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R-88-1133 - 7/14/1988ATTEST: WHEREAS, the City. Council of Round Rock, pursuant to Chapter 351, Section 351.002, Local Government Code, V.A.T.S.', has imposed a tax on hotels and motels within its incorporated limits, and WHEREAS, it is the intent to the City Council to expend the hotel /motel tax revenues in a manner directly enhancing and promoting tourism and the convention and hotel industry, and WHEREAS, the City Council, in accordance with the fiscal 1988 Tourism Budget adopted in Ordinance No. 2329, Code of Ordinances, City of Round Rock, and all budget amendments desires to make certain disbursements from the funds derived from the hotel /motel tax revenues, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That certain tourism funds derived from the hotel /motel tax revenues be disbursed as follows: 1. Outlaw Trail 100 $6,000.00 2. Round Rock Community Choir RESOLVED THIS /4 day of July, 1988. NE LAND, City Secretary C28RESTAXH2 RESOLUTION N0. 14 $1,500.00 MIKE ROBINSON, Mayor City of Round Rock, Texas GUIDELINES FOR EXPENDITURES ON TOURISM Tourism expenditures must result in the creation of new tourism related programs. Programs that are already in existence can be eligible for funding if a critical need can be demonstrated. New events that are associated with e;;isting tourism programs can be eligible for funding. In all cases the event must be aimed at encouraging the occupancy of Round Rock Hotels and Motels and expenditure of tourism dollars in Round Rock. �J NAME ORGANIZATION /CLUB: + 4 -�!fj . -� eV —1-4—"^", -�J , � o U CONTACT PERSON: o' -' 1 — ADDRESS: A.2) L V IA �f PHONE: (Daytime) o?-SS 3�l a NAME OF EVENT: OvTLAAJ T A1L 100 DATE(S) OF EVENT: ©GT. a 1 ! O - IS THIS A NEW EVENT: ?E' c FINANCIAL ASSISTANCE REDUESTE DATE FUNDS ARE NEEDED: SV T 1 REQUIRED EVENT BUDGET IS ATTACHED: PROJECTED ATTENDANCE: CITY OF ROUND ROCK TOURISM EVENT FINANCIAL ASSISTANCE REQUEST V Yes (Evening) AGE GROUP OF PARTICIPANTS: NUMBER OF ACCOMPANYING NON - PARTICIPANTS: a0 e3 PROJECTED OVERNIGHT STAYS (# OF ROOMS): /DD — kp a 6/ - REQUEST SUBMITTED BY: /� () O WHAT PERCENTAGE OF EVENT BUDGET DOES THIS REQUEST REPRESENT: ,ZS- b WHAT TYPE OF ADVERTISING DOES YOUR ORGANIZATION HAVE PLANNED: gIROC'1 V (ZZ To IJT>•)1T- v S (o?..D CYC(.1N C C Co i3 S BRIEF NARRATIVE DESCRIBING YOUR EVENT: /° S Sc }41r 02.c 7-/ \ L p.0,3 Cp i4 N. E , U t 6t�1c �1 \�N1 r r.1 �o Jr1�s `�o`.lG 4 so, (AE P A-(L� ‘ c- P �s Try = sue � � S� s�I c E ► t � 1 `1 Rt. lea, (A • -714E r I t ).1 • • CITY OF ROUND ROCK FINANCIAL ASSISTANCE REQUEST GUIDELINES FOR EXPENDIT(JRE_S OF HOTEL /MOTEL TAX REVENUE Expenditures must result in the creation of new tourism related programs. Programs that are already in existence can be eligible for funding if a critical need can be demonstrated. New events that are associated with existing tourism programs can be eligible for funding. In all cases the event must result in encouraging the occupancy of Round Rock Hotels and Motels and expenditure of tourism dollars in Round Rock. NAME ORGANIZATION /CLUB: Round Rock Community Choir CONTACT PERSON: Dr. Linda Bolding ADDRESS: 1612 Scenic Loop Round Rock, Texas 78681 PHONE: (Daytime) 255 -5458 (Evening) same NAME OF EVENT: "A Ceremony of Carols" (Fall Season Concert) DATE(S) OF EVENT: December 4th and 5th, 1989 Our fall season concert is not a new event; however, this IS THIS A NEW EVENT : conser_:.._._mew-.pez£ormance, -.nor spen hafora - FINANCIAL ASSISTANCE REQUESTED: $3000. DATE FUNDS ARE NEEDED: August 1, 1988 REQUIRED EVENT BUDGET IS ATTACHED: x Yes WHAT PERCENTAGE OF EVENT BUDGET DOES THIS REQUEST REPRESENT: 32% .,(,e ce.te 5 a3 S2 //: /5 am. WOULD YOUR GROUP BE WILLING TO REIMBURSE A CERTAIN PERCENTAGE OF THE MONEY RECEIVED FROM THE CITY TO HELP FUND OTHER GROUPS WITH SIMILAR REQUESTS? Yes x No (Please see cover letter) WHAT TYPE OF ADVERTISING DOES YOUR ORGANIZATION HAVE PLANNED: PSA's on radio, paid advertising in Round Rock Leader and Neighbor Section of Austin American- Statesman, press releases to all area papers and radio stations as well as to Show uorid an Ttte Our posters, flters;'mattings ta duel suhuul music BRIEF NARRATIVE DESCRIBING YOUR EVENT :This year, we have entitled departments. our fall- season concert "A Ceremony of Carols" which will consist of Gloria by John Rutter accompanied by orchestra which we will, as we have in the past, contract professionally, and "Ceremony of Carols" by Benjamin Britten, accompanied by harp. Finally, we will perform traditional Christmas carols a la Round Rock Community Choir grand style. We will fill the air with the glorious sounds of Christmas. In the past we have always given two free performances as our gift to the community which supports and encourages us. We do this also to encourage participation in the arts and to illustrate that the arts are to be enjoyed, not endured! PROJECTED ATTENDANCE:, 4300 AGE GROUP OF PARTICIPANTS: 22 NUMBER OF ACCOMPANYING NON- PARTICIPANTS: not applicable PROJECTED OVERNIGHT STAYS (# OF ROOMS): 10 (Please see cover letter.) REQUEST SUBMITTED BY: Round Rock Community Choir Board of Directors, Dr. Linda Bolding, musical City Council City of Round Rock 221 B. Main Street