. Identify sources of clothing for disaster victims
c. Secure source of emergency food supplies
d. Coordinate operations of shelter facilities, whether
they are operated by the city, local volunteers, or
organized disaster relief agencies such as American
Red Cross
e. Coordinate special care requirements for shelter
groups such as unaccompanied children, the aged,
and others
f. Prepare and maintain Annex 0 (Human Services) to this
plan and supporting Standing Operating Procedures (SOPs)
16. Transportation Director of Parks & Rec.
a. Identify lrra1 transportation resources and arrange for
their use in emergencies
b. Coordinate deployment of transportation equipment to
city services requiring augmentation
c. Establish and maintain a reserve pool of drivers,
maintenance personnel, parts and tools
d. Maintain records on use of privately -owned trans-
portation equipment and personnel for purpose of
possible reimbursement
e. Prepare and maintain Annex S (Transportation) to
this plan and supporting Standing Operating Pro-
cedures (SOPs)
11
17.
City Attorney
a. Advise city officials on emergency powers of local
government and necessary procedures for invocation
of measures to:
(1) implement wage, price and rent controls
(2) establish rationing of critical resources
(3) establish curfews
(4) restrict. or. deny access
(5) specify routes of egress
(6) limit or restrict use of water or other utilities
(7) use any publicly or privately owned resource with
or without payment to the owner
(8) remove debris from publicly or privately owned
property
b. Review and advise city officials on possible liabilities
arising from disaster operations, including the ex-
ercising of any or all of the above powers
c. Prepare and/or recommend legislation to implement the
emergency powers which may be req during an emergency
d. Advise city officials and department heads on record
keeping requirements and other documentation necessary
for the exercising of emergency powers
e. Prepare and maintain Annex U (Legal) to this plan and
supporting Standing Operating Procedures (SOPs)
18. Hazard Mitigation Public Works Director
a. Overall management of the hazard mitigation program
b. Prepare and maintain Annex P (Hazard Mitigation) to
this plan and supporting Standing Operating Procedures
(SOPs)
E. Other Agencies' Responsibilities
Other city department and agency heads not assigned a specific
function in this plan will be prepared to make their resources
available for emergency duty at the direction of the Mayor.
12
VI. DIRECTION ADD COL
A. General
The Mayor, as Emergency Management Director for the city, with the
support from key city officials and non - governmental personnel
(Radef Officer, Welfare Representative, Military Liason, etc.)
is responsible for assuring that coordinated and effective
emergency response systems are developed and maintained. Ex-
isting agencies of government will perform emergency activities
closely related to those they perform routinely. Specific
positions and agencies are responsible for fulfilling their
obligations as presented in the Basic Plan and individual
annexes. As EOC controller, the City Manager will provide
overall direction of the response activities within each de-
partment. Department heads will retain control over their
employees and equipment unless directed otherwise by the
Emergency Management Director. Each agency will be responsible
for having its own standing operating procedures to be followed
diring response operations.
Outside assistance, whether from other politiral jurisdictions
or from organized volunteer groups, will be requested and used
only as an adjunct to existing city services, and only when
the emergency situation threatens to expand beyond the city
response capabilities. Requests for state or federal assis-
tance are covered in SECTION IX.
B. Emergency Operating Center (EOC)
Response activities will be coordinated from the Emergency
Operating Center, which is located at 2008 Enterprise in the
police station. The EOC will be activated upon notification
of a possible or actual urgency. EOC responsibilities and
activation procedures are addressed in Annex N (EDC/Direction
and Control). During emergency situations certain agencies
will be required to relocate to the EOC. During large scale
emergencies the EOC will in fact become the seat of government
for the duration of the crisis.
C. Emergency Authority
1. A ccrpilation of primary state and lorel legal documents
pertaining to emergency management is shown in Attachment 2.
2. In accordance with Section 8(g) of the Ttxas Disaster Act
of 1975, as amended the Mayor may take extraordinary measures
in the interest of effective emergency management. Pro-
cedures associated with emergency powers are contained in
Annex U (Legal). These powers include but are not limited to:
13
a. Declaration of a local state of disaster
b. Wage, price, and rent controls and other econanic
stablization measures
c. Curfews, blockades, and limitations on utility usage
d Rules governing ingress and egress to the affected area
e. Other security measures
3. All physical resources within the city, whether publicly or
privately owned, may be utilized when deemed necessary
by the Mayor /County Judge. The city assumes no financial
or civil liability for the use of such resources; however,
accurate records of such use will be maintained in case
reimbursement becomes possible.
4. As provided in the Texas Disaster Act of 1975, as amended
and the Executive Order of the Governor, the Mayor /County
Judge may exercise the same powers, on an appropriate
local scale, granted to the governor.
VII. INCREASED READINESS CONDITIONS
A. Most emergencies follow some recognizable tuild -up period during
which actions can be taken to achieve a state of maximum read-
iness. General departmental actions are outlined in the appro-
priate annex while specific actions will be detailed in the SOPs.
B. The following INCREASED READINESS CONDITIONS will be used as a
means of increasing the city /county alert posture.
1. CONDITION 4: The tern "CONDITION 4" will be used by the
city to denote a situation that causes a higher degree of
readiness than is normally present.
a. "c NDITION 4" actions could be triggered by the onset
of a particular hazard vulnerability season such as:
Zbrnado season, Flash Flood season, Fire threats due
to severe drought, etc.
b. An increase in international tensions could also trigger
a "CONDITION 4."
c. The potential for local civil unrest could also trigger
a "CONDITION 4."
d. Declaration of "CONDITION 4" by the Fhiergency Management
coordinator will generally require the initiation of the
increased readiness activities identified in each Annex.
14
2. CONDITION 3: The term "CONDITION 3" will be used by the
city to refer to a situation which presents a greater
potential threat than "CONDITION 4 ", but poses no immed-
iate threat to life and/or property. This condition
includes situations that could develop into a hazardous
condition.
a. "CONDITION 3" actions could be generated by severe
weather watch information issued by the National
Weather Service such as:
1. Tornado Watch : Issued to alert persons to the
possibility of tornado development in a specified
area, for a specified period of time. Persons in
which areas should maintain their daily routine
but be prepared to respond to a tornado warning.
2. Flash Flood Watch: Issued to alert persons to the
possibility of flash flooding in a designated area
due to heavy rains occurring or expected to occur.
Persons should remain alert and be prepared to take
immediate action.
3. Winter Storm Watch: Issued when there is a threat
of severe winter weather in a particular area.
b. "CONDITION 3" actions could be generated when the in-
ternational situation has deteriorated to the point
that enemy attack is a possibility. This condition
probably would allow sufficient time for an orderly
evacuation and /or preparation of shelters.
c. "CONDITION 3" actions could also be generated when
small - scale, localized civil unrest is present.
d. Declaration of "CONDITION 3" by the F]rergency Management
Director /Coordinator will generally require the initiation
of the increased readiness activities identified in each
Annex.
3. CONDITION 2: The term " CONDITION 2" will be used by the city
to signify that hazardous situation with a significant pot-
ential and probability of causing loss of life and/or pro-
perty. This condition will normally require some degree of
warning to be public.
a. "CONDITION 2" actions could be triggered by severe
weather warning information issued by the National
Weather Service such as:
1. Tornado Warning: Issued when a tornado has act-
ually been sighted in the area or indicated by
radar, and may strike in the vicinity of city.
2. Flash Flood Warning: Issued to alert persons that
flash flooding is imminent or occuring on certain
15
0
streams or designated areas, and immediate action
should be taken.
3. Winter Storm Warning: Issued when heavy snow (4
inches or more in a 12 -hour period or 6 inches or
more in a 24 -hour period), sleet, or freezing
rain are forecast to occur separately on in com-
bination.
b. "CONDITION 2" actions could be generated when the in-
ternational situation has deteriorated to the point that
enemy attack is probable. This condition may /may not
allow sufficient time for an orderly evacuation.
c. "CONDITION 2" actions could also be triggered by civil
disorder with relatively large -scale loc violence.
d. Declaration of "CONDITION 2" by the Emergency Management
Director/Coordinator will generally required the ini-
tiation of the increased readiness activities identified
in each Annex.
4. CONDITION 1: The term "CONDITION 1" will be used by the city
to signify that hazardous conditions are imminent. This con-
dition denotes a greater sense of danger and urgency than
associated with a "CONDITION 2" event.
a. "CONDITION 1" actions could also be generated by severe
weather warning information issued by the National
Weather Service combined with factors making the event
more imminent, such as:
1. Tornado sighted especially close to a populated
area or moving in the path of a populated area.
2. Flooding is imminent or occurring at specific
locations.
b. "CONDITION 1" actions could be generated when an enemy
attack is imminent based upon the evaluation of in-
telligence data. This warning (ATTACK WARNING) is de-
clared and disseminated by the FNMA National Warning
Center over the FNMA National Warning System (NAWAS).
c. "CONDITION 1" actions could also be implemented when
civil disorder precipitates large -scale and wide- spread
violence.
16
d. Declaration of "CONDITION 1" by the Emergency Management
Director /Coordinator will generally require the initiation
of the increased readiness activities identified in each
Annex.
VIII. CONTINUITY OF GOVERNMENT
A. Line of Succession
TO insure continuity of government during threatened or actual
disasters, the following line of succession is established:
1. Mayor
2. Mayor Pro- Tempore
3. City Manager
4 Assistant City Manager
5. Public Works Director
B. Preservation of Records
In order to provide normal government operations following a
disaster, vital records must be protected. These would in-
clude legal documents, as well as personal docunents such as
property deeds and tax records. The principal causes of damage
to records are fire and water; therefore, essential records
should be protected accordingly.
IX. ADMINISTRATION AND SUPPORT
A. Support
Requests for state or federal assistance, including the Texas
National Guard or other military services, will be made to the
District Disaster Committee in Austin. All requests will be
made by the Mayor or by another official duly authorized by
the Mayor.
B. Agreements and Understandings
Should local resources prove to be inadequate during an emergency,
requests will be made for assistance from other local jurisdictions
and other agencies in accordance with existing or emergency neg-
otiated mutual -aid agreements and understandings. Such assistance
may take the form of equipment, supplies, personnel or other avail-
able capabilities. All agreements will be entered into by duly
authorized officials and will be formalized in writing whenever
possible.
C. Reports and Records
Required reports will be submitted to the appropriate authorities
in accordance with individual annexes.
17
0
D. Relief Assistance
All individual relief assistance will be provided in accordance
with the policies set forth in state and federal provisions.
E. Consumer Protection
Consumer complaints pertaining to alleged unfair or illegal
business practices will be referred to the State Attorney General's
Consumer Protection Division.
X. PLAN DEVELOPMENT, MAINTENANCE, AND IMPLEMENTATION
A. If a plan is to be effective, its contents must be known and
understood by those who are responsible for its implementation.
The coordinator will brief the appropriate public /private
officials concerning their role in emergency management and
ensure proper distribution of the plan and changes thereto.
B. All agencies will be responsible for the development and main-
tenance of their respective annexes and SOP's identified in
SECTION V, Organization and Assignment of Responsibilities.
C. The coordinator will be responsible for insuring that an annual
review of the plan is conducted by all officials involved and
that the plan is recertified biennially by the chief elected
official.
