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R-87-984 - 4/9/1987WHEREAS, the City entered into a program with the State Department of Highways and Public Transportation on January 23, 1986 to help control litter in the State of Texas; and WHEREAS, the City of Round Rock is interested in continuing to participate in this successful program, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized to extend the agreement entered into on January 23, 1986 with the State Department of Highways and Public Transportation to control littering on public rights -of -way, a copy of said agreement being attached hereto and incorporated herein for all purposes. ATTEST: RESOLVED this Q.0 day of nne Land, City Secretary RESOLUTION NO. 9NA2 MIKE ROBINSON, Mayor City of Round Rock, Texas ./9i7 COMMISSION ROBERT C. LANIER. CHAIRMAN ROBERT M. BASS RAY STOKER, JR. Honorable Mike Robinson Mayor, City of Round Rock 214 East Main Street Round Rock, Texas 78664 Dear Mayor: RECEIVED MAR 2 6 1987 STATE DEPARTMENT OF HIGHWAYS AND PUBLIC TRANSPORTATION District Fourteen P. 0. Drawer 15426, NEAS Austin, Texas 78761 -5426 March 24, 1987 SUBJECT: EXTENSION OF LITTER LAW ENFORCEMENT CONTRACT IN REPLY REFER TO The State of Texas currently is spending over $24 million dollars, attempting to reduce litter from the roadways of Texas. The Texas State Department of Highways and Public Transportation is pleased to announce the extension of the funding for the Litter Enforcement Program. The maximum amount payable under the new contract without modification is $12,500.00. It has become necessary to amend the current agreement to extend the litter enforcement activities in the city. The agreement shall be executed one year from the date that it is executed by both parties. If your city is interested in continuing to participate in this success- ful program, please have the enclosed amendment signed by your city's dully authorized officer designated in the original contract. A copy is to be retained, returning the original to: Tonna Polk, SDHPT District 14, P. 0. Drawer 15426, Austin, Texas 78761 -5426. Enclosed for your review is a copy of the current Litter Law Enforcement Contract, along with a sample copy of a amended agreement and the requir- ed agreement for your city. 986 ENGINEER - DIRECTOR R. E. STOTZER, JR. Mayor Mike Robinson March 24, 1987 Page 2 Please feel free to contact Tonna Polk of this office if further informa- tion is desired at (512) 836 -8640 extention 501. GPM:TP :kam Enclosure cc: Chief Raymond Kuhlmann Sincerely, R. A. Brown District Engineer Gabriel P. Menendez District Traffic Manager STATE OF TEXAS § COUNTY OF TRAVIS § AMENDMENT TO AGREEMENT FOR LITTER ENFORCEMENT Agreement No. 814R THIS AMENDMENT to the Agreement for Litter Enforcement is made by and bet- ween the State of Texas acting by and through the State Department of Highways and Public Transportation, hereinafter called the "State" and the City of Round Rock , Texas, hereinafter called the "City," acting by and through its duly authorized officers. WHEREAS, the State and the City executed an agreement on the 3rd day of March 19 86 , to allow the City to become an active participant in the Litter Reduction Campaign; and WHEREAS, Paragraph 3 limits the maximum amount payable under the contract without modification is $ 12,500.00 ; and WHEREAS, it has become necessary to amend the agreement to Litter Enforcement activities in the rity Pxtend the NOWTHEREFORE, Premises considered, the State and the City agree that said agreement is amended as follows: 1. The Agreement shall be extended to one year from the date it is finally executed by both parties. 2/87 2. Page 1 of 2 All other terms and conditions of the agreement are unchanged and remain in full force and effect. IN WITNESS WHEREOF. the State and the City have executed these presents in duplicate counterparts. 1,d- /Y11 � � Ru3mrSON, 119% Type Name & Title Date: 1 1 --( 7 - 1? 2/87 THE CITY THE STATE OF TEXAS Signature Certified as being executed for the purpose and effect of acti- vating and /or carrying out the orders, established policies, or work programs heretofore approved and authorized by the State Highway and Public Transportation Commission: BY: Date: Page 2 of 2 Henry A. Thomason, Jr. Deputy Director, Field Operations THE STATE OF TEXAS § COUNTY OF TRAVIS, § Contract No. 6XXF6043 THIS AGREEMENT 1S MADE BY AND BETWEEN THE STATE OF TEXAS, acting by and through the State Department of Highways and Public Transportation, hereinafter called the State, and the City of PiGli , hereinafter called the City, acting by and through its duly authorized /fjy yOR WHEREAS, the State's Commission Minute Order Number 82606 authorizes the State to launch an extensive, ongoing campaign designed to educate the people of Texas concerning the detrimental effects of littering and to exhort every citizen not only not to litter, but also to become active participants in the litter reduction campaign; and, WHEREAS, the State has determined that local emphasis on litter enforce- ment and related activities will favorably impact the State's litter reduction campaign; NOW, THEREFORE, premises considered, the State and the City do mutually agree as follows: 1. This agreement becomes effective when finally executed by both parties and shall terminate on j µ4,a - .e C Q unless otherwise terminated as hereinafter provided. 2. The State will identify those locations on State highway rights of way within the city limits that have consistently high litter volumes, and the City will include these locations in its enforcement activi- ties. The City will further utilize free media space and time to the extent available to publicize its enforcement activities. 3. The State will compensate the City only for those citations issued for litter violations on State Highway rights of way. The basis for compensation is S20.00 per litter citation, provided, however, that said total amount payable to the City under this contract shall not exceed $ /A',42/9, n0. !A'1 . 4. To request compensation, the City will submit the original and two copies of the State's Form 132 Billing Statement to the following address: State Department of Highways and Public Transportation P. 0. Drawer 15426, NEAS Austin, Texas 78761 -5426 The City must summarize its activities to show the number of citations issued during the billing period, the location of the violation, and the date issued. A copy of each citation must be attached to the Billing Statement. The billing period may not be more frequent than monthly nor less frequent than quarterly. The State will make payment to the City within thirty days after receipt of properly prepared and executed Billing Statements. 5. This agreement may be terminated before the stated completion date by either party giving notice one to the other stating the reason for termination and the effective date of termi; Vion. Should this agreement be so terminated, the State will p,:, the City for citations described above not previously paid by the State. 6. This agreement may be modified only by a written supplemental agreement signed by the parties hereto prior to the modification becoming effective. 7. The City shall hold harmless the State from all claims and liabil- ity due to activities of its agents or employees. performed under this contract or which result from an error, omission, or negligent act of the City or of any person employed by the City. The City shall also save harmless the State from any and all expenses, including attorney fees which might be incurred by the State in litigation or otherwise resisting said claim or liabilities which might be imposed on the State as the result of such activities by the City, its agents or employees. IN WITNESS WHEREOF, THE State and the City have executed these pre- sents in duplicate counterparts. The City By: �it*Gv Si nature /I1 / KE /40A/4(O ,it , /yh 9 YOB Typed Name & Title Date: /- Authorized By Ordinance or Resolution Number I914' • • The State of Texas Certified as being executed for the purpose and effect of acti- vating and /or carrying out the orders, established policies, or work programs heretofore approved and authorized by the State Highway and Public Trans.ortation Commis '.n. By Date: NO, DATE: April 7, 1987 SUBJECT: Council Agenda, April 9, 1987 ITEM: 15G - Consider a resolution authorizing the Mayor to renew a litter agreement with the Texas Department of Highways and Public Transportation.