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R-90-1400 - 1/11/1990January 24, 1990 Attn: Bob Bennett, City Manager' City of Round Rock 221 East Main Street Round Rock, Tx 78664 Dear Mr. Bennett: Please be advised, Hutto State Bank has taken an assignment of the contract between R. Gill & Associates and the City of Round Rock dated January 11, 1990 for the following project: Master Plan of the existing Club house facility and azunenities incorporating all new golf course structures as well as providing architectural services for the construction of buildings needed for golf course operations. The location of this area is the former Round Rock Country Club and New City Golf Course. It is our understanding that the estimated cost of the project is $350,000.00 for new construction and $100,000.00 for renovations. Please acknowledge the assignment of the contract and the estimated cost of the project by affixing your signature below. Sincerely, Dale M. Alle President I Bob Bennett, City Manager of Round Rock, Texas, do hereby acknowledge the assignment of contract dated January 11, 1990 between R. Gill & Associates and the City of Round Rock and further ee that the estimated cost projections for new constr on to be 50,000. and $100,000. for renovations. ,,,,,: b Benn t, Cit Ma City . ound Rock P.O. Box 249 Hullo, Texas 78634 (512) 255 -1882 (512) 846 -9461 HUTTO STATE BANK Date as 7i Round Rock Branch P.O. Box 1930 Round Rock, TX 78680 (512) 255 -2261 MEMBER FDIC DATE: August 7, 1990 SUBJECT: City Council Meeting, August 9, 1990 ITEM: 11F. Consider payment to R. Gill and Associates for architectural seruices on the golf course. PROJECT ID CONTRACT PAID THIS BALANCE OR DESCRIPTION AMOUNT _ TO =DATE - - -_- P- AYMENT DUE - Golf Course -- Architectural Services PAYMENT DUE: 81,212.75 $42,244.56* $36,180.81 $1,212.75 $4,851.00 * Contract $40,425.00 plus reimbursables IP:1111 DATE: July 30, 1990 v LL INVOICE NO: 185 Amp O PROJECT NO: 2012 ASSOCIATES, ALA Mr. Jim Nuse, Director of Public Works City of Round Rock 221 E. Main Street Round Rock, Texas 78664 There is due at this time for architectural services and reimbursable items on the above referenced project, the sum of: One thousand two hundred twelve dollars and 75 cents ($1,212.75). The current status of this project is as follows: SCHEDULED PREVIOUSLY THIS DESCR IPTION .OF . WORK -.. INVOICED.. INVOICE % TO DATE ._ . Schematic Design Phase 15% $ 6,063.75 $ 6,063.75 -0- 100% $ 6,063.75 Design Development Phase 25% 10,106.25 10,106.25 -0- 100% 10,106.25 Construction Document Phase 35% 14,148.75 14,148.75 -0- 100% 14,148.75 Bidding or Negotiation Phase 5% 2,021.25 2,021.25 -0- 100% 2,021.25 Construction f Phase H - -20 8x085.00 2021.2.5 1,212.75 40% 3,2- 34.00 TOTAL 100% $40,425.00 $34,361.25 $ 1,212.75 $35,574.00 MASTER PLAN $ 4,500.00 REIMBURSABLE EXPENSES ARCHITECTURAL SERVICES TOTAL AMOUNT DUE THIS INVOICE PROJECT: Round Rock Golf Course (New Construction) TOTAL COMPLETE $ -0- 100% $ 4,500.00 $ -0- $ 1,212.75 $ 1,212.75 Authoriz d ignature Based on an estimated cost of new construction of $525,000.00, the fee will be 7.7% for an estimated total of $40,425.00 R. GILL AND ASSOCIATES. AIA. ARCHITECTS P.O. BOX 217. ROUNO ROCK. TEXAS 75664 WHEREAS, the City of Round Rock is in need of possible alterations and additions to the Round Rock Country Club, and WHEREAS, architectural services are required in connection with the construction of said alterations and additions, and WHEREAS, R. Gill & Associates has submitted an architectural contract to provide said architectural services, and WHEREAS, the City Council desires to enter into said contract with R. Gill & Associates, Now Therefore BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the Mayor is hereby authorized and directed to execute on behalf of the City a contract for architectural services with R. Gill & Associates regarding possible alterations and additions to the Round Rock Country Club, a copy of said contract being attached hereto and incorporated herein for all purposes. RESOLVED this 11th day of January, 1990. ATTEST: JO NNE LAND, City Secretary C53- RSO1110F RESOLUTION NO. / AS MIKE ROBINSON, Mayor City of Round Rock, Texas T H E A M E R I C A N I N S T I T U T E O F A.R C' N I T E C T S AIA Document B141 Standard Form of Agreement Between Owner and Architect 1987 EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. AGREEMENT made as of the 11th (eleventh) day of JANUARY in the year of Nineteen Hundred and Ninety. BETWEEN the Owner: Name and address) and the Architect: (Name and address) For the following Project: (Include detailed descnption of Project, location. address and scope.) CITY of ROUND ROCK 221 East Main Round Rock, Texas 78664 R. GILL & ASSOCIATES Yost Office Box 217 Round Rock, Texas 78681 Master Plan of the existing Club house facility and ammenities incorporating all new golf course structures as well as providing architectural services for the construction of buildings needed for golf course operations. The location of this area is the former Round Rock Country Club and NEW City Golf Course. The Owner and Architect agree as set forth below. Copyright 1917, 1926, 1948, 1951, 1953, 1958, 1961, 1963, 1966, 1967, 1970, 1974, 1977, ©1987 by The American Institute of Architects, 1735 New York Avenue, N, W., Washington, D.C. 20006. Reproduction of the material herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of the United States and will be subject to legal prosecution. AIA DOCUMENT 8141 • OWNER- ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA. • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1 NEW YORK AVENUE. N.W., WASHINGTON, D.C. 20006 B141-1987 1 ARTICLE 1 ARCHITECT'S RESPONSIBILITIES 1.1 ARCHITECTS SERVICES 1.1.1 The Architect's services consist of those services per- formed by the Architect, Architect's employees and Architect's consultants as enumerated in Articles 2 and 3 of this Agreement and any other services included in Article 12- 1.1.2 The Architect's services shall be performed as expedi- tiously as is cunvotent with professional skill and care and the orderly progress of the Work. Upon request of the Owner, the Architect shall submit for the Owners approval a, schedule for the performance of the Architect's 500-ice5 which may he adjus ed as the Project proceeds, and shall include allowances for periods of time required for the Owner's review and for approval of submissions by authorities having jurisdiction over the Project. Time limits established by this schedule approved by die Owner shall not cxeept for reasonable cause. be exceeded by thr Architect or Owner. 