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R-89-1253 - 3/23/1989WHEREAS, the City Council of Round Rock, pursuant to Chapter 351, Section 351.002, Local Government Code, V.A.T.S., has imposed a tax on hotels and motels within its incorporated limits, and WHEREAS, it is the intent of the City Council to expend the hotel /motel tax revenues in a manner directly enhancing and promoting tourism and the convention and hotel industry, and WHEREAS, the City Council, in accordance with the fiscal 1988 -1989 Tourism Budget adopted in Ordinance No. 2329, Code of Ordinances, City of Round Rock, and all budget amendments, desires to make certain disbursements from the funds derived from the hotel /motel tax revenues, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That certain tourism funds derived from the hotel /motel tax revenues be disbursed as follows: ATTEST: Chamber of Commerce Bluegrass Festival RESOLVED this 23rd day of March, 1989. C40RESTAXHO LAND, City Secretary RESOLUTION NO. a3:5/t $16,945.00 $ 2,600.00 MIKE ROBINSON, Mayor City of Round Rock, Texas n Tourism Budget Income Expenses: jConsulting Fee: Moore & More Ad Format !Brochure (10,000) Vietnam Wall Advertising—for Vietnam_ial 'Traveling Exhibits Insurance for Exhibits Plaques for S.B. Shootout Travel Show Booth Revised March 15th, 1989 TOTAL 21507 12 1987 Actual Budget 22200 00 1800 00 850 00 6200 00 1250 00 1674 52 200 00 1435 00 3200 00 — 88. 1989 Approved Proposed 1800 00 1000 00 5700 00 1250 00 300 0 00 200 00 1000 00 3000 001 6 MAO 1737 00 3 00 00 5 8 0 00 1 45 0 00, 3 /5-tl Budget Bud et 22200 00 229 45 00 1500 00 6000 00 12 50 00 75 00 0 1500 00 200 00 8 00 00 12 Sony Cassette Tepe Decks __6O0 001! .Voice & studio for S.B. Shootout 2000 00 Seminars & Workshops 200 00 Pins (Metal) 586 601. Pins (Plastic) 1511 00� Out _of_State_Trawl Shows (Gantt M.(ep) Advertising: Hill Country Guide Book 695 00 Kalidoscope 1/2 page twice 1 3750 00 Mailing List Service from Texas Appro ch (Scott McGee) 300 00 State Wide Trade Shows 64) 1, 22.0 00 200 00 it 2000S� 21617 00 22945 00 * These amounts have been redUced to h$1L Of tbe_prigina�,aamount_to —a City Council's fiscal year udget and wi J l be requeste in our 1990 will be submitted in July 1989. r (20,000) * (Add Pictures) and repairs ,n * not to the_ udget which CONTACT PERSON: Jim Nuse ADDRESS: P.O. Box 383 I5 THIS A NEW EVENT: CITY OF ROUND ROCK FINANCIAL ASSISTANCE REQUEST GLUIDELINES FOR EXPENDITURES OF HOTEL /MOTEL. TAX REVENUE Expenditures must result in the creation of new tourism related programs. Programs that are already in existence can be eligible for funding if a critical need can be demonstrated. New events that are associated with existing tourism programs can be eligible for funding. In all cases the event must result in encouraging the occupancy of Round Rock Hotels and Motels and expenditure of tourism dollars in Round Rock. NAME ORGANIZATION /CLUB: 01d Settler's Bluegrass Festival, Inc. Round Rock, Texas 78680 PHONE: (Daytime) 255 -3612 ex 515 (Evening) 244 -2180 NAME OF EVENT: Old Settler's Bluegrass Festival DATE(S) OF EVENT: October 13,14, 15, 1989 This event is in its second year. FINANCIAL ASSISTANCE REQUESTED: $2,600.00 d>:.d_ Cow DATE FUNDS ARE NEEDED: October 1, 1989 REQUIRED EVENT BUDGET IS ATTACHED: X Yes WHAT PERCENTAGE OF EVENT BUDGET DOES THIS •REQUEST REPRESENT: 22Z WOULD YOUR GROUP BE WILLING TO REIMBURSE A CERTAIN PERCENTAGE OF THE MONEY RECEIVED FROM THE CITY TO HELP FUND OTHER GROUPS WITH SIMILAR 'All proceeds go to a find to construct youth REQUESTS? X Yes No sports facilities at the Old Settler's Park at Palm Valley. WHAT TYPE OF ADVERTISING DOES YOUR ORGANIZATION HAVE PLANNED: This event_ will be advertised in national