D. The plan will be updated, as necessary, based upon deficiencies
identified by drills and exercises, changes in local government
structure, technological changes, etc. The coordinator will
incorporate approved changes to the plan and will forward changes
to all organizations and individuals identified as having re-
sponsibility for implementation. Revised pages will be dated
and marked to show where changes have been made. The plan will
be activated at least once a year in the foam of a simulated
emergency in order to provide practical experience to those
having DCC responsibilities.
E. This plan supercedes and rescinds all previous editions of the
city Emergency Management Plan and is effective upon signing
by the Mayor. If any portion of this plan is held invalid by
judicial or administrative ruling, such ruling shall not affect
the validity of the remaining portions of the plan.
3 is -/1
DATE
18
MIKE ROBINSON, MAYOR
CITY OF ROUND ROCK, TEXAS
ATENERIENTS
1. References
2. State and Local Legal Documents Relating to Emergency
M3nagenent
3. Organization for Emergencies
4. Increased Readiness Action Matrix
5. Functional Responsibility Matrix
6. Annex Assignment
7. Glossary of 'Terms
19
AT1AC[NT 1
REFERENCES
Federal Emergency Management Agency (FEMA), 1984. Federal Assistance
Handbook: Ertergency Management, Direction and Control Programs, CPG 1 -3.
FENF'., 1984. Objectives for Local Dnergency Management, CPG 1 -5.
FEMA, 1981. Disaster Operations, CPC, 1 -6.
FEMA, 1981. Guide for Increasing Local Government Civil Defense Readiness
During Periods of International Crisis, CPG 1 -7.
FEMA, 1985. Guide for developsmnt of State and Local Emergency Operations
Plans
Texas Department of Public Safety, Division of Emergency Management, 1985.
Local Emergency Management Plan Development Handbook, DEM -10.
Governor's Division of Etergency Management, 1984. State of 'Texas
Emergency Management Plan.
20
ATTACHMENT 2
STATE AND LDCAL LEGAL DCCUNgNi5
Tab 1 - Texas Disaster Act of 1975
Tab 2 - Executive Order of the Governor
Tab 3 - City Ordinacne # 929
21
Title 120A
TEXAS DISASTER ACT OF 1975
STATE AND NATIONAL DEFENSE Art. 6889 -7
Short Title
Section 1. This Act may be cited as the Texas Disaster Act of 1975.
Purposes
Section 2. The purposes of this Act are to
(1r vulnerability of people and communities of this state to
damage, injury, and loss of life and property resulting from natural or man-
made catastrophies, riots, or hostile military or paramilitary action;
(2) prepare for prompt and efficient rescue, care, and treatment of per-
sons victimized or threatened by disaster;
(3) provide a setting conducive to the rapid and orderly restoration and
rehabilitation of persons and property affected by disasters;
(4) clarify and strengthen the roles of the Governor, state agencies, and
local governments in prevention of, preparation for, response to, and recovery
from disasters;
(5) authorize and provide for cooperation in disaster prevention, pre-
paredness, response, and recovery;
(6) authorize and provide for coordination of activities relating to
disaster prevention, preparedness, response, and recovery by agencies and offi-
cers of this state, and similar state - local, interstate, federal- state, and
foreign activities in which the state and its political subdivisions may
participate;
[ (7) provide an emergency management system embodying all aspects of predi-
saster preparedness and postdisaster response;
[ (8) assist in prevention of disasters caused or aggravated by inadequate
planning for and regulation of public and private facilities and land use; and,
[ (9) provide the authority and mechanism to respond to an energy emergency.
Limitations
Section 3. Nothing in this Act may be construed to
(1) interfere with the course or conduct of a labor dispute, except that
actions otherwise authorized by this Act or other laws may be taken when
necessary to forestall or mitigate imminent or existing danger to public health
or safety;
[ (2) interfere with dissemination of news or comment on public affairs, but
any communications facility or organization, including radio and television
stations, wire services, and newspapers, may be required to transmit or print
public service messages furnishing information or instructions in connection
with a disaster or potential disaster;
[ (3) affect the jurisdiction or responsibilities of police forces, fire
fighting forces, units of the armed forces of the United States, or of any of
their personnel when an active duty, but state, local, and interjurisdictional
emergency management plans shall place reliance on the forces available for per-
formance of functions related to disasters: or
Attachment 2
Tab 1
Page 1
(4) limit. modify, or abridge the authority of the Governor to proclaim
martial law or exercise any other powers vested in him under the constitution or
laws of this state independent of or in conjunction with any provisions of this
Act.
Definitions
Section 4. In this Act
[ (1) "Disaster" means the occurrence or imminent threat of widespread or
severe damage, injury, or loss of life or property resulting from any natural or
man -made cause, including fire, flood, earthquake, wind, storm, wave action, oil
spill or other water contamination, volcanic activity, epidemic, air con-
tamination, blight, drought, infestation, explosion, riot, hostile military or
paramilitary action, other public calamity requiring emergency action, or energy
emergency.
(2) "Political subdivision means a county or incorporated city.
(3) "Organized volunteer groups" means organizations such as the American
National Red Cross, the Salvation Army, Civil Air Patrol, Radio Amateur Civil
Emergency Services, and other similar organizations recognized by federal or
state statute, regulation, or memorandum.
(4) "Temporary housing" means temporary housing as defined in the Federal
Disaster Relief Act of 1974 (PL 93 -288, 88 Stat., 143).
[ (5) "Interjurisdictional agency" means a disaster agency maintained by and
serving more than one political subdivision.
[ (6) "Energy emergency" means a temporary statewide, regional, or local
shortage of petroleum or liquid fuels energy supplies that makes emergency
measures necessary to reduce demand or allocate supply.
1 42 U.S.C.A. §§ 5121 et seq., 5174.
[ The Governor and Emergency Management
Section 5.[ (a) The Governor is responsible for meeting the dangers to the
state and people presented by disasters and disruptions to the state and people
caused by energy emergencies.
(b) Under this Act, the Governor may issue executive orders, proclama-
tions, and regulations and amend or rescind them. Executive orders, proclama-
tions, and regulations have the force and effect of law.
[ (c) The Governor may establish by executive order an Emergency Management
Council to advise and assist him in all matters relating to disaster prepared-
ness, emergency services, energy emergencies, and disaster recovery. The
Emergency Management Council is composed of the heads of state agencies, boards,
and commissions and representatives of organized volunteer groups.
[ (d) A state of disaster may be declared by executive order or proclamation
of the Governor if he finds a disaster has occurred or that the occurrence or
the threat of disaster is imminent. The state of disaster continues until the
Governor finds that the threat or danger has passed or the disaster has been
dealt with to the extent that emergency conditions no longer exist and ter-
minates the state of disaster by executive order, but no state of disaster may
continue for longer than 30 days unless renewed by the Governor. The legisla-
ture by law may terminate a state of disaster at any time. On termination by
the legislature, the Governor shall issue an executive order ending the state of
disaster. All executive orders or proclamations issued under this subsection
Attachment 2
Tab 1
Page 2
shall indicate the nature of the disaster, the area threatened, and the con-
ditions which have brought it about or which make possible termination of the
state of disaster. An executive order or proclamation shall be disseminated
promptly by means calculated to bring its contents to the attention of the -
general public and, unless the circumstances attendant on the disaster prevent
or impede, promptly filed with the Division of Emergency Management, the secre-
tary of state, and the county clerk or city secretary in the area or areas to
which it applies.
[ (e) An executive order or proclamation setting forth a state of disaster
activates the disaster recovery and rehabilitation aspects of the state
emergency management plan applicable to the area in question and is authority
for the deployment and use of any forces to which the plan applies and for use
or distribution of any supplies, equipment, and materials and facilities
assembled, stockpiled, or arranged to be made available pursuant to this Act or
any other provision of law relating to disasters. The preparedness and response
aspects of the plan shall be activated as provided in the plan.
[ (f) During the continuance of any state of disaster and the pursuant re-
covery period, the Governor is Commander -in -Chief of state agencies, boards, and
commissions having emergency responsibilities. To the greatest extent prac-
ticable, the Governor shall delegate or assign command authority by prior
arrangement embodied in appropriate executive orders or plans, but nothing in
this Act restricts his authority to do so by orders issued at the time of the
disaster.
(g) In addition to any other powers conferred on the Governor by law, he
may:
[ (1) suspend the provisions of any regulatory statute prescribing the pro-
cedures for conduct of state business or the orders, rules, or regulations of
any state agency if strict compliance with the provisions of any statute, order,
rule, or regulation would in any way prevent, hinder, or delay necessary action
in coping with the disaster;
[ (2) utilize all available resources of the state government and of each
political subdivision of the state which are reasonably necessary to cope with
the disaster;
[ (3) temporarily reassign resources, personnel, or functions of state execu-
tive departments and agencies or their units for the purpose of performing or
facilitating emergency services;
[ (4) subject to any applicable requirements for compensation under Section
12 of this Act, commandeer or utilize any private property if he finds this
necessary to cope with the disaster;
(5) recommend the evacuation of all or part of the population from any
stricken or threatened area in the state if he deems this action necessary for
the preservation of life or other disaster mitigation, response, or recovery;
(6) prescribe routes, modes of transportation, and destinations in connec-
tion with evacuation;
(7) control ingress and egress to and from a disaster area and the move-
ment of persons and the occupancy of premises in the area;
(8) suspend or limit the sale, dispensing, or transportation of alcoholic
beverages, firearms, explosives, and combustibles;
(9) enter into purchase, lease, or other arrangements with an agency of
the United States for temporary housing units to be occupied by disaster victims
and to make units available to any political subdivision of the state;
(10) assist any political subdivision which is the locus of temporary
housing for disaster victims to acquire sites necessary for temporary housing
and to do all things required to prepare the site to receive and utilize tem-
porary housing units by advancing or lending funds available to the Governor
Attachment 2
Tab 1
Page 3
_j
from any appropriation made by the legislature or from any other source;
"passing through" funds made available by any agency, public or private; or
becoming a copartner with the political subdivision for the execution and per- -
formance of any temporary housing for disaster victims project;
(11) under such regulations as he shall prescribe, temporarily suspend or
modify for not to exceed 60 days any public health, safety, zoning, transpor-
tation within or across the state, or other requirement of law or regulation
within this state when by proclamation he deems the suspension or modification
essential to provide temporary housing for disaster victims;
(12) on his determination that a local government of the state has or will
suffer a substantial loss of tax and other revenues from a major disaster and
has demonstrated a need for financial assistance to perform its governmental
functions, apply to the federal government on behalf of the local government for
a loan, receive and disburse the proceeds of any approved loan to any applicant
local government, determine the amount needed by any applicant local government
to restore or resume its governmental functions, certify that to the federal
government provided that no application amount may exceed 25 percent of the
annual operating budget of the applicant for the fiscal year in which the major
disaster occurs, and recommend to the federal government, based on his review,
the cancellation of all or any part of repayment when in the first three full
fiscal -year periods following the major disaster the revenues of the local
government are insufficient to meet its operating expenses, including additional
disaster - related expenses of a municipal operation character;
[ (13) through the use of state departments or agencies or the use of any of
the state's instrumentalities, clear or remove from publicly or privately owned
land or water, debris and wreckage that may threaten public health or safety or
public or private property in any state of disaster declared by the Governor or
major disaster declared by the President of the United States;
(14) accept funds from the federal government and utilize the funds to make
grants to any local government for the purpose of removing debris or wreckage
from publicly or privately owned land or water;
(15) on his determination that financial assistance is essential to meet
disaster - related necessary expenses or serious needs of individuals or families
adversely affected by a major disaster which cannot be otherwise adequately met
from other means of assistance, accept a grant by the federal government to
fund financial assistance, subject to terms and conditions as may be imposed on
the grant, and enter into an agreement with the federal government of any
officer or agency of the United States pledging the state to participate in
funding not more than 25 percent of the financial assistance authorized in this
subsection;
(16) make financial grants to meet disaster - related necessary expenses or
serious needs of individuals or families adversely affected by a major disaster
which cannot otherwise adequately be met from other means of assistance, which
shall not exceed an aggregate amount in excess of that established by federal
statute to an individual or family in any single major disaster declared by the
President of the United States; and
(17) make rules and regulations as are necessary for carrying out the pur-
poses of this Act, including standards of eligibility for persons applying for
benefits, procedures for applying and administration, methods of investigation,
filing, and approving applications and formation of local or statewide boards to
pass on applications and procedures for appeals.
