R-88-1141 - 7/28/1988WHEREAS, the City Council desires to collect certain delinquent
receivables due the City of Round Rock, and
WHEREAS, Chilton and Associates has offered to collect these
delinquent receivables in accordance with the proposal attached as
Exhibit "A" and made a part herein, and
WHEREAS, the City Council desires to enter into a contract with
Chilton and Associates, Now Therefore,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That the Mayor is hereby authorized and directed to execute on
behalf of the City, a contract with Chilton and Associates to collect
certain delinquent receivables due the City of Round Rock.
RESOLVED THIS ° day of July, 1988.
ATTEST:
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o•
NE LAND, City Secretary
C28RESCHILT
RESOLUTION NO. /Mk
MIKE ROBINSON, Mayor
City of Round Rock, Texas
GaDR' G7 ACCOUNTS
RECEIVABLE
MANAGEMENT
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(5)
CUSTOMER SERVICE AGREEMENT-
with
CHILTON CORPORATION, its Accounts Receivable Management Subsidiaries
and affiliated collection agencies hereinafter referred to as Agency
(over)
C -0291 (6/86)
Chilton Corporation, and its collection subsidiaries (hereinafter referred to as 'Agency "), agree to render collection
services to (hereinafter referred to as "Client ") on accounts forwarded to
Agency by Client. Each account forwarded by Client shall be deemed transferred, and set over to Agency for collection
subject to the following terms, conditions and provisions:
(1) All collection efforts, including but not limited to, telephone calls, personal contacts, and correspondence,
shall be conducted in Agency's name, and not in the name of Client. All suit actions by Agency must
be approved in writing by Client.
. (2) All collection efforts shall be entirely peaceful and shall not in any manner cause a breach of the peace.
(3) Client will keep Agency informed of any payments received by Client on accounts transferred to Agency
so that such accounts may be properly credited.
(4) Each month, Agency shall furnish Client an itemized statement showing for such period the amount of
each payment received, the date of payment, and the party making the payment.
Agency shall promptly remit to Client the amount of all monies collected during each preceding thirty
(30) day period less applicable collection fees unless other arrangements have been made in Section 9.
(6) Agency hereby promises and agrees to indemnify Client, its successors and assigns, and to hold Client
harmless from and against all damage, cost, loss, and expense including, but not limited to any attorney
fees, and witness litigation expense of every nature that Client may suffer, incur, or become bound for
by reason of any actions, suits, proceedings, claims or demands made by Agency or on Agency's behalf
or at Agency's direction, except with respect to any such damage, costs, loss, or other expense caused
by failure of Client to furnish pertinent information in the matter of herein guaranteed by the Client. Client,
in consideration of the promises of Agency, herein contained, guarantees that the information furnished
Agency regarding the identity of the debtor, the balance of the account and the payments and credits
due Client will be accurately taken from Client's books and records. Client hereby promises and agrees
to indemnify Agency for all damages as a result of the actions or failure to act of Client, its employees,
officers and agents.
(7) The unpaid balance of any account transferred to Agency hereunder will be promptly transferred to Client
upon its request with the exception of any account that has been referred by Agency to an attorney for
the bringing of a suit for collection. Agency shall not be entitled to any portion of any amount paid on
any such account after the date of transfer to Client even if the amount paid is direct to Agency.
(8) Upon placement of accounts for collection to Agency Client agrees that:
A. Commissions on such accounts are earned whether payment is made direct to Client or Agency.
B. Client will report all payments made directly to Client on a timely basis.
C. Full commissions are due and payable on accounts withdrawn from Agency while in the process
of immediate negotiation or adjustment.
(9) Commission Schedule:
(10) See Attachments, expressly made a part hereof.
Accepted By
Firm Name
Authorized Signature
Street Address
City
Type of Business
State
Title
Phone
Zip Code
This agreement supersedes and replaces any prior agreements, understandings, or arrangements, whether written
or verbal, and may be modified, amended, or terminated only by written agreement.
CHILTON ACCOUNTS RECEIVABLE MANAGEMENT
Address
Authorized Signature
Date
DATE: July 26, 1988
SUBJECT: Council Agenda, July 28, 1988
ITEM: 11E. Consider a resolution authorizing the Mayor to
enter into a contract with Chilton and Associates
for the collection of delinquent receivables.
STAFF RESOURCE PERSON: Sam Huey
STAFF RECOMMENDATION: The City would like to contract with
the firm of Chilton for collection
of delinquent utility accounts. The
City now loses approximately $5,000
to $7,000 per month in delinquent
utility accounts. Chilton is the
same firm employed by the Cities
of Temple, Irving, College Station
and Dallas. Their fee schedule is
attached below:
Accounts listed:
120 days or less 35%
120 days to 180 days 40%
180 days to 1 year 50%
1 year or more 50%
Incorrect or no address 50%