R-89-1272 - 5/11/1989WHEREAS, the City of Round Rock previously entered into a
contract with Haynie & Kallman, Inc. to provide engineering services
for the "Flat" Street drainage improvements, and
WHEREAS, the City of Round Rock desires to extend said contract,
Now Therefore
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS
That the Mayor is hereby authorized and directed on behalf of
the City, to extend an agreement with Haynie & Kallman, Inc. for the
"Flat" Street drainage improvements, a copy of such agreement being
attached hereto and incorporated herein for all purposes.
RESOLVED this llth day of May, 1989.
ATTEST:
J
C43RESHAYN2
LAND, City Secretary
RESOLUTION NO. /a AZ K
MIKE ROBINSON, Mayor
City of Round Rock, Texas
l
March 16, 1989
Mr. James R. Muse, P.E.
Director of Public Works
City of Round Rock
300 S. Blair Street
Round Rock, Texas 78664
Haynie Kallman Gray, Inc.
Consulting Engineers
Re: The "Flat" Street and Drainage Improvements
Extension of Engineering Services Agreement
Dear Jim:
On July 12, 1989 the City of Round Rock executed an Engineering
Services Agreement with Haynie Kaltman & Gray, Inc. for the design and
construction administration of The "Flat" Drainage Improvements. The
agreement stated compensation would be based upon current hourly rates
with not -to- exceed limits imposed without further authorization from
your office. As you are aware, numerous additions and changes have
been made to the project, as unavoidably requested by the City of Round
Rock, and consequently we are requesting additional authorization to
cover costs incurred by HK &G as a result of these changes /additions.
The following is a brief outline of the changes and requested
authorizations.
Preliminary Phase $ 1,670.00
- Changes /Additions - Additional
design surveys on Liberty Street
and Austin Avenue for concrete
paved ditch section.
Original Additional
Not -to- Exceed Authorization
Limit Requested
12303 Technology Blvd., Suite,/ Austin, Texas 78727 (512) 250-8611
Cavil Engineering Consultants Municipal Engineering land Planning Surveying
$ 650.00
Mr. James R. Nuse, P.E.
March 16, 1989
Page 2
Design Phase $ 4,410.00
- Changes /Additions - Attendance
at two meetings with property
owners, design and preparation
of change order for 36" CMP
on Lewis Street, design and
preparation of change order for
paved ditch section on Liberty
Street and Austin Avenue.
Construction Administration $ 4,940.00
- Changes /Additions - Original
estimate for construction
administration based upon 8
weeks of construction.
Construction of the project
began January 23, 1989.
Jan. 23 + 8 weeks = March 17.
We would estimate roughly
another 4 or 5 weeks of
construction remain.
Construction Staking None given
- Changes /Additions - As is
customary, the agreement calls
for construction staking based
upon hourly rates shown. To
date we have incurred $810.00
in construction staking and
estimate another 4 hours of
3 -man crew will be required.
Original Additional
Not -to- Exceed Authorization
Limit Requested
$ 1,855.00
$ 2,000.00
$ 1,110.00
Totals $11,020.00 $ 5,615.00
TOTAL REQUESTED PROJECT AUTHORIZATION $16,635.00
Mr. James R. Nuse, P.E.
March 16, 1989
Page 3
To date we have invoiced the City of Round Rock $14,351.25 for
engineering work associated with this project. It should be noted we
have found an error in the February 28th invoice for this project in
the project totals to date. The invoice reflects $13,313.75 invoiced
to date and should be revised to the $14,351.25 figure.
Please let this letter serve as a formal request for an additional
authorization of $5,615.00 for engineering services in connection with
The °Flat" Drainage Improvements. If this is acceptable, please
execute this authorization letter in the space provided below and
return one copy to our office. The other copy is for your file.
If you have any questions or comments, please advise.
Thanking you in advance for your consideration in this matter.
Sincerely,
HAYNI. KALLMAN & GRAY, INC.
1
. William Wa-!
Project Manager
AWW /cia
cc: Robert L. Bennett, AICP, City Manager; City of Round Rock
icc: Steven D. Kallman, P.E., R.P.S.
James H. Domel, Director /Field Services
File No. 103 - 2194 -27
AUTHORIZED BY
THE CITY OF ROUND ROCK
Signature Date
.x=//-19
DATE: May 9, 1989
SUBJECT: Council Agenda, May 11, 1989
ITEM: 16B. Consider a resolution authorizing the extension of
an engineering services agreement with Haynie &
Kallman, Inc., for The "Flat" Street & Drainage
Improvements.
STAFF RESOURCE PERSON: Jim Nuse
STAFF RECOMMENDATION: To authorize this extension of engineering
services.
ECONOMIC IMPACT: From the planning stages of the "Flat" Drainage
Improvement Project, it was acknowledged that a second phase
of the project would be necessary. It was determined that
engineering would be done after the Phase I project began.
Several items for Phase II have been identified and these
costs reflect the engineering necessary to remedy them. These
items include modification of deep ditches.