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R-88-1134 - 7/14/1988WHEREAS, the City of Round Rock has duly advertised for bids to improve the interior of the Old City Hall Annex Building, and WHEREAS, Gerlich Homes submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Gerlich Homes, and to authorize the above - described improvements, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Gerlich Homes is hereby accepted as the lowest and best bid, and the Mayor is authorized and directed to execute on behalf of the City a contract with Gerlich Homes for said improvements of the Old City Hall Annex Building. ATTEST: RESOLVED THIS /0 day of July, 1988. C28BIDANNEX RESOLUTION NO. / /'7 / MIKE ROBINSON, Mayor City of Round Rock, Texas AGREEMENT ' The Project: The Architect: THE AMERICAN INSTITUTE OF ARCHITECTS AIA Document A101 Standard Form of Agreement Between Owner and Contractor where the basis of payment is a STIPULATED SUM . 1977 EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY 15 ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION Use only with the 1976 Edition of AIA Document A201, General Conditions of the Contract for Construction. This document has been approved and endorsed by The Associated General Contractors of America. made as of the' Tlitteenth Hundred and Eight Eight BETWEEN the Owner: Cit of Round Rock,Texas 221 West Main, Street and the Contractor: Charlie Gerlich 513 Dove Haven Round Rock, Texas 78664 OPUS 3 Architects "106 E. Fannin Round Rock, Texas 78664 The Owner and the Contractor agree as set forth below. 'day of Jgy in the year of Nineteen Renovations for the Round Rock City Annex Copyright 1915, 1918, 1925, 1937, 1951, 1958, 1961, 1963, 1967, 1974, Cr 1977 by the American Institute of Architects, 1735 New York Avenue, N.W., Washington, D C. 20006. Reproduction of the material herein or substantial quotation of its provisions without permission of the AIA violates the copyright laws of the United States and will be subject to legal prosecution. AIA DOCUMENT A101 OWNER- CONTRACTOR AGREEMENT • ELEVENTH EDITION • JUNE 1977 • AIA®' 01977 • THE AMERIC \N INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE, N W , WASHINGTON, D. C 20006 A101 -1977 1 ARTICLE 1 THE CONTRACT DOCUMENTS The Contract Documents consist of this Agreement, the Conditions of the Contract (General, Supplementary and other Conditions), the Drawings, the Specifications, all Addenda issued prior to and all Modifications issued after exe- cution of this Agreement. These form the Contract, and all are as fully a part of the Contract as if attached to this Agreement or repeated herein. An enumeration of the Contract Documents appears in Article 7. ARTICLE 2 THE WORK The Contractor shall perform all the Work required by the Contract Documents for (Here insert the caption descriptive of the Work as used on other Contract Documents) Renovation for the Round Rock City Annex Interior Work asL described in Contract Documents: ARTICLE 3 TIME OF COMMENCEMENT AND SUBSTANTIAL COMPLETION The Work to be performed under this Contract shall be commenced Ten days after Notice to Proceed and, subject to authorized adjustments, Substantial Completion shall be achieved not later than iThirtyfive. (Here insert any special provisions for liquidated damages relating to failure to complete on time ) consecutive calendar days after the Notice to Proceed from the Architect. AIA DOCUMENT A101 • OWNER- CONTRACTOR AGREEMENT • ELEVENTH EDITION • JUNE 1977 • AIM 51977 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D. C. 20006 A101 -1977 2 ARTICLE 4 CONTRACT SUM The Owner shall pay the Contractor in current funds for the performance of the Work, subject to additions and deductions by Change Order as provided in the Contract Documents, the Contract Sum of Sixteen thousand two - hundred and twenty dollars ($16,220.00) The Contract Sum is determined as follows: (Sate here the base bid or other lump sum amount, accepted alternates, and unit prices. as apphcableJ Base:Bid: $16,220.00 Unit Priies: • Painting Finish Code 109, per