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R-90-1442 - 4/26/1990 RESOLUTION NO. /T LA WHEREAS, the City Council of Round Rock, Texas, pursuant to the authority granted by Sections 271.081-271.083 Local Government Code, V.T.C.S., as amended, desires to participate in described purchasing programs of the State Purchasing and General Services Commission, and WHEREAS, the City Council is in the opinion that participation in these programs will be highly beneficial to the taxpayers of this City, through the anticipated savings to be realized, Now Therefore, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROUND ROCK, TEXAS, That the City Council does request that the State Purchasing and General Services Commission to include its stated need for 600-A8 Automated (photocopiers) on the Commission's annual contracts for those items, whereby the City Manager is hereby authorized and directed to sign and deliver all necessary requests and other documents in connection therewith for and on behalf of the City of Round Rock, Texas. RESOLVED this 26th day of April, 1990. /P-/ /4O MIKE ROBINSON, Mayor City of Round Rock, Texas ATTEST: J E LAND, City Secretary RS04260E HALE BUSINESS SYSTEMS, INC. CITY OF ROUND ROCK LANIER COPIER PROPOSAL APRIL 4, 1989 **ALL PRICING & INFORMATION IS BASED ON STATE CONTRACT** EQUIPMENT PRICE ANNUAL MAINTENANCE Lanier 6272 $11,330.00 $4,249.60 Recirculating Doc. Feeder Inc. Inc. Auto Duplexer Inc. Inc. *Finisher/Sorter Inc. Inc. 2,000 Sheet Large Cassette Inc. Inc. Total Cost $11,330.00 $4,249.60 Installation Charge $150.00 Delivery Time 14 Days ANNUAL MAINTENANCE The Extended Warranty includes all labor and parts to include drum and developer. This warranty takes effect after the manufacturers 90 day warranty. The foregoing manufacturers warranty does not apply to consumable parts such as, but not limited to, drum, cleaning brushes, filters, developer, toner, heat and oiler tubes, pressure pads, lamps, lens and fuses. There is a quarterly allowance for copies of 150,000 for the 6272, after the allowance has been reached there is an additional charge of $0.0065 per copy. This charge is billed quarterly. SUPPLY COSTS Toner Per Bottle $57.00 Yield 21,000 Used Toner Bags Per Bottle $29.70 Yield 400,000 For any additiona-3: information please feel free to contacts us at any time. I want to thank you for the opportunity and consideration of Hale Business Systems and Lanier. d,-e'� 'P April 4, 1990 Karl P. Wiess Date Sales Representative LANkR 4120 Commercial Center Drive,Suite 400 P.O.Box 17306 Austin,Texas 78760 512/444-2550 Facsimile 512/445-4664 DATE: April 23, 1990 SUBJECT: City Council Meeting, April 26, 1990 ITEM: 9E. Consider a resolution authorizing the City to participate with the State Purchasing and General Service Commission for the acquisition of a photo copier. STAFF RESOURCE PERSON: David Kautz STAFF RECOMMENDATION: Copy Machine The fiscal 1989-90 budget contains funding for a high volume copier for City Hall. Specifications for the copier include the following: Automatic Document Feeder Auto Duplexer 20 bin sorter Stapler 60-70 copies per minute 60,000+ copies per month The State of Texas has awarded the contract for the above specification to the Lanier 6272. Staff recommends partici- pating with the State in acquiring this copier. By doing so all bidding requirements have been met and the City receives the economic benefit of purchasing in large quantities. Staff has tested the machine and checked references. SUMMARY PRODUCT SOURCE PRICE BUDGET Lanier 6272 State of Texas/Hale $11,330 $14,275 Business Systems MO.211 W- ,�t�t•.. �•.t:� {` 4 ,l ,7:.. ;1 Y- Offerappliesto new copiersales and leases,excludingrentals,and 2 valid at participating Lanier US capiersalecoRces Offermaybewdthdrawnatanytune. Fbr the fustyearfo0owing the date oforiginal installation,Lanier