Round Rock, Texas 78664 ?: �a�rt: Os:, z• r+ �r ^�:C::' ;j. :.v:;.v:r- �ctrraT THE ROUND ROCK COMMUNITY CHOIR P.O. Box 1142 Round Rock, Texas 78680 (512) 255 -5458 Dear Members of the Council: I hope that you will accept a cover letter with this request for funding. My Board of Directors and I truly have major concerns about the philosophy implied in the financial assistance request form itself and feel that perhaps we may not be understanding the intent of its writer. When meeting with Mr. Bennett, Ms. Lee, Mr. Aeilingenstein, and Ms. Prete, I gained the impression that a portion of the hotel -motel tax was to he desig- nated for the fine arts. But after reading the form, I feel that we have different concepts of the meaning of "arts organizations" and how they function and survive. So, what are the fine arts and what do they do for us? The fine arts are just that - -the finest, the best. They have withstood the test of time and performance and are the basis of our entertainment arts. They teach and rejuve- nate us and record what is happening to man, and how he feels about it, at a given time in history. They differentiate us and give us significance as human beings. A fine arts organization is simply an organization that performs the fine arts, that displays them for others to see. They give the gift of the art itself. For too long the arts have been credited only with adding to a city's quality of life. Uhile contributing to the quality of life is an accomplishment of which we in the arts industry are proud, it suggests but one element of our value to Round Rock. When industry, businesses, or families choose Round Rock as home, they cite quality of life as one of the selection factors. That intangible "quality of life" suddenly translates into real dollars and cents. Furthermore, the arts industry annually pours thousands of dollars into the Round Rock economy through space rentals, salaries and the purchase of goods and services as well as creating need for hotel space. Often when you think about an arts organization, you think of that organization asking you for money, either through the purchase of tickets to a performance or through a contribution to the annual fund drive. But did you know that in the case of most art organizations, your dollars are returned to the community? For the Round Rock Community Choir, it is very nearly dollar for dollar. ^„ r •:fi3r'rti �- i;!.`. �•t.,•'..'!:ai�,�v'i• :::1.ti' :v= 1•:.�.i � THE ROUND ROCK COMMUNITY CHOIR P.O. Box 1142 Round Rock, Texas 78680 (512) 255 -5458 Historically, the arts by their very nature have never been able to totally support themselves. Earned income must be supplemented by contri- buted income. Most arts organizations exist on 60% earned income and 40% contributed income. I suppose I have said all that to say this. Funding an arts organization such as the Round Rock Community Choir that gives to its community year round means more than a certain number of hotel rooms at particular performance times. It is an investment in the quality of life of Round Rock that pays dividends by attracting future industry or businesses and future residents to Round Rock which in essence translates into even more need for hotel rooms. Please consider the Round Rock Community Choir in your funding process. It is truly a wonderful arts organization that I feel Round Rock would sorely miss if it were not to continue. Most sincerely 1 Linda Bolding, Musical/Director Round Rock Community hoir INCOME EXPENDITURES THE ROUND ROCK COMMUNITY CHOIR P.O. Box 1142 Round Rock, Texas 78680 (512) 255 -5458 FALL - SEASON CONCERT, DECEMBER 4 -5, 1988 "A CEREMONY OF CAROLS" EVENT BUDGET Dues (from 120 singers) $2,400.00 Christmas performances (civic clubs, businesses, etc.) 1,000.00 Garage sale 800.00 Contributed income (benefactors) 2,178.00 *Grant 3,000.00 TOTAL $9,378.00 Music: 120 copies Rutter's Gloria @ $5.95 714.00 120 copies Britten's Ceremony of Carols @ $5.95 714.00 120 copies assorted Carols @ $6.00 720.00 Rehearsal Accompanist (15 rehearsals) 300.00 Orchestra, contractor's fee, organ rental, cartage for harp and timpani Orchestra parts rental, royalties, and A.S.C.A.P. licensing Building use fees for performances Rehearsal space fee Advertising and publicity Conductor's performance fee 4,830.00 300.00 200.00 100.00 1,000.00 500.00 TOTAL $9,378.00 DATE: July 12, 1988 SUBJECT: Council Agenda, July 14, 1988 ITEM: 10A. Consider a resolution authorizing the disbursement of certain Hotel /Motel Tax Funds to the Outlaw Trail 100 and the Round Rock Community Choir. STAFF RESOURCE PERSON: Sam Huey STAFF RECOMMENDATION: I. Tourism Fund Balance Added Reallocation $6,000.00 New Tourism Fund Balance Disbursements: Outlaw Trail 100 Tourism Fund Balance II. Arts Fund Balance Less Reallocation .<$6,000.00 New Arts Fund Balance Disbursements: Round Rock Community Choir Arts Fund Balance * Funds to be approved. Two requests have been received by the Hotel /Motel Tax Committee. The Outlaw Trail 100 has requested $6,000 and the Round Rock Community Choir requested $3,000. The Committee recommends the Outlaw Trail 100 receive $6,000 and the Choir receive $1,500. $2,650.00 8,650.00 6,000.00* $2,650.00 $9,443.00 3,443.00 1,500.00* $1,943.00