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R-89-1373 - 11/9/1989ATTEST: WHEREAS, the City of Round Rock and the Capitol Area Volunteer Center, Inc. ("Center ") have previously entered into a contract whereby the Center operates and manages a volunteer center in Round Rock providing volunteers in service to City government programs, and WHEREAS, the Center has been very successful in providing improved services to City residents at modest expense, and WHEREAS, the term of the existing contract expired on September 30, 1989, and WHEREAS, the City and the Center wish to renew the contract for an additional year, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a Volunteer Services Program Contract with the Center, a copy of said Contract being attached hereto and incorporated herein for all purposes. RESOLVED this 9th day of November, 1989. C- RS11099B RESOLUTION NO. 1373 2 MIKE ROBINSON, Mayor City of Round Rock, Texas THIS AGREEMENT, is entered into on the date last shown, by and between City of Round Rock (hereinafter called "City "), a political subdivision of the State of Texas, acting by and through Mike Robinson, its Mayor, and Capital Area Volunteer Center, Inc., acting by and through Jackie Jordan - Davis, its duly authorized Executive Director. The parties agree to perform and comply with the obligations, terms, and conditions of this contract as hereinafter set forth: 1.0 TERM OF AGREEMENT This agreement will be in effect from the 1st day of November 1989 until the 31st day of October 1990. 2.0 CONSIDERATION 2.1 Payment by the City: Subject to the terms and conditions set forth herein, the City agrees to pay to the contractor for services rendered by the contractor pursuant to this agreement during the term indicated in paragraph (1.0) above, the sum of $ 11 2.2 General duties of Contractor: The contractor agrees to operate and manage a volunteer center in Round Rock for the purposes of providing volunteers and coordinating the efforts of volunteers in service to City government programs as requested by the City. The services to be provided by the contract will include, but not limited to: 3. Assisting City Department heads and the City Department of Personnel & Budget in writing and updating volunteer job descriptions. 4. Recruiting, interviewing, and screening prospective volunteer workers for the City. 5. Conducting orientation sessions for volunteer workers. 6. Scheduling and monitoring volunteer workers' progress. 7. Maintaining records and reports on the volunteer program for Round Rock; and, GVSPCAGREE VOLUNTEER SERVICES PROGRAM CONTRACT 1. Interviewing the staff in each City Department on a regular basis to determine and evaluate the feasibility of each department's using volunteer workers. 2. Conducting an orientation session for each City Department on the management of volunteer workers. 8. Conducting program evaluation on a regular basis and reporting to the City's appointed representative under this contract. 3.0 REPRESENTATIVES OF THE PARTIES 3.1 City Representative: The Personnel Administrative Assistant to the Round Rock Personnel & Budget Department (hereinafter called City Representative "), will be the City's representative for the administration of this contract. 3.2 Contractor Representative: Jackie Jordan -Davis will be the Contractor's representative for the management of all contractual matters pertaining to this agreement. 4.0 COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS The contractor will comply with all applicable laws, ordinances, and codes of the Federal, State, and local governments during the terms of this contract. 5.0 TERMINATION 5.1 Either party may terminate this agreement, provided that the terminating party will give a least sixty (60) days written notice to the other party in the manner provided for giving notice generally under this contract. 5.2 If either party should terminated this contract before the end of the terms stated in paragraph (1.0) above: the (1) The City will not be obligated to pay Contractor for any expenses which the Contractor incurred on or after the date of termination; and (2) The Contractor will not be obligated to perform any services under this contract from and after the date of termination, except those relating to final reports, accountings, and other procedures relating to the winding up of the administration of this contract. 5.3 Nothing in this section relating to termination will be construed to mean that either party waives its right to causes of action or remedies for breaches of this contract which occur before the effective date of termination by virtue of such termination. 6.0 PAYMENTS TO CONTRACTOR 6.1 Payment to the Contractor by the City will be based upon: 2. (1) an invoice requesting draw down of funds; and (2) an expenditure report. The Contractor will deliver the invoice and expenditure report to the City Personnel & Budget Department no later than the tenth (10th) working day of the month following the month covered by the invoice and expenditure report. 6.3 Upon receipt and approval by the City of each invoice and monthly expenditure report, the City will process payment to the Contractor in an amount equal to one - twelth (1/12) of the total consideration to be paid by the City during the term of this contract. Any amount exceeding such one - twelth share for any given month will be the subject of the approval of the City Council. 6.4 Notwithstanding the foregoing, the City will have the right to withhold payment for the final month that this contract is in effect until a final accounting has been submitted to the City. 7.0 PROPERTY PURCHASED WITH CITY FUNDS 7.1 No property of any kind, especially office equipment, office furniture, or other similar articles of personal property, will be purchased by the Contractor in whole or in part with City funds unless the Contractor receives the express permission of the City Council. If the City Council grants such permission, the Contractor shall permit authorized agents of the City to inventory and mark such property for identification as City property. 