guarantees98%up-time.98%up-timeotferiscalculated per calendar month based on 200 wvrlong hours(8 00 am to 5 00 p m)Customerwill be reimbursed fortime copier is out of service in excessof2%of normal werkmg hourspercalendarmonth(4 hours) Reimbursementwillbedetenninedm9workuig-hourineremmts Supplies maybe offered as an alternative to cash for reimbursement.Seeyvur Laniersales representative for reimbursement details Copier is considered out ofservice when inoperable or cycling without producing copies and repairs or adjustments by a qualified service lechm- "�"•"• clan are required.Out-of-service determination is made solely by service technician Penods of preventive maintenance are not included moutof-service computation Free loaner offeris available to original purchaser for l year from date oforngmal 98%Guaranteed Up-time Credit/Refund Grid installation.A free loaner cepier will be offered to the customer nquestingservice firem an authorized LvuersmmLcdl tyffanoutof-servicempierinstalled within 50mbeso fan - Nine-Hour Increment _ authorized larderservtce&ably is expected to be out ofservice more than 8 workinghou>s Model ' CfedfUReimblllsement from the time the problem is reported to the lamerservicedepartment Copier model provided :•_ as the loaner marltineis determined by lamer, -6110 - $5 - The toll-free helplme is available to provide emergency operating instructions on. _ i diffiiculdesand advice for makingmmor adjustments to the copierbet%een 5.00 p.m.and 8.00 6113- -- _ 6 Y, -„� a in Fast Coast Time,Monday-Friday,and 24 horns an holidays and weekends Questions and 6213 7 _ problems occuring during normal working hours(800am.to5.00p.m.,Moaday-Fnday, 6115 - 7 except holidays)should be directed to the local Lanier service Facility The remadresset forth 6215 - ~ herein arethe custnmer'ssole and exclusive remedies for breach ofthe warranties contained $ 07 herein In no event will Lanier be responsible foragy damages,direct,indirect or eansequen- - 6020 -- + 9 Nr '^= tml,arbingfrombreachofthesewarranties Supplies usedmustmeetorexceedthequalityof 6130 11 ,. Lanier supplies. <- Offer void dcuslomer does not authorize necessary servce- 6030 12 and repairs Repairs - `6030 15 - "•'v not covered by Lanier standard warranty or by a current LanierGuamnteed Maintenance Agreement will be billed at Lamers then current time and materials charge. - _ 6260/6055/6155 _ 20 6272 a, 22 Model Serial No. Location Date of Installation' _ Customer Signature .• - ourromtar-I&m.miMentwyourmmpktemtmteatwn ©1988/1989 Lanier Worldwide,Inc P1100-1419 8-89 ••*vw.�.[•: �•e' '`a.'t ri;fin ri.Y 11 r ..;;' 'Y,; •i?Y ,rte •i.S•' s:•:y' !}A �! `4 't'f#>tf�'`� 'r 'ts'ii,' �'' yii>��`•;rL ti#�ZFR'•.,,( :,s:��n,k�jt�'• }i., �•.:t1: `.. :3,,i 'fall;ii'�t �;>?;it=!' :� :i;;�;i E ,F.a „?iii=.' gs;sv .t§vr ti '',� • �+;; tYM�' .rjyra,it'6s..ti? `,,'rF Y�•%,p '�:';i_:t '" •.ga• .,� a„•y •�'-,x� 4 ts�%Nip �%: .�:��. �:% ��. �.s:.s>,�`�� `�'ti.!•,:•::t.ss� •�3.�i•� �\•. '.t$� �\�-;e:s4• ' : . TlieLa­mer , . . C s? Qpipr Ofii "YM 1. 98% guaranteed up-time or your money-back for the time it's down. 1 _ r ,2.,A free loaner if your copier is out of service for more than 8 hours. - - 3. Anafter-hours, toll-free helpline to assist,you with minor emergencies. 4 QUU ° C.-Lance Herrin - a Vice President-Copying Systems Division = =`` -- J Introducing the Harris/3M 6272 Gaper flAl 1,116-10111911 Lot We no ma. .. p5o ` o � JAI High speed productivity 1 IIM1M11�`I \ • _ —° J s begins with high quality= ,: t The Harris/3M 6272 is a high speed copier designed to deliver the high performance you need and the high quality you expect.Few copiers can get you to the same high level of productivity so quickly.It makes copies at 72 per minute and cycles originals—the best measure of copying efficiency-at a fast 60 per minute.A Recirculating Automatic Document Feeder,a variety of sorting options and a four-way paper supply offer unparalleled time-savings for high volume,multi-set jobs.Easy operation,programmable memory and microprocessor intelligence make complex tasks simply routine.And special finishing features,which automatically sort,staple and add cover sheets,get your documents out of the copy room and into the boardroom much faster. You can count on this productivity forjobs and years to come because of our. commitment to quality.In fact,we're so sure of the 6272's quality and reliability that we guarantee its performance with our industry-exclusive"Harris/3M Promise."Plus we back it with a highly trained,nationwide service organization.And a special program we call Customer Vision means we're totally committed to your satisfaction.So put a 6272 to work for you.It's the productive difference. i. k' High volume features automatically increase productivity Recirculating Automatic Document Feeder , This totally automatic,totally productive feature allows you to feed single originals or stacks of up to 50 originals from 8-112"x 11"to e• 11"x 17".It can even turn the originals for unattended two-sided 9 "� /._. copying when duplexing.The recirculating process is direct,short v/ and simple so there's no slowing down of copy speed as with other copiers.The document feeder also"reads"the size of the originals and automatically selects the desired paper size or reproduction ratios. Four-way paper supply Four standard paper sources handle your high volume copying with ease.Two 250-sheet trays automatically feed the paper size of your choice.A 2,000-sheet primary paper tray eliminates loading interruptions during long copy runs.And there's a single-sheet bypass for special copying on letterhead,colored stock,transparencies and • • • • • • • • • • • • • • • • I/ mailing labels. Automatic duplexing Get two-sided copies from one-sided originals,one-or two-sided copies from two-sided originals,even two-sided copies from book or magazine pages.Automatically,without having to handle the originals during copying. Automatic exposure with photo mode• • • • • • • • • • • • • ; An automatic electronic exposure system eliminates guesswork and , saves time and paper by assuring you of sharp,high contrast,high ��m quality copies,even from difficult-to-copy originals.And a special photo mode allows you to reproduce glossy black and white or color photographs beautifully.Even unscreened continuous halftones copy — crisply,cleanly. ;l 1 - � - 00� Q 0, Copy Management Systems D A choice of Copy Management Systems(CMS)puts you in complete control of your 6272.These affordable options allow you to monitor copier usage by account code, employee number,department or division.You can set your cost per copy,even i� selectively allow or deny machine use for specific accounts.Copier abuse and r unauthorized use are prevented by requiring users to enter a valid code before the copier can be operated. 3 r � For a faster more professional finish --r _ Optional Sorter/Finisher The true test of the 6272's productivity is how quickly and efficiently its Sorter/Finisher handles and delivers _ your multi-page documents.It not only sorts and collates up to 20 copy sets,it also staples them.All ►' ' 1 automatically.Totally hands-free.And unlike some o� copiers,it can handle allyoursize-for-size finishing, from 8-1/2"x 11"to 11"x 17".That means multi-page legal papers,ledger sheets and engineering documents are sorted and stapled as easily and conveniently as letter size documents. Optional 25-Bin Sorter This 25-bin sorter is a productive complement to the �•\ �NI�A�fl�a I speedy 6272.With each bin holding up to 50 sheets,it ` it allows you to make up to 25 sets of a multi-page { l document or up to 50 stacks of copies made from t different originals up to 11"x 17". ft 4 Optional 50-Bin Sorter Add an additional 25-bin sorter and expand your grouping or collating capacityto 50 bins.Get twice the efficiency and productivity. Automatic cover sheet insertion Want a more professional finish to your copy sets?Simply ask the 6272 to place and staple a cover sheet on top of each collated or stacked set.Use your own letterhead or colored stock for your cover,even copy title page information onto it,and give your reports and proposals a polished look. I The 6272 puts productivity at your fingertips --VOW 6 8 61 :1 �w!, . LETTER,MAX L#ME LDR 2 10 P.E'3fj'd }G GOF'd f13t".M '9 1.Stapler key 3.Dual page book 2.Collate/stack selection keys copying key 4.Image overlay key • • • • • • • • • Dual page book copying �m This feature eliminates time-consuming repositioning of the original material when copying from a book or magazine. __` Simply center material on the glass,press a button and you automatically receive sharp,single-page,letter-size copies of OM Mme_ both pages. !teas _- 1 ,sum e..m.k= Automatic paper selection • • • • • • • • • • • • • "I The 6272 is smart enough to"read"the size of your original and automatically select the matching copy papersize.Size- + for-size copying of mixed sizes of originals is made easy with the 6272's special functions. • • • • • • • • • • • Automatic one-size copying ` 2 3 11 44 4 M! t NEW 17• • � GIEaP r/j •- � ^ iE�iJRES .,-„y,,,�µflQYl� • L 20 'M2 1/o" `i,[IL< RZ�W�LW61� 14 c 6 9 7 $ START Ma 16�Ch�J%lleltdt'o l�t�C✓)W/COLCr6 O �i 1 11.Enlargement/reduction 17.Copyquantitykeys keys 18.Special functions key 12.100%key 19.Clear/Stop key 9.Zoom enlargement/ 13.Paper tray selection key 20.Clear features key 5.Duplexing keys reduction keys 14.Original position display 21.Start key 6.Margin shift key 10.Automatic copy size-to- 15.Photo mode key 22.Energy saver key ` 7.Edge erase keys original size enlargement/ 16.Copy lightness/darkness 23.Job memory keys 8.Auto size selection key reduction controls keys Communicates in plain English bl� Il01011,2URe b06 o The 6272 is easy to get to know and use.A color-coded display prompts and guides users through copying jobs and provides F(''!-!; I I E-Ri W C!!= diagnostic information:A green message spells out how to do a copying procedure, while a yellow message alerts you of a"not ready"condition. s a 8M z There's even a paper path diagram,which visually pinpoints the exact location of a problem,such as a misfeed,should r one occur. Job memory 3 P Up to four frequently performed,multi-step copying tasks— 6 9 to 9 7 each containing several 6272 copying functions—can be stored in the built-in memory,to be instantly recalled at the press of a button.The entire job you've programmed is then run,step-by- step.A convenient write-in panel keeps track of the procedures stored.Copying jobs can be easily reprogrammed as needed. Special functions The 6272 copier puts a number of special,time-saving Other features performance features right at your fingertips and allows you to expand on existing automatic settings.There's a •Edge erase—eliminates the dark borders or shadows Calculation For Reproduction Ratio function which which commonly appearwhen copying from a book y figures exact magnification percentages for you. or copies. Another featu re lets you override regu lar copying •Image overlay—combines two originals to create one functions and receive same-size or one-size copies composite copy at the push of a button. from a group of different-sized originals.And a cover •Margin shift—automatically adjusts the margin sheet insertion function gives you a choice of copying up to 0.8”(20mm)to allow for binding or three- onto the cover or leaving it blank. hole punching. Job recovery •Standard 115V,15 Amp operation—no special In the event of a malfunction during a large copying job, wiring needed. the 6272 will retain the copy count and