( (h) The Governor may designate in the state emergency management plan the
Department of Human Resources or other state agency to carry out the functions
of providing financial aid to individuals or families qualified for disaster
relief. The designated agency may employ temporary personnel for these func-
tions to be paid from funds appropriated to the agency, federal funds, or the
Attachment 2
Tab 1
Page 4
Disaster Contingency Fund. The Merit System does not apply to the temporary
positions. The Governor may allocate funds appropriated under this Act to
implement the purposes of this Act.
(1) Nothing in this Act may be construed to limit the Governor's authority
to apply for, administer, or expend any grant, gift, or payment in aid of
disaster prevention, preparedness, response, or recovery.
(j) No debris or wreckage from public or private property may be removed
until the affected local government, corporation, organization, or individual
presents an unconditional authorization for removal to the Governor. No debris
or wreckage may be removed from private property until the state is indemnified
against any claim arising from removal. Whenever the Governor provides for
clearance of debris or wreckage under the provisions of this Act, state
employees or other individuals acting by authority of the Governor may enter on
private land or water to perform tasks necessary to the removal or clearance
operation. Except in cases of willful misconduct, gross negligence, or bad
faith, a state employee or agent performing his duties while complying with
orders of the Governor issued under the provisions of this Act shall not be
liable for the death of or injury to persons or damage to property.
(k) Any political subdivision of this state is expressly authorized to
acquire, temporarily or permanently, by purchase, lease, or otherwise, sites
required for installation of temporary housing units for disaster victims and
to enter into whatever arrangements (including purchase of temporary housing
units and payment of transportation charges) which are necessary to prepare or
equip the sites to utilize the housing units.
[ State Division of Emergency Management
Section 6.[ (a) A Division of Emergency Management is established in the office
57 Governor. The Division shall have a Director and a State Coordinator. The
Director shall be appointed by and serve at the pleasure of the Governor. The
Coordinator shall be appointed by the Director. The Division shall have other
coordinating and planning officers and other professional, technical, secre-
tarial, and clerical employees necessary for the performance of its functions:
[ (b) The Division shall prepare and maintain a comprehensive state emergency
management plan and keep it current. The plan may include:
(1) provisions for prevention and minimization of injury and damage caused
by disaster;
(2) provisions for prompt and effective response to disaster;
(3) provisions for emergency relief;
[ (4) provisions for energy emergencies;
(5) identification of areas particularly vulnerable to disasters;
(6) recommendations for zoning, building, and other land -use controls,
safety measures for securing mobile homes or other nonpermanent or semipermanent
structures, and other preventive and preparedness measures designed to eliminate
or reduce disasters or their impact;
[ (7) provisions for assistance to local officials in designing local
emergency management plans;
(8) authorization and procedures for the erection or other construction of
temporary works designed to protect against or mitigate danger, damage, or loss
from flood, conflagration, or other disaster;
(9) preparation and distribution to the appropriate state and local offi-
cials of state catalogs of federal, state, and private assistance programs;
(10) organization of manpower and channels of assistance;
[ (11) coordination of federal, state, and local emergency management
Attachment 2
Tab 1
Page 5
0
activities;
[ (12) coordination of the state emergency management plan with the
emergency management plans of the federal government;
[ (13) coordination of federal and state energy emergency plans; and,
(14) other necessary matters relating to disasters.
[ (c) The Division shall take an integral part in the development and revi-
sion of local and interjurisdictional emergency management plans prepared under
Section 8 of this Act. To this end it shall employ or otherwise secure the ser-
vices of professional and technical personnel capable of providing expert
assistance to political subdivisions and disaster agencies. These personnel
shall consult with subdivisions and agencies on a regularly scheduled basis
and shall make field reviews of the areas, circumstances, and conditions to
which particular local and interjurisdictional emergency management plans are
intended to apply and may suggest revisions.
[ (d) In preparing and revising the state emergency management plan, the
Division shall seek the advice and assistance of local government, business,
labor, industry, agriculture, civic, and volunteer organizations and community
leaders. In advising local and interjurisdictional agencies, the Division shall
encourage them also to seek advice from these sources.
[ (e) The state emergency management plan or any part of it may be incor-
porated in regulations of the Division or executive orders which have the force
and effect of law.
[ (f) The Division shall:
[ (1) determine requirements of the state and its political subdivisions for
food, clothing, and other necessities in event of a disaster;
(2) procure and pre - position supplies, medicines, materials, and
equipment;
[ (3) promulgate standards and requirements for local and interjurisdic-
tional emergency management plans;
[ (4) periodically review local and interjurisdictional emergency management
plans;
(5) provide for mobile support units;
[ (6) establish and operate training programs and programs of public infor-
mation or assist political subdivisions and disaster agencies to establish and
operate the programs;
(7) make surveys of public and private industries, resources, and facili-
ties in the state which are necessary to carry out the purposes of this Act;
(8) plan and make arrangements for the availability and use of any private
facilities, services, and property and provide for payment for use under terms
and conditions agreed on if the facilities are used and payment is necessary;
[ (9) establish a register of persons with types of training and skills
important in disaster prevention, preparedness, response, and recovery;
[ (10) establish a register of mobile and construction equipment and tem-
porary housing available for use in a disaster;
(11) prepare, for issuance by the Governor, executive orders and regula-
tions necessary or appropriate in coping with disasters;
(12) cooperate with the federal government and any public or private agency
or entity in achieving any purpose of this Act and in implementing programs for
disaster prevention, preparation, response, and recovery; and,
(13) do other things necessary, incidental, or appropriate for the imple-
mentation of this Act.
[ (g) The Division may employ temporary personnel to be paid from funds
appropriated to the Division, federal funds, or the Disaster Contingency Fund.
The Merit System does not apply to the temporary positions.
[ (h) The Division may provide assistance to private aviators, including
Attachment 2
Tab 1
Page 6
partial reimbursement for funds expended, to meet the actual costs of aircraft
operation in performing search, rescue, or disaster - related functions requested
by the Governor or the Governor's designee. The reimbursements shall be limited
to the actual cost of aircraft operation not reimbursable from other sources.
Financing
Section 7.[ (a) It is the intent of the legislature and declared to be the
policy of the state that funds to meet disasters always be available.
[ (b) The Disaster Emergency Funding Board, which is composed of the
Governor, the Lieutenant Governor, the Chairman of the State Board of Insurance,
the Commissioner of the Department of Human Resources, and the Director of the
Division, is established.
(c) A disaster contingency fund is established which shall receive money
appropriated by the legislature.
(d) It is the legislative intent that the first recourse shall be to funds
regularly appropriated to state and local agencies. If the Governor finds that
the demands placed on these funds in coping with a particular disaster are
unreasonably great, he may with the concurrence of the Disaster Emergency
Funding Board make funds available from the Disaster Contingency Fund.
[ (e) Whenever the federal government or any other public or private agency
or individual offers to the state or through the state to any political sub-
division of the state, services, equipment, supplies, materials, or funds as
gifts, grants, or loans for purposes of emergency services or disaster recovery,
the Governor, if required by the donor, and the political subdivision through
the presiding officer of its governing body may accept the offer in behalf of
the state or its political subdivision. Where any gift, grant, or loan is
accepted by the state, the Governor or on his designation the Emergency
Management Council or the State Coordinator may dispense the gift, grant, or
loan directly to accomplish the purpose for which it was made or allocate and
transfer to any political subdivision of this state, services, equipment,
supplies, materials, or funds in the amount he or his designated agent may
determine. The funds received by the state shall be placed in a special fund or
funds and shall be disbursed by warrants issued by the Comptroller of Public
Accounts on order of the Governor or his designated agent, who may be named by
him either in a written agreement accepting the funds or in a written authoriza-
tion filed with the Secretary of State. Where the funds are to be used for the
purchase of equipment, supplies, or commodities of any kind, it is not necessary
that bids be obtained or that the purchases be approved by any other agency. On
receipt of any order for disbursement, the Comptroller shall issue a warrant
without delay. Political subdivisions are authorized to accept and utilize all
services, equipment, supplies, materials, and funds to the full extent
authorized by the agreement under which they are received by the state or by the
political subdivision.
Local and Interjurisdictional Disaster Agencies and Services
Section 8.[ (a) Each political subdivision within this state is within the
jurisdiction of and served by the Division and by a local or interjurisdictional
agency responsible for disaster preparedness and coordination of response.
[ (b) Each county shall maintain an emergency management program or par-
ticipate in a local or interjurisdictional emergency management program which,
except as otherwise provided under this Act, has jurisdiction over and serves
the entire county or interjurisdictional area.
Attachment 2
Tab 1
Page 7
[ (c) The Governor shall determine which municipal corporations need
emergency management programs of their own and shall recommend that they be
established and maintained. He shall make his determinations on the basis of
the municipality's disaster vulnerability and capability of response related to
population size and concentration. The emergency management program of a county
must be coordinated with the emergency management programs of municipalities
situated within its borders but shall not apply in a municipality having its
own emergency management program.
[ (d) The Governor may recommend that a political subdivision establish and
maintain a program and form an interjurisdictional agency jointly with one or
more other political subdivisions if he finds that the establishment and main-
tenance of a joint program or participation in it is made necessary by cir-
cumstances or conditions that make it unusually difficult to provide disaster
prevention, preparedness, response, or recovery services under other provisions
of this Act.
[ (e) Each city which does not have a program and has not made arrangements
to secure or participate in the services of an existing program shall designate a
liaison officer to facilitate the cooperation and protection of that subdivision
in the work of disaster prevention, preparedness, response, and recovery. Each
county shall provide an office and a liaison officer to coordinate with state
and federal emergency management personnel concerning disaster preparedness,
response, or recovery services under other provisions of this Act.
[ (f) The presiding officer of the governing body of each political sub-
division shall notify the Division of the manner in which the political sub-
division is providing or securing an emergency management program, identify the
person who heads the agency responsible for the program, and furnish additional
pertinent information that the Division requires.
[ (g) Each local and interjurisdictional agency shall prepare and keep
current a local or interjurisdictional emergency management plan for its area
providing for disaster preparedness, response, recovery, and rehabilitation.