and statewide Bluegrass Association Newsletters. Circulars will be published and handed out at various statewide bluegrass festival precedings the via bet em testival. rosters will be printed and posted at conspicuous locations in the Austin area. A press release will be distributed to and s taken.with k y e nwsoe a s i Rom R�f� Geor iown aiiinTain, all Pius *t -y l yve a r to stations an� at leasg v ocal cable �etwor s GRIEF NARRATIVE DESCRIBING YOUR EVENT: A three day Bluegrass Festival con- taini.ng nationally recognized bands; local bluegrass bands; bands, banjo, and flat picking guitar contests; workshops; a Sunday morning Gospel music show; and spon- taneous campground Licking sessions. The festival will feature the Larry Sparks Band, a nationally renown bluegrass recording band. All proceeds will be returned to Park development. PROJECTED ATTENDANCE: 3, Peoile, AGE GROUP OF PARTICIPANTS: 8 to 80 NUM &ER OF ACCOMPANYING NON F'ARTICIF' i s __2,000 - 3,0002eopie PROJECTED OVERNIGHT STAYS (# OF ROOMS): _,_, . REQUEST SUBMITTED BY: Tames R. Muse,/ resident 1989 OLD SETTLER'S BLUEGRASS FESTIVAL EXPENDITURE ITEM BUDGET* • ADVERTISING & RELATED $ 2,600.00 • EMS, SECURITY AND SANITATION 1,000.00 SOUND 900.00 HEADLINER BAND (LARRY SPARKS BAND) 3,400.00 WARRIOR RIVER BOYS 1,800,00 * CONTESTS AND PRIZE MONEY BAND 200.00 BANJO 200.00 GUITAR 200.00 JUDGES 200.00 OTHER BANDS (GRASMATICS, LEON VALLEY, LONE STAR, ETC.) 1,300.00 A BREAKDOWN OF LINE ITEMS AVAILABLE ON REQUEST. $11,800.00 Azeornmtem d[ dd Ley. Chamber of Commerce P Tourism Budget e_ffia 1- A. 1987 - 88 1989 Actual Approved Proposed Budget Bud et Budget Expenses: Consulting Fee: Moore & Mor Ad Format Brochure (10,000) Vietnam Wall Advertising_for Viefnaa_Wall Traveling Exhibits Insurance for Exhibits Plaques for S.B. Shootout ,Travel Show Booth 12 Sony Cassette Tape igcks 6fln 00 'Voice & studio for S.B. Shootout 2000 00 Seminars & Workshops 200 00 Pins (Metal) 586 60 Pins (Plastic) 1511 00 �Out__of_State_Travel Chews`.( Advertising: Hill Country Guide Book Kalidoscope 1/2 page twice Mailing List Service frdm Texas State Wide Trade Shows (,4)_ Income * These amounts have been reduced to j ].f City Council's fiscal year budget and wi will be submitted in July 1989. Revised March 15th, 1989 TOTAL 2 15 0 7 12 22200 001 22200 00 22945 00 1800 00 850 00 6200 00 1250 00 1674 52 200 00 1435 00 3200 00 1800 00 1500 00 1000 00 5700 00 6000 00 125 0 00 1 2 50 00 25 11 no. 3000 00, 1500 00 200 00 20 0 00 1000 00 3000 00 800 00 6 nn na 17 3 7 00 300 00 200 00 58 0 00 1 45 0 00 2000 00 695 00 3750 00 00 2250 00 Appro ch (Scott McGee) 300 3.754'9 (20,000) * (Add Pictures and repairs — South) * 2161700 2294500 tbe_prig nah amount_ n a 1 be requeste1l in our 1990 1989 OLD SETTLER'S BLUEGRASS FESTIVAL EXPENDITURE ITEM BUDGET' ADVERTISING & RELATED $ 2,600.00 EMS, SECURITY AND SANITATION 1,000.00 SOUND 900.00 HEADLINER BAND (LARRY SPARKS BAND) 3,400.00 WARRIOR RIVER BOYS 1,800.00 CONTESTS AND PRIZE MONEY BAND 200.00 BANJO 200.00 GUITAR 200.00 JUDGES 200.00 OTHER BANDS (GRASMATICS, LEON VALLEY, LONE STAR, ETC.) 1,300.00 A BREAKDOWN OF LINE ITEMS AVAILABLE ON REQUEST. $11,800.00 DATE: March 21, 1989 SUBJECT: Council Agenda, March 23, 1989 ITEM: 13A. Consider a resolution authorizing the disbursement of Hotel /Motel funds to the Chamber of Commerce and the Bluegrass Festival. STAFF RESOURCE PERSON: Joanne Land /Sharon Prete STAFF RECOMMENDATION: The Council Hotel /Motel Committee and staff recommend the Council authorize the disbursement of funds to the Bluegrass Festival in the amount of $2,600.00 and to the Chamber of Commerce in the amount of $16,945.00. A request from El Amistad will be presented at the next meeting. ECONOMIC IMPACT: