R-88-1108 - 4/28/1988WHEREAS, the City Council of Round Rock, pursuant to Chapter
351, Section 351.002, Local Government Code, V.A.T.S., has imposed a
tax on hotels and motels within its incorporated limits, and
WHEREAS, it is the intent of the City Council to expend the
hotel /motel tax_revenues in a manner directly enhancing and promoting
tourism and the convention and hotel industry, and
WHEREAS, the City Council, pursuant to Chapter 351, Section
351.101, Local Government Code, V.A.T.S., desires to allocate the
hotel /motel tax revenue according to the budget described on Exhibit
"A" attached hereto and incorporated herein, Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the tourism budget in the form attached hereto as Exhibit
"A ", is hereby approved. /�
RESOLVED this o14 4 day of (.( , 1988.
ATTEST:
JO
E
C23RESTAXHO
LAND, City Secretary
RESOLUTION NO. / /D,'/.
MIKE ROBINSON, Mayor
City of Round Rock, Texas
Hotel /Motel
Tax Rate *1
# CENTS RECIPIENT USES AMOUNT
2 City of Round Rock Tourism Events *2 $24,000.00
It Arts Support Fund Cultural Events *3 $12,000.00
2 }G Chamber of Commerce Tourism Support *4 $30,000.00`
1G City of Round Rock Community Center *5 $12,000.00
}fi City of Round Rock Unallocated Balance *6 $ 6,000.00
7G $84,000.00
CITY OF ROUND ROCK
FISCAL 1988
TOURISM BUDGET
NOTES:
*1 Each Cent Equals $12,000.00.
*2 Sportsfest 88 Housing $ 7,200.00
Publicity 2,000.00
VIP Reception 1,800.00
Logo, ID, Misc. $ 1,000.00
$12,000.00
*3 Examples could be Sam Bass Theatre Association $3,000.00
Choir $3,000.00
*4 Allocation for Tourism Advertising - $30,000.00
*5 To build and maintain City Annex Civic Center 0 & M - $10,000.00,
Capital Fund - $2,000.00
*6 Unallocated balance - $6,000.00
GUIDELINES FOR EXPENDITURES OF HOTEL /MOTEL TAX REVENUE
CITY OF ROUND ROCK
FINANCIAL ASSISTANCE REQUEST
Expenditures must result in the creation of new tourism related
programs. Programs that are already in existence can be eligible for
funding if a critical need can be demonstrated. New events that are
associated with existing tourism programs can be eligible for
funding. In all cases the event must result in encouraging the
occupancy of Round Rock Hotels and Motels and expenditure of tourism
dollars in Round Rock. 4 $5'>
ss Qe nd QOCk
NAME ORGANIZATION /CLUB:C.�. /tv'is�ac C luh of a iZ
CONTACT PERSON: f hec- ka-.v. 2urrorcL
ADDRESS: .to 3rooV_
) 0uJ koc1 I ). '14(0`61
u:Y. B7o - * 5 .
PHONE: (Daytime)pc 1 4M-
NAME OF EVENT: (19 t-.e5 - ra (a net:5tncl
DATE (S) OF EVENT: (ha. (Y\a � r 1
IS THIS A NEW EVENT: NO.
FINANCIAL ASSISTANCE REQUEST. D:Is,Sco
DATE FUNDS ARE NEEDED: May 1 L
REQUIRED EVENT BUDGET IS ATTACHED:
V Yes
/1,4,('.ewteb
(Evening) No. d55•iOol-
WHAT PERCENTAGE OF EVENT BUDGET DOES THIS REQUEST REPRESENT: -..Z
WOULD YOUR GROUP BE WILLING TO REIMBURSE A CERTAIN PERCENTAGE OF THE
MONEY RECEIVED FROM THE CITY TO HELP FUND OTHER GROUPS WITH SIMILAR
REQUESTS? ✓ Yes No
WHAT TYPE OF ADVERTISING DOES YOUR ORGANIZATION HAVE PLANNED:ids
Nvvi. :un.�
.J Iccai
Srnb r
inor r ( n)2�t,s p rS� f lyars ;a ma..JL o. � io Spa +s OA; Laor c9e {o„Jnl I
2oc,.ad kazt e Ti..( Aa54-: , a Sta- tio.v�, �tJ t;Ma.: �'anJNa (Loud G'� (1 - A-,r Zed 100
Lento¢ (,i�;� C-. to �� E�rourS. IYcletar'(:5 c.v, LA+ ■5 k ey +o ow= Sue.e.55
BRIEF NARRATIVE DESCRIBING YOUR EVENT:Du.- F,esrct .c to honor na-4 -',c,1 JZkern5,'( 4e.