The plan shall provide for:
[ (1) wage, price, and rent controls and other economic stabilization
methods in the event of disaster; and
[ (2) curfews, blockades, and limitations on utility usage in an area
affected by a disaster, rules governing ingress and egress to the affected area,
and other security measures.
[ (h) The local or interjurisdictional disaster agency shall prepare in
written form and distribute to all appropriate officials a clear and complete
statement of the disaster responsibilities of all local agencies and officials
and of the disaster channels of assistance.
[ (1) A political subdivision may make appropriations for emergency manage-
ment services as provided by law for making appropriations for ordinary ex-
penses of the political subdivisions and may enter into agreements for the pur-
pose of organizing emergency management service divisions, provide for a mutual
method of financing the organization of units on a basis satisfactory to the
political subdivisions, and render aid to other subdivisions under mutual aid
agreements provided that the functioning of said units shall be coorainated by
the Emergency Management Council. For the payment of the cost of any equipment,
construction, acquisition, or any improvements for carrying out the provisions
of this Act, counties and incorporated cities and towns may issue time warrants.
These time warrants shall be issued in accordance with the provisions of the
Bond and Warrant Law of 1931 as amended (Article 2368a, Vernon's Texas Civil
Statutes). Time warrants shall not be issued for financing permanent construc-
tion or improvements for emergency management purposes except on the right of a
referendum vote as provided in Section 4 of that law.
Attachment 2
Tab 1
Page 8
[ Qualifications for Rendering Aid
Section 9.[ If any person holds a license, certificate, or other permit issued
by any state or political subdivision of any state evidencing the meeting of
qualifications for professional, mechanical, or other skills, the person may
render aid involving the skill in this state to meet an emergency or disaster,
and this state shall give due consideration to the license, certificate, or
other permit.
[ Declaration of Local Disasters
Section 10.[ (a) A local state of disaster may be declared by the presiding
officer of the governing body of a political subdivision. It may not be con-
tinued or renewed for a period in excess of seven days except by or with the
consent of the governing body of the political subdivision. Any order or pro-
clamation declaring, continuing, or terminating a local state of disaster shall
be given prompt and general publicity and shall be filed promptly with the city
secretary or county clerk as applicable.
[ (b) The effect of a declaration of a local state of disaster is to acti-
vate the recovery and rehabilitation aspects of any and all applicable local or
interjurisdictional emergency management plans and to authorize the furnishing
of aid and assistance under the declaration. The preparedness and response
aspects of the plans shall be activated as provided in the plans.
[ Disaster Prevention
Section 11.[ (a) In addition to disaster prevention measures as included in
the state, local, and interjurisdictional emergency management plans, the
Governor shall consider on a continuing basis steps that could be taken to miti-
gate the harmful consequences of disasters. At his direction and pursuant to any
other authority and competence they have, state agencies including but not
limited to those charged with responsibilities in connection with floodplain
management, stream encroachment and flow regulation, weather modification, fire
prevention and control, air quality, public works, land use and land use
planning, and construction standards shall make studies of disaster- prevention-
related matters. The Governor from time to time shall make recommendations to
the legislature, local governments, and other appropriate public and private
entities as may facilitate measures for prevention or reduction of the harmful
consequences of disasters.
[ (b) The Department of Water Resources and other state agencies in conjunc-
tion with the Division shall keep land uses and construction of structures and
other facilities under continuing study and identify areas which are par-
ticularly susceptible to severe land shifting, subsidence, flood, or other
catastrophic occurrence. The studies undertaken under this subsection shall
concentrate on means of reducing or avoiding the dangers caused by this
occurrence or its consequences.
[ (c) If the Division believes on the basis of the studies or other com-
petent evidence that an area is susceptible to a disaster of catastrophic pro-
portions without adequate warning, that existing building standards and land use
controls in that area are inadequate and could add substantially to the magni-
tude of the disaster, and that changes in zoning regulations, other land use
regulations, or building requirements are essential in order to further the
purposes of this section, it shall specify the essential changes to the Governor.
Attachment 2
Tab 1
Page 9
If the Governor on review of the recommendations finds after public hearing that
the changes are essential, he shall make appropriate recommendations to the _
agencies or local governments with jurisdiction over the area and subject
matter. If no action or insufficient action pursuant to his recommendations is
taken within the time specified by the Governor, he shall so inform the legisla-
ture and request legislative action appropriate to mitigate the impact of
disaster.
(d) The Governor, at the same time that he makes his recommendations pur-
suant to Subsection (c) of this section, may suspend the standard or control
which he finds to be inadequate to protect the public safety and by regulation
place a new standard or control in effect. The new standard or control shall
remain in effect until rejected by concurrent resolution of both houses of the
legislature or amended by the Governor. During the time it is in effect, the
standard or control contained in the Governor's regulation shall be administered
and given effect by all relevant regulatory agencies of the state and local
governments to which it applies. The Governor's action is subject to judicial
review but is not subject to temporary stay pending litigation.
Compensation
Section 12.[ (a) Each person in this state shall conduct himself and keep and
manage his affairs and property in ways that will reasonably assist and will not
unreasonably detract from the ability of the state and the public successfully
to manage emergencies. This obligation includes appropriate personal service
and use or restriction on the use of property in time of disaster. This Act
neither increases or decreases these obligations but recognizes their existence
under the constitution and statutes of this state and the common law.
Compensation for services or for the taking or use of property shall be only to
the extent that obligations recognized in this Act are exceeded in a particular
case and then only to the extent that the claimant may not be deemed to have
volunteered his services or property without compensation.
(b) No personal services may be compensated by the state or any sub-
division or agency of the state except pursuant to statute or ordinance.
[ (c) Compensation for property shall be made only if the property was com-
mandeered or otherwise used in coping with a disaster and its use or destruction
was ordered by the Governor or a member of the disaster forces of this state.
[ (d) Any person claiming compensation for the use, damage, loss, or
destruction of property under this Act shall file a claim for compensation with
the Division in the form and manner the Division provides.
[ (e) Unless the amount of compensation on account of property damaged,
lost, or destroyed is agreed between the claimant and the Division, the amount
of compensation shall be calculated in the same manner as compensation due for
taking of property pursuant to the condemnation laws of this state.
(f) Nothing in this section applies to or authorizes compensation for the
destruction or damaging of standing timber or other property in order to provide
a firebreak or to the release of water or the breach of impoundments in order to
reduce pressure or other danger from actual or threatened flood, or contraven-
tion of Article I, Section 17, of the Texas Constitution, or statutes pertaining
to that section.
Communications
Section 13.[ The Division shall ascertain in cooperation with other state
agencies what means exist for rapid and efficient communication in times of
Attachment 2
Tab 1
Page 10
disaster. The Division shall consider the desirability of supplementing these
communication resources or of integrating them into a comprehensive state or
state - federal telecommunication or other communication system or network. in
studying the character and feasibility of any system or its several parts, the
Division shall evaluate the possibility of their multipurpose use for general
state and local governmental purposes. The Division shall make recommendations
to the Governor as appropriate.
Mutual Aid
Section 14.[ (a) Political subdivisions not participating in interjurisdic-
tional arrangements pursuant to this Act nevertheless shall be encouraged and
assisted by the Division to conclude suitable arrangements for furnishing mutual
aid in coping with disasters. The arrangements shall include provision of aid
by persons and units in public employ.
[ (b) In reviewing local emergency management plans, the Division shall con-
sider whether they obtain adequate provisions for the rendering and receipt of
mutual aid.
[ (c) In reviewing local and interjurisdictional emergency management plans,
the Division may require mutual aid agreements between political subdivisions if
it determines that the political subdivisions have available equipment,
supplies, and forces necessary to provide mutual aid on a regional basis and
that the political subdivisions have not already made adequate provisions for
mutual aid.
Weather Modification
Section 15.[ The Division shall keep continuously apprised of weather con-
ditions which present danger of precipitation or other climatic activity severe
enough to constitute a disaster. If the Division determines that precipitation
that may result from weather modification operations, either by itself or in
conjunction with other precipitation or climatic conditions or activity, would
create or contribute to the severity of a disaster, it shall request in the name
of the Governor that the officer or agency empowered to issue permits for
weather modification operations suspend the issuance of the permits. On the
Governor's request, no permits may be issued until the Division informs the
officer or agency that the danger has passed.
Insurance Coverage
Section 16. Property damage insurance covering state facilities may be
purchased by agencies of the state when necessary to qualify for federal
disaster assistance funds. If sufficient funds are not available for the
required insurance, then the agency may petition the Disaster Emergency Funding
Board to purchase the insurance in the agency's behalf. The board may expend
money from the Disaster Contingency Fund to purchase the required insurance.
[ Penalty for Violation of Emergency Management Plan
Section 17.[ A state, local, or interjurisdictional emergency management plan
Attachment 2
Tab 1
Page 11
may provide that failure to comply with the plan or with a rule, order, or ordi-
nance adopted pursuant to the plan is an offense. The plan may not prescribe as
punishment for the offense a fine that exceeds $1,000 or confinement in jail for
a term that exceeds 180 days.
Severabi11ty
Section 18. If any provision of this Act or the application thereof is held
invalid, such invalidity shall not affect other provisions or applications of
the Act, and to this end the provisions of this Act are held to be severable.
All plans, regulations, and executive orders and proclamations not in conflict
herewith are continued in full force and effect.
Repealer
Section 19.[ The Texas Disaster Act of 1973 (Article
Civil Statutes) is repealed. Acts 1975, 64th Leg., p.
22, 1975. Sec. 17 amended by Acts 1977, 65th Leg., p.
June 15, 1977. *Section 2 through 17 amended by Acts
67th Legislature, effective August 31, 1981, and have
unofficial draft.
6889 -6, Vernon's Texas
731, ch. 289, eff. May
1164, ch. 443 § 1, eff.
(H.B. 36 and 1499)- 1981,
been included in this
[ *These acts also rescinded the powers authorized local government under Sections
6 through 9 of Article 5890e. These actions by local government must now be
taken under the provisions of the Texas Disaster Act of 1975 as amended.
Title of Act:
An Act relating to a program for the
prevention of, preparation for,
response to, and relief or recovery
from disasters as defined in this Act,
establishing a Division of Disaster
Emergency Services; creating a Disaster
Contingency Fund and a Disaster
Emergency Funding Board; authorizing
the maintenance of local, county, or
interjurisdictional disaster agencies
and certain municipal agencies; prescrib-
ing the functions, powers, and duties
of the Governor, the legislature, the
agencies created or authorized by this
Act, and existing state agencies,
hoards, and commissions, governing
bodies of political subdivisions of
the state, and local and interjuris-
dictional agencies, providing for
coordination of all plans and
facilities, including interstate
cooperation and cooperation with the
federal government; making certain
rules as to compensation of persons
for services rendered or property
used, damaged, lost, or destroyed
during a disaster; repealing the
Texas Disaster Act of 1973, as amended
(Article 6889 -6, Vernon's Texas Civil
Statutes); and declaring an emergency.
Acts 1975, 64th Leg. p. 731, § 289.