sq. ft. : $1.00 u- Painting Finish Code 106, per sq. ft. $1.00 V.C.T.,per sq. ft. : $1.70 ■ ARTICLE 5 PROGRESS PAYMENTS Based upon Applications for Payment submitted to the Architect by the Contractor and Certificates for Payment issued by the Architect, the Owner shall make progress payments on account of the Contract Sum to the Contractor as pro- vided in the Contract Documents for the period ending the last day of the month as follows: Not later than days following the end of the period covered by the Application for Payment ninety f iVE13ercent ( %) of the portion of the Contract Sum properly allocable to labor, materials and equipment incorporated in the Work and ._ninety five percent ( 95 %) of the portion of the Contract Sum properly allocable to materials and equipment suitably stored at the site or at some other location agreed upon in writing, for the period covered by the Application for Payment, less the aggregate of previous payments made by the Owner; and upon Substantial Completion of the entire Work, a sum sufficient to increase the total payments to ninety five - percent ( 95 %) of the Contract Sum, less such amounts as the Architect shall determine for all incomplete Work and unsettled claims as provided in the Contract Documents. • (1f not covered elsewhere in the Contract Documents, here insert any provision for limiting or reducing the amount retained after the Work reaches a certain stage of completion) • Retainage will not be paid until Final Completion of work. Any delays beyond scheduled Completion Date will result in no further payments until Final Completion. Payments due and unpaid under the Contract Documents shall bear interest from the date payment is due at the rate entered below, or in the absence thereof, at the legal rate prevailing at the place of the Project. Were insert any rate of interest agreed upon) (Usury laws and requirements under the Federal Truth in Lending Act, similar state and local consumer credit laws and other regulations at the Owner's - and Contractor's principal places of business, the location or the Pro)ec1 and elsewhere may affect the validity of this provision. Specific legal advice should be obtained with respect to deletion, modification, or other requirements such as wnuen disclosures or waivers) AIA DOCUMENT A101 • OWNER - CONTRACTOR AGREEMENT • ELEVENTH EDITION • JUNE 1977 • AIA® 01977 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1733 NEW YORK AVE, NM, WASHINGTON, D. C. 20006 A101 - 1977 3 ARTICLE 6 FINAL PAYMENT Final payment, constituting the entire unpaid balance of the Contract Sum, shall be paid by the Owner to the Contractor when the Work has been completed, the Contract fully performed, and a final Certificate for Payment has been issued by the Architect. . ARTICLE 7 MISCELLANEOUS PROVISIONS • 7.1 Terms used in this Agreement which are defined in the Conditions of the Contract shall have the meanings designated in those Conditions. 7.2 The Contract Documents, which constitute the entire agreement between the Owner and the Contractor, are listed in Article 1 and, except for Modifications issued after execution of this Agreement, are enumerated as follows: (List below the Agreement, the Conehoons of the Contract (General, Supplementary, and other Conditions), the Drawings, the Specifications, and any Addenda and accepted alternates, showing page or sheet numbers in all cases and dates where applicable.) .The Agreement - The:Conditions of the Contract The Drawings #A1,& A2 The Specifications in their entirety Addendum #1 This Agreement entered into as of the day and year first written above. OWNER D / CONTRACTOR - City of Round Rock Charlie Gerlich AIA DOCUMENT Alai • OWNER- CONTRACTOR AGREEMENT • ELEVENTH EDITION • JUNE 1977 • AIAa • ©1977 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D. C. 20006 A101 - 1977 4 : G: G: G: G: GriGO :G:G:•IGO•G:G:reG:G:•:GeGiGdr CASHIER'S CHECK igiG"G:G:GWG:G.G GIPBIG:G G GIGfGIGf ^IGGI 2 0 2 1 ' 4 88- 1083/1119 JUNE 28th 19 88 iG: G: GiGeGO :Gir'egiGiGiG7:GB:GaiNiNiDDC : G: GiG:,: GiMT4: GiG- iG4G: GiwiGiGiWigeNiG: GiG: G..: GiiWigH. liEiiWiGriG: G: GiGaCirigiGGGiGIGiGIGIGIGIGtG fpfGl 1 C ur i ' ' Y , • Dallas, Dallas Parkway „ - Cre 1 ditBanc •Dallas, Texas 75258 1=aL ..