7.2 It is agreed that such property will be the property of the City. In further consideration of the Contractor's services, the Contractor has the right to use such property in connection with the performance of its duties under this contract without charge, but upon expiration or termination of this contract, such property will be returned to the City or the City may send its agents to the premises where the property is located and recover same, allowing a reasonable time for the winding up of the administration of this contract. 8.0 INSURANCE 8.1 The contractor will maintain adequate and continuois liability insurance on all vehicles owned, leased, or operated by the 3. Contractor which vehicles are used at any time in service to the City. All employees of the Contractor who perform services for the City pursuant to this contract and all volunteers provided by the Contractor to work for the City who drive a vehicle during the normal course and scope of their employment or tenure of service must possess a valid Texas drivers license and liability insurance. Evidence of the employee's current possession of a valid drivers and insurance must be maintained on a current basis in the Contractor's files. 8.2 To the extent that insurance is required by this contract, losses actually incurred which are not covered by insurance are not allowable costs under this contract. 9.0 AUDITING AND MAINTENANCE OF RECORDS 9.1 The Contractor will maintain records of all receipts and disbursements and any other records which pertain to, directly or indirectly, any expenses which the City is obligated to pay for, or reimburse the Contractor for, under this contract. Such records will be maintained by the Contractor until a final accounting of the Contractor's management of funds paid by the City to it has been presented to the City Council and the City Council has approved such accounting. The requirement that such records be maintained by the Contractor and the requirement that a final accounting be presented to the City Council for its approval will be binding upon the Contractor even after the effective date of termination or expiration of this contract. 10.0 REPORTS AND INFORMATION 10.1 Every month, along with its submission of the invoice and expenditure report, the Contractor will submit a report to the Director of City Personnel & Budget a report on volunteer service done for the City during the previous calendar period. The report will contain a breakdown on an individual City department basis of: (1) the number of requests for volunteers and service made by each City department; (2) the number of requests for services filled for each department by the Contractor; (3) a list of all the types of 4. jobs filled by the Contractor for each City department; and, (4) the total number of hours worked by volunteers in service for each City department. 10.2 At such time and in such form as the City may require, the Contractor will furnish such statements, records, reports, data, and information as the City may request pertaining to matters covered by this contract. A final report must be submitted to the City prior to payment of the last installment of this contract. 11.0 PUBLICATIONS All published material and written reports submitted under this project must be originally developed material unless otherwise specifically provided in the contract document. When material not originally developed is included in a report, it will have the source identified. This identification may be in the body of the report or by footnote. This provision is applicable when the material is in a verbatim or extensive paraphrase format. 12.0 RIGHTS TO PROPOSAL AND CONTRACTUAL MATERIAL All reports, charts, schedules, or other appended documentation to any proposal, contents of basis proposal, or contracts and any responses, inquiries, correspondence, and related materials submitted by the Contractor will become the property of the City upon receipt of the paragraph. 13.0 COPYRIGHTS AND RIGHTS IN DATA Where activities supported by this project produce original computer programs, writings, sound recordings, pictorial reproduction, drawings, or other graphical representation and works of any similar nature (the term "computer program" includes executable computer programs and supporting data in any form), the City has the right to use, duplicate, and disclose, in whole or in part, such material, in any manner, for any purpose whatsoever, and cause others to do so. If the material is copyrightable the subgrantee may copyright the material, and the City reserves a royalty -free, non - exclusive, and irrevocable license to reproduce, 5. publish, and use such materials, in whole or in part, or authorize others to do so. 14.0 NOTIFICATION OF ACTION BROUGHT In the event that any claims, demands, suits, or other actions are made or brought by any person, firm, corporation, or other entity against the Contractor, the Contractor shall give written notice thereof to the City within two (2) working days after having been notified of such claim, demand, suit, or action. The notice will state: (1) the date and hour of notification of any such claim, demand, suit, or other action; (2) the names and addresses of the person, firm, corporation, or other entity making such claim; (3) the basis of such claim, action, or proceeding; (4) and the name of any person against whom such claim is being made. The notice required hereunder will be in writing and will be given in the manner provided for notices generally under this contract subject to the requirements listed in this paragraph. 15.0 ASSIGNMENT The Contractor shall not transfer, pledge, or otherwise assign this contract or any interest therein, or any claim arising thereunder, to anyone without the prior written approval of the City. 16.0 SEVERABILITY If any provision of this contract is held invalid, illegal, or unenforceable, the remainder of this contract will remain in force and effect and will be construed to conform to the intent of the parties. 17.0 NO WAIVER OF PERFORMANCE Any waiver by either party to this contract or any breach of this contract will not constitute a continuing waiver of any other prior or subsequent breach of the contract. 18.0 NOTICES 18.1 All notices under this contract, except as otherwise specifically provided herein, will be in writing and will be either 6. hand delivered, or sent postage prepaid, by U.S. Mail, certified or registered mail with return receipt requested. 18.2 Notice to the Contractor will be sent to the following person at the following address: Jackie Jordan - Davis, Capital Area Volunteer Center, Inc., 5828 Balcones, Suite 205, Austin, Texas 78731. 18.3 Notice to the City will be sent to the following persons at the following address: Director, Round Rock Personnel & Budget, Round Rock City Annex, Round Rock, Texas 78664; with copy to (certified or registered mail, return receipt requested, is not required): Round Rock City Attorney, Round Rock, Texas 78664. 18.4 Notice will be deemed effective, if sent in the manner prescribed above, immediately in the case of hand delivery, and three days after the date of posting in the case of mailing. 19.0 VENUE Both parties agree that venue for any litigation arising from this contract will lie in Round Rock, Williamson County, Texas. 20.0 ENTIRE AGREEMENT /CHANGES IN THE CONTRACT This contract constitutes the entire agreement of the parties hereto and cannot be changed except by a writing, signed by the party to be charged. No officer, agent, employee, or representative of the City has any authority to modify the terms of this contract except in accordance with such express authority as may be granted by the Round Rock City Council. 21.0 HOLD HARMLESS The Contractor agrees to save and hold harmless the City, its agents, servants, officials, and employees from any and all liability or negligence of whatsoever type or nature, resulting from any act of commission or ommission by the Contractor, its agents, servants, employees or any volunteers which it places in service to the City, arising from any activities performed pursuant to this contract. 7. 1989. ATTEST: EXECUTED IN DUPLICATE ORIGINALS on this 9th day of November, 0 N LAND, City Secretary ROUND ROCK, TEXAS By: . , / MIKE ROBINSON, Mayor CAPITAL AREA VOLUNTEER CENTER, INC. By: JACKIE JORDAN - DAIVS, Executive Director 8. DATE: November 6, 1989 SUBJECT: City Council Agenda, November 9, 1989 ITEM: 8B. Consider a resolution authorizing the Mayor to enter into a contract with the Volunteer Center. STAFF RESOURCE PERSON: Joanne Land STAFF RECOMMENDATION: This contract as presented is the same as last year. Volunteer Center reports are attached for your review. Also a representative will be at the meeting to answer any questions you may have. to: GVSPCAGREE VOLUNTEER SERVICES PROGRAM CONTRACT THIS AGREEMENT, is entered into on the date last shown, by and between City of Round Rock (hereinafter called "City "), a political subdivision of the State of Texas, acting by and through Mike Robinson, its Mayor, and Capital Area Volunteer Center, Inc., acting by and through Jackie Jordan - Davis, its duly authorized Executive Director. The parties agree to perform and comply with the obligations, terms, and conditions of this contract as hereinafter set forth: 1.0 TERM OF AGREEMENT This agreement will be in effect from the 1st day of November 1989 until the 31st day of October 1990. 2.0 CONSIDERATION 2.1 Payment by the City: Subject to the terms and conditions set forth herein, the City agrees to pay to the contractor for services rendered by the contractor pursuant to this agreement during the term indicated in paragraph (1.0) above, the sum of $ '1 ) 7064) 2.2 General duties of Contractor: The contractor agrees to operate and manage a volunteer center in Round Rock for the purposes of providing volunteers and coordinating the efforts of volunteers in service to City government programs as requested by the City. The services to be provided by the contract will include, but not limited 1. Interviewing the staff in each City Department on a regular basis to determine and evaluate the feasibility of each department's using volunteer workers. 2. Conducting an orientation session for each City Department on the management of volunteer workers. 3. Assisting City Department heads and the City Department of Personnel & Budget in writing and updating volunteer job descriptions. 4. Recruiting, interviewing, and screening prospective volunteer workers for the City. 5. Conducting orientation sessions for volunteer workers. 6. Scheduling and monitoring volunteer workers' progress. 7. Maintaining records and reports on the volunteer program for Round Rock; and, 8. Conducting program evaluation on a regular basis and reporting to the City's appointed representative under this contract. 3.0 REPRESENTATIVES OF THE PARTIES 3.1 City Representative: The Personnel Administrative Assistant to the Round Rock Personnel & Budget Department (hereinafter called City Representative "), will be the City's representative for the administration of this contract. 3.2 Contractor Representative: Jackie Jordan -Davis will be the Contractor's representative for the management of all contractual matters pertaining to this agreement. 4.0 COMPLIANCE WITH FEDERAL, STATE AND LOCAL LAWS The contractor will comply with all applicable laws, ordinances, and codes of the Federal, State, and local governments during the terms of this contract. 5.0 TERMINATION 5.1 Either party may terminate this agreement, provided that the terminating party will give a least sixty (60) days written notice to the other party in the manner provided for giving notice generally under this contract. 5.2 If either party should terminated this contract before the end of the terms stated in paragraph (1.0) above: the (1) The City will not be obligated to pay Contractor for any expenses which the Contractor incurred on or after the date of termination; and (2) The Contractor will not be obligated to perform any services under this contract from and after the date of termination, except those relating to final reports, accountings, and other procedures relating to the winding up of the administration of this contract. 5.3 Nothing in this section relating to termination will be construed to mean that either party waives its right to causes of action or remedies for breaches of this contract which occur before the effective date of termination by virtue of such termination. 6.0 PAYMENTS TO CONTRACTOR 6.1 Payment to the Contractor by the City will be based upon: 2. (1) an invoice requesting draw down of funds; and (2) an expenditure report. The Contractor will deliver the invoice and expenditure report to the City Personnel & Budget Department no later than the tenth (10th) working day of the month following the month covered by the invoice and expenditure report. 