Attachment 2
Tab 1
Page 12
EMERGENCY MANAGEMENT of the Governor's Office. He shall be my designated agent
to exercise the powers granted to me under the Texas Disaster Act of 1975 in the
administration and supervision of the Act including, but not limited to, the
power to accept from the federal government, or any public or private agency or
individual, any offer of services, equipment, supplies, materials, or funds as
gifts, grants, or loans for the purposes of civil defense or disaster relief and
may dispense such gifts, grants, or loans for the purposes for which they are
made without further authorization other than as contained herein. He shall
establish emergency operations areas to be known as Disaster Districts which
shall correspond to the boundaries of the Texas Highway Patrol Districts and
Sub - Districts and shall arrange for each Disaster District to be composed of
representatives of the state agencies, boards and commissions having membership
on the COUNCIL. The Highway Patrol Commanding Officer of each Highway Patrol
District or Sub- District shall served as Chairman of the District Disaster
Committee and report to the Director on matters relating to disasters and
emergencies. The Chairman shall be assisted by the COUNCIL representatives
assigned to that DISTRICT who shall provide guidance, counsel and administrative
support as may be required.
The COUNCIL is hereby authorized to issue such directives as may be
necessary to effectuate the purpose of the Texas Disaster Act of 1975, as
amended, and is further authorized and empowered to exercise the specific powers
enumerated in the Act.
Further, in accordance with Section 8, Texas Disaster Act of 1975, Article
6889 -7, V.C.S., I hereby designate the Mayor of each municipal corporation and
the County Judge of each county in the state as the Emergency Management
Director for each such political subdivision. Each may delegate this authority
to an Emergency Management Coordinator who shall serve as assistant to the pre-
siding officer of the political subdivision for emergency management purposes
when so designated.
By the authority vested in me under Section 8(d), Texas Disaster Act of
1975, Article 6889 -7, V.C.S., I further hereby authorize each political sub-
division of the state to establish in the county in which they are sited, inter -
jurisdictional agencies by intergovernmental agreement, supported as needed by
local Ordinance or Commissioners' Court Resolution, in cooperation and coor-
dination with the DIVISION OF EMERGENCY MANAGEMENT of the Governor's Office. In
compliance with Section 8(f), Article 6889 -7, V.C.S., the presiding officer of
each political subdivision shall promptly notify the DIVISION OF EMERGENCY
MANAGEMENT of the manner in which it is providing or securing an emergency
management program and the person designated to head that program.
This Executive Order repeals Executive Order WPC -11A dated September 14,
1981. It shall be effective immediately and shall remain in effect until
modified, amended or rescinded by me.
Attachment 2
Tab 2
Page 3
ATTEST:
/s/ John W. Fainter, Jr.
John W. Fainter, Jr.
Secretary of State
Given under my hand this 12th day of
October, 1983.
/s/ Mark White
MARK WHITE
Governor of Texas
Filed in the office of
Secretary of State
OCTOBER 18, 1983
Statutory Documents Division
Attachment 2
Tab 2
Page 4
(2)
RELATING TO EMERGENCY MANAGEMENT;
REORGANIZING THE EMERGENCY MANAGEMENT COUNCIL;
REAPPOINTING THE DIRECTOR OF THE TEXAS DEPARTMENT OF PUBLIC SAFETY
AS DIRECTOR OF THE DIVISION OF EMERGENCY MANAGEMENT OF THE
OFFICE OF THE GOVERNOR;
TAKING RELATED ACTION PERTAINING TO EMERGENCY MANAGEMENT AND
DISASTER PREVENTION AND RELIEF; AND
REPEALING EXECUTIVE ORDER WPC -11A
WHEREAS, the Legislature of the State of Texas has heretofore enacted the
Texas Disaster Act of 1975, Article 6889 -7, Vernon's Texas Civil Statutes, to:
(1) Reduce vulnerability of people and communities of this state to damage,
injury, and loss of life and property resulting from natural or man-
made catastrophes, riots, or hostile military or paramilitary action;
Prepare for prompt and efficient rescue, care and treatment of persons
victimized or threatened by disaster;
Provide a setting conducive to the rapid and orderly restoration and
rehabilitation of persons affected by disasters;
(4) Clarify and strengthen the roles of the Governor, state agencies and
local governments in the prevention of, preparation for, response to,
and recovery from disasters;
Authorize and provide for cooperation in disaster prevention, prepared-
ness, response and recovery;
(6) Authorize and provide for coordination of activities relating to
disaster prevention, preparedness, response and recovery by agencies
and officers of this state, and similar state - local, interstate,
federal- state, and foreign activities in which the state and its poli-
tical subdivisions may participate;
Provide an emergency management system embodying all aspects of pre -
disaster preparedness and post- disaster response;
Assist in the prevention of disasters caused or aggravated by inade-
quate planning for and regulation of public and private facilities and
land use; and
(3)
(5)
(7)
(8)
THE STATE OF TEXAS
EXECUTIVE DEPARTMENT
OFFICE OF THE GOVERNOR
AUSTIN, TEXAS
October 12, 1983
EXECUTIVE ORDER
MW -12
Attachment 2
Tab 2
Page 1
(9) To provide the authority and mechanism to respond to an energy emergen—
cy; and,
WHEREAS, under Section 5(c), Texas Disaster Act of 1975, Article 6889 -7,
V.C.S., the Governor is expressly authorized to establish by executive order an
EMERGENCY MANAGEMENT COUNCIL composed of the heads of state agencies, boards,
and commissions and representatives of organized volunteer groups to advise and
assist him in all matters relating to disaster preparedness, emergency services,
energy emergencies, and disaster recovery; and,
WHEREAS, further under Section 6(a), Texas Disaster Act of 1975, Article
6889 -7, V.C.S., a DIVISION OF EMERGENCY MANAGEMENT is established in the Office
of the Governor and the Director of the DIVISION OF EMERGENCY MANAGEMENT is to
be appointed by and serve at the pleasure of the Governor; and,
WHEREAS, with the aid and assistance of the EMERGENCY MANAGEMENT COUNCIL and
DIVISION OF EMERGENCY MANAGEMENT, the Governor may recommend that cities, coun-
ties, and other political subdivisions of the state undertake appropriate
emergency management programs and assist and cooperate with those developed at
the state level;
NOW, THEREFORE, I, Mark White, Governor of Texas, under the authority vested
in me, do hereby create and establish the EMERGENCY MANAGEMENT COUNCIL, to be
composed of the Chief Executive Officers of the following state agencies,
boards, commissions and volunteer groups:
Adjutant General's Department
Texas Aeronautics Commission
Texas Department of Agriculture
Texas Air Control Board
Texas Attorney General's Office
State Auditor
The Banking Department of Texas
Comptroller of Public Accounts
State Purchasing and General
Services Commission
Texas Education Agency
Texas Employment Commission
Texas Department of Health
State Department of Highways and
Public Transportation
General Land Office
State Board of Insurance
Texas Industrial Commission
Texas Department of Mental Health
and Mental Retardation
Texas Parks and Wildlife Department
Texas Department of Public Safety
Public Utilities Commission
Texas Department of Human Resources
Railroad Commission of Texas
Texas Department of Water Resources
Texas Forest Service
Governor's Division of Emergency
Management
Texas Department of Community
Affairs
American Red Cross
Texas Engineering Extension Service
The specific duties and responsibilities of each member of this group shall
be as designated in the State Emergency Management Plan and Annexes thereto.
Each member of the group may designate a member of his staff to represent him on
the COUNCIL.
I further hereby designate the Director of the Texas Department of Public
Safety to serve as Chairman of the COUNCIL and as Director of the DIVISION OF
Attachment 2
Tab 2
Page 2
ORDINANCE NO. 9,4 9
AN ORDINANCE AMENDING CHAPTER 1, CODE OF ORDI-
NANCES, CITY OF ROUND ROCK; ADDING SECTION 29,
ENTITLED EMERGENCY MANAGEMENT PLAN; ESTABLISHING A
PROGRAM OF COMPREHENSIVE EMERGENCY MANAGEMENT WHICH
INCLUDES THE MITIGATION, PREPAREDNESS RESPONSE AND
RECOVERY PHASES OF CIVIL PREPAREDNESS; ACKNOWL-
EDGING THE OFFICE OF EMERGENCY MANAGEMENT DIRECTOR;
MANAGEMENT ; ;
COORDINATORINANDN AN PROVIDING THE
DU
AND RESPONSIBILITIES OF THOSE - OFFICES; IDENTIFYING
AN OPERATIONAL ORGANIZATION; GRANTING NECESSARY
POWERS TO COPE WITH ALL PHASES OF EMERGENCY MANAGE-
MENT WHICH THREATEN LIFE AND PROPERTY IN THE CITY
OF ROUND ROCK; AUTHORIZING COOPERATIVE AND MUTUAL
AID AGREEMENTS FOR RELIEF WORK BETWEEN THIS AND
OTHER CITIES OR COUNTIES AND FOR RELATED PURPOSES;
PROHIBITING UNAUTHORIZED WARNING AND ALL -CLEAR
SIGNALS AND MAKING VIOLATIONS A MISDEMEANOR
PUNISHABLE BY FINE NOT TO EXCEED $200.00.
WHEREAS, the. City Council of the City of Round Rock
finds that the identification of potential hazards and the
prevention or mitigation of their effects must be an on -going
concern of the City if the lives and property of the populace
are to be protected;. and -
WHEREAS, the City Council hereby declares that the
preparation of a plan, and the means for its implementation,
for the protection of lives and property in the City of Round
Rock from natural or man - caused disasters or threat thereof
is immediately essential; and
WHEREAS, the City Council futher finds that in times of
disasters which may imperil the safety of the inhabitants of
the City, or their property, it becomes necessary to
effectuate and place into operation the preconceived plans
and preparations with a minimum of delay; and
WHEREAS, the City Council finds, therefore, that the
preparation, adoption, and implementation of such plans are
now imperative; Attachment 2
Tralb 3
Page 1
TEXAS
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF ROUND ROCK,
• I.
That Chapter 1, Code of Ordinances, City of Round Rock,
Texas is hereby amended by adding Section 29 . which
shall read as follows: - -
section
SECTION 29: EMERGENCY MANAGEMENT, PLAN
A. There is hereby established the office of Emergency
Management Director of the City of Round Rock, which shall be
held by the Mayor in accordance with state law. -
(1) An Emergency Management Coordinator may be
appointed by and serve at the pleasure of the
Director;
(2) The Director shall be responsible for con -
ducting a program of comprehensive emergency -
management within the city and for carrying out
the duties and responsibilities set forth in
Section D of this ordinance. He may delegate
authority for execution of these duties to the
Coordinator, but ultimate responsibility for
such execution shall remain with the Director.
B. The powers and duties of the Director shall include
an on -going survey of actual or potential major hazards which
threaten life and property within the city; and an on -going
program of identifying and requiring or recommending the
implementation of measures which would tend to prevent the
occurrence or reduce the impact of such hazards if a disaster
did occur. As part of his responsibility in hazard mitiga-
tion, the Director shall supervise the development of an
emergency management plan for the City of Round Rock, and
shall recommend that plan for adoption by the City Council
along with any and all mutual aid plans and agreements which
are deemed essential for the implementation of such emergency
management plan. The powers of the Director shall include the
authority to declare a state of disaster, but such action may
be subject to confirmation by the City Council at its next
meeting. The duties of. the Director shall also include the
causing of a survey of the availability of existing per-
sonnel, equipment, supplies and services which could be used
during. a disaster, as provided for herein, as well as a
continuing study of the need for amendments and improvements
in the emergency management plan. Attachment 2
Tab . 3
Page 2
_/
C. The Mayor is hereby authorized to join with the
County Judge of the County of Williamson and the mayors of
the other cities in said county in the formation of an
Emergency Management Council for the County of Williamson and
shall have the authority to cooperate in the preparation of a
joint emergency management plan and in the appointment of a
joint Emergency Management Coordinator, as well as all powers
necessary to participate in a county -wide program of emer-
gency management insofar as said program may affect the City
of Round Rock.