�_tlf ,; DATE Savings Association r°4.Ttl? • '' t •1 ., OI�DEROF ' CITY OF ROUND ROCK, *l * *�* - * "* '* •* *• * * * * * $ 811.00 „ Itf� I �w i SJ .:1;::;',111::1:!1: ,° " 1 CHARLIE GERLICH femrlter '11 IG It '' l i f t #� r �I :, r.r� :::••:; .:..• 11 f v) *G1 aY.S •�et i l'•t• .::•j?..*1 ti r,C • :C 1?V2!:4) Federal Home Loan Dank - Dallas, Texas 1. . I• n•202L7 , AUTHORIZED SIGNATURE 1 e • 1 • LLL9L0a301: .5111794'2Ltt180 55• DOLLARS I1 Date Time LOCAL TIME TO: City of Round Rock, Texas 212 East Main Street Round Rock, Texas 78664 FROM: C Lil ci , CY Z V BIDDER 5'13 Il 0 of t 4 ��e''vi cl ADDRESS 1� D u v d R d L K c( I t X f �n [7 ! CITY/STATE Operating as (strike out conditions that do not apply) an individual, a Carnpariy' , a.- Oerpor•ati . organized end existing under the law of the State of Texas, or a Proprietorship, or ' BASE BID: Section 00300 - Bid Form - Page 1 of 4 SECTION O0300 - BID FORM 1. Having become completely familiar with the local conditions affecting the cost of work at the places where work is to be executed, end having carefully examined the conditions as they currently exist, and having carefully examined the proposed Contract Documents prepared by OPUS 3, Architects, Round Rock, Texas, together with any addenda to such Contract •Documents as listed hereinafter, the undersigned hereby proposes and agrees to provide all labor, materials, plant, equipment, transportation and other facilities as necessary and /or required to execute all of the work described by the aforesaid Contract Documents within the specified contract time, with no time extensions, as follows: BASE_ BID - ITEM N0. 1: for the renovation of the City of Round Rock Annex located at 212 East Main Street, Round Rock, Texas, in compliance with. and as shown on the plans and in the specifications, for the sum of: oa S k4 u, $ I (� Z 2 X ADDENDA ACKNOWLEDGMENT: 2. The undersigned acknowledges receipt of the following addenda: (List by number and date appearing on addenda.) Addendum No. Date Addendum Nb. Date City of Round Rock ' UNIT PRICES 3. The undersigned agrees that the following unit prices will apply on any additions to or deductions from the work which prices shall include overhead, profit, taxes and all other related costa: The unit prices shall be installed, in -place prices for 'materials es specified. The quoted unit prices will be valid, and the quoted unit prices will be in force on any work. The materials and work shall be in compliance with the specifications: Bidders shall bid all footings as 12 inch thick spot footings, greater thicknesses are required, the following unit price shall used in determining the additional cost. Painting Finish Code 109, per sq. ft compliance with.tlie following stipulations: Section 00300 - Bid Form - Page 2 of 4 o $ f. Painting Finish Code 106, per sq. ft $ ( V.C.T., per sq. ft $ 1, TIME OF COMPLETION 4. The undersigned agrees to complete all work if . be , under this Contract in a. Construction work shall be completed in 3 consecutive calendar days after the receipt of notice to proceed. CHANGES IN WORK: 5. The undersigned agrees that when changes in work are ordered which involve extra cost over and above contract. sum, and when such work due to an emergency is ordered to proceed on basis of cost - plus -fee, such fee shall be as required by the "General Conditions "1 BID GUARANTEE: 6. Bid Guarantee in the amount of five percent (5%) of the total amount of the Bid is attached, in the sum of which is to become the property of the Owner in the event the Contract and Performance and Labor and ' Material Payment Bond are not executed within the time set forth, as liquidated damages for the delay and additional work caused the Owner. CONTRACT 7. The undersigned agrees that upon receipt of the notice of acceptance of his bid, he will execute the formal Contract and acknowledgment and