1.1.3 The services covered by this Agreement are subject to the time limitations contained in Subparagraph 11.5.1. ARTICLE 2 SCOPE OF ARCHITECT'S BASIC SERVICES 2.1 DEFINITION 2.1-1 The Architect's Basic Services consist of those described in Paragraphs 2.2 through 2.6 and any other services identified in Article 12 as part of Basic Services, and include normal struc- tural, mechanical and electrical engineering services. 2.2 SCHEMATIC DESIGN PHASE 2.2.1 The Architect shall review the program furnished by the Owner to ascertain the requirements of the Project and shall arrive at a mutual understanding of such requirements with the Chvner 2.2.2 The Architect shall provide a preliminary evaluation of the Owner's program, schedule and construction budget requirements, each in terms of the ocher, subject to the limita- tions set forth in Subparagraph 5.2.1. 2.2.3 The Architect shall review with the Owner alternative approaches to design and construction of the Project. 2.2.4 Based on the mutually agreed -upon program, schedule and construction budget requirements, the Architect shall prepare, for approval by the Owner, Schematic Design Docu- ments consisting of drawings and other documents illustrating the scale and relationship of Project components. 2.2.5 The Architect shall submit to the Owner a preliminary estimate of Construction Cost based on current area, volume or other unit costs. 2.3 DESIGN DEVELOPMENT PHASE 2.3.1 Based on the approved Schematic Design Documents and any adjustments authorized by the Owner in the program, AIA DOCUMENT 6141 • OWNER - ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA • 01987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N W., WASHINGTON, U C. 20006 TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT schedule or construction budget, the Architect shall prepare, for approval by the Owner, Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the Project as to architectural, struc- tural, mechanical and electrical systems, materials and such other elements as may be appropriate. 2.3.2 The Architect shall advise the Owner of any adjustments to the preliminary estimate of Construction Cost. 2.4 CONSTRUCTION DOCUMENTS PHASE 2.4.1 Based on the approved Design Development Docu ment.5 and any further adjustments in the scope or quality of the Project or in the construction budget authorized by 1110 Owner, the Architect shall prepare, for approval by the Owner, Construction Documents consisting of Drawings and Specifica- tions setting forth in detail the requirements for the construc- tion of the Project. 2.4.2 The Architect shall assist the Owner in the preparation of the necessary kidding information, bidding forms, the Condi- tions of the Contract, and the form of Agreement between the Owner and Contractor. 2.4.3 The Architect shall advise the Owner of any adjustments 10 previous preliminary estimates of Construction Cost indi- cated by changes in requrements or general market conditions. 2.4.4 The Architect shall assist the Owner in connection with the Owners responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. 2.5 BIDDING OR NEGOTIATION PHASE 2.5.1 The Architect, following the Owner's approval of the Construction Documents and of the latest preliminary estimate of Consruction Cost, shall assist the Owner to obtaining bids or negotiated proposals and assist in awarding and preparing contracts for construction. 2.6 CONSTRUCTION PHASE — ADMINISTRATION OF THE CONSTRUCTION CONTRACT 2.6.1 The Architect's responsibility to provide Basic Services for the Construction Phase under this Agreement commences with the award of the Contract for Construction and terminates at the earlier of the issuance to the Owner of the final Certificare for Payment or 60 days after the date of Substantial Completion of the Work, unless extended under the terms of Subparagraph 10.3.3. 2.6.2 The Architect shall provide administration of the Con- tract for Construcrion as set forth below and in the edition of AIA Document A201, General Conditions of the Contract for Construction, current as of the date of this Agreement, unless otherwise provided in this Agreement. 2.6.3 Duties, responsibilities and limitations of authority of the Architect shall not he restricted, modified or extended without written agreement of the Owner and Architect with consent of the Contractor, which consent shall not be unreasonably withheld. B141-1987 2 3 B141 -1987 2.6.4 The Architect shall be a representative of and shall advise and consult with the Owner (I) during construction until final payment to the Contractor is due, and (2) as an Additional Ser- vice at the Owner's direction from time to time during the cor- rection period described in the Contract for Construction. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement unless otherwise modified by written instrument. 2.6.5 The Architect shall visit the site at intervals appropriate to the stage of construction Or as otherwise agreed by the Owner and Architect in writing 10 become generally familiar with the progress and quality of the Work completed and to determine in general if the Work is being performed in a man- ner indicating that the Work when completed will he in accor- dance with the Contract Documents. However, the Architect shall nor he required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. On the basis of on -site observations as vm architect, the Architect shall keep the Owner informed of the progress anct quality of the Work, and shall endeavor to guard the Owner against defects and deficiencies in the Work. (More extensity srle representation may be agreed 10 as an Additional Service, as described in Paragraph 3. 2.) 2.6.6 The Architect shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, since these are solely the Contractor's responsibility under he Contract for Construction. The Architect shall not be responsible for the Contractors schedules or failure to carry out the Work in accor- dance with the Contract Documents. The Architect shall not have control over or charge of acts or omissions of the Contrac- tor, Subcontractors, or her agents or employees, or of any other persons performing portions of he Work, 2.6.7 The Architect shall at all Limes have access to the Work wherever it is in preparation or progress. 2.6.8 Except as may otherwise be provided in the Contract Documents or when direct communications have been spe- cially authorized, the Owner and Contractor shall communicate through the Architect. Communications by and with the Archi- tect's consultants shall be through the Architect 2.6.9 Based on the Architects observations and evaluations of the Contractor's Applications for Payment the Architect shall review and certify the amounts due the Contractor. 2.6.10 The Architect's certification for payment shall consti- tute a representation to the Owner, based on the Architect's observations at the she as provided in Subparagraph 2.6.5 and on the data comprising the Contractor's Application for Pay- ment, that the Work has progressed to the point indicated and that, to the best of the Architect's knowledge, information and belief, quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, to results of subse- quent tests and inspections, to minor deviations from the Con- tract Documents correctable prior to completion and to spe- cific qualifications expressed by the Architect. The issuance of a Certificate for Payment shall further constitute a representation that the Contractor is entitled to payment in the amount certi- fied. However, the issuance of a Certificate for Payment shall not be a representation that the Architect has (I) made exhaus- tive or continuous on -site inspections to check he quality or quantity of the Work, (2) reviewed construction means, meth. oils, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material sup- pliers and other data requested by the Owner to substantiate the Contractor's right to payment or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. 2.6.11 The Architect shall have authority to reject Work which does not conform to the Contract Documents. Whenever the Architect considers it necessay or advisable for implementa- tion of the intent of the Contract Documents, the Architect will have authority to require additional inspection or testing of the Work in accordance with the provisions of the Contract Docu- ments, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exerese or not to exer- cise such authority shall give rise 10 a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other per- sons performing portions of the Work_ 2.6.12 The Architect shall review and approve or take other appropriate action upon Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect's action shall be taken with such reasonable promptness as to cause no delay in the Work or in the con- struction of [lie Owner or of separate contractors, while allow- ing sufficient time in the Architect's professional judgment to permit adequate review. Review of such submittals is not con- ducted for the purpose of determining the acc uracy and com- pleteness of other details such as dimensions and quantities or for substantiating instructions for installation or performance of equipment or systems designed by the Contractor, all of which remain the responsibility of the Contractor to the extent required by the Contract Documents. The Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component_ When professional certification of performance characteristics of materials, systems or equipment is required by the Contract Documents, the Architect shall be entitled to rely upon such certification to establish that the materials, systems or equip- ment will meet the performance criteria required by the Con- tract Documents. 2.6.13 The Architect shall prepare Change Orders and Con- struction Change Directives_ with supporting documentation and data if deemed necessary by the Architect as provided in Subparagraphs 3.1.1 and 3.3.3, for the Owner's approval and execution in accordance with the Contract Documents, and may authorize minor changes in the Work not involving an adjustment in the Contract Sum or an extension of the Contract Time which are not inconsistent with the intent of the Contract Documents. 2.6.14 The Architect shall conduct inspections to determine the dare or dates of Substantial Completion and the date of final completion, shall receive and forward to the Owner for the Owner's review and records written warranties and related documents required by the Contract Documents and assem- bled by the Contractor, and shall issue a final Certificate for Pay- ment upon compliance with the requirements of the Contract Documents. AIA DOCUMENT 8141 • OWNER.ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA • 01987 THE AMERICAN INS7'ITLI1'E OF ARCHITECTS, 1755 NEW YORK AVENUE, N W., WASHINGTON, D. C. 20006 2.6.15 The Architect shall interpret and decide matters con- cerning performance of the Owner and Contractor under the requirements of the Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests shall be made with reasonable promptness and within any time limits agreed upon. 2.6.16 Interpretations and decisions of the Architect shall he consistent with the intent of and reasonably inferable from the Contract Documents and shall he in writing or in the form of drawings. When making such interpretations and ininal deci- sions. the Architect shall endeavor to secure faithful perfor- mance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions st, rendered in good faith. 2.6.17 l'he Architect's decisions on matters relating to aesthe- tic effect shall be Final if consistent with the intent expressed in the Contact Document,. 2.6.18 The .Architect shall render written decisions within a reasonable time on all claims, disputes or other matters in ques- tion between the Owner and Contractor relating to the execu- tion or progress of the \r'ork as provided In the Contract Documents 2.619 The Architects dec on claim.,, disputes or other matters, including those in question between the Owner and Contractor, except for those relating to aesthetic effect to pro- vided in Subparagraph 2.6.1', shall he suhjeci to arbitration ac provided m this Agreement and In the Contract Documents. ARTICLE 3 ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 The scrvicc de- scribed in this Article 3 are not included in Basic Services unless so identified in Article 12, and they shall be paid for by the Owner as provided in this Agreement, in addition to the compensation for Basic Services. The services dcscrihcd under Paragraphs 3.2 and 3.4 shall only he provided if authorized or confirmed in writing by the Owner. If services descrihed under Contingent .Additional Services in Paragraph 3.3 are required due to circumstances beyond the Architect's control. the ArChrrect shall notify 1115 Owner prior to cunt menang Such services. If the Owner deems that such services described under Paragraph 3 -3 are not required. the Owner Shall give prompt written notice to the Architect If the Owner indicates in writing that all or part of ueh Contingent Addi- tional Services are not required. the Architect shall have no obli- gation to provide those services. 3.2 PROJECT REPRESENTATION BEYOND BASIC SERVICES 3.2.1 If more extensive representation at the she than is descrihed in Subparagraph 2.6,5 is required, the Architect shall provide one or more Project Representatives to assist in carry- ing out such additional on -site responsibilities. 