D. The duties and responsibilities of the Emergency
Management Director shall include the following:
(1) The direction and control of the actual
disaster operations of the Round Rock Emergency
Management organization as well as the training
of the Emergency Management personnel.
(2) The determination of all questions of authority
and responsibility that may arise within the
Emergency Management organization of the City.
(3) The maintenance of necessary liaison with other
municipal, county, district, state, regional,
federal, or other Emergency Management organiza-
tions.
(4) The marshaling, after declaration of a disaster
as - provided for above, of all necessary; per-
sonnel, equipment or supplies from any depart-
ment of the City to aid in the carrying out of
the provisions of the emergency management plan.
(5) The issuance of all necessary proclamations as
to the existence of a disaster and the
immediate operational effectiveness of the City
of Round Rock emergency management plan.
(6) The issuance of reasonable rules, regulations
or directives which are necessary for the
protection of life and property in the City of
Round Rock. Such rules and regulations shall be
filed in the office of the City Secretary and
shall receive widespread publicity unless
publicity would be of aid and comfort to the
enemy.
(7) The supervision of the drafting and execution
of mutual aid agreements, in cooperation with
the representatives of the state and of other
local political subdivisions of the state, and
the drafting and execution, if deemed
desirable, of an agreement with the county in
which said city is located and with other
municipalities within the county, for the
county -wide coordination of Emergency Manage-
ment efforts. At tachment 2
0
(8) The supervision of, and final authorization for
the procurement of all necessary supplies and
equipment, including acceptance of private
contributions which may be offered for the
purpose of improving Emergency Management
within the City.
(9) The authorizing of agreements, after approval
by the City Attorney, for use of private
property for public shelter and other purposes.
E. The operational Emergency Management organization of
the City of Round Rock shall consist of the officers and
employees of the City so designated by the Director in the
emergency management plan, as well as all organized volunteer
groups. The functions and duties of this organization shall
be distributed among such officers and employees in accord -
ance with the terms of the emergency management plan. Such
plan shall set forth the form of the organization, establish
and designate divisions and functions, assign tasks, duties
and powers, and designate officers and employees to carry out
the provisions of this ordinance. Insofar as possible, .the
form of organization, titles and terminology shall conform to
the recommendations of the State Division of Emergency Manage-
ment of the State of Texas and of the Federal Government.
F. Any unauthorized person who shall operate a siren or
other device so as to simulate a warning signal, or the
termination of a warning, shall be deemed guilty of a viola-
tion of this ordinance and shall be subject to the penalties
imposed by this ordinance.
G. At all times when the orders, rules, and regulations
made and promulgated pursuant to this ordinance shall be in
effect, they shall supersede and override all existing .
ordinances, orders, rules, and regulations insofar as the
latter may be inconsistent therewith.
H. This ordinance shall not be construed :so as to
conflict with any State or Federal statute or with any
military or naval order, rule, or regulation.
I. This ordinance is an exercise by the City of its
governmental functions for the protection of the public
peace, health, and safety and neither the City of Round Rock,
the agents and representatives of said City, nor any
individual, receiver, firm, partnership, corporation,
association, or trustee, nor any of the agents thereof, in
good faith carrying out, complying with or attempting to
comply with, any order, rule, or regulation promulgated
pursuant to the provisions of this ordinance shall be liable
for any damage sustained to persons as the result of said
activity. Any person owning or controlling real estate or
other premises who voluntarily and without compensation
grants to the City of Round Rock a license of privilege, or
otherwise permits the City to inspect, designate and use the
Attac[Trent 2
Tab 3
whole or any part or parts of such real estate or premises
for the purpose of sheltering persons during an actual,
impending or practice enemy attack shall, together with his
successors in interest, if any, not be civilly liable for the
death of, or injury to, any person on or about such real
estate or premises under such license, privilege or other
permission or for loss of, or damage to, the property of such
person.
J. No person shall have the right to expend any public
funds of the City in carrying out any Emergency Management
activitiy authorized by this ordinance without prior approval
by the City Council, nor shall any person have any right to
bind the City by contract, agreement or otherwise without
prior and specific approval of the City Council.
K. It shall be - unlawful for any person willfully to
obstruct, hinder, or delay any member of the Emergency Manage—
ment organization in the enforcement of any rule or regula—
tion issued pursuant to this ordinance, or to do any act
forbidden by any rule or regulation issued pursuant to the
authority contained in this ordinance. It shall likewise be
unlawful for any person to wear, carry or display any emblem,
insignia or any other means of identification as a member of
the Emergency Management organization of the City of Round
Rock, unless authority to do so has been granted to such
person by the proper officials. Convictions for violations of
the provisions of this ordinance shall be punishable by fine
not to exceed Two Hundred Dollars ($200.00).
L. Each employee or any individual that is assigned a
function or responsibility shall solemnly swear or affirm to
support and defend the Constitution of the United States,
laws of the State of Texas and the Ordinances of the City of
Round Rock.
II.
A. The invalidity of any section or provision of this
ordinance shall not invalidate other sections or provisions
thereof.
Attachment 2
¶[b 3
Page 5
ATTEST:
J
B. All ordinance, parts of ordinances, or resolutions in
conflict herewith are expressly repealed.
READ and. APPROVED on first reading this the
of /,Q/' /ft Je _, 19 fl .
READ, APPROVED and ADOPTED on
the day of , 196
AP
AiastWAL
ANNE LAND, it Secretary
second reading this
, Mayor
City of Round ock, Texas
Attachrrent 2
Tab 3
Page 6
day
fl
0
SECRETARY
PUBLIC INFORMATION
POLI E CHIEF
PARKS & RECREATION
WELFARE /SHELTER
ATTACHMENT 3
CITY OF ROUND ROCK
ORGANIZATION FOR EMERGENCIES
PUBLIC WORKS
DIRECTOR
MAYOR/COUNCIL
CITY MANAGER
OPERATIONS CHIEF
FINANCE & PERSONNEL
ASST.CITY MANAGER
22
FIRE CHIEF
EMERGENCY MANAGEMENT
COORDINATOR
PLANNING DIRECTOR
DAMAGE ASSESSMENT
NUCLEAR CIVIL PROTEC
HEALTH OFFICER
I
111 CommentNelson
lets with support-
, m lerefs of stole goo•
eminent.
15) Um public to
male linel crisis
preparations.
1101 Men FOC et hill
slren9h.
-
OM MelM1ln 24.M.r
ope1N1on.
(11 Commence shelter.
ep relione.
111 Mobilise eft tin
nn
and rescue personnel, ,
•
1101 Be917 lrelReeen.
trot procedures ler
.wcuelien movement.
19) Mobilise MI law
enforcement Perste.
eel.
110 M0541110 health
wen medical person-
real.
7!) Mobilise too
gooey "gawk trews.
CONDITION
•RA2ARD0U5
004110171031 ARE
I0Y,iNCN1'
2
171lnilirle Woke.
ets.
161 Review ee me ...iv.
e
n. o rul Ica at
enl
goes. employees.
151 0 See ellic:els.
111 MaiN.ln aonteel
with local news nettle
a,. a being
on by legal
govt. to meet resell-
171 ow tease reset•
information to
p,4tie. .
161 Comments moo
to puddle info. K•
hvihes.
III Es1ablIM swilled
rbY lci pen s.
0 00. o
g 0a ds.
IU Men FOC Mil.-
be level,
• PI Alert EOC clef!,
191 t ell *Ism- m•
.04 m
ing end lea
Ilan Personnel
111 Alert personnel N
poseible emergency
de,
-
111 Open p1011e sMl
ter. In caerdinetien
with 19101 relied
egencr4
N0 Request esos •
Imo..
161 Review shelter re.
W(remonls.
111 Alert aualllery
personnel.
111 ) Plea* ell -de fy
personnel M Nlred•by.
11) Alert personnel M
possible emergency
duly.
191 Alert modflwy
0,4 et-
IR yduty
(7) Ptoce N
prommel enelv
16) AIM Personnel of
ease.)), emergency
duly,
•
II) Es p Helms
. i
with all privet. end
genic health heal dent&
seal 117 pal.
(61 Merl personal ei
poss.,. emergency
, sey.
171 Piece off-duly
personnel onetwd-1.
161 Alert Personnel el
p4Seele emergency
ay.
CONDITION
'01907 IONS
EXIST 'NAT HAVE
ieci 7
0004
O0 1 AN AC IEnPS'GCS
f DEVf LOPING
INTO •
NAI•Rfu0 15
CONDIT,ON•
3
10) Review Ind 000
procedures for sup-
pal 01 roost 9arrrn
0977 forcer.
(5) Meet wit/manage.
mend L 01.11 .1 leo.)
ne.es media to review
emergens) publ,e Into,
Plan and p,001durel.
111 Correct soy 4.10
elmelee.
11) Begin welch N
9101431, emergency,
leg 074,0)0.0, monitor
developments,
It) Review elides of
EOC facility,
IT C....el ion' dell•
eleneles.
I6) Chock reedim61M
ell equipment end f.•
eilibes.
101 R0riew el.rl 11,1
e1 ley 041X,011 and
dpi. heeds.
151 InIllete subtle s.r•
Woe Info. en shelter
leeeliens eon pre...
dear...
(41 Mee wilhlo,11 rte
lief e7onttte on Mel
ler & wallars require.
manta. •
15) 0.0..1 me*.
else in eq+lpm.M.rb/
or facilities,
. NI Check readimseef
.Il Ilro•res.ue equip-
Tent,
•
151 Corral dellel..
do M e
w fecslilies.
Id) Cheek readi
law enforcement
puipmmf, oppliee.
end 100■1tite.
701 C.rreel 001 deR•
Pencle0 in .Wipme
er supplies.
N) Cores reedinesell
10101 MUm and 0ed.
teal lae,l,b.a.
151 Correct ell deli.
aim01.. in em,Ip.nen1
w i/01 Neibl
CONDITION
"S1:Un110N9
EXIST !wAi
CO1LO 07301.09
INTO •
NA3ARDOUS
COr0010409
4
a
131 Oriel 70 gevem.
.fficial. on Deer.
Al nmr9t71Y opera.
hone.
121 00.1 47 9 1 . head.
major 718..19
ch
changes.
111 7,0,ew sod update
emergency pan.
7 /grief dept. Made
en agency public
Ink. news .detest.
111 Orel kw oR.oals
an e0rr9uncy 0040.
programs.
121 Rowe* emergency
ne retie s .a
111 Review and plote
emwrgan0) PIO Pm.