indemnification agreement, and will deliver all required, proper bonds and proof of insurance coverage as may be required by the Contract Documents. City of Round Rock Section 00300 - Bid Form - Page 3 of 4 11 a ri 8. The undersigned further agrees to execute the formal Contract and acknowledgment and indemnification agreement within ten (10) days from date of notice to acceptance of this bid, and in case the undersigned fails or neglects to appear within the specified time to execute the Contract, the undersigned will be considered as having abandoned the Contract, and the Cashier's Check or Bid Bond accompanying this bid will be forfeited to the owner by reason of such failure on the part of the. undersigned. 9. The undersigned further agrees that the bid security may be retained by the Owner and that said bid guarantee shall remain with the Owner until' the Contract and indemnification agreement has been signed and Perfor- mance and Labor and Material Payment Bonds have been made and delivered to the Owner GENERAL STATEMENT 10. The undersigned has checked all of the above figures, and understands that the Owner will not be responsible for any errors or omissions on the part of the undersigned in preparing this bid. 11. In submitting this bid, it is understood that the right is reserved by the Owner to reject any and all bids and waive all informalities in connection therewith. It is agreed that this bid may not Ile withdrawn for a period of sixty (GO) days from the date and time of opening. 12. Wherever in this bid an amount is stated in both words and figures, in case of discrepancy between words and figures, the written words shall govern. 13. The undersigned declares that the person or persons signing this Bid Form is /are fully authorized to sign on behalf of the firm listed and to fully bind the firm listed to all the conditions and provisions thereof. 14. It is agreed that no person or persons or company other than the firm listed below or as otherwise indicated has any interest whatsoever in this bid or the Contract may be entered into as•a result of the bid and that in all respects the proposal is legal and firm, submitted in good faith without collusion for fraud. 15. It is agreed that the undersigned has complied or will comply with all requirements of local, state, and national laws, and that no legal requirement has been or will be violated in making or accepting this bid in awarding the contract to him and /or in the prosecution of work required. PRINCIPALS: 16. The names and addresses of 311 persons interested in this bid as Principals are as follows: a. If the bidder is a corporation. give legal name of corporation, State where incorporated, and names, titles, and addresses of three 'City of Round Rock Section 00300 — Bid Form — Page 4 of 4 (3) corporate officers, including the President; If a partnership, give name of the firm and names and addresses of all of the partners; if an individual, give full nave and address; if joint venture or joint association, give legal name of joint venture or joint association, names of member firms, information regarding member firms shall be provided as required above. , 17. The undersigned is a business which is licensed in accordance with the requirements of the State of , License number. Respectfully Submitted, this "?._Cs" day oft. , 19 t Y (Firm Name) C.1,wcl.e. �l (Address) 2 (3 Dove (Signature] G. \N<j1 -` .M (Name Typed) ie [Title) ENO OF SECTION v k L�t C, ev1ic.11 (SEAL IF BIDDER IS A CORPORATION) ENCLOSURES: 18. Bid Guarantee (In the form and amount specified or required). City of Round Rock DATE: July 12, 1988 SUBJECT: Council Agenda, July 14, 1988 ITEM: 10B. Consider a resolution authorizing the Mayor to enter into a contract for interior improvements to the Old City Hall Annex Building. STAFF RESOURCE PERSON: Sam Huey STAFF RECOMMENDATION: Five bids were received for this project.with Gerlich Homes submitting the low bid of $16,220.00 with a construction time of 35 consecutive days from the day the notice to proceed is issued. ECONOMIC IMPACT: