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R-89-1276 - 5/11/1989 RESOLUTION NO. /n 76 L WHEREAS, the City of Round Rock has duly advertised for bids for the purchase of mowing equipment for the Parks and Recreation Department, and WHEREAS, Austin Ford Mower has submitted the lowest and best bid, and WHEREAS, the City Council wishes to accept the bid of Austin Ford Mower and to authorize the purchase of said mowing equipment, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the bid of Austin Ford Mower is hereby accepted as the lowest and best bid and the purchase of said mowing equipment is hereby authorized. RESOLVED this 11th day of May, 1989. Aw dK�: MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: J5ANNJE LAND, City Secretary C43RESNOWING i _ r _ i� . _ " MI? �i p° ii i i; j� I PROPOSAL PATE; 05/02/89 ROUND ROCK, TEXAS PROPOSAL OF: A-Tex Equipment-DBA, Austin Ford Tractor organized and existing under the laws of the State of Texas a partnership consisting of an individual doing business as: TD THE CITY OF ROUND ROCK ROUND ROCK, TEXAS Pursuant to Instruction and Notice to Bidders, the undersigned proposes to furnish one Diesel Tractor with Flail Mower unit in accordance with the Specifications hereby attached for the following prices to--wit: Total 12rice (Tractor/Flail): TOTAL PRICE IN FIORDS TOTAL PRICE IN FIGURES Thirtyafive thousand five hundred dollars NO cents. $ 35,500.00 Tractor Price: r TOTAL PRICE IN WORDS TOTAL PRICE IN FIGURES. Nineteen Thousand Nine Hundred Ninety Five dollars NO cents. $19,995.00 Flail Price: TOTAL PRICE IN WORDS TOTAL PRICE IN FIGURES 1tt3r—^- r h h - Seven Hundred dollars NO its. $21,700.00 The undersigned bidder agrees to furnish delivery of the Tractor Mounted Mower within 30to45 calendar days after receipt of the City of Round Rock Rock Purchase Order. The undersigned certifies that the bid price contained in this proposal has been carefully checked and is submitted as correct and final. SIGNED:(/�t 0 Austin Ford Tractor 6600 E. Ben White Austin, Tx 78741 f Al OVCC SPECIFICATIONS TRACTOR MDUNrE D MONER PARRS & RECREATION DEPARTMENT - VEHICLE/DQUIPMENT 1. Bidders mist meet the below stated Specifications or approved equal Specifications. 2. The below stated specified items must be warranted in writing by the bidder for a period of one (1) year or the time designated in the standard factory warranty, whichever is greater. Within the warranty period the bidder's guarantee must extend to any component part in which bidders' defect would interfere with the proper operation of the Tractor/Mower Unit. Any such parts found to be defective must be replaced free of any mater a or labor charges to the customer. 3. The tractor and flail shall be one (1) unit and shall be ready for operation upon delivery. 4. The bidder must supply, concurrent with delivery of the equipment, two _ (2) Manuals, drawings, diagrams per category as listed below: OPERATOR'S MANUAL (2) MAINTENANCE/OVERHAUL (SHOP) MANUAL (2) PARTS MANUAL LIST (2) WIRIN(;/PIPING DIAGRAMS (2) SAFETY INFORMATION (2) 5. Tractor Specifications Budder Ompletej Blanks A. Make & Model - State f G K) - Go!D B. Engine: 1. 70 H.P. diesel; 4 cylinder 7Zf 0-nf P°��G-Sgc-4e9yt"luX, 2. 2100 RPM rating YES 3. Water cooled YES 4. Horizontal exhaust =5 C. Transmission: 1. 9 forward speed; 2 reverse YE 5 2. Independent 540 RPM P.T.O. YaS D. Hydraulics: Bidder Complete Blanks 1. 18.2 GPN @ 2100 PSI ' '&S 2: Automatic feathering valve E. Standard Equipment: 1. .Electric starter with safety switchES 2. 12 volt system ycs 3.. Tachometer - Hourmeter �ES 4. Fuel, coolant temperature, warning lights, engine oil pressure, alternator gauge �FtS 5. Differential lock 1�E5 6. Slow moving vehicle emblem ��$ 7. Foot throttle �L5 — 8. Hydrostatic power Steering 1lFS F. Tires: . 