(1) Oriel dept. Made
en EOC development
so d improvement sea.
tut,
121 Oriel key .1001,1,
on EOC operehom 6
procedures,
11) R70i1w am pdel9
plws/801', Or 700
ograliens •
441 Condlel 9lrsone1
Irelning program.
17) Teal ..;.line eye.
7, e.blll.
1401 .,rv0
N.
12) Oriel dept, heeds
mpror.dures-
11) Review sod updele
warning cemmenica•
Irons. sort end pre.
eeduree,
111 Review ameba eel
agr.eonls wigs e.r.
m
Ion relief agencies,
121 Ra71.w assign-
awl Mall personnel,
III Review peens end
procedure. for e07r.
00410 Mb1,0 .heher/
wailer..
WI Conduct 1,01 end
training exercises,
(2) Review afeipn•
mend of MI plrte /et.
111 Reword end.p6ale
111 and reaelw clam,
SOP's • preCadu,...
(51 Conduct 5001 sod
teel7ing.
12) Review stolen.
mend of all persowll,
Ise Review and update
m pl
7110e1en1 an.
!SOP',•pre1edares,
11) Coordinate with
legal 04,10)0 Ind.,.
bite on related beNlh
and 016 , 101 0111711111.
111 Reviver ..sign.
mend of all personnel.
111 Review and odes
merenwe 100(11 0d
004,90) SOP's,
It) Cheek medians.'
ell lacililies,
U0 Conduct 1.01 sod
resdnns el .Rene
grory,g4•P'm,nl,
171 Review •n,pr•
mswss of all personnel.
111 Rewire and owlet*
9.41,0 too*, /,11IIhes
p1n • SOP's.
CONDITION
' '00GINNfN0
DISASTER
WLN(400ILITY
SEA'LN'
INCREASED
READINESS
AC T I(PIS KM:
EXECUTIVE GROUP
EMERGENCY
PMILIC
INFORMATION
DIRECTION ANO
CONTROL
INCREASED READINESS ACTIONS
COMMUNICATIONS
AND WARNING
PUOLIC SHELTER FIRE 6 RESCUE
6 WELFARE
LAW 6 ORDER
PLOLIC W0R75
EMERGENCY
NEALTN & MEDICAL & UTILITIES
— Indicates primary responsibility
— Indicates support responsibility
CITY OF ROUND ROCK
FUNCTIONAL RESPONSIBILITY MATRIX
24
Law Enforcement Service
Fire Protection
Sprvi(pq
Communications and
Warnings
Communications Maint.
Engineering Services
Public Works
Services
Public Utilities
Services
Health and Medical
Services
Welfare Services
Nuclear Shelter
Services
Personnel and Finance
Sprvi rpp
Damage Assessment
Transportation Services
Public Information
Services
Legal Services
Radiological
Defense
Rescue Services
Chief Emergency Opera-
tions Group
ITY
MANAGER
P
OLICE CHIEF
P
P
P
S
IRE CHIEF
P
S
P
MARSHAL
P
S
P
UBLIC WORKS
IRECTOR
P
F
P
S
ITY ATTORNEY
S.
P
IRECTOR OF
ARKS & REC.
s
P
•,P
LANNING DEPT.
g
P
EALTH OFFICER
P
INANCE DIRECTOR
P
S
ITY SECRETARY
P
S
— Indicates primary responsibility
— Indicates support responsibility
CITY OF ROUND ROCK
FUNCTIONAL RESPONSIBILITY MATRIX
24
0
0
ATTACH ENT 6
ANNEX ASSIGNMENT
ANNEX ASSIGNED TO:
ANNEX A: WARNING POLICE CHIEF
ANNEX B: COMMUNICATIONS POLICE CHIEF
ANNEX C: SHELTER /MASS CARE DIRE OF PARKS & REC.
ANNEX D: RADIOLOGICAL PROTECTION FIRE MARSHAL
ANNEX E: EVACUATION EMERGENCY MANAGEMENT
COORDINATOR
ANNEX F: FIRE AND RESCUE FIRE CHIEF
ANNEX G: LAW ENFORCEMENT POLICE CHIEF
ANNEX H: HEALTH AND MEDICAL HEALTH OFFICER
ANNEX I: EMERGENCY PUBLIC INFORMATION CITY SECRETARY
ANNEX J: DAMAGE ASSESSMENT CITY PLANNING DIRE TOR
ANNEX K: PUBLIC WORKS, ENGINEERING PUBLIC WORKS DIRECTOR
ANNEX L: UTILITIES PUBLIC WORKS DIRECIOR
ANNEX M: RESOURCE MANAGEMENT FINANCE DIRECTOR
ANNEX N: FOC/DIRECT'ION AND CONTROL CITY MANAGER
ANNEX 0: HUMAN SERVICRS DIRECTOR OF PARKS & REC.
ANNEX P: HAZARD MITIGATION PUBLIC WORKS DIRECTOR
ANNEX Q: HAZARDOUS MATERIALS RESPONSE FIRE CHIEF
ANNEX S: TRANSPORTATION DIRECTOR OF PARKS & REC.
ANNEX T: TRAINING EMERGENCY MANAGEMENT
COORDINATOR
ANNEX U: LEGAL CITY ATTORNEY
25
CITY OF ROUND ROCK
ANNEX 4
HAZARDOUS NnTERIALS
I. AUMORIIY
See Basic Plan
II. PURPOSE
The purpose of this annex is to identify and remove the threat
to public health and safety resulting from an incident involving
the release of hazardous materials as well as to prevent the
destruction of property,either public or private.
III. SITUATION AND ASSUMPTIONS
A. Situation
Hazardous materials are commonly used, transported or produced
in Round Rock; hence hazardous materials incidents may occur
as the result of natural disasters, human error or accident.
Radiological accidents or incidents are covered in Annex D
(Radiological Protection) .
S. Assumptions
1. Disasters involving hazardous materials are usually con-
fined to a localized area and action should be taken to
contain resultant spills as pranptly as possible.
2. Rapid communication channels must be utilized to inform
responsible officials for emergency response.
3. The resources of industry, local, state or federal govern-
ment, separately or in combination, may be required to cope
with the situation, dependent on the magnitude, nature and
area threatened.
IV. CONCEPT OF OPERATIONS
A. General
ANNEX Q
HAZARDOUS MATERIALS
Persons arriving at the scene of a hazardous material incident
are expected to immediately communicate with the nearest local
government for containment and eventual removal of the threat.
This would apply to common carriers, owners, operators, law
enforcement personnel, and fire department personnel.
1. Reporting
a. The first fire official or police officer arriving at
an incident involving the release of hazardous materials
will immediately notify the fire or police dispatcher
and provide the information identified in. Appendix 1
Q-1
b. If the situation obviously requires immediate
action to cordon off the area or evacuate near-
by residents or building occupants, i.e., if
there is danger of immediate explosion or re-
lease of toxic gases, the first officer on the
scene (either fire or police) should initiate
such action immediately. Adjustment in the
size of the danger area can be made later after
the senior fire officer arrives on the scene.
2. Notification
a. The first dispatcher (fire or police) receiving
the Hazardous Materials incident report will
immediately pass the information contained in
Appendix 1 to the senior Fire Officer.
b. The ranking Fire Department officer on the scene
will evaluate the situation and determine if a
hazardous material release has occurred or is in
danger of occuring. If a release has occurred
or there is a threat of release, the following
notification will be made:
(1) Ensure that the Police dispatcher has been
notified of the incident and given the
available information.
(2) Determine a safe route for entry to the
area of the incident and provide Police and
Fire dispatchers with this information for
cordon and traffic control purposes.
(3) Ensure that the Fire Chief, Police Chief and
Fire Marshal are notified.
c. Upon being notified of the release or threat of
release of hazardous materials, the Police or
Fire dispatcher will notify the department head
or duty officer of the agencies identified in
Appendix 2 giving them appropriate information
contained in Appendix 1.
.B. Phases of Management
1. Mitigation
a. Conduct a hazard identification (location and
routes)
b. Institue zoning /land use controls
c. Enforce building Codes
d. Develop inspection procedures
2. Preparedness
a. Develop public orientation /education programs
b. Train emergency personnel
c. Identify resources
d. Develop procedures
4 -2
3. Response
a. Determine hazard potential
b. Evacuate population as necessary
c. Contain and control the area
4. Recovery
a. Monitor /survey to declare area safe
b. Remove contaminants
c. Document event
d. Determine Liability
e. Develop reimbursement procedures
V. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. General
Proper response to an incident involving the re-
lease of hazardous materials requires the coor-
dinated actions of numerous city departments.
Rapid communications must be utilized to inform
responsibile officials of the situation to fac-
ilitate decision - making. The following tasks
are not intended to be all inclusive or exclusive
nor are they presented in order of execution pri-
ority. They represent a guide for actions to be
taken when a hazardous materials incident occurs.
B. Task Assignment
1. Fire Department
a. The first Fire Department Officer present
at the scene of an incident involving the
release of hazardous materials will:
(1) Take immediate steps to identify the
nature of the hazardous material and
report as outlined in Appendix 1.
(2) Apply appropriate fire fighting tech-
niques if the incident has resulted
in fire.
(3) Ensure that no action is taken to
flush or wash the contaminate into
the storm drain system until approval
is obtained.
(4) Determine, as soon as possible, if
the emergency creates a serious threat
to life or health of persons in the
vicinity. If it does, designate a
danger area and define its limits.
Requirements for evacuating the area
will be relayed to the Police dispatcher
via the on -scene ranking police officer.
Q -3
b. The Fire Chief, or his delegate, upon arrival
at the scene, will establish an on -scene com-
mand post and:
(1) Take charge of on -scene operations; direct
the efforts of all city forces involved in
emergency actions related to the release;
act through respective department repre-
sentatives, who will retain control of
their respective forces. Request Police
or Fire dispatcher to confirm that all
concerned departments and agencies have
been notified of the hazardous materials
release or threat.
(2) Be responsible for the efforts of his
department to reduce the emergency by:
(a) Prompt identification of the hazardous
material and disseminating this inform -
tion to appropriate emergency.forces
and citizens in the area of the accident.
(b) Obtain assistance from the Public
Health representatives to determine
the hazards involved and the proper
limits for the danger area.
(c) Ensuring that all department repre-
sentatives at the on -scene command
post are informed of the danger area
limits and of the need, where ap-
propriate, for evacuation of the dan-
ger area.
(d) Assist police in the evacuation by
providing protective clothing and
breathing apparatus, if appropriate.
(e) Rescuing injured persons.
(f) Assist in supervising on -site opera-
tions of ambulance personnel and
vehicles.
(3) Determine when the area is safe for the
return of evacuees and inform the Emergency
Management representative, who will obtain
media assistance to inform as many affected
persons as possible.
2. Police Department
a. The ranking police officer at the incident
scene will report to the on -scene command
post and:
(1) Keep one radio - equipped police officer at
the on -scene command post until released
by the fire official in charge of on -scene
operations. Relay information to the Police
dispatcher as may be requested by the fire
officer in charge.
Q -4
0
(2) Evacuate citizens from the danger area
when requested to do so by the fire
official in charge. Inform the Office
of Emergency Management as soon as pos-
sible regarding the evacuation. Request
the assistance of the Fire Department if
protective clothing and breathing appara-
tus is required.
(3) Cordon off the danger area for safety
and exclude entry by unauthorized per-
sonnel.
