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R-89-1333 - 9/14/1989WHEREAS, the Round Rock Independent School District and the City of Round Rock wish to share the cost of assessing and collecting taxes, and WHEREAS, the Round Rock Independent School District has submitted a contract to the City for its approval, and WHEREAS, the Council of the City of Round Rock wishes to enter into said contract with the Round Rock Independent School District, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS That the Mayor is hereby authorized and directed to execute on behalf of the City, a contract with the Round Rock Independent School District which provides for the sharing of tax assessing and collection costs, a copy of said contract is attached hereto and made a part hereof for all purposes. RESOLVED this 14th day of September, 1989. ATTEST: C- RS09149H LAND, City Secretary RESOLUTION NO. 1333 MIKE ROBINSON, Mayor City of Round Rock Round Rock Independent School District Board of Educaiio¢ Bill Eats President Charlie Stover vice President Steven Copenhaver Secretary Carol Gafford David Kerr Nancy Ohlendorf Oa ®r Perca Administration: Dan McLendon Superintendent Alice Brown Deputy Superintendent Assistant Gwen Selby Business Gay Watson Instruction Roberto Salinas Personnel August 31, 1989 David Kautz Director of Finance City of Round Rock 221 E. Main Round Rock, Texas 78664 Dear Mr. Kautz: Attached is a proposed contract for collection of taxes for the 1989 -90 year. The wording is exactly the same as the previous contract; however, the amount is lower. As you already know, we made some changes during the past year which automated some of the opera- tions. Posting of payments can now be handled much more quickly and it is no longer necessary to spend hours pulling receipts. Because of these changes we do not feel it will be necessary to fill two positions which are now vacant. It may be necessary to hire some temporary help during the heavy collection period, so if you know someone with good math and public relations skills who might be interested in working during that time, please let Forrest know. These changes reduced the tax office budget to $142,441. Based on the wording in the current contract, the City of Round Rock would pay a fee based on 28.3% of this figure or a total of $40,310 for the year. Sipcerely, / Gwen Selby Deputy Superintendent for Business GS/dk Attachment: Budget detail 1311 Round Rock Avenue Round Rock, Texas 78681 512/255 -4431 ROUND 1OQ( INDEPENDENT SQ300L DISTRICT TAX OFFICE BUDGET FOR 1989 -90 Budget Category Salaries and Benefits purchased and Contracted Services Supplies and Materials Other Operating Expenses Total Budget Budget Amount $ 97,782.00 36,673.00 6,036.00 1,950.00 $142,441.00 THE STATE OF TEXAS COUNTY OF WILLIAMSON WHEREAS the City of Round Rock, Texas by the authority of TEX. REV. STAT. ANN. art. 1066b (1963), TEX. PROP. TAX CODE § 6.24(a), and § 10.08 of the Round Rock City Charter, has by resolution duly adopted authorized the Tax Assessor and Tax Collector of the Round Rock Independent School District to act as Tax Assessor and Tax Collector for the City of Round Rock, Texas; and § § § § § WHEREAS the Round Rock Independent School District has agreed that its Tax Assessor and Tax Collector may act as the Tax Assessor and Tax Collector respectively for the City of Round Rock, Texas, NOW THEREFORE, for and in consideration of the hereinafter stated promised and agreements, the following contract is entered into by and between the City of Round Rock, Texas, a Texas municipal corporation, hereinafter called the City, and the Round Rock Independent School District, an indepen- dent school district duly organized and existing under the laws of the State of Texas, hereinafter called the School District, as follows: Section 1. Term of Contract. This contract shall be effective from October 1, 1989 to September 30, 1990, provided however that the contract may be automatically renewed at the end of this term and annually thereafter by resolutions or ordinances approved and adopted by the governing bodies which are parties to this contract. Section 2. Tax Assessor and Tax Collector. The School District shall determine the qualifications of the Tax Assessor and Tax Collector and shall appoint the Tax Assessor and Tax Collector. Section 3. Tax Rate The Tax Assessor shall calculate and publish the effec- tive tax rate as required by Chapter 26 of the Texas Property Tax Code. The City shall determine and fix the tax rate to be applied to the property values for City taxes and shall notify the Tax Assessor of the tax rate adopted by the City no later than December 31 of each year. Section 4. Tax Collection. The Tax Collector shall mail tax notices to property owners whose property has been assessed for taxes and shall thereafter collect such taxes as may be paid. The Tax Collector shall pay into the depository of the City such taxes as may be collected as they are collected and shall perform other duties of a tax collector for the City. The Tax Collector shall furnish such tax certificates as may be required by law covering taxes due both the City and the School District to those applying for such certificates. In the event it becomes necessary to file suits for the collection of delinquent taxes due the City and the School District, the City shall be responsible for taking the necessary action to file and prosecute such suits for the collec- tion of the City taxes and the School District shall be respon- sible for taking the necessary action to file and prosecute such suits for the collection of the School District taxes. Section 5. Payments. The City shall pay the School District a fee which shall not exceed the actual cost incurred and shall be a percentage of the Tax Office Budget for expenditures. This percentage is to be based on a comparison of the total market value of properties on the City Tax Roll to the total market value of properties on the School Tax Roll. The fee shall not exceed $40,310.00 for the services to be performed under this contract. One -half of this fee shall be due and payable on or before February 1, 1990 and the remaining one -half of the fee shall be due and payable on or before April 1, 1990. Section 6. Tax Records. Upon the termination of this contract for any reason the City shall be entitled to reproduce such tax records of the School District's tax department as may be desired by City offi- cials. Such reproduction shall be furnished by the School District to the City with reasonable diligence and the City shall pay to the School District the cost of such reproduction. Appropriate officials of the City shall have access to the tax records of the School District during the period of this contract at reasonable times during normal office hours. Section 7. Subcontracting. The School District may subcontract with any person or entity to provide any of the services to be provided by the School District pursuant to this contract. Section 8. Time of Essence. Time is of the essence of this contract. Section 9. Severability. If any obligation or covenant of either party hereto shall ever be held invalid, the remaining provisions of this contract shall continue to be binding and enforceable. EXECUTION of the contract constitutes ratification of the effective dates set out hereinabove. This agreement is signed and executed this /L' 411 day of by and on behalf of the City of Round Rock, Texas, and the Round Rock Independent School District acting by and through the Mayor and the Superintendent of Schools respectively duly authorized thereto. CITY OF ROUND ROCK BY: 7 4 41 ATTEST: Mayor /n/YafaMAOL City Secretary ROUND ROCK INDEPENDENT SCHOOL DISTRICT BY: ATTES Deputy Sup Superin endent , 1983 , intendant f r Business DATE: September 11, 1989 SUBJECT: Council Agenda, September 14, 1989 ITEM: 11H. Consider a resolution authorizing the Mayor to enter into a contract with the Round Rock Independent School District for Tax Collection Services. STAFF RESOURCE PERSON: David Kautz STAFF RECOMMENDATION: ECONOMIC IMPACT: Contract for tax assessment and collection services as provided in the attached agreement. The Fee is $40,310.00 This represents a savings of $10,855.00 Over last year due to a reduction in the RRISD Tax Office personnel budget.