R-89-1245 - 2/23/1989WHEREAS, the City Council of Round Rock, pursuant to Chapter
351, Section 351.002, Local Government Code, V.A.T.S., has imposed a
tax on hotels and motels within its incorporated limits, and
WHEREAS, it is the intent to the City Council to expend the
hotel /motel tax revenues in a manner directly enhancing and promoting
tourism and the convention and hotel industry, and
WHEREAS, the City Council, in accordance with the fiscal 1988
Tourism Budget adopted in Ordinance No. 2329, Code of Ordinances,
City of Round Rock, and all budget amendments desires to make certain
disbursements from the funds derived from the hotel /motel tax
revenues, Now Therefore,
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS,
That certain tourism funds derived from the hotel /motel tax
revenues be disbursed as follows:
1. 2nd Annual Boy's
Basketball Tournament $6,000.00
2. Domino Tournament $1,000.00
3. Sertoma Gun Show $1,000.00
4. Blue Grass Festival $3,400.00
5. Sportsfest $12,000.00
6. Outlaw Trail 100 $6,000.00
RESOLVED this 23rd day of February, 1989.
ATTEST:
C39RESTAXH3
LAND, i y Secretary
RESOLUTION NO. / ?' .
MIKE ROBINSON, Mayor
City of Round Rock, Texas
DATE: February 21, 1989
SUBJECT: Council Agenda, February 23, 1989
ITEM: 9G. Consider a resolution approving certain requests for
Hotel /Motel tax monies.
STAFF RESOURCE PERSON: Joanne Land
STAFF RECOMMENDATION:
The Hotel /Motel Tax Committee has received requests from the
following groups:
1. Old Settler's Bluegrass Festival, Inc. $3,400.00
2. Round Rock Sertoma $1,000.00
3. Morning Kiwanis $1,000.00
4. Morning Kiwanis $6,000.00
5. Sportsfest $12,000.00
6. Outlaw Trail 100 $6,000.00
The committee will meet Wednesday, February 22nd and a
recommendation will be made at the meeting.
i
CITY OF ROUND ROCK
FINANCIAL ASSISTANCE REQUEST
GUIDELINES FOR EXPENDITURES OF HOTEL /MOTEL TAX REVENUE
Expenditures must result in the creation of new tourism related
programs. Programs that are already in existence can he eligible for
funding if a critical need can be demonstrated. New events that are
associated with existing tourism programs can be eligible for -
funding. In all cases the event must result in encouraging the
occupancy of Round Rock Hotels and Motels and expenditure of tourism
dollars in Round Rock.
NAME ORGANIZATION /CLUB: 12
CONTACT PERSON: ./.1 / - 40'!r'LJ
ADDRESS: J/ a 3 (-h z iiW
PHONE: (Daytime) ? 7U -,�j 9y (Evening) 755_
NAME OF EVENT: S �LL/�jTQ/�f�ff `3. -QGJ
DATE(S) OF EVENT: />/i'7 7 '97
IS THIS A NEW EVENT: '/
FINANCIAL ASSISTANCEREQUESTF_D: / ./p O O P42
DATE FUNDS ARE NEEDED: / ?/ / / 5 // / �y
REGUIRED EVENT BUDGET I5 ATTACHED: / Yes
WHAT PERCENTAGE OF EVENT BUDGET DOES THIS REQUEST REPRESENT: 35 Z
WOULD YOUR GROUP BE WILLING TO REIMBURSE A CERTAIN PERCENTAGE OF THE
MONEY RECEIVED FROM THE CITY TO HELP FUND OTHER GROUPS WITH SIMILAR
REQUESTS V Yes
No
WHAT TYPE OF ADVERTISING DOES YOUR ORGANIZATION HAVE PLANNED: /T //-;
//A• 7/C1/9 9/C1/ //4W/ f. ✓ U Vw77p,,�� 6,_24/
/ �tj� /G�97iQ�✓ a !�7 T�S'iz TGdiF % V F > ✓f��T /SE /5 /GC
fx t9� /i�si t/E
BRIEF NARRATIVE DESCRIBING YOUR EVENT: I j/j /
s 0 0/ Ta y / � U - / c .,f_LI,47/47 /9y -/1� ;
h ExFr�f�ll��/9����9�Tic.rtirs f.��
/ i2/./7/ii: /, /4-2,
GG%� '�� F L prrlcESC /o,� 90 T7 Z �an� �i/o�v 45 5.,"-:/4"
C ,wi/e2E /e lf/ D A'
PROJECTED ATTENDANCE: �!/� QUO G✓ ��fy�f h 5 O _
AGE GROUP OF PARTICIPANTS: .'Or - 1 </ &
NUMBER OF ACCOMPANYING NON - PARTICIPANTS:
PROJECTED OVERNIGHT STAYS (# OF ROOMS): „6
REQUEST SUBMITTED BY:
001 - Aittn t^ a
SE% T� -rte 6 / /P yy /.-/y I / 7
/A�i✓j ���y
777/9V,
/S�_ fxfv�y / / .f� �o
ei7 /11 c=" -1/ /2 V JG2 ((7;h ;,7 )
- RC° pe
/77/ S G A00� oG
Goa , _5Z / 7 :z v
■ <'b- � �I T / / 2 /i !<> 3 0 )✓�
7/f Ms A/ /S)6
c (717e3
Y 6 / I 7,7-7-Y
T tXrr�S:vE
YOUR T.2.LLt9) WILL
THE ROUND ROCK SERTOMA CLUB
PRESENTS THEIR
Locally & Nationally Advertised
• Convenient Unloading • 24
Hour Security • Plenty Free
Self- Contained RV Parking
Guns of all Types • Knives &
Edged Weapons • Complete
Concessions on Premises •
Free Pancake Breakfast for all
Dealers, and their Family
SUNDAY ONLY between
8:30 a.m. & 10:30 a.m.
Old Settlers Park 3 Miles East of IH 35 on
State Highway 79E
a
90 8 FT. TABLES ONLY $30.00 DONATION
EXHIBITOR SET UP MAY 5, 1 P.M. -8 P.M.
t
SAT 9:00 A.M. -6:00 P.M. • SUN. 9:00 A.M. -5 :00 P.M. • ADMISSION $2.50 PER DAY
CHILDREN UNDER 12 FREE WITH ADULT, FREE PARKING
6,
DEALERS NOTE:
A portion of the Old Settlers Community Center is not air conditioned, but has central heat,
and is well ventilated. This time of year should be cool; however, let us know if you must be i
the air conditioned portion.
YOUR TAX DEDUCTIBLE DONATION ENABLES US TO SUPPORT:
1. Children with speech, and hearing disorders 4. Williamson County Crime Stoppers
2. Meals on Wheels 5. Memorial Scholarships at RRHS
a Round Rock Girls Softball 6. Blue Santa
OUR NEXT GUN SHOW WILL BE THIS OCTOBER 28th AND 29th.
TO ROUND fuOI<°_FTOhAGUS'
`..A J
RESERVE - . -. -: iLEH;
1 J
it 'sae'
__.,ti cS
Round Rock, TX
QUALITY MERCHANDISE
All local and federal laws will
be observed • All tables must
be 90% gun related • 10%
jewelry per table allowed.
NO AMMO
NO HOME CRAFTED OR
FLEA MARKET ITEMS
NO COMMERCIALLY
MANUFACTURED TOYS,
DOLLS, GAMES, ETC.
a7
n
A1h1T
A
ROUND ROCK
SERTOMA
GUN SHOW
'r9E
IS
kriusroi
-.
2,o
.'IGii °L TC A GUN SHC'l.
)N
AN TEED '...-._SS'AID r,
�� - .: .._L _.. ,_._l HES.