(4) Provide necessary normal assistance for
identification of bodies and report on
the number of fatalities to the Office
of Emergency Management.
(5) Once the area has been designated a dan-
ger area and evacuated, entry by non -
emergency personnel will be permitted
on the basis of police officer judgement
or upon presentation of a Disaster Area
Permit which authorizes entry into dis-
aster or danger areas. Questionable
persons who insist on right of entry
will be referred to the on -scene command
post for determination of status.
(6) Protect sensitive and critical install-
ations and prevent looting in the danger
area.
(7) Enforce traffic control in and around the
scene of the incident.
3. Office of Emergency Management
a. The senior Emergency Management Official at
the scene will report to the on -scene com-
mand post and:
(1) Determine whether activation of the
Emergency Operating Center is necessary
and initiate notification of the Emer-
gency Management Director and other
appropriate persons, if activation is
required. Appropriate persons would be
those representing the agencies involved,
depending on the situation.
(2) When evacuation of the danger area is
directed by the senior fire official,
coordinate the evacuation operations
through the EOC.
Q -5
(3) When requested by the senior fire official,
coordinate the dissemination of information,
as soon as is reasonable under the circum-
stances, that the area is safe for the re-
turn of affected persons. Obtain the
assistance of the news media in this effort.
(4) If deemed necessary, ensure that the City
Attorney is notified of the accident and
the circumstances causing or surrounding it.
4. Public Works Department
a. The senior Public Works official at the scene will
report to the on -scene camand post and:
(1) Assist the Fire Department with appropriate
heavy equipment for rescue or recovery operations
or clearing access for emergency vehicles, etc.
(2) Provide barricades around the danger area and the
on -scene command post as requested by the senior
police officer. In addition, provide barricades
at a safe distance frcun the hazardous material,
as requested by the senior fire official or
senior police officer.
(3) Provide sand for building dikes to contain liquids
and for use in blotting hazardous materials en-
tering drains or sanitation systems.
(4) Cooperate with police to establish an efficient
detour with the appropriate signs, arrows, and
police officers to expedite movement of traffic.
(5) Give appropriate assistance and support to public
utilities in checking for damage to their facilities
and restoring services to normal where required.
(6) Supervise the removal, transportation, and disposal
of liquid or solid contaminants by either appro-
priate private means or the use of city forces and
equipment.
(7) Coordinate with fire and police evidence - gathering
personnel in clearing or moving debris.
5. Health Department
a. In case of a disastrous release of hazardous materials
resulting in injuries or fatalities, a city physician
will be furnished the on -scene cemnand post as soon as
possible after the accident. The physician will make
a medical estimate of the situation, based
¢6
0
on the magnitude of the disaster, and take appropriate
actions.
b. Direct injured to the proper medical facility capable
of handling persons exposed to and/or contaminated by
hazardous materials.
c. The city physician at the on -scene canrand post will
assist the County Medical Examiner if the situation
should require such action.
d. The appropriate Public Health Engineer for the air or
water pollution will report to the on -scene command
post to assist in determining appropriate actions to
neutralize or contain the release of hazardous materials.
6. Environmental Health
a. A senior representative of the division will report to
the on-scene command post and:
(1) Assist in determining the identity of the hazardous
material and establish the type and degree of the
hazard involved.
(2) Provide assistance or advice on actions required.
(3) Determine the proper method for neutralizing, con-
taining or removing the hazardous material.
(4) Any additional technical assistance can be obtained
from the Texas Department of Water Resources.
7. Water Department
a. The senior department official arriving on the scene will
report to the an-scene camnand post and:
(1) Assist the Fire Department officer in charge in
matters pertaining to effluent which might adversely
affect the water and/or sanitary sewage systems.
(2) Support the emergency actions by filling
requests for employment of Water Department heavy or
specialized equipment.
(3) Regulate the water supply for fire suppression and
react to water main damage so as to restore service
as soon as possible.
Q-7
(4) React to the entry of any pollutant or
contaminant into the water supply sources
by shutting off appropriate intakes or
switching to alternate sources.
(5) Cooperate with the Health Department
engineers in determining and carrying
out actions designed to neutralize or
eliminate pollutants that have entered
the water supply system.
8. Transportation Department
The Transportation representative at the Emer-
gency Operating Center will dispatch buses,
if required, from designated danger areas and
transport them to appropriate holding areas
or shelter facilities in accordance with in-
structions received from the Emergency Manage-
ment Director in the EOC.
9. Shelter Officer
This individual will be responsible for providing
shelters /mass care facilities for evacuees upon
request from the Emergency Management Director
in the Emergency Operating Center.
VI. DIRECTION AND CONTROL
A. Upon the occurrence of an incident involving the
release of hazardous materials, the control of
the situation will become the responsibility of
the initial responding fire department officer.
As such, he will immediately establish an on -scene
command post situated at a location of his dis-
cretion, taking into account the hazard involved,
the accessibility and space requirement to marshall
and manage the personnel and material to combat
the hazard. The local on -scene fire officer is
in total charge of the on -scene command post and
all support units will report to him and operate
under his directions from this fixed position.
The initial responding fire department officer
will remain in charge of the on -scene command
post until relieved by a senior fire official
from the appropriate jurisdictional area. It
is essential that the on -scene command post
management team remain at their established
position to coordinate the on -scene response.
B. If the emergency warrants and the senior fire
official on -scene recommends, law enforcement
officers will immediately evacuate an area with-
in a;2,000 foot radius of the incident site.
(Recommended evacuation distance guidelines for
specific hazardous materials are contained in
the Guidebook for Hazardous Materials Incidents.)
The routes of evacuation will be determined by
the senior law enforcement officer at the on -scene
command post. Furthermore, in special instances,
Q -8
0
routes for incasing personnel must be determined, so as not to
endanger their lives in the process of reporting to the incident
site. This evacuation procedure must be coordinated with liaison
personnel at the on -scene caimand post to insure the safety of
law enforcement officers and evacuees. In addition, if a state
of disaster is declared, the DOC will be activated to coordinate
the efforts of other county and municipal agencies and response
personnel.
VII. INCREASED READINESS ACTIONS
T+mo levels of readiness are identified as follows:
Level 1 - includes those functions normally performed in the
Mitigation and Prepardness phases of Management.
Level 2 - includes those functions normally performed in the
Response and Recovery phases of Management.
VIII. CONTINUITY OF GOVERNMENT
Lines of succession to each department head are according to the
standing operating procedures established by each department.
IX. ADMINISTRATION AND SUPPORT
A. Support
When the situation exceeds the capability of local government
requests for assistance will be made to the District Disaster
Cannittee in Austin. All request will be made by the Mayor
or another official duly authorized by the Mayor.
B. Records and Reports
Forms for collection and dissemination of incidents involving
the release of hazardous materials are found in Appendix 1.
C. Resources
Every agency with response capabilities and task assignments
is responsible for providing and maintaining equipment and
supplies necessary for hazardous materials operations.
D. Training
Local emergency response personnel will attend training courses
offered by Federal and State agencies when available.
X. ANNEX DEVEWPMEiT AND MAINTENANCE
All agencies assigned responsibilities in this annex are responsible
for developing or updating internal procedures that will assure a
continuing acceptable degree of operational readiness to carry out
their responsibilities. The coordinator is responsible for the over-
all development of this annex. Each agency will develop SOPS that
address assigned tasks.
Q-9
XI. REFERENCES
A. Federal Emergency Management Agency (FEMA),
1981. Planning Guide and Checklist for Hazardous
Materials Contingency Plans, FEMA -10. Washington,
D.C.
B. FEMA, 1981. Disaster Operations. CPG 1 -6.
Washington, D.C.
C. Department of Transportation, 1984. Guidebook
for Hazardous Materials Incidents. DOT P 5800.3.
Q -10
0
APPENDIX 1 Hazardous Materials Incident Report
APPENDIX 2 Notification List
7 -17 -r
Date
APPENDICES
*Emergency Management Coordinator
APPENDIX 1 10 ANNEX Q
HAZARDOUS MATERIALS INCIDENT REPORT
In case of incidents, (Fire, Spills, Leaks, or Train Derailments) con-
cerning Hazardous Materials, the following information should be obtained. '
Get as much of this information as possible:
1. Location of Accident:
2. Name of Produce (correct spelling):
3. Estimate of Situation: (Extent of immediate personal injuries or
damage. Estimate of the need for ambulances
or passenger- carrying vehicles for anticipated
area evacuation. Whether the hazardous material
is entering the storm drain or sanitation
system, or is in danger of doing so.)
4. Weather Conditions:
A. Wind Direction
B. Wind Velocity
C. Temperature
D. Climate (dry, rain, fog, etc.)
5. Is Material: Solid, Liquid, or Gas
6. Shipper Information (If appropriate):
A. Carrier
H. Capacity of truck
C. Type of Container
D. Point of Origin
E. Destination
7. Phone number from where you are calling:
8. Any Other Information:
NOTE: The quickest source of information is the Bill of Lading.
Q -12
0
City Government
Texas Railroad Commission
State Fire Marshal's Office
APPENDIX 2 TO ANNEX Q
NOTIFICATION LIST
Mayor Mike Robinson 255 -5281 255 -2706
Mayor Pro-tem Mike Heiligenstein 244 -0196 255 -6519
Councilman Glenn King 473 -8500 255 -3369
Councilman Pete Correa 255 -4934
Councilman Ronnie Jean 244 -6966 255 -0170
Councilman Charles Culpepper 837 -6453 255 -5567
Councilwoman 'Trudy Lee 255 -3622 255 -4933
City Manager Jack Harzke 255 -3612 388 -1074
City Secretary Joanne Land 255 -3612 255 -2365
City Attorney Don Wolf 255 -3612 244 -7827
Assistant City Mgr./Finance Dir.
San Maey 255 -3612 255 -9858
Planning Director Joe Vining 255 -3612 259 -2894
Public Works Director Jim Ilse 255 -3612 244 -2180
Parks & Rec. Director Sharon Prete 255 -3612 255 -3876
Police Chief Wes Wolff 244 -1111 251 -4744
Fire Chief Lynn Bizzell 255 -5905 255 -5095
Fire Marshal Keith Tanner 255 -5905 846 -6041
Library Director Dale Ridklefs 255 -3939 869 -1936
Manicipal Judge Dan McNery 255 -6940 255 -2966
State Agencies
Texas Department of Public Safety
D.P S Regional Headquarters - Austin
District State Disaster Committee
Office Home
837 -9010
463 -6788
837 -3375
Mutual Aid
Georgetown Fire Department 863- 2555/863 -2556
Austin Fire Department 911
Taylor Fire Department 352 -3666
Pflugerville Fire Department 251 -4100
Cedar Park 258 -3473
Railroads
Missouri Pacific Railroad 352 -6961, 352 -3252, 352 -7128,
(Union Pacific) 713- 350 -7581
Missouri Kansas Texas Railroad 352 -6761
Southern Pacific Railroad 224 -3547
Other Agencies
Lone Star Gas 244 - 3652/869 -4126
Texas Power & Light 255 -3666
Round Rock Refuse 255 -4980
Texas Crushed Stone Sam to 12 midnight 255 -4405
12 midnight to Sam contact WCSO
ChemTrek 1-800- 424 -9300