3.2.2 Project Representatives shall be selected, employed and directed by the Architect, and the Architect shall be compen- sated therefor as agreed by the Owner and Architect. The duties, responsibilities and limitations of authority of Project Representatives shall be as described in the edition of AIA Document 5352 current as of the date of this Agreement, unless otherwise agreed. AIA DOCUMENT B141 • OWNER-ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIM • ©(987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D C 20006 3.2.3 Through the observations by such Project Represen- tatives, the Architect shall endeavor to provide further protec- tion for the Owner against defects and deficiencies in the Work, but the furnishing of such project representation shall not modify the rights, responsibilities or obligations of the Architect as descrihed elsewhere in this Agreement. 3.3 CONTINGENT ADDITIONAL SERVICES 3.3.1 ,slaking revisions in Drawings, Specifications or other documents when such revisions arc: .1 inconsistent with approvals or instructions previously given by the Owner, including revisions made neces- sary by adjustment in the Ow=ner's program or Proj- 5(1 budget; .2 required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such documents, or .3 due to changes required as a result of Owner's fail- ure to render decisions In a timely manner. 3.3.2 Providing services required because of significant changes in the Project Including, but not limited to, size, qual- 111. complexity, 1115 Owner's schedule, or the method of kid- ding or negotiating and contracting for construction, except for services required under Subparagraph 5.2.5. 3.3.3 Preparing Drawings. Specifications and other documen- tation and supporting diva, evaluating Contractor's proposals, and pia wicimg other services in connection with Change Orders and Construction Change Directives. 3.3.4 Provicling services in connection 110X11 cvaluating substi• rations proposed b3 the Contractor and making subsequent revisions to Drawings. Specifications and other documentation resulting therefrom 3.3.5 Providing consultation concerning replacement of Work d.ntrged by fire or other cause during construction, and fur- nishing services required in connection with the replacement of such Work. 3.3.6 Providing services made necessary by the default of the Contractor, by mayor defects or dcilc,encies in the Work of the Contractor, or by failure of performance of either the Owner Or Cnntrecuor (111135'] [h5' Contact for Construction - 3.3.7 Providing tier in evaluating an extensive number of claims submitted by the Contractor or others in connection with the Work. 3.3.8 Providing services in connection with a public hearing, arbitration proceeding or legal proceeding except where the Architect is parry thereto. 3.3.9 Preparing documents for alternate, separate or sequential bids or providing services in connection with bidding, negotia- tion or construction prior to the completion of the Contruc- [ion Documents Phase. 3.4 OPTIONAL ADDITIONAL SERVICES 3.4.1 Providing analyses of the Owner's needs and program- ming the requirements of the Project 3.4.2 Providing financial feasibility or other special studies. 3.4.3 Providing planning surveys, site evaluations or com- parative studies of prospective silos. B141-1987 4 3.4.4 Providing special surveys. environmental studies and submissions required for approvals of governmental authorities or others having jurisdiction over the Project. 3.4.5 Providing services relative to future facilities, systems and equipment. 3.4.6 Providing services w investigate existing conditions or facilities or to make measured drawings thereof. 3.4.7 Providing services to verify the accuracy 01 drawings or other information furnished by the Owner. 3.4.8 Providing coordination of cunstructiun performed b separate contractors or by the Owner's own forces and coordi- nation of services required in Connection with construction performed and rquipmcnt supplied by the Owner. 3.4.9 Providing services in ConnectiO 1 with the work oLt con- struction manager or separate c■nutltants retained by the (honer. 3.4.10 Providing detailed cstirnatrs 01 Construction Cost - 3.4.11 Providing detuled qu.tntity surveys or inventories of material, equipment and labor. 3.4.12 Providing analyses of owning and operating costs. 3.4.13 Providing interior design and other similar services required for or in connection with the selection, procurement or insrllation of furniture, furnishings and related equipment. 3.4.14 Providing services for planning tenant is rental spaces. 3.4.15 slaking tnvestigauons- inventories ttf materials or equip- ment, ur r luuions and detailed approvals of existing facilities 3.4.15 Preparing a set of reproducible record drawings show- ing significant changes in the \r'ork made during construction based on marked -up prints. drawings and other data furnished by the Contractor to the Architect. 3.4.17 Providing assistance in the utilization of equipment or systems such as testing, adjusting and balancing, preparation of operation and maintenance manuals, training personnel for operation and maintenance, and consultation during operation. 3.4.18 Providing services after issuance to the Owner of the final Certificate for Pas merit. or in the uhscnce. or a final Cer- tilicue for Payment, more than (0 days after the date of Sub- stantial Completion of the Afork 3.4.19 Providing services of consultants for tither than archi- tecrurd, structural, mechanical and electrical engineering por- tions 0 the Project provided as 0 pan of Basic Services - 3.4.20 Providing any other services not otherwise included in this Agreement Or not customarily furnished in accordance with generally accepted architectural practice. 4.1 The Owner shall provide full information regarding requirements for the Project, including a program which shall set forth the Owner's objectives, schedule, constraints and cri- teria, including space requirements and relationships, flexi- bility, expandability, special equipment, systems and sire requirements. - 5 B141-1987 ARTICLE 4 OWNER'S RESPONSIBILITIES 4.2 The Owner shall establish and update an overall budget for the Project, including the Construction Cost, the Owner's other costs and reasonable contingencies related to all of these costs. 4.3 If requested by the Architect, the Owner shall furnish evi- dence that financial arrangements have been made to fulfill the Owner's obligations under this Agreement. 4.4 The Owner shall designate a representative authorized to act on the Owner's behalf with respect to the Project- The Owner or such authorized representative shall render decisions in a timely manner pertaining at documents submitted by the Architect in order to avoid unreasonable (clay in the orderly and sequential progress of the Architect's services. 4.5 The Owner shall furnish surveys describing physical characteristics. legal limitations and utility locations for the site of the Project- and 0 written legal description of the site- The surveys and legal information shall include, as applicable. grades and his of streets, alleys, pavements and adjoining property and structures, adjacent drainage; rights -of -way, restrictions, easements, encroachments, zoning, deed restric- tions, boundaries and contours of the site; locations, dimen- sions and necessary data pertaining to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall he referenced to a project benchmark. 4.6 The Owner shall furnish the services of get 'technical engi- neers when such services are requested by the Architect. Such services may include hut are not limited 1n test borings. test pits. determinations 01 soil bearing values, percolation tests, evaluations of hazardous materials, ground corrosion turd resis- tivity tests, including nccessarr operations for anticipating sub- soil conditions, with reports and appropriate professional teCOmmen tat ions. 4.6.1 The Owner shall furnish the services of other consul- tants when such services are reasonably required by the scope of the Pr)jea and are requested by the Architect. 4.7 The Owner shall furnish stmetural, mechanical, chemical, air and water pollution tests, tests for hazardous materials, and other laboratory and environmental tests, inspections and reports required by law or the Contract Documents. 4.8 The Owner shall furnish all legal, accounting and insurance counseling services as may he necessary at any time for the Project. including auditing services the Owner may require to verify the Contractor's Applications for Payment or 0) ascertain how or for what purposes the Contractor has used the money paid by or on behalf of the Owner. 4.9 The services, information, surveys and reports required by Paragraphs 4.5 through 4.8 shall be furnished at the Owner's expense, and the Architect shall be entitled to rely upon the accuracy and completeness thereof, 4.10 Prompt written notice shall be given by the Owner to the Architect if the Owner becomes aware of any fault or defect in the Project or nonconformance with the Contract Documents, 4.11 The proposed language of certificates or certifications requested of the Architect or Architect's consultants shall be submitted to the Architect for review and approval at least 14 days prior to execution. The Owner shall not request certifica- tions that would require knowledge or services beyond the scope of this Agreement. AIA DOCUMENT 8141 • OWNER ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA • ©198T 05)1 AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AvENt1E, N W, WASHINGTON, D. C. 20006 5.1 DEFINITION ARTICLE 5 CONSTRUCTION COST 5.1.1 The Constmction Cost shall be the total cost or esti- mated cost to the Owner of all elements of the Project designed or specified be the Architect. 5.1.2 The Construction Cost shall include the cost at current market rates of labor and materials furnished he the Uwwner and equipment designed. specified, selected or specially provided for by the Architect. plus a reasonable allowance for the Con- tractors overhead and profit. In addition, a re:ounable allow- ance tier contingencies shall be included for market conditions at the time of bidding and for changes in the Work during ei instruct iun- 5.1.3 Construction Cost does not include the compensation of the Architect and Architect',s consultants, the alts of the land, rights-of-way, financing or other costs which are the respon- sibility of the Owner as provided in Article 4. 5.2 RESPONSIBILITY FOR CONSTRUCTION COST 5.2.1 Evaluations of the Owners Project budget, preliminan esumates of Construction Cost and detailed estimates of Con- struction Cost. if any. prepared by the Architect. represent the Architect's hest judgment as a design professional familiar with the construction industry- It is recognized. however, that nei- ther the Architect our the Owner has control over the cost of labor, materials or equipment, over the Contractors methods of determining hied prices, or over competitive bidding. market or negotiating conditions. Accordingly, the Architect cannot and cloes nor warrant or represent that bids or ncgt lusted prices will not vary from the Owner's Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the Architect. 5.2.2 No fixed limit of Construction Cost shall be established as a condition of this Agreement Hy the furnishing, proposal or establishment of a Project budget, unless such fixed limit has been agreed upon in writing and signed by the parties hereto. If such a fixed limit has been established, the Architect shalt be permitted to include contingencies for design, bidding and price escalation, to determine what materials. equipment, com- ponent systcm,s and types of construcion are to be included in the Contract Documents, l i make reasonable adjustments in the scope of she Project and to include in the Contract Docu- ments alternate bids to adjust the Construction Cost to the fixed limit. Fixed limits, if any, shall be incre:ned in the amount of an increase in the Contract Sum occurring after execution of the Contract P11 Construction. 5.2.3 If the Bidding or Negotiation Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, any Project budget or fixed limit of Construction Cost shall be adjusted to reflect changes in the general level of prices in the construction industry between the date of submission of the Construction Documents to the Owner and the date on which proposals are sought. 5.2.4 If a fixed limit of Construction Cost (adjusted as pro- vided in Subparagraph 5.2.3) is exceeded by the lowest Kona fide bid or negotiated proposal, the Owner shall: .1 give written approval of an increase in such fixed limiq .2 authorize rebidding or renegotiating of the Project within a reasonable time AIA DOCUMENT 8141 • OWNER - ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA• • 01987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W, WASHINGTON, D.0 20006 .3 if the Project is abandoned, terminate in accordance with Paragraph 6.3'. or .4 cooperate in revising the Project scope and quality as required to reduce the Construction Cost. 5.2.5 If the Owner chooses to proceed under Clause 5.2.4.4, the Architect, without additional charge, shall modify the Con- tract Documents as necessary to comply with the fixed limit. if established as a condition of this Agreement. The modification of Contract Documents shall he the limit of the Architect's responsibility arising out of the establishment of a fixed limit. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. ARTICLE 6 USE OF ARCHITECT'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUMENTS 6.1 The Drawings, Specifications and other documents pro pared by the .Architect for this Project are instruments of the Architect's service for use solely with respect to this Project sod, unless other ise provided, the Architect shall he deemed the author of these documents and shall retain all common law, statutory and other reserved rights, including the copyright. The Owner shall be permitted to retain copies, including repro- ducible copies, of the Architect's Drawings, .Specifications and other documents for information and reference In connection with the Owner's use and occupancy of the Project The Archr tea's Drawings. Specifications or other documents .shall not he used by the Owner or others on other projects, for additions to this Project or for completion of this Project by others, unless the Architect is adjudged to be in default under this Agreement, except by agreement in writing and with appropriate compen- sation to the Architect. 6.2 Submission or distribution of documents to meet official regulatory requircnacnts nr for similar purposes in connection with the Project is not to be construed as publication in deroga- tion of the Architect's reserved rights. ARTICLE 7 ARBITRATION 7.1 Claims, disputes or other masers in question between the parties to this Agreement arising out of or relating to this Agree- ment or breach thereof shall be subject to and decided by arbi- tration in accordance with the Construction Industry Arbitra- tion Rules of the American Arbitration Association currently in effect unless the panics mutually agree otherwise. 7.2 Demand for arbitration shall be filed in writing with the other party to this Agreement and with the American Arbitra- tion Association. A demand for arbitration shall be made within a reasonable time after the claim, dispute or other matter in question has arisen. In no event shall the demand for arbitration be made after the date when institution of legal or equitable proceedings based on such claim, dispute or other matter in question would be barred by the applicable statutes of limitations. 7.3 No arbitration arising out of or relating to this Agreement shall include, by consolidation, joinder or in any other manner, an additional person or entity not a party to this Agreement, 8141 -1987 6 except by written consent` containing a specific reference to this Agreement signed by the Owner, Architect, and any other person or entity sought to be joined. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent or with a person or entity not named or described therein. The foregoing agree- ment to arbitrate and other agreements to arbitrate with an additional person or entity duly consented to by the parties to this Agreement shall he specifically enforceable in accordance with applicable lace in any court having jurisdiction thereof. 7.4 The award renclered be the arbitrator or arbitrators shall be final, and judgment may he entered upon it in accordance with applicable haw in ant court having jurisdiction thereof. ARTICLE 8 TERMINATION, SUSPENSION OR ABANDONMENT 8.1 This Agreement may be terminated by either parry upon not less than seem days' written notice should the other parry fail suhstantiallr 10 perform in accordance with the terms of this Agreement through no fault of the parry initiating tu0 temlinatiun- 8.2 If the Protect o>uspended by the Owner for more than 30 consecutive days, the :Architect shall be compensated for ser- vices performed prior to notice of. such suspension. When the Project is resumed, the Arrhnect compensation shall he equi- tably allu for expenses incurred in the interrup- tion and resumption of the Architect', 501 8.3 This Agreement mac be terminated by the Owner upon not loss than , even class written notice w the Architect in the event Char the Protect is permanently ahrurdoncd. If the Project is abandoned by the Owner for more than 90 consecutive days, the Architect mac terminate this Agreement by giving written notice. 8.4 Failure of the Ow ter to make payments to the Architect in accordance pith this Agreement shall be considered substantial nonperfo noel cause for termination 8.5 If the Owner fails to make payment when due the Archi- tect for service, and expenses, the Architect may, upon seven days' written noutc to the Owner, suspend performance ofser- vices under this .-Agreement Hitless payment in full is received by the Architect \titii;n ,even days of the date of the notice, the suspension shall uukc effect without further notice- In the event of a suspension of service,, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services 8.6 In the event of termination not the fault of the Architect, the Architect shall he compensated for services performed prior to termination, together with Reimbursable Expenses then due and all Termination Expenses as defined in Paragraph 8.7. 8.7 Termination Expenses are in addition to compensation for Basic and Additional Services, and include expenses which are directly attributable to termination. Termination Expenses shall he computed as a percentage of the total compensation for Basic Services and Additional Services earned to the time of ter- mination, as follows: .1 Twenty percent of the total compensation for Basic and Additional Services earned to date if termination occurs before or during the predesign, site analysis, or Schematic Design Phases; or 7 B141 - 1987 .2 Ten percent of the total compensation for Basic and Additional Services earned to date if termination occurs during the Design Development Phase; or .3 Five percent of the total compensation for Basic and Additional Services earned to date if termination occurs during any subsequent phase. ARTICLE 9 MISCELLANEOUS PROVISIONS 9.1 Unless otherwise provided, this Agreement shall be gov• erneci be the law of the principal place of business of the Architect. 9.2 Terms m this Agreement shall have the saute meaning as dw,c in AR Document 02111, General Conditions of the Con- tract nor Cumructiun, current as of the date of this Agreement. 9.3 Cause, tit action between the parties to this Agreement pertaining to acts or failures to act shall be deemed 111 have accrued and the applicable statutes of limitations .shall com- mence to run not later than either the elate of Substantial Com- pleti for acts nr failures to 001 occurring prior to Substantial ( uhpLaion. or the date of issuance of the final Ceruhcate for Payment for acts or failures to act occurring after Substantial Completion 9.4 The hloncr and Architect waive all rights against each other and against the contractors_ consultants, agents and employee, of the other for damages. but only to the extent 000- ercd ha property insurance during construction, except such rights as th0n may have to the proceeds of such insurance e,5 set forth ,' the edition of AIA Document 0201, General Conditions of the Contract for Construction, current as of the date of this Agreement The Owner and Architect each shall require similar waH,S from their contractors, consultants and agents - 9.5 The Owner and Architect, respectively, hind themselves, their partners, successors, assigns and legal representatives to 1110 other party to this Agreement and 10 the partners, succes- sors, assign' and legal representatives of such other party with respect to all covenants of this Agreement Neither Owner nor Architect shall ;assign this Agreement w=ithout the written con- sent 01 the Either. 