GUIDELINES FOR EXPENDITURES OF HOTEL /MOTEL TAX REVENUE
Expenditures must result in the creation of new tourism • related
programs. Programs that are already in existence can be eligible for
funding if a critical need can be demonstrated. New events that are
associated with existing tourism programs can be eligible for
funding. In all cases the event must result in encouraging the
occupancy of Round Rork Hotels and Motels and expenditure of tourism
dollars in Round Rock.
NAME ORGANIZATION /CLUB: Old Settler's Bluegrass Festival, Inc.
CONTACT PERSON: Jim Nuse
ADDRESS: P.O. Box 383
DATE(S) OF EVENT:
DATE FUNDS ARE NEEDED:
and Bluegrass magazines.
CITY OF ROUND ROCK
FINANCIAL ASSISTANCE REQUEST
Round Rock, Texas 78680
PHONE: (Daytime) 255 -3612 ex 515 (Evening) 244 -2180
NAME OF EVENT: Old Settler's Bluegrass Festival
October 13,14, 15, 1989
IS THIS A NEW EVENT: This event is in its second year.
FINANCIAL ASSISTANCE REQUESTED: $3,
October 1, 1989
REQUIRED EVENT BUDGET IS ATTACHED:
WHAT PERCENTAGE OF EVENT BUDGET DOES THIS REQUEST REPRESENT: 29%
WOULD YOUR GROUP BE WILLING TO REIMBURSE A CERTAIN PERCENTAGE OF THE
MONEY RECEIVED FROM THE CITY TO HELP FUND OTHER GROUPS WITH SIMILAR
*All proceeds go to a fund to construct youth
REQUESTS? X Yes No sports facilities at the Old Settler's Park
at Palm Valley.
WHAT TYPE OF ADVERTISING DOES YOUR ORGANIZATION HAVE PLANNED:
Brochures handed out at events, advertising in numerous area papers, Frets
BRIEF NARRATIVE DESCRIBING YOUR EVENT: A three day Bluegrass Festival con-
taining national recognized bands; local bluegrass bands; bands, banjo, and flat
,picking guitar contests; workshops; a Sunday morning Gospel music show; and spon-
taneous campground picking sessions. The $3,400. will fund the Larry Sparks Banld,
a nationally renown bluegrass recording band. All proceeds will be returned to
Park development.
PROJECTED ATTENDANCE: 2,000 - 3,000 People.
AGE GROUP OF PARTICIPANTS: 8 to 80
X Yes
NUMBER OF ACCOMPANYING NON - PARTICIPANTS: 2,000 - 3,000 People
PROJECTED OVERNIGHT STAYS (# OF ROOMS): 5000 plus
a 4 -z .3 -P9
/lQCh
REQUEST SUBMITTED BY:
/ fret James R. Nuse, resident
1/ ScT.vm,
1989 OLD SETTLER'S BLUEGRASS FESTIVAL EXPENDITURE ITEM BUDGET'S
ADVERTISING & RELATED $ 2,500.00
EMS, SECURITY AND SANITATION 1,000.00
SOUND 1,000.00
HEADLINER BAND (LARRY SPARKS BAND) 3,400.00
WARRIOR RIVER BOYS 1,800.00
CONTESTS AND PRIZE MONEY
BAND 200.00
BANJO 200.00
GUITAR 200.00
JUDGES 200.00
OTHER BANDS
(GRASMATICS, LEON VALLEY, LONE STAR, ETC.) 1,300.00
A BREAKDOWN OF LINE ITEMS AVAILABLE ON REQUEST.
$11,800.00
GUIDELINES FOR EXPENDITURES OF HOTEL /MOTEL. TAX REVENUE
CITY OF ROUND ROCK
FINANCIAL ASSISTANCE REQUEST
Expenditures must result in the creation of new tourism related
programs. Programs that are already in existence can he eligible for
funding if a critical need can be demonstrated. New events that are
associated with existing tourism programs can be eligible for
funding. In all cases the event must •result in encouraging the
occupancy of Round Rock Hotels and Motels and expenditure of tourism
dollars in Round Rock.
NAME ORGANIZATION /CLUE: 14‘000J114 S� 1
CONTACT PERSON:
I� w aif:t: "A6-kOZ
ADDRESS: F,o`I 11/A•20C-K R0u1i 1?oc
PHONE: (Daytime) (Evening) d:sJ=
NAME OF EVENT: 0O1` TpvRraST'
DATE (S) OF EVENT: 1 02. - - D 1 S Qt
,-)9-g
THIS A NEW EVENT: LAST L #Q t�►P(5 I��SZ ` R
FINANCIAL ASSISTANCE REQUESTED: 000 `,
DATE FUNDS ARE NEEDED: SfftilO( ) (2C l SUN1M `€ M
REQUIRED EVENT BUDGET IS ATTACHED: Yes
WHAT PERCENTAGE OF EVENT BUDGET DOES THIS REQUEST REPRESENT:
WOULD YOUR GROUP BE WILLING TO REIMBURSE A CERTAIN PERCENTAGE OF THE
MONEY RECEIVED FROM THE CITY TO HELP FUND OTHER GROUPS WITH SIMILAR
REQUESTS? Yes No
WHAT TYPE OF ADVERTISING DOES YOUR ORGANIZATION HAVE PLANNED: LO Cry
4 14D La MIT T I��2-/ i nrt 4(., J 1 1 & Mail our
T•z ` bo'+Ju b
Q(- r-tets
BRIEF NARRATIVE DESCRIBING YOUR EVENT: EVE■T 1 S ✓�'
Cl.u'i S€'D c . N\61" 4 CL 1 o N E`t
/- ►a-KER . LAST • `ii4 R T kIG EVENT v■14 Tkk= o ► s1..`1 NO A1
W.,oeJTIER - 00rq EvE T, b l " PE NFns X - opl,E To
1 D144 s wE ' LlL =`15g T. IdtS EUEST c � t
Clive-s Clive-s - Ci NNE To M4Tu2E. W�
Cn ti s c R_ TrfE q L.sT To Z E 4 (o J
t'. •sc „moo (- AT€ The TcT4- R.F ?x,41EST
PROJECTED ATTENDANCE: a O O lFL, S
AGE GROUP OF PARTICIPANTS: 02C- n
NUMBER OF ACCOMPANYING NDN- PARTICIPANTS: /OD
PROJECTED OVERNIGHT STAYS (# OF ROOMS): c7-
REOUEST SUBMITTED BY: /4 4/142 1 7 - , b ri
I
o i
8
o
0 0
u o
• o
U
C� n
1�
y � � ,x X4
V
� a
-
,.x
s �;.;:y� �iia" .� �,r 4 �i ¢�,. v-m� �� K E iS...Y{ -.F�, � ✓�,�.y,t yS�. � "} 1' Sxf '},,�� �i•. l'!4-,�f �gi',$'
dF{J?. C a..,.'L' v 1;�.� ti � �-r+ �.r!• +'��'t.F),�1 `cif i, r�t'S~ i a,��'(S �f�cxt..1�Y.f��;��'.e^" �.,.�.� r s #/ _�M -:w.Sb�`.:
ADDRESS:
NAME OF EVENT:
DATE(S) OF EVENT:
IS THIS A NEW EVENT: /Y.+
PROJECTED ATTENDANCE:
CITY OF ROUND ROCk.
FINANCIAL_ ASSISTANCE REQUEST
FINANCIAL ASSISTANCE REQUESTED: / 0J'0•
DATE FUNDS ARE NEEDED: /%4
REQUIRED EVENT BUDGET IS ATTACHED: Yes
AGE GROUP OF PARTICIPANTS: ./..-/
NUMBER OF ACCOMPANYING NON- PARTICIPANTS: /-2-f
PROJECTED OVERNIGHT STAYS (# OF ROOMS): .
tea-
./leCOnvno+ided.
*Aezter-e-
GUIDELINES FOR EXPENDITURES OF HOTEL /MOTEL. TAX REVENUE
Expenditures must result in the creation of new tourism related
programs. Programs that are already in existence can be eligible for
funding if a critical need can be demonstrated. New events that are
associated with existing tourism programs can be eligible for
funding. In all cases the event must result in encouraging the
occupancy of Round Rock Hotels and Motels and expenditure of tourism
dollars in Round Rock. /�
NAME ORGANIZATION /CLUB: lOi,/ -q9
CONTACT PERSON: frn r;' =r'
PHONE: (Daytime) 7 °'e , (Evening) dsJ=
r< � ✓iv
6 / 4:1 2C1 /S r /,i teaP". r-
WHAT PERCENTAGE OF EVENT BUDGET DOES THIS REQUEST REPRESENT:
WOULD YOUR GROUP BE WILLING TO REIMBURSE A CERTAIN PERCENTAGE OF THE
MONEY RECEIVED FROM THE CITY TO HELP FUND OTHER GROUPS WITH SIMILAR
REQUESTS? 1 Yes No
WHAT TYPE OF AD DOES YOUR ORGANIZATION HAVE PLANNED:
REQUEST SUBMITTED BY: jtr,%ur -,.v
BRI EF NARRATIVE DESCRIBING YOUR EVENT :y 1 pSf vpc•! — '^rjy.' /, -- /
c•F�; nri n�L,/';!c�:'. G; - .:z-a• wrl'' r` . - s .n/.� .� /.Qr rs�. �iK!
e�i�� /yam .�.C'.l.U�✓<�1, l /L U./✓ / /ds�...r G..�.�,• ,.�.r. �f�'�: sair�'�1.
e
474;1
.4"4
4 - 7 . 7,7 - ..,,??s , o," tr..? 4. APO. 67
7..r ..S7
•14: -2'1'1,41A0.f
-
-- 7 - 0(///4/..v
d .0 4
.Alh,X2=b9 /it?
vtra. t'a
,-81,%4 4:;',44 "C:Sa• 0.07P le 3'41.0.1
'
a a
i FUR EXPENDITURES OF HOTEL /MOTEL TAX REVENUE
Expenditures must result in the creation of new tourism • related
programs. Programs that are already in existence can be eligible for
funding if a critical need can be demonstrated. New events that are
associated with e-istinn tourism programs can be eligible for
funding. In all cases the event must result in encouraging the
occupancy of Round Rock Hotels and Motels and expenditure of tourism
dollars in Round Rock.
NAME ORGANIZATION /CLUB: ROUND ROCK PARKS & RECREATION DEPARTMENT
CONTACT PERSON: SHARON PRETE
ADDRESS: 221 E. MAIN STREET
REQUESTS? X Yes
TEXAS MONTHLY)
SPORTSFEST.
CITY OF ROUND ROCK
FINANCIAL ASSISTANCE REQUEST
ROUND ROCK, TEXAS 78664
PHONE: (Daytime) 255 -3612
NAME OF EVENT: SPORTSFEST 89
DATE (S) OF EVENT: APRIL 1 - APRIL 15
IS THIS A NEW EVENT: NO - 2ND ANNUAL
FINANCIAL ASSISTANCE REQUESTED: $12,000.00
DATE FUNDS ARE NEEDED: MARCH 1, 1989
REQUIRED EVENT BUDGET I5 ATTACHED:
No
X Yes
PROJECTED ATTENDANCE: 3000
AGE GROUP OF PARTICIPANTS: 5 YRS - SENIOR CITIZEN
NUMBER OF ACCOMPANYING NON - PARTICIPANTS: 1500
PROJECTED OVERNIGHT STAYS (# OF RQOMS): 100
REQUEST SUBMITTED BY:
ayiAt 23 -4' 9
de7YVAutta, II.E'ecnc rn Ndlek
ntt
(Evening) 244 -1251
WHAT PERCENTAGE OF EVENT BUDGET DOES THIS REQUEST REPRESENT: 84 %*
WOULD YOUR GROUP BE WILLING TO REIMBURSE A CERTAIN PERCENTAGE OF THE
MONEY RECEIVED FROM THE CITY TO HELP FUND OTHER GROUPS WITH SIMILAR
WHAT TYPE OF ADVERTISING DOES YOUR ORGANIZATION HAVE PLANNED:
NEWSPAPER, TELEVISION, RADIO, SPORTS PUBLICATIONS, MAGAZINES (TEXAS HIGHWAYS/
BRIEF NARRATIVE DESCRIBING YOUR EVENT: THIS IS AN ANNUAL EVENT TO PROMOTE
HEALTH, FITNESS AND RECREATION. ACTIVITIES ARE STRUCTURED TO ENCOURAGE LOCAL AS
WELL AS STATEWIDE PARTICIPATION (SEE ATTACHMENT). THIS YEAR, WE HAVE ADDED HOT
AIR BALLOON RACES WHICH HAVE THE POTENTIAL OF BECOMING A MAJOR ATTRACTION TO
Amorvr. RFOPFST ONT.Y - NO FTINT)S REOUESTED FOR ACTTVTTTES HOSTFD BY ORGANTZATIONS.
REVENUE:
TOURISM ACCOUNT
T -SHIRT SALES
EXPENSES:
PUBLICITY
NEWSPAPER ADS
POSTERS
FLYERS
BANNER
FILM /PROCESSING
OFFICE SUPPLIES
POSTAGE
T- SHIRTS
COMPLIMENTARY (50)
COMPETITOR (500)
EVENTS
BRANDON JEANS TOUR OF TEXAS
CYCLIST HOUSING
RECEPTION
HAY BALES
GENERATOR
HOT AIR BALLOON RACES
PRIZES
MISC. SUPPLIES
HOUSING
SENIOR GAMES
PRIZES
SUPPLIES
SILLY SATURDAY
CONTINGENCY
SPORTSFEST 89
BUDGET
(2- 23 -89)
$12,000.00
2,250.00
TOTAL $14,250.00
TOTAL
1,500.00
450.00
50.00
50.00
200.00
200.00
200.00
2,000.00
4,500.00
1,000.00
60.00
30.00
1,000.00
280.00
720.00
100.00
400.00
300.00
1,210.00
$14,250.00
ARE PLANNING TO ACCOMODATE 500 - HUU UYGLIJIJ ln.Lo
PROJECTED ATTENDANCE: 500 - 800
AGE GROUP OF PARTICIPANTS: 10 YRS - SENIOR CITIZEN
NUMBER OF ACCOMPANYING NON- PARTICIPANTS: 250 - 400
PROJECTED OVERNIGHT STAYS (# OF ROOMS): 50
REQUEST SUBMITTED BY:
OUTLAW TRAIL 100
BUDGET
(2- 23 -89)
INCOME:
SPONSORSHIPS $ 5,000.00
DONATION (IN KIND) 12,000.00
REGISTRATION FEE 9,000.00
TOURISM FUND 6,000.00
TOTAL $32,600.00
EXPENSES:
PACKET
T -SHIRT $ 4,500.00
TRINKETS 2,000.00
COURSE MAPS 200.00
TOUR NUMBERS 280.00
ADVERTISING
REGISTRATION FORMS 3,000.00
POSTAGE 300.00
VOLUNTEERS
T- SHIRTS 1,200.00
MAN HOURS (DONATED) 7,000.00
START /FINISH
BANNER 50.00
SIGNAGE 150.00
DISC JOCKEY 300.00
COURSE SIGNAGE
SIGNS 200.00
SPRAY CHALK 150.00
SOCIAL
MEAL 500.00
WATERING HOLES
FRUIT /COOKIES /CUPS (DONATION) 1,300.00
GATOR -AID (DONATION) 500.00
CUTTING BOARD 100.00
PORTABLE TOILETS 550.00
BOTTLED WATER 150.00
EMT SUPPORT (DONATION) 1,600.00
TRAFFIC CONTROL
POLICE SUPPORT (DONATION) 2,200.00
VESTS /FLAGS 100.00
PROMOTION
GAS /FOOD /LODGING 300.00
CONTINGENCY 5,870.00
TOTAL $32,600.00