6.3 Upon receipt and approval by the City of each invoice and monthly expenditure report, the City will process payment to the Contractor in an amount equal to one - twelth (1/12) of the total consideration to be paid by the City during the term of this contract. Any amount exceeding such one - twelth share for any given month will be the subject of the approval of the City Council. 6.4 Notwithstanding the foregoing, the City will have the right to withhold payment for the final month that this contract is in effect until a final accounting has been submitted to the City. 7.0 PROPERTY PURCHASED WITH CITY FUNDS 7.1 No property of any kind, especially office equipment, office furniture, or other similar articles of personal property, will be purchased by the Contractor in whole or in part with City funds unless the Contractor receives the express permission of the City Council. If the City Council grants such permission, the Contractor shall permit authorized agents of the City to inventory and mark such property for identification as City property. 7.2 It is agreed that such property will be the property of the City. In further consideration of the Contractor's services, the Contractor has the right to use such property in connection with the performance of its duties under this contract without charge, but upon expiration or termination of this contract, such property will be returned to the City or the City may send its agents to the premises where the property is located and recover same, allowing a reasonable time for the winding up of the administration of this contract. 8.0 INSURANCE 8.1 The contractor will maintain adequate and continuois liability insurance on all vehicles owned, leased, or operated by the 3. Contractor which vehicles are used at any time in service to the City. All employees of the Contractor who perform services for the City pursuant to this contract and all volunteers provided by the Contractor to work for the City who drive a vehicle during the normal course and scope of their employment or tenure of service must possess a valid Texas drivers license and liability insurance. Evidence of the employee's current possession of a valid drivers and insurance must be maintained on a current basis in the Contractor's files. 8.2 To the extent that insurance is required by this contract, losses actually incurred which are not covered by insurance are not allowable costs under this contract. 9.0 AUDITING AND MAINTENANCE OF RECORDS 9.1 The Contractor will maintain records of all receipts and disbursements and any other records which pertain to, directly or indirectly, any expenses which the City is obligated to pay for, or reimburse the Contractor for, under this contract. Such records will be maintained by the Contractor until a final accounting of the Contractor's management of funds paid by the City to it has been presented to the City Council and the City Council has approved such accounting. The requirement that such records be maintained by the Contractor and the requirement that a final accounting be presented to the City Council for its approval will be binding upon the Contractor even after the effective date of termination or expiration of this contract. 10.0 REPORTS AND INFORMATION 10.1 Every month, along with its submission of the invoice and expenditure report, the Contractor will submit a report to the Director of City Personnel & Budget a report on volunteer service done for the City during the previous calendar period. The report will contain a breakdown on an individual City department basis of: (1) the number of requests for volunteers and service made by each City department; (2) the number of requests for services filled for each department by the Contractor; (3) a list of all the types of 4. jobs filled by the Contractor for each City department; and, (4) the total number of hours worked by volunteers in service for each City department. 10.2 At such time and in such form as the City may require, the Contractor will furnish such statements, records, reports, data, and information as the City may request pertaining to matters covered by this contract. A final report must be submitted to the City prior to payment of the last installment of this contract. 11.0 PUBLICATIONS All published material and written reports submitted under this project must be originally developed material unless otherwise specifically provided in the contract document. When material not originally developed is included in a report, it will have the source identified. This identification may be in the body of the report or by footnote. This provision is applicable when the material is in a verbatim or extensive paraphrase format. 12.0 RIGHTS TO PROPOSAL AND CONTRACTUAL MATERIAL All reports, charts, schedules, or other appended documentation to any proposal, contents of basis proposal, or contracts and any responses, inquiries, correspondence, and related materials submitted by the Contractor will become the property of the City upon receipt of the paragraph. 13.0 COPYRIGHTS AND RIGHTS IN DATA Where activities supported by this project produce original computer programs, writings, sound recordings, pictorial reproduction, drawings, or other graphical representation and works of any similar nature (the term "computer program" includes executable computer programs and supporting data in any form), the City has the right to use, duplicate, and disclose, in whole or in part, such material, in any manner, for any purpose whatsoever, and cause others to do so. If the material is copyrightable the subgrantee may copyright the material, and the City reserves a royalty -free, non - exclusive, and irrevocable license to reproduce, 5. publish, and use such materials, in whole or in part, or authorize others to do so. 14.0 NOTIFICATION OF ACTION BROUGHT In the event that any claims, demands, suits, or other actions are made or brought by any person, firm, corporation, or other entity against the Contractor, the Contractor shall give written notice thereof to the City within two (2) working days after having been notified of such claim, demand, suit, or action. The notice will state: (1) the date and hour of notification of any such claim, demand, suit, or other action; (2) the names and addresses of the person, firm, corporation, or other entity making such claim; (3) the basis of such claim, action, or proceeding; (4) and the name of any person against whom such claim is being made. The notice required hereunder will be in writing and will be given in the manner provided for notices generally under this contract subject to the requirements listed in this paragraph. 15.0 ASSIGNMENT The Contractor shall not transfer, pledge, or otherwise assign this contract or any interest therein, or any claim arising thereunder, to anyone without the prior written approval of the City. 16.0 SEVERABILITY If any provision of this contract is held invalid, illegal, or unenforceable, the remainder of this contract will remain in force and effect and will be construed to conform to the intent of the parties. 17.0 NO WAIVER OF PERFORMANCE Any waiver by either party to this contract or any breach of this contract will not constitute a continuing waiver of any other prior or subsequent breach of the contract. 18.0 NOTICES 18.1 All notices under this contract, except as otherwise specifically provided herein, will be in writing and will be either 6. hand delivered, or sent postage prepaid, by U.S. Mail, certified or registered mail with return receipt requested. 18.2 Notice to the Contractor will be sent to the following person at the following address: Jackie Jordan - Davis, Capital Area Volunteer Center, Inc., 5828 Balcones, Suite 205, Austin, Texas 78731. 18.3 Notice to the City will be sent to the following persons at the following address: Director, Round Rock Personnel & Budget, Round Rock City Annex, Round Rock, Texas 78664; with copy to (certified or registered mail, return receipt requested, is not required): Round Rock City Attorney, Round Rock, Texas 78664. 18.4 Notice will be deemed effective, if sent in the manner prescribed above, immediately in the case of hand delivery, and three days after the date of posting in the case of mailing. 19.0 VENUE Both parties agree that venue for any litigation arising from this contract will lie in Round Rock, Williamson County, Texas. 20.0 ENTIRE AGREEMENT /CHANGES IN THE CONTRACT This contract constitutes the entire agreement of the parties hereto and cannot be changed except by a writing, signed by the party to be charged. No officer, agent, employee, or representative of the City has any authority to modify the terms of this contract except in accordance with such express authority as may be granted by the Round Rock City Council. 21.0 HOLD HARMLESS The Contractor agrees to save and hold harmless the City, its agents, servants, officials, and employees from any and all liability or negligence of whatsoever type or nature, resulting from any act of commission or ommission by the Contractor, its agents, servants, employees or any volunteers which it places in service to the City, arising from any activities performed pursuant to this contract. 7 . 1989. ATTEST: EXECUTED IN DUPLICATE ORIGINALS on this 9th day of November, ROUND ROCK, TEXAS ,a j 2 0 NE LAND, City Secretary By: MIKE ROBINSON, Mayor CAPITAL AREA VOLUNTEER CENTER, INC. By: JACKIE JORDAN - DAIVS, Executive Director 8. nnnno'n I, o 1:778,717( rn n ',.i cLo L. o r. W yf FejW. RI City of Round Rock Round Rock City Council 211 E. Main Street Round Rock, TX 78664 Dear Council and Staff: '_ ~F E VO a NTri' , Volunteer Clearinghouse Austin in Action fechnical Assistance October 16, 1989 October marks the closing of the third fiscal year that the Round Rock Volunteer Center has been associated with the City of Round Rock. This year there was a change in Directors in October and in May. With these changes, the Round Rock Volunteer Center has still grown and more than doubled the hours and number of volunteers. We hope that we will be able to continue to grow and assist the City with its needs. I look forward to continuing the work with the City staff to focus on their needs and the direction that we want the Volunteer Center to grow. Sincerel Pat Patterson, Director Round Rock Volunteer Center 5828 Bal.con s 4205 Austin, Texas 7873E (512) 451-6851 + 'SS 2) 0_ ~G€ Clearinghouse Satellite Office 22 East Min, Round Rock,Texas iS.64 512 -32f3 -4575 "Lend r Hand" Member New Placements October 351 •(2)* November 26 (92)* December 120 (6)* January 28 (11)* February 34 (14)* March 42 (25)* April 53 (12)* May 46 (17)* June 51 (8)* July 11 (7)* August 31 (11)* September 23 Total 571 * CSRs 1988 -1989 YEAR END REPORT Hours Volunteered 1,460.00 201.25 653.75 296.00 330.50 464.00 380.75 442.50 671.25 624.50 347.00 416.00 6,287.5 Estimated Salary Savings 5,076.39 864.60 2,580.03 1,434.39 1,712.27 2,447.41 1,760.13 2,125.36 3,021.82 2,631.57 1,742.34 1,536.83 $26,933.14 COMPARISON OF ROUND ROCK VOLUNTEER CENTER'S YEAR END FIGURES 1986 -87 1987 -88 1988 -89 Placements Volunteer Hrs Placements Volunteer Hrs City Secretary * 3 28 9 77 Community Development * 4 122 2 102 and Planning Data Processing * 6 432 2 55 Finance * 1 19 2 27 Fire Dept. * 2 3 2 118 Library * 32 765 37 1,844 Municipal Court * 5 91 4 89 PARD * 31 316 355 2,173 Public Safety * 18 543 12 463 Public Works * 5 211 14 296 Volunteer Center * 30 205 14 42 Water Collections * 2 85 5 327 Special Projects: Titus Coats * * 67 236 C of C Exhibit * * 4 62 Dial -A -Ride * 14 129 Helpline * * 2 30 Frontier Days * * 6 54 Coat Rack * * 1 20 YMCA Youth Proj. * * 5 43 The Vietnam Moving Wall * * 11 75 Year Total 523 137 2,819 568 6,269 * No breakdown of figures for this time Department/ Job Title Data Processing Data Entry Clerical Programmer Finance Research Assistant Consultant Office Assistant ROUND ROCK MUNICIPAL VOLUNTEER PROGRAM SEPTEMBER 1989 Submitted by Pat Patterson Requests City Secretary Photographer 1 2 8 8 76.5 Office Assistant 2 0 1 0 7.0 Community Development 2 0 2 0 101.5 and Planning Historical Site Investigator Clerical 2 Placements Hours Year Year Current to Date Current to Date 0 2 0 55 0 2 0 27 Fire Department 1 1 2 8 117.75 Photographer Coordinator Dispatcher Library 6 0 37 150 1843.75 Shelvers Storytellers Display Coordinator Adult Programmer Book Preparers Library Assistant Department/ Job Title Requests Placements Hours Year Year Current to Date Current to Date Municipal Court 1 0 4 0 88.50 Bilingual Interpreter Clerical Parks and Recreation 10 0 355 5 2,173.50 Graphic Artist Photographer Handyman Gardner Events Assistants Clerical Public Safety 2 0 12 17 463.25 Phone Counselor Cleaning & Maintenance Public Works 7 2 14 25 296 Switchboard Operator Brush Pick -Up Pick -up signs .Mechanical Engineer Assistant Animal Control Volunteer Center - Round Rock 2 0 14 0 42 Telephone Counselors Volunteer Recognition Water Collections Department 2 1 5 75 327 General Clerical Data Entry Special Projects Tim's Coats for Kids 0 0 67 0 236 Chamber of Commerce Exhibit 1 0 4 0 62.5 Dial -A -Ride 0 0 14 0 129 Helpline 2 1 2 6 30 Frontier Days 1 0 6 0 54.5 Coat Rack 1 1 1 0 20 YMCA Youth Project 1 5 5 43 43 The Moving Wall 1 11 11 79 79 TOTALS 46 23 568 416 6,287.50 J Hours Given by Volunteers 416 6,287.50 Estimated Value of Volunteer Hours $ 1,536.83 $26,933.14 RR -MON -REP ********* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** ACCUMULATED CURRENT MONTH YEAR '10 DATE ROUND ROCK MONTHLY REPORT SEPTEMBER 1989 DEPARTMENT/ VOLUNTEER HOURS SALARY SAVINGS CITY SECRETARY Tracy Simms 4 P. Patterson 2 David Howard 2 Total 8 @ 8.32 66.56 DATA PROCESSING FIRE James Anderson 8 @ 4.25 34.00 LIBRARY Book Preparers Sharon Johle 8 Maxene Felux 9 Total 17 @ 5.77/hr. 98.09 Circulation Dorsey Morris 28 Carson Perkins 5 Frances Wilcox 13 Tina Liu 9 Alice Sandberg 8 Carolyn Lovinggood 8 Leslie Wheeler 8 Bud Phillips 3 Sharon Johansen 10 Gennie Johle 4 Jennifer Johnson 37 Total 133 9 4.55 605.15 DEPARTMENT/ VOLUNTEER HOURS SALARY SAVINGS PARKS AND RECREATION Rebecca Kuback 5 Total 5 @5.28 /hr. 26.40 PUBLIC SAFETY Sherrill Miller 8 Sally Stuart 3 Total 11 Jorge Jordan 6 @ 4.25/hr. UTILITY PAYMENT Bob Clifford 48 Total 48 @ 7.31/hr. 350.88 Vicki Judd 27 @ 5.28/hr. 142.56 ANIMAL CONTROL Brian Noblin Total PUBLIC WORKS Celeste Jones 7 Peggy Mauch 16 23 25 Volunteers 11 CRS Special Projects ********************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** Helpline James Anderson 6 6 YMCA Project Jason Bentley 12 Charles Mance 12 Jorge Jordan 6 J. D. Crane 5 Josh Pasemore 8 43 @ 5.25/hr. 2 2 @ 4.25/hr. 57.75 25.50 8.50 @ 5.28/hr. 121.44 Total Hours 288 Salary Savings $1,536.83 DEPARTMENT/ VOLUNTEER HOURS SALARY SAVINGS Special Projects (Continued) The Moving Wall J. D. Crane 6 Lin Brinkman 14 Bob Tagge 3 Charles McGee 36 Robert Brinkman 4 Andrew Brinkman 4 Mike Ritenhauer 4 Spencer Price 4 Pat Patterson 4 79 TOTAL HOURS 416 ROUND ROCK DIRECTOR'S REPORT FOR THE MONTH OF SEPTEMBER 1989 Agencies and Departments Visited: 1. Chamber of Commerce The Moving Wall 2. Volunteer briefing at Arboretum 3. University of Texas Volunteer Fair 4. Y.M.C.A. to set up work days for volunteers 5. United Way Kick -off Breakfast 6. Helpline - Board Meeting 7. Planning and Zoning Meeting with volunteer 8. Helpline Meeting 9. Volunteer Convention September 1. In R.R. office. Volunteer file written and delivered to the R.R. Leader. 4. Labor Day 5. In R.R. office. Worked on Monthly Report. 6. Staff Meeting at 8:30. Worked in Austin until 11:00 then out to Round Rock. 7. Worked at the Moving Wall Exhibit. 8. In R :R. office. 11. In R.R. office. 12. 8:30 Staff Meeting; 10:00 meeting with Jackie; 12:00 staff/ volunteer meeting. 13. Volunteer briefing at the Arboretum. 14. 8:00 -10 :30 in Round Rock office. University of Texas Volunteer Fair, 11:00 -2:00. 2:30 Budget Meeting with Eddie. 6:00 - 9:15 City Council Meeting to give thanks for their support. 15. Set up work session at the Y.M.C.A. for young CSRs. Visited with Dave Allen to get this set. Visited Serving Center on a report that they needed help with. 18. In R.R. office. 19. United Way Kick -off Breakfast with Jackie. Distributed Volunteer Flyers for Jackie. 20. Volunteer Fair at the Arboretum, 9:00 to 3:00. 21. Helpline Meeting of Board, 7:30 a.m. - 2:00 p.m. Debriefing on Fair in Austin. New volunteer to video P & Z meetings. ROUND ROCK DIRECTOR'S REPORT FOR THE MONTH OF SEPTEMBER 1989 (CONTINUED) 22. In R.R. office. 25. In R.R. office. Picked up clothing from a man who was moving to recycle to persons who could use them. Visited with Robert Griffith at First State Bank, who donated 350 pencils to the Home Demonstration Clubs for their convention. 26. Meeting with volunteer, and Planning and Zoning to talk over a project. 27. Volunteer Convention, 8:00 a.m. until 9:30 p.m. 28. Volunteer Convention, 8:00 a.m. until 2:00 p.m. Picked up clothes from Austin office for Round Rock Clothes Closet. 29. In R.R. office. Picked up donated paint to paint the Helpline Office. Wrote and delivered Volunteer File. 30. 10:00 a.m., met volunteer at Helpline Office to paint. The month of September was busy in planning and learning, but slow in signing up volunteers for positions. The Moving Wall was in Round Rock from September 6 through September 12 in Old Settlers Park. I sent many volunteers to work, but unfortunately records were not kept on the volunteer hours worked. The Chamber of Commerce did thank the Round Rock Volunteer Center for their help. The Y.M.C.A. used the young CSR volunteers on Saturday work days. They cleaned the Day Care yard and worked around the Center. Dave Allen reports that the youths were a lot of help, and he feels that he can offer them some guidance along with volunteer hours. I worked at University of Texas Volunteer Fair and the Arboretum Volunteer Fair. A lot of information was shared by agencies and some good volunteer contacts were made. The Volunteer Convention was well spent in talking to other Volunteer Center directors, and for myself, seeing all the agencies and businesses who use volunteers, was very beneficial. Work has begun on the Outlaw 100 Bike Tour for October 21. A large group of volunteers will be used on this activity. Recycled: Mens clothing to area nursing home. Clothing from The Limited and other donations to the R.R. Clothes Closet. Y.M.C.A. donated leftovers from camp to Clothes Closet. (Socks, under- wear, shoes and lunch kits) Fresh pears were taken to the Serving Center and to Lancehaven. Walmart donated paint and paint roller to paint the Helpline office. ARTICLES AND PROJECTS HIGHLIGHTS OF ACTIVITIES FOR THE ROUND ROCK VOLUNTEER CENTER FOR 1989 o A new roof.was given to the Senior Activity Center through the efforts of the Volunteer Center. • A large donation of surplus office furniture and equipment from Round Rock Bridge Bank was recycled to several Round Rock agencies. Over 50 T Shirts and T Dresses, made by an individual was donated to Round Rock Volunteer Center and recyled to Berkman Elementary School Nurse. New household goods were recycled to a new home being set up by a agency. New clothing from an Austin store was recyled to the Clothes Closet for school children. A computer and file cabinet were held for the Coalition for People in Need. Exhibits were manned for the Chamber of Commerce by 4 volunteers for a total of 62.5 hours. Tim's Coats for Kids in Round Rock was run by the Volunteer Center, using 67 volunteers for a total of 236 hours. Dial -A -Ride program used 14 volunteers for a total of 228 hours. No lives were lost due to DWI during this time. Actively working on the Coalition for the People in Need. An elderly lady was found a volunteer to take her to store and visit. Help was found for an elderly lady who needed plumbing work on her home and pest extermination. An agency was found to take care of the plumbing and a private exterminator donated his services to spray her home. The Volunteer Center wrote Goal and Objective for the Coalition for People in Need. Peggy Outon, TAP Director for the Volunteer Center, met with serveral Round Rock organizations. § �: « \2 _ . . � Volunteer Center to keep kids warm in Winter By Christie Schroeter AmerIcen- &talesman Correspondent Underprivileged children in the Round Rock area will not be with- out coats this winter, thanks to the efforts of the Volunteer Center. The center has organized a coat distribution system which will take place for the first time in this area this winter. The two Jack Brown cleaning outlets in Round Rock will accept donated coats, clean them for free and store them until they will be distributed Dec, 10, "Tim's Coats For Kids," a pro- ject sponsored by television station KVUE, Jack.:, Brown Cleaners, Goodwill Industries and the Volun- teer Center, provides warm costa that have been donated to children whose parents fall within the na- tional poverty level. The program was instigated in the Austin area last year. Marge Tripp, executive director of the Volunteer Center, headquar- C oats From Page 1 them, we will be providing storage of'the coats and assisting in the distribution," said Elliott Zirkle, Round Rock branch manager of Goodwill. Zirkle said Goodwill obtained permission by Pohl, Brown and Brown, the leasing agency for the Lake Creek Crossing Shopping Center, to use a vacant space for storing and organizing the coats. Drop -off points for donated coats will be located at the Jack Brown Cleaners locations in Round Rock as soon as the pro- gram is offically kicked off. "We need for people to wait until Nov. 21 when we have the barrels tered in Austin,; Said she is excited about bringing this program : to Round Rock and the surrounding area. The center is a clearinghouse for local volunteer opportunities for the public. The Round Rock office is a branch of the Austin center. "The reason I want to do this is to help the people who need coats in our hometown. We have an op- portunity to provide e coats for peo- ple in this area'o really are in need," Tripp, a Round Rock real- in place," Brown said. Tripp said the volunteer center is working on establishing drop -off stations in Georgetown and Taylor also. One coat per child will be provid- ed to each family who has obtained a voucher stating they are poverty level or below. Vouchers may be ob- tained by contacting the Texas De- partment of Human Services or the child's school nurse, according to Tripp. Those who have not obtained a voucher on the distribution day will be screened and must show some proof of family income, she added. dent, said. The program was a big Austin last year, according to T ry Brown, president of Jack Bro Cleaners. He eaidhe is glad it is 1 ing expanded to - include Rou Rock and surrounding commu ties this year. "We collected over 13,000 co last year and distributed all them," Brown said. "After Jack Brown has clew See Coils, Pays Page 4A —Round Rock Leader— Thursday, December 15, 1988 Giving Tree Tom Seago, an employee at Texas Instruments, passes out presents at the R ound Rock Senior Center's Christmas Party. Employees lull's production engineering department gave fruit baskets to 84 senior By MARTY LEVY Leader Staff The Round Rock Senior Center drew its biggest crowd of the year Monday for its annual Christmas party. Kathy Bufford, director of the center, estimated that about 80 Round Rock seniors attended the party at the center at 706 Deerfoot Drive. The center provides recrea- tional activities and lunches to anyone 60 years of age or older. "We usually have from 20 to 35 people at the center each day," Bufford said. "We also take meals to seniors who cannot go out. "There are no economic guidelines," she added. "We are always glad to get new participants." The cost of the meals is on a donation basis. Bufford said the suggested donation is $1. Activities at the Christmas party included carols. Susan Leclair, a participant in the center's activities, played piano for the caroling. Employees of the production engineering department at Texas Instruments distributed fruit baskets to seniors at the party. The TI gifts were part of the company's third annual Giving Tree program. In this program, TI employees decorate Christmas trees with ornaments and gifts appropriate to the needs of non - profit organizations. The trees and gifts are then delivered to the organizations by the employees_ Besides this weeks party, the Senior Center will have a Christmas dinner on Dec. 21. Leader Photo by Kevin Geil citizens at the party Monday as part of the company's,' Giving Tree program, which Is providing presents and, Christmas trees for 60 non- prollt agencies. 41 f Center treats seniors to party The TI employees also brought a Christmas tree. to donate work to aid charities Roofers association to volunteer labor, material for local projects By Christie Schroeter American- Statesman Correspondent The Central Texas chapter of the Roofing Contractors Associa- tion of Texas is going to help both the young and the elderly in Georgetown and Round Rock re- main high and dry this year. Two buildings in these cities need by the Round Rock Senior and Mary Bailey Child Develop - !Pent centers need new roofs to re- place old and' dilapidated ones. A lack of money has been the main reason the new roofs haven't been installed The centers are non -profit or- ganizations that depend on United Way or government funds. They have not had enough excess money to have new roofs installed. Rick Birkman, president of the local chapter of the Roofing Con- tractors Aasociatign, said his or- ganization heard of this need and decided to pitch in to help. "As part of our overall celebra- tion of National Roofing Month, which is this month, we decided to donate $5,000 in roofing cervices.' That includes labor and materials," Birkman said. Birkman said the purpose of the donation is to bring attention to the roofing industry in general, and show the chapter's commitment to the community. "We're rather new in this area," said Birkman, who lives in Round Rock. The chapter's office is in the Pflugerville area. "The state organization has been in existence for a number of years, but our local chapter has been in operation a year and a half. We'd like to demonstate our profession- alism," Birkman added. Twenty people belong to this as- sociation. Many of them live in Williamson County and are roofing contractors, suppliers and manu- facturers of roofing materials. Birkman said it will be a joint ef- fort on all of their parts to install the new roofs. Joyce Perry, director of the Mary Bailey Child Development Center in Georgetown, applauds the volunteer action these men are undertaking. 'It's a big job they're taking on. We've been wanting to have this done for quite a few years.' Joyce Perry "It's a big job they're taking on. Part of the roof is really in bed shape due to termites and weather. We've been wanting to have this done for quite a few years," Perry said. The development center is lo- cated at 411 E. 8th Street in the old American Legion building. The center, which is for children from low- income families, is part of the °federal Headstart program. This is a totally government funded program," Perry explained. "We service about 70 children a year, between the ages of three to five." The youngsters are instructed in a comprehensive learning develop- ment program in preparation for kindergarten. "We've been in this building for 17 years and I know that during that time we've not had a new roof. We have a problem with it leak- ing," Perry said. A hot noon meal, exercise classes, bingo and special programs are offered to senior citizens in the community during weekdays at the Round Rock Senior Center, which is across from the city pool in the Dove Creek subdivision. About 40 people a day receive the services provided at this facility. United Way contributes to this non -profit organization, but in- stalling a new roof has been high on the list of things that need to be done, and there has not been enough money to accomplish this. Birkman said his organization plans to start on the senior center first and then move on to George- town. The final completion date for both buildings should be within the next two or three weeks, according to Birkman. This is your chance to be a T. V. producer. The city is in need of a video camera operator to tape city council and planning and zoning meetings from 6 p.m to 9 P.M. each Thursday. Training is provided, and several volunteers could be used. Meetings don't always last the full three hours. Another job fora camera buff: a volunteer is neededonee a month to run a projector and help with lights for a travel film series. If you like travel films and can run a projector, this could be for you Call the volunteer center for further details. MHMR needs help in their Aquafesl booth, They will sell balloons and have a spin -art booth. This would be good for a group or an individual. Shifts are 6: 30 p,m, to l O p. m. or 9:30 p.m. to 1 a.m. July 27 -29. August 3 -5 and August 10-12. Admission to Aquafest is free on the night(sl you volunteer. Call Mary McGuire at 451 - 6691. A local agency office needs help answering telephones and with light filing. Help a Round Rock agency by donating four hours or one full day per week. Help is needed Tuesday, Thursday and Friday. Call the Volunteer Center if you can help: 388.4575. The wide variety of volunteer opportunities have never been greater than they are this summer in Round Rock. Call Round Rock Volunteer Center at 388 -4575 and let us tell you about the volunteer jobs. • One of our agencies needs telephone help. You can even work from home. All you need to do is call tutors and students for progress reports. Won't you volunteer to help? • A data entry volunteer position is available working in one of our city agencies_ High school students are encouraged to volunteer. All that is required is 4 to 8 hours a week. • Like the sun? Well, this volunteeropportunity will put you there. Road crew volunteers are needed as well as flag men for general help on local road construction_ • Gain work experience by volunteering as a clerical assistant for our court system. Duties would include typing warrants and filing. Four hours a week is all that is required, Volunteers make a difference in Austin! Find out how you can make a difference! Celebrate Austin's birthday and the spirit of volunteering at: First City's Second Annual Northwest Volunteer Fair! The Arboretum Arboretum Blvd. Please join us for food, festivities and fun! Sign up to volunteer with any of the 30+ agencies that need your help or find out more about the other 400 human service agencies that need volunteers! Trammell Crow Company rIRSTCITY,TEXRS A U S T t N KASE 101 CONTINUOUS COUNTRY Date: September 20,1989 Time: Drop by between 11:30 a.m. and 1:30 p.m. Place: KTBC•TV Austin VOLUNTEER CENTER 221 Mack 51. l�� J Round Rock, TX 78664 Lend a hand 512 -388 -4575 Pat Patterson Director, Round Rock Round Rock Dial -A -Ride 255 -5905 On December 23th, 24th, and 31st a free ride home will be offered to Round Rock citizens desiring safe transportation after the party. Don't drink and drive, dial -a -ride - 255 - 5905. To volunteer to be a driver call the Round Rock Volunteer Center - 388 -4575.