G ine4c� wall b, da .to a J2 +erg. hies+ A s,tEadha d H�o �an�c �I-wa. � w�Vcl include_
Me AMa/�:L l f�i� yours e...4. a� 'IOW �] Rec.A.. o5 NI- 112.1ZXGtS
R6+Jallid Ov aaA !`!�M at,. I'LL artci'flw011 -0 ` Fnn[t_ C/Cleui Ylari &Lk; &c iAS Lt Th
R.0,1-nA lloc (ballot Fka c3c wall cpQr(or,.�a.n ,n cl url „� inn
Eor the cn.1 coo+,st Ror Y4elL.I1S +nc( o-rts
(and cra booths clnd tides can ha, C-oL„L
PROJECTED ATTENDANCE: ets n4ed 0.f. 4000 peopk. Jay, (tc *uf)
AGE GROUP OF PARTICIPANTS:.b zi{t, ( the -v f (
NUMBER OF ACCOMPANYING NON - PARTICIPANTS: NiR
PROJECTED OVERNIGHT STAYS (# OF ROOMS): ADPrOxitir.niJy 50 to" �co
REQUEST SUBMITTED B
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CITY OF ROUND ROCK
FINANCIAL ASSISTANCE REQUEST
GUIDELINES FOR EXPENDITURES OF HOTEL /MOTEL TAX REVENUE
Expenditures must result in the creation of new tourism related
programs. Programs that are already in existence can be eligible for
funding if a critical need can be demonstrated. New events that are
associated with existing tourism programs can be eligible for
funding. In all cases the event must result in encouraging the
occupancy of Round Rock Hotels and Motels and expenditure of tourism
dollars in Round Rock.
NAME ORGANIZATION /CLUB: Old Settler's Bluegrass Festival, Inc.
CONTACT PERSON: Jim Nuse
ADDRESS: P 0 8ox-383—
Round Rock, Texas 78680
PHONE: (Daytime) 255 - 3612 (Evening) 244 - 2180
NAME OF EVENT: Old Settler's Bluegrass Festival
DATE(S) OF EVENT: October 15, 16 1988
IS THIS A NEW EVENT: des
FINANCIAL ASSISTANCE REQUESTED. JL,600.20
DATE FUNDS ARE NEEDED: October 1, 1988
REQUIRED EVENT BUDGET IS ATTACHED: X Yes
WHAT PERCENTAGE OF EVENT BUDGET DOES THIS REQUEST REPRESENT: 16%
WOULD YOUR GROUP BE WILLING TO REIMBURSE A CERTAIN PERCENTAGE OF THE
MONEY RECEIVED FROM THE CITY TO HELP FUND OTHER GROUPS WITH SIMILAR
* All proceeds go to a fund to
REQUESTS ? X * Yes No construct youth sports facilities at
the Old Settler's Park at Palm Valley.
WHAT TYPE OF ADVERTISING DOES YOUR ORGANIZATION HAVE PLANNED:
Brochures handed out at events, advertising in more than fifty area papers,
Frets and Bluegrass magazines.
BRIEF NARRATIVE DESCRIBING YOUR EVENT: A two day Bluegrass Fes iydl .
containing nationally recognized bands; local bluegrass bands, bd
ans, ban'o> nd
flat picking guitar contests; workshops; a Sunday morning Gospel music show;
and spontaneous campground picking sessions. The $1,600.00 will fund the
"Warrior River Boys ", a nationally renown recording band from Alabama. All
proceeds will be returned to Park development.
PROJECTED ATTENDANCE: 2,000 - 3,000 People.
AGE GROUP OF PARTICIPANTS: 8 to 80
NUMBER OF ACCOMPANYING NON - PARTICIPANTS: 2,000 - 3,000 people.
PROJECTED OVERNIGHT STAYS (# OF ROOMS): 500a1us.
REQUEST SUBMITTED BY:
JAMES R. NUSE
C
1988 OLD SETTLER'S BLUEGRASS FESTIVAL EXPENDITURE ITEM BUDGET *
* ADVERTISING & RELATED $ 2,500.00
* EMS, SECURITY AND SANITATION 1,000.00
* SOUND 1,000.00
* HEADLINER BAND (WARRIOR RIVER BOYS) 1,600.00
* ALAN MUNDE AND JOE CARR (COUNTRY GAZETTE) 950.00
* CONTESTS AND PRIZE MONEY
BAND 900.00
BANJO 300.00
GUIT AR 300.00
JUDGES 250.00
* OTHER BANDS 1,200.00
GRASMATICS, LOUNGE LIZARDS,
PERFECT TIMING, ETC.
* A BREAKDOWN OF LINE ITEMS AVAILABLE ON REQUEST.
$10,000.00
GUIDELINES FOR EXPENDITURES OF HOTEL /MOTEL TAX REVENUE
Expenditures must result in the creation of new tourism related
programs. Programs that are already in existence can be eligible for
funding if a critical need can be demonstrated. New events that are
associated with existing tourism programs can be eligible for
funding. In all cases the event must result in encouraging the
occupancy of Round Rock Hotels and Motels and expenditure of tourism
dollars in Round Rock.
NAME ORGANIZATION /CLUB: Round Rock Jaycee Pony Colt Baseball, Inc.
CONTACT PERSON:
ADDRESS:
PHONE: (Daytime)
CITY OF ROUND ROCK
FINANCIAL ASSISTANCE REQUEST
Nancy Madsen
#25 Shady Rock Ct.
Round Rock , Texas 78664
836 -7213
NAME OF EVENT: (1) 13 yr. old State Tournament and
(z) Lort`12egionalournament
DATE(S) OF EVENT: (1) July 21st (2) July 18th
IS THIS A NEW EVENT: (1) yes (2) no
FINANCIAL ASSISTANCE REQUESTED:
$3,000.00
DATE FUNDS ARE NEEDED: July 1, 1988
REQUIRED EVENT BUDGET IS ATTACHED: xxx Yes
(Evening)
WHAT PERCENTAGE OF EVENT BUDGET DOES THIS REQUEST REPRESENT:
REQUESTS? yes Yes
No
WHAT TYPE OF ADVERTISING DOES YOUR ORGANIZATION HAVE PLANNED:
print a program listing rosters of teams in tournament
PROJECTED ATTENDANCE:
REQUEST SUBMITTED BY:
APtem v - N-aa
244 -1479
also perhaps dining coupons, etc. from local merchants to
distri -bate to- teemsInval-ved
50%
WOULD YOUR GROUP BE WILLING TO REIMBURSE A CERTAIN PERCENTAGE OF THE
MONEY RECEIVED FROM THE CITY TO HELF' FUND OTHER GROUPS WITH SIMILAR
BRIEF NARRATIVE DESCRIBING YOUR EVENT:
(1) 13 yr. old tourney - state wide winners play in double elimination
play- to -win State. (First year - fol. this event)
--24 Reg4onal- -Colt Tourney- -- regi- enal-wi-ime- rs -p-le -i., out,-
elimination tourney to advance to Zone tourney
(- 1- )--6 -- #teams - -with-- Eoaehes- and-- parent-s-- -27-9- - people
(2) 5 teams with coaches and parents - 225 people
AGE GROUP OF PARTICIPANTS: (1) 13 yr olds
C27 15 -16yr 01U
NUMBER OF ACCOMPANYING NON - PARTICIPANTS: (1) 180 parents
( 27 T -- pars iTS --
PROJECTED OVERNIGHT STAYS (# OF ROOMS): at least two nights per team
- 25 - rooms per night.
x 4 nights
EXPENSES:
COLT REGIONAL TOURNAMENT
Tournament fees $500.00
Umpires 600,00
Programs 300.00
Baseballs/ equipment 160.00
Utilities 240.00
Mileage for teams 200.00
Travel for teams 1,800.00
REVENUES:
Total Expenses $3,800.00
Admissions 600.00 ($2.00 per person per day)
«_ ,Concessions 800.00
Total Revenue $ 1,400.00
TOTAL ( $ 2,400.00) 2 *
STATE PONY TOURNAMENT
EXPENSES:
Tournament Fees
Umpires
Baseballs/ equipment
Utilities
Programs
REVENUES:
Admissions
Concessions
Total Expenses
Total Revenue
TOTAL
$500.00
900.00
300.00
300.00
-300.00
$ 2,400.00
1,000.00
800.00
1 ,800.00 .]�
($ 600.00 ) iI
5 TEAMS -
Houston Round
Louisiana Rock
Corpus Christi or San
Antonio
(hope to sell an
Salley
(35(t a mile per team
($175.00 per day per team)
(profit)
'.:�?i�r.`*,�'ia.`�:'ei ;y(q::sei °•: si}v�':= 5�;�?i 'lb4Aerr6'.T:ci'
.RECEIVED FEB 1 8 1988
KUUNU KULh ruNY /4UL'1• riAJtit1ALL
P. 0. Box 734
Round Rock, Texas 78680
February 15, 1988
Mr. Bob Bennett
City Manager
City of Round Rock
221 East Main Street
Round Rock, Texas 78664
Dear Mr. Bennett:
Our baseball league consists of 13 -14, 15 -16, and 17 -18 year
old young men (fifteen teams in all).
Our district officials out of the Austin area have contacted
our league and offered three Colt star tournaments for us to
host this summer. (ages 15 -16)
The first tournamant would be on an Austin area level where
perhaps 10 teams would compete for one week, all teams being
from the local area. It would lead up to another tourney
called a Regional Colt Tournament which would bring into
Round Rock teams from San Antonio, Corpus Christi and Austin.
The third tournament (Zone) would host teams from Houston,
the Rio Grande Valley and Louisiana.
Our total costs for these tournaments could exceed $3,000.00
and were currently searching for some assistance from the
City or the Chamber to bring these people into Round Rock.
We can offset some of our expenses with gate admissions and
concession stand profits; however, we know our treasury cannot
pick up the difference. We, like many other youth sports
organizations are working toward our new facilities at the
Old Settler's Park at Palm Valley.
My Vice President, Randall Jones, and I would be happy to
meet with you or your staff should there be any type of
assistance the City or the Chamber might have for this cause.
I have enclosed a copy of our current budget which does not
contain any amount of funds for tournaments hosted by our
League.
Thank you for your consideration in this matter.
Sincerely,
?Kezite,6
Nancy Madden, President
Round Roc Jaycee Pony /Colt Baseball,;Inc.
cc: Mr. George McAdams, Chairman (work phone - 836 -7213)
Tourism Committee
R.R. Chamber of Commerce
212 East Main
c
ROUND ROCK JAYCEE PONY-COLT LEAGUE, :NC.
PROPOSED BUDGET 1988
Cash on hand January 1, 1966
INCOME
Fund Raisers $ 3,578.00
Concessions 16,500.00
Sign Sponsors 2,000.00
Team Sponsors 6,000.00
Registration 6,500.00
Donations 1,500.00
Pictures - 150.00
Interest on'Deposits 200.00
TOTAL ?ROJECTED INCOME
EXPENSES
Equipment (Regular Season) $ 7,500.00
Equipment (All - Star 4 teams) 2,000.00
Electricity 2,000.00
Concession Maintenance 500.00
Repair & Maintenance (Pressbox,
Restrooms,etc.) 500.00
Concession Supplies 7,500.00
Concession Equipment 500.00
Field Maintenance 300.00
Trophies 900.00
Umpires (Regular Season) 6,000.00
Umpires (Tournaments) 1,500.00
Insurance 2,000.00
Teams Registration 300.00
All -Star Team Registrations 400.00
All -Star Travel 3,000.00
Sign Painting 50.00
Storage 72.00
Tournament Fees 500.00
Telephone 300.00
'disc. (Postage, Printing, etc.) 350.00
Patches :00.00
All -Star Austin District Fund :50.00
TOTAL PROJECTED EXPENSES
$ 3,250.92
936,426.00
$39,678.92
$36,428.00
BALANCE AT YEAR END $ 3,250.92
DATE: April 25, 1988
SUBJECT: 'Council Agenda, April 28, 1988
ITEM: 9A. Consider a resolution authorizing the disbursement of
tourism funds to various organizations.
STAFF RESOURCE PERSON: Bob Bennett, Sam Huey
STAFF RECOMMENDATION: Staff distributed Financial Assistance
Request forms to those who expressed an interest in
the hotel /motel tax funds. As of this date three forms
have been submitted for consideration. After review
by Mayor Pro -tem Lee, Councilman Jean, Councilman King
and staff the following recommendation is being made:
Tourism Fund Balance
Disbursements:
Round Rock Jaycees Pony Colt $3,000
* *Bluegrass Festival
El Amistad
Total disbursements
Tourism Funds Remaining
* *The committee recommends that the $2,500 originally
requested through the Chamber Tourism Budget be
distributed directly to the Bluegrass group rather
than to the Chamber. This will in turn reduce the
amount of the allocation made to the Chamber by
$2,500.
1,600
3,250
$7,850
$12,000.00
$ 4,150.00