feature selection and then resume the copy job after the copier is returned to operating status. Specifications Dimensions: First Copy Speed:2.8 seconds NumberofBins:20 Width:=14"(356mm) Warm-up:Approz.7 minutes Bin Capacity:50 sheets per bin Depth:21-1/2"(545m m) Multi-Copy Rate:72 copies per minute Stapling Capacity:Up to 25 sheets Height:36-112"(926mm) (letter and statement size);47 copies per paper Size(Sorter): Weight:82 lbs. minute(legal size);41 c )opies per minute Statement 5-1/2"x 8-1/2",A5 to led er Power Requirements:Direct from (ledger size) (11,z 17",A3) g copier Full size:1:1 Paper Size(Stapler): Reduction Modes:1!0.64,1:0.73,1:0.78 Letter(8-1/2"x 11",A4),legal(8-1/2" For use with S-270-1 (pre-set) x 14",84),ledger(11"x,17,A,A3) Number of Bins:25 Operator Selectable:1:0.64-1:0.99 power Source:Direct from copier gin Capacity:50 sheets per bin(201b. (ZOOM reduction) Dimensions: paper stockllelt6r size;A4) Enlargement Modes:1:1.21,1:1.29, Width�18"(457mm) Paper Sizes:Statement(5.1/2"x 8-1/2", 1:1.42(pre-set) Depth:20-7/8"(530mm) A5),to ledger(11"x 17",A3) Operator Selectable:1:1.01—1:1.42 Height:37-112"(950mm) Dimensions: (ZOOM enlargement) Paper .–Feed System:A 2,000-sheet Width,37"("(545 primary paper tray,two 250-sheet trays Number of Bins:25 Depth:21-1/2"(545mm) and a single sheet bypass Bin Capacity:50.sheets per bin(201b. Height:36.112"(936mm) Imaging System:Mono component paper stock/letter size,A4) Weight:82 Ibs, toner Paper Sizes:Statement(5-1/2"x 8-1/2", Power Requirements:115V,60 Hz Min./Max.Paper Size:5-1/2"x 8-1/2"to A5),to ledger 11x17 (16 to A3) Paper Weight-l6 to 24 lb. Maximum Original Size:11"x 17" (ledger,A. Copy Sizes:11"x 17"(ledger,A3), 8-1/2"x 14"(legal,B4),8-1/2"x,11" (letter,A4),5-1/2"x 8-1/2"(statement, A5) Recirculating Automatic Document Feeder:Accepts originals 5-1/2"x 8-112" to 11"x 17"(A5 to A3) Automatic Duplexing:One-sided originals to two-sided copies,two-sided originals to two-sided copies,two-sided originals ro one-sided copies.Overlay function Job Memory:4jobs I Jam_ Original Input:RADF 1-999 copies Message Display:100 operator assist messages Margin Shift/Edge Erase Dual Page Book Copy ' Auto Exposure with Manual Override plus Photo Mode Dimensions(copier only): Width:46.1/2"(1185mn Depth'25-3/4"(654mrT Height 42-1/2?"(1080mr eight:4351bs.(197 kg) l'lST0.1IFN Power Requirements: t7SHA- U.S.A.:115 VAC,60 Hz;15 Amps Copying Systems Division Harris/3M 41"_ Document Products,Inc. 2300 Parklake Drive,N.E. Atlanta,Georgia 30345-2979 REFERENCES FOR LANIER HARRIS 3M - Model 6272 Texas Medical Foundation - Austin, Tx. Contact person was Jay Jacobs and he has been pleased with their 6272 since November 1989, which is an upgrade from the previous model they had before. Before the 6272 they had a 6070 and were very pleased with the service and the quality since February 1989. Mr. Jacobs mentioned that they owned several copiers which consisted of Monroes, Xerox, and Savin and they preferred the Lanier 3M. Greenleaf Center - Killeen, Tx. Contact person was Linda Dixon and she mentioned they owned a Lanier 6070 since December 1988. They are very pleased with the Harris Lanier brand and would consider purchasing an upgrade. Service response was excellent. PMS, Inc. - Waco, Tx. Contact person was Sherri Farmer and she mentioned they were pleased with the service and quality of their Lanier 6070 which they have had since May 1989. They also would buy another one. Columbia Scientific Industries - Austin, Tx. Contact person was Sherri Johnson and she mentioned they were very pleased with their Lanier 6272. They have leased this copier since January 1990. Service response has been excellant. They would buy another one also. NOTE: The Lanier Harris 3M 6272 is an upgrade from the Lanier Harris 3M 6070. The Lanier Harris 3M 6272 has been in distribution since April 04, 1990.