1. Front & rear turf tire W5 2. sized per recommendation ►lE$ G. Safety: 'r 1. Seat belt 2. Flashing safety lights ya$ 3. R.O.P.S. YES 6. Flail mower Specifications: Bidder Qomplets Blanks A. General: 1. The unit shall consist of three (3) independent sections, one (1) rear section and two (2) mid mounted wing sections. The rear section shall cut an 88 inch swath and powered by the tractor PTO shaft. Attachment shall be through the three (3) point hitch lift with chains. The wing sections shall be powered by a hydraulic pump and motor system that shall operate independently and shall not be connected to the tractor hydraulic system. Power to position the wing sections shall be provided by a gear pump and _ T hydraulic cylinder system that shall be independent of the tractor hydraulic system. The wing sections shall be controlled from the operators position with electric and mechanical valves. yEs 2. The overall cutting width shall be between 18 and 1 p 21 feet. B. Knives: 1. Reversible & free swinging. 2. Secured by hardened pin & cotter pin for easy replacement. Nit-r 94 l3c,LT 3. Sized for a fine turf cut. �/�S C. Deck Construction: Bidder Complete Blanks 1. Housing shall be a minimum of 10 gauge steel with full span, heavy well tubular torque members, front rE 5 2. skid shoe shall be �l attached on each end of mower housings. ►�ES . D. Cutting Height: 1. Miniumm cutting height shall be 3/4" and adjustable up to 6°. E. Rear Cutting Section: 1. Tractor 3.point hitch system shall be used to raise & lower unit with the use of flexible chains to -= provide vertical & angular movement. E S F. Wing Sections Control: 1. one hydraulic cylinder shall control the wing section from a minimum vertical arc from 45 degrees r�s down to 90 degrees up. 2. The second hydraulic cylinder shall control the cutting height from 4 inches below grade to 14 inches above grade; allowing curb height ` cutting from street. A-5 G. Hydraulic Pmp 1. The pumpn for the wing . flail units shall be powered by an engine lJ crank shaft extension. Bidder Canplete Blanks 2. The system shall have a relief valve attachment. �ES 3. The msaer hydraulics shall have a cooling system independent from the tractors hydraulic system. �1E5 H. Deflector Curtain: 1. Each mower section shall be equipped with a replaceable, full span, rear curtain to provide downward j deflection of debris. ALE S 7. Training: A. The provision for training the operator and mechanic as to proper operation 6 service shall be — included. _I�$ 8. State warranty provisions for tractor & mower units. /kl3CTOk- Y ��lyk'j�,y`�ry i�U►.dc:,e �I�iTS- Jy� WA,C'/Z�9�J7y1 - We cannot be responsible for the operation of the flail mower if mounted on a different brand tractor. Also, we cannot be responsible for the operation of a different brand flail mower if mounted on our tractor. DATE: May 9, 1989 SUBJECT: Council Agenda, May 11, 1969 ITEM: 16F. Consider a resolution authorizing the Mayor to purchase mowing equipment for the Parks & Recreation Department. STAFF RESOURCE PERSON: RANDY GORDON STAFF RECOMMENDATION: Seven bid packets were distributed; however, only one bid was received on May 2, 1989. Staff recommends that the bid be awarded to A-Tex Equipment- DBA, Austin Ford Tractor in the amount of $35,500.00 HISTORY: This was the second time that the mowing equipment was bid in an effort to attract more bidders. Also, the overall cutting width requirement was reduced to attract competitive bids. ECONOMIC IMPACT: The tractor mounted flail mower is within our estimated budget.