9.6 711: _gicemenl represents the entire and integrated agree- ment between the Owner and Archnect and supersedes all prior negotiations. representations or agreements, either writ- ten or oral. This Agreement may he amended only by written instrument signed by both Owner and Architect. 9.7 Nothing cYmtained in this Agreement shall create a contrac- tual relationship with or a cause of action in favor of a third parry against either the Owner or Architect. 9.8 Unless otherwise provided in this Agreement, the Architect and Architect's consultants shall have no responsibility for the discovery, presence, handling, removal or disposal of or expo- sure of persons to hazardous materials in any form at the Project site, including but not limited to asbestos, asbestos products, polychlorinated biphenyl (PCB) or other toxic substances. 9.9 The Architect shall have the right to include representa- tions of the design of the Project, including photographs of the exterior and interior, among the Architect's promotional and professional materials. The Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of AIA DOCUMENT 8141 • OWNER - ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA•' • (01987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE. N W., WASHINGTON, D.C. 20106 the specific information considered by the Owner to be confi- dential or proprietary. The Owner shall provide professional credit for the Architect on the construction sign and in the pro- motional materials for the Project. ARTICLE 10 PAYMENTS TO THE ARCHITECT 10.1 DIRECT PERSONNEL EXPENSE 10.1.1 Direct Personnel Expense is defined as the direct salaries of the Architect's personnel engaged on the Project and the portion of the cost of their mandatory and customary con- tributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, pensions and similar contributions and benefits. 10.2 REIMBURSABLE EXPENSES 10.2.1 Reimbursable Expenses are in addition to compensa- tion for Basic and Additional Services and include expenses incurred by the Architect and Architect's employees and con- sultants in the interest of the Project, as identified in the follow. ing Clauses. 10.2.1.1 Expense of transportation in connection with the Project; expenses in connection with authorized out -of -town travel; long- distance communications; and fees paid for secur- ing approval of authorities having jurisdiction over the Project. 10.2.1.2 Expense of reproductions, postage and handling of Drawings, Specifications and other documents. 10.2.1.3 If authorized in advance by the Owner, expense of overtime work requiring higher than regular rates. 10.2.1.4 Expense of renderings, models and mock -ups requested by the Owner. 10.2.1.5 Expense of additional insurance coverage or limits, including professional liability insurance, requested by the Owner in excess of that normally carried by the Architect and Architect's consultants. 10.2.1.6 Expense of computer -aided design and drafting equipment time when used in connection with the Project ARTICLE 11 BASIS OF COMPENSATION AIA DOCUMENT 8141 • OW'NER- ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA. • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVENUE, NW.. WASHINGTON. D.C. 20006 10.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES 10.3.1 An initial payment as set forth in Paragraph 11.1 is the minimum payment under this Agreement. 10.3.2 Subsequent payments for Basic Services shall be made monthly and, where applicable, shall be in proportion to ser- vices performed within each phase of service, on the basis set forth in Subparagraph 11.2.2. 10.3.3 If and to the extent that the time initially established in Subparagraph 11.5.1 of this Agreement is exceeded or extended through no fault of the Architect, compensation for any ser- vices rendered during the additional period of time shall be computed in the manner set forth in Subparagraph 11.3.2. 10.3.4 When compensation is based on a percentage of Con- struction Cost and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are per- formed on those portions, in accordance with the schedule set forth in Subparagraph 11.2.2, based on (1) the lowest bona fide bid or negotiated proposal, or (2) if no such bid or proposal is received, the most recent preliminary estimate of Construction Cost or detailed estimate of Construction Cost for such por- tions of the Project 10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 10.4.1 Payments on account of the Architect's Additional Services and for Reimbursable Expenses shall be made monthly upon presentation of the Architect's statement of services ren- dered or expenses incurred. 10.5 PAYMENTS WITHHELD 10.5.1 No deductions shall be made from the Architect's com- pensation on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on account of the cost of changes in the Work other than those for which the Architect has been found to be liable. 10.6 ARCHITECT'S ACCOUNTING RECORDS 10.6.1 Records of Reimbursable Expenses and expenses per- taining to Additional Services and services performed on the basis of a multiple of Direct Personnel Expense shall be avail- able to the Owner or the Owner's authorized representative at mutually convenient times. The Owner shall compensate the Architect as follows: 11.1 AN INITIAL PAYMENT of ZERO Dollars ($ shall be made upon execution of this Agreement and credited to the Owner's account at final payment. 11.2 BASIC COMPENSATION 11.2.1 FOR BASIC SERVICES, as described in Article 2, and any other services included in Article 12 as part of Basic Services, Basic Compensation shall be computed as follows: (Insert basis of compenuanoa, mcludiag stipulated sums. mullrples or percentages, and deatyy phases to 000) particular methods of compensation apply, if necessary.) All new construction will be billed according to attached fee schedule (Exhibit t A t ). All renovation of existing facilities will be billed at 1.5 times the attached fee schedule ( Exhibit 'A'). The Master Plan will be billed according to Article 11.3.1 with a fee not to exceed $4,50( B141 -1987 8 11.2.2 Where compensation Is based on a stipulated sum or percentage of Construction Cost, progress payments for Basic Services In each phase shall total the following percentages of the total Basic Compensation payable: (Insert additional phases as appropriate) MASTER PLAN (Separate Phase) Schematic Design Phase: Design Development Phase: Construction Documents Phase: Bidding or Negotiation Phase: Construction Phase: Total Basic Compensation: one hundred percent (100 %) 11.3 COMPENSATION FOR ADDITIONAL SERVICES 11.3.1 FOR PROJECT REPRESENTATION BEYOND BASIC SERVICES, as described in Paragraph 3.2, compensation shall be corn- puled as follows: Principals $75 /hr Project Architect $60 /hr Draftsperson $40 /hr Clerical $25 /hr 11.3.2 FOR ADDITIONAL SERVICES OF THE ARCHITECT, as described in Articles 3 and 12, other than (1) Additional Project Representation, as described in Paragraph 3.2, and (2) services included in Article 12 as part of Additional Services, but excluding ser- vices of consultants, compensation shall be computed as follows: (insert basis of compensation, including rates and /or multiples of Direct Personnel Expense for Principals and erployees, and identify Principals and classify employees, f required. r ldent fy �cpeci :ic services to which particular methods of compensation apply, if necessary.) same as above 11.3.3 FOR ADDITIONAL SERVICES OF CONSULTANTS, including additional structural, mechanical and electrical engineering services and those provided under Subparagraph 3.4.19 or identified in Article 12 as part of Additional Services, a multiple of On @,'andi two tenths( 1.2 ) times the amounts billed to the Architect for such services. (Identify specific types of consultants in Article 12, if required.) 11.4 REIMBURSABLE EXPENSES 100% 9 B141-1987 percent (15 %) percent(25 %) percent(35 %) percent ( 5 %) percent(20 %) 11.4.1 FOR REIMBURSABLE EXPENSES, as described in Paragraph 10.2, and any other items included in Article 12 as Reimbursable Expenses, a multiple of one and two tenths (1.2 ) times the expenses incurred by the Architect, the Architect's employees and consultants in the interest of the Project. 11.5 ADDITIONAL PROVISIONS 11.5.1 IF THE BASIC SERVICES covered by this Agreement have not been completed within TWENTY FOUR ( 24 ) months of the date hereof, through no fault of the Architect, extension of the Architect's services beyond that time shall be compensated as provided in Subparagraphs 10.3.3 and 11.3.2. 11.5.2 Payments are due and payable WITHIN TEN ( 10 ) days from the date of the Architect's invoice. Amounts unpaid after THIRTY ( 30 ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (insert rate of interest agreed upon.) twelve per cent per annum (Usury laws and requirements under the Federal Truth In Lending Ad,, similar slate and local consumer credit laws and other regulations at the Owner and Arcbi- tect's principal places of business, the location of the Project and elsewhere may affect the validity of this provision. Specific legal advice should he obtained with respect to deletions or modifications, and also regarding requirements such as 0711170 disclosures 07 canners) AIA DOCUMENT B141 • OWNER - ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA • ©1987 TI IE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, NW., WASHINGTON, D.C. 20006 11.5.3 The rates and' multiples set forth for Additional Services shall be annually adjusted in accordance with normal salary review practices of the. Architect. (Insert descriptions of offer services, Identify Additional Services included within Basic Compensation and modifications to the payment and compensation terms included in this Agreement.) 1.Architectural professional liability for errors and omissions shall not exceed the amount of the architects contract. 2. Architect will assist owner in obtaining services of a soils engineer. Services of said engineer shall be paid by the owner. 3. Architect will assist owner in obtaining boundary ,topo,utility, and existing conditions surveys by registered surveyor or engineer. Such services shall be paid by owner. 4. Special attention is drawn to Article 3, Section 3.2, 3.3 and 3.4 and Article 10 in its entirety for clarity of items not included in this contract. 5. Architect's participation in probable construction cost estimate will be done to the best of his ability, but in no way can these cost be considered guarnteed to be more accurate than plus or minus 15% of contractors bid. 6. Architect will provide Master Plan and help develop the scope of the new and existing work to be done. 7. One site rendering and one exterior rendering of the new facility will be provided at an additional cost not to exceed $800.00 each. 8. Article 11.3.1 This schedule will be applied in accordance to the type of work being produced. Prinicpal's time will be used at all meetings where official representation is required, and all design services. The project architect schedule will be used during production of and supervision of construction documents. Production of finish documents will be accomplished by draftsperson. This Agreement entered into as of the day and year first written above. ARTICLE 12 OTHER CONDITIONS OR SERVICES m1k6 KOBINS" ) M AYOR (Printed name and title) 0, (Printed name and dtle) AIA DOCUMENT 8141 • OWNER - ARCHITECT AGREEMENT • FOURTEENTH EDITION • AIA. • ©1987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 B141 -1987 10 EXHIBIT 'A' GROUP III Structures of moderate complexity of design, including those re- quiring a moderate amount of scientific, mechanical and electrical equipment. Auditoria Banks, Exchanges and Other Financial Institutions Cinema, Theatres and Similar Facilities College Class Room Bldgs. Communications and Broadcasting Buildings Convention Facilities and Exhibit Halls Correctional and Detention Buildings Dining Halls (Institutional) Fire Stations Office Bldgs. (Except Medical) with Tenant Improvements Park and Playground Facilities Police Stations Post Offices Publishing Plants Race Tracks Recreational Facilities and Neighborhood Centers Restaurants and Clubs Schools, Secondary (Public and Parochial) Shops, Specialty Stadia Gymnasia Swimming Pools Laundries and Cleaning Facilities Terminals, Passenger (Rail, Marinas Bus and Air) Mortuaries Welfare Buildings Nursing Homes YMCA, YWCA Buildings CONSTRUCTION COST OF PROJECT $ Up to 50,000.00 $ 100,000.00 $ 200,000.00 $ 300,000.00 $ 500,000.00 $ 750,000.00 $ 1,000,000.00 $ 2,500,000.00 $ 5,000,000.00 $ 10,000,000.00 PERCENTAGE 9.00% 8.75% 8.50% 8.25% 7.75% 7.30% 7.00% 6.75% 6.65% 6.50% When project construction cost falls between the tabular limits, the rates for basic services are determined by direct interpolation. DATE: January 9, 1990 SUBJECT: City Council Meeting, January 11, 1990 ITEM: 9F. Consider a resolution authorizing the Mayor to enter into a contract for architectural services at the Round Rock Country Club. STAFF RESOURCE PERSON: Bob Bennett STAFF RECOMMENDATION: Various changes will need to be made at the Round Rock Country Club facility to accomodate the golf course. An architect is necessary to make the changes. Staff recommends Council retain Ray Gill